Overview of Operational Procurement

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Nancy Bikondo - OmosaProcurement Specialist

Procurement Policy and Services GroupJune 2013

The Roles in Bank Financed Procurement

Procurement of Goods, Works and Non-

Consulting Services

Procurement of Consulting Services

Business Opportunities

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AGENDA

The Roles in Bank Financed

Procurement

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CONTRACTUAL RELATIONSHIPS

WORLD BANK SUPPLIER/

CONTRACTOR/

CONSULTANT

IMPLEMENTING AGENCY(Borrowing Country Government)

LOAN/ CREDIT AGREEMENT

BIDDING DOCUMENTS/ CONTRACTS

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COMPLAINTS/ AUDITS

GUIDANCE TO BIDDERS/CONSULTANTS

APPENDIX 3 OF THE GUIDELINES

• Address all queries or complaints to the client (the Borrower)

• Send copies of communications to the Bank or write to the Bank directly when borrowers do not respond promptly, or if the communication is a complaint against the Borrower.

• Address to World Bank Task Team Leader, copy to Country Director and Regional Procurement Manager

• Bidders may request a debriefing

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Procurement of

Goods, Works

and Non- Consulting

Services

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I. Introduction

II. International Competitive Bidding

III. Other Methods of Procurement

IV. Appendices

PROCUREMENT GUIDELINES(CONTENT/STRUCTURE)

International advertising

UNDB online and The World Bank External

Website

Standard Bidding Documents

Website: www.worldbank.org

Public bid opening

Evaluation and comparison of bids

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INTERNATIONAL COMPETITIVE BIDDING (ICB)

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OTHER METHODS

• LIB - Limited International Bidding

• Direct invitation to suppliers

• NCB - National Competitive Bidding

• Country’s rules with some modifications if necessary

• Shopping

• Price quotations from at least three suppliers

• Direct Contracting

• Reconstruction, spare parts, etc.

HOW TO WIN

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• Be informed about the country, project, processes, and competition

• Identify local partners and possible associations• Understand local customs, laws, markets• Respond adequately to technical specifications• Submit timely and high-quality bid• Contact the Implementing Agency to address

any need for clarifications or other concerns

Procurement of

Consulting Services

CONSULTANT GUIDELINES(CONTENT/STRUCTURE)

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Consulting ServicesI. Introduction

II. Quality- and Cost-Based Selection

III. Other Methods of Selection

IV. Types of Contracts and Important Provisions

V. Selection of Individual Consultants

VI. Appendices

CONSULTANT SELECTION

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Basic Principles• Economy and efficiency• Quality & fair selection process• Development of national consultants

from borrowing member countries• Transparency

• Public notification for assignments• Standard Request for Proposals• Different selection methods are

specified in the loan agreement

Bank Guidelines

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• Quality- and Cost-Based Selection QCBS

• Quality-Based Selection QBS

• Fixed Budget FBS

• Least Cost Selection LCS

• Consultants’ Qualifications CQS

• Single Source Selection SSS

SELECTION METHODS

SHORT LIST

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• Six firms with a wide geographic spread

• No more than two from any one country

• Shortlist may comprise all national firms for smaller contracts

• All short listed firms must be qualified

• Participation of national consultants encouraged

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Country Assistance Strategy (CAS)

Sector Strategies

Project Appraisal Document (PAD)

Project Information Document (PID)

Obtain background information on project:

Understand roles of Borrower and Bank

Target assignments based on regional experience and technical qualifications

Target marketing at appropriate time

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CONSULTANTS’ STRATEGY

Business Opportunities

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HOW TO TRACK OPPORTUNITIES

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• Country Assistance Strategy• Sector Support Strategy• Monthly Operational Summary• Project Information Document• Project Appraisal Document• Contract Awards• UN Development Business (UNDB)• REOI for consultants hired by World Bank

World Bank websitewww.worldbank.org

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Country Assistance Strategy

Project Identification

Project Preparation

Project Appraisal

Loan NegotiationsLoan Approval and Signing

Project Supervision

Implementation

Evaluation

World Bank activityJoint activity Borrower activity

Business Opportunities in

Bank-Funded Projects: Project Cycle

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Implementation

Borrower activity

GoodsWorks

Business Opportunities in

Bank-Funded Projects: Goods & Works

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Country Assistance Strategy

Project Identification

Project Preparation

Project Appraisal

Project Supervision

Implementation

Evaluation

World Bank activityJoint activity Borrower activity

ConsultingServices

Business Opportunities in Bank-Funded

Projects: Consulting Services

LEARN MORE

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• Procurement & Consultants Guidelines• Standard Bidding and Proposal Documents• Guide to Business Opportunities• Other

Procurement websitewww.worldbank.org/procure

THANK YOU

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