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PROJECT STATUS SUMMARY
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Sample Project Status/Schedule Summaries
In addition to managing a project plan in Microsoft Project, you may also wish to depict the schedule or project status in a more summarized version for Steering Committee meetings, team meetings, project kickoffs, weekly status reports, etc. These can be tailored to a specific project’s needs:
• Sample 1: Executive View
• Sample 2: Basic Status Dashboard A
• Sample 3: Basic Status Dashboard B
• Sample 4: Excel (Week by Week View)
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Project Status Summary Sample 1
Green Yellow RedOn track; will complete as planned Planned delivery at risk Will miss planned deliveryOriginally planned or completed activityKey Milestone Legend:
1. Kickoff Project
2. Project Phase - TBD
3. Project Phase - TBD
Recent Accomplishments TBD TBD TBD
Upcoming Key Activities TBD TBD
Scope: TBD TBD TBD
Summary
Project Description: TBD
Actual/Estimated
Key Milestones
3
Nov 29
Planned
2
Oct 20
Sept 25
Sept 25
1
1
Sep 2011 Oct 2011 Nov 2011 Dec 2011 Jan 2012 Feb 2012 Mar 2012 Apr 2012
4. Project Phase - TBD
5. Project Phase - TBD
6. Deployment Date - TBD
Aug 2011
6
Mar30
4 5
Jan 29
Mar 15
6
May 1
3
Dec16
2
Nov 1
4 5
Mar30
Apr15
Key Risks and Issues TBD TBD
Required Decisions & Guidance TBD TBD
Gray
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Project Status Summary Sample 2
Summary of Recent Status: TBD
Activities Completed: TBD TBD TBD
Activities In Progress: TBD TBD TBD
Issues/Risks: TBD TBD TBD
Deliverable Owner/Signoff Status Planned/Revised Completion Date Comments
Key Deliverables/Milestones:
Project Name: Current Phase:Project Start: Planned/Revised End:Baseline Budget: % Budget Spent:
Overall Project Status As of <Insert Date>:
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Project Status Summary Sample 3
Planned Timeline / Major Milestones Activities completed since last report
1. Milestone 1
2. Milestone 2
3. Milestone 3
4. Milestone 4
5. Milestone 5
1. Activity 1
2. Activity 2
3. Activity 3
Headlines for next two weeks
1. Headline 1
2. Headline 2
3. Headline 3
Risks/Issues Key Decisions Required
Risks that impact critical Path
Status(R/Y/G)
Issue for R/Y/ MitigatingStrategy
Owner Risks that impact critical Path Owner Date Req’d
Overall Project Status As of xx/xx/xx
Feb 2013
321 4
Oct 2012 Nov 2012 Dec 2012 Jan 2013
Program Manager: _________________
Executive Sponsor: ___________________
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Project Status Summary Sample 4
Activity by User Type Owner Notes Status
10/2
1
10/2
8
11/4
11/1
1
11/1
8
11/2
5
12/2
12/9
12/1
6
12/2
3
12/3
0
1/6
1/13
1/20
1/27
2/3
2/10
2/17
2/24
Complete UAT Tom In Progress
Confirm list of HR users Tom Confirm totals and types In Progress
Distribute 1st Comm Tom/Mary Not Started
Provide update at HRO meeting Tom Confirm date w/Alfredo Not Started 11/17
Produce & Finalize Training Tom Coordinate with? Not Started
Publish to iLearn Mary Coordinate with? Not Started
Update ITS Materials Tom Coordinate with? Not Started
Distribute 2nd Comm Tom Confirm distro list Not Started
Conduct ILT for Power Users? TBD TBD/confirm who? Not Started
Confirm Support Model Tom Not Started
Distribute Final Comm TBD Confirm distro list Not Started Final
Close-Out Deployment to HR Users TBD Track issues/next steps Not Started
Support Operational ITS Not Started
2011Project # 1 - Phase A
Human Resources Users
2012
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