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CALLED MEETINGOF THE
DEKALB COUNTY BOARD OF EDUCATION
October 6, 2010
The DeKalb County Board of Education held a called meeting on
Wednesday, October 6, 2010in the Board Room at the DeKalb County
School Systems Instructional and AdministrativeComplex, 1701
Mountain Industrial Boulevard, Stone Mountain.
Present at the meeting were Mr. Thomas Bowen, Chair, Ms. Zepora
Roberts, Vice Chair, Ms.Sarah Copelin-Wood, Mr. Donald M. Don
McChesney, Mr. James Jim Redovian, Dr. PamelaSpeaks, Dr. Eugene
Gene Walker, Mr. H. Paul Womack and Ms. Ramona H. Tyson. Mr.
JesseJay Cunningham arrived at 10:37am.
Mr. Bowen called the meeting to order at 10:08am and called for
a motion to adopt the agenda asposted.
Dr. Walker questioned if the Job Stimulus Funds would be
discussed. Ms. Tyson explained thatfirst, all of the funds had not
yet been received by the District, and that she anticipated
arecommendation would be presented to the Board in November. Dr.
Walker expresseddisappointment with the staffs unreadiness to
present a recommendation at this time. Ms. Tysonagain explained
that until all funds had been received, it would not be a fruitful
effort to beginworking on a recommendation. Mr. Redovian, Ms.
Copelin-Wood and Ms. Roberts alsoexpressed concern with not having
this item ready for Board discussion.
On a motion by Dr. Walker, seconded by Mr. Redovian, and with a
unanimous vote, the agendafor the October 6, 2010 called meeting
was adopted.
Mr. Bowen called for a motion to adjourn the called meeting to a
committee of the whole for thepurpose of receiving
information\update regarding (1) SPLOST III Surplus Funds
($35-40million); (2) QSCB Stimulus Funds ($58 million) and (3)
Facilities Need Assessment. On amotion by Mr. Womack, seconded by
Ms. Copelin-Wood, and with a unanimous vote, the Boardadjourned to
a committee of the whole at 10:27am.
Ms. Tyson requested a moment of personal privilege, and made the
following statement:
As an update to our last formal Facilities and Planning
presentation at the August 27, 2010Committee of the Whole meeting,
and as an extension of our on-going conversation regardingthe need
to progress the critical path components of our 2020 Vision,
culminating in a SPLOSTIV referendum, I am pleased to present the
following information and requests for considerationby the
Board.
In reference to the Roadmap to SPLOST IV, let me start by
briefly recapping highlights from theAugust 27, 2010 Facilities and
Planning presentation related to what we refer to as the RoadMap to
SPLOST IV. One of the activities to be completed, as mandated by
the State of Georgia, prior to going to the public for a SPLOST
Referendum includes a Needs Assessment.This critical component is a
physical inspection of all facilities in the DeKalb County
SchoolSystem to determine current conditions, as well as life cycle
status of major system components,to include heating and cooling,
roofs and other item which need to be accounted for in a long-range
capital plan. The DeKalb County School System Needs Assessment
included physicalcondition assessment, educational adequacy of
facilities, inventory and bar coding of majorbuilding systems,
inventory of technology assets and inventory of buses and fleet
vehiclessupporting the District. She went on to indicate that the
last Needs Assessment, which had beencompleted in 2006, identified
$1.9 billion in capital needs, of which only $500 million had
beenaddressed utilizing SPLOST III funds. The 2010-2011 Needs
Assessment will establish anupdated baseline for capital needs and,
with community input and Board approval, provideaccurate,
defendable and transparent justification for the priorities to be
set forth as projects to becompleted under SPLOST IV. Ms. Tyson
also noted that the 2010-2011 Needs Assessment willalso provide the
District with current data needed to efficiently and effectively
manageOperations and Maintenance of existing District assets.
Another component mandated by the State of Georgia is the Five
Year Local Facilities Plan.This plan represents the priority
projects approved by the Board, to be completed within the
first
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DeKalb Board of EducationOctober 6, 2010Page 2
five years of the 2020 Vision Master Plan, as funded by SPLOST
IV. Ms. Tyson explained thatan updated Five Year Local Facilities
Plan is required for the District to qualify for GeorgiaDepartment
of Education capital outlay reimbursement funds.
Ms. Tyson also noted that a Master Plan, which is referred to as
the 2020 Vision Master Planreviews and addresses the educational
program objectives and infrastructure needed to deliverthe Mission
by 2020.
Ms. Tyson proposed that Parsons Management Group, through their
upcoming ProgramManagement contract renewal in November, manage the
development of the Redistricting,Consolidation and Reuse Plan. She
went on to state that the contract between the DeKalbCounty School
system and Parsons provides for the management of such efforts, as
approved bythe Board. The SPLOST III Referendum allows for SPLOST
funds to be allocated and used topay for the services required, as
well as approved by the Board.
Ms. Tyson stressed that no decisions had been made and no
preconceptions exist as toredistricting, consolidation and reuse,
and the recommendations and decisions will be the directresult of
active community engagement, focus group participation with all
stakeholder groupsand Board leadership.
PRESENTATION\DISCUSSION
SPLOST III Surplus Funds ($35-40 million)Ms. Barbara Colman,
Interim CIP Operations Officer, presented a PowerPoint and
handoutsdescribing the status of the SPLOST I, II and III programs.
She reminded the Board that theSPLOST Programs provided
construction of new schools, additions and major modification toall
schools throughout the District, as well as upgrade technology in
all schools. She noted thatas a result of lower construction costs
and reconciliation of projects, there are uncommitted fundsthat can
be redirected for additional projects, to be determined and
approved by the Board.
QSCB Stimulus Funds ($58 million) Mr. Marcus Turk, Chief
Financial Officer, stated that
There being no further business, Mr. Bowen called for a motion
to adjourn the October 8, 2010executive session. On a motion by Dr.
Walker, seconded by Mr. Cunningham, and with aunanimous vote, the
October 8, 2010 executive session adjourned at 9:58am.
_________________________________
___________________________________Secretary Ex-Officio Chair
