OVERVIEW OF OFFICE 2007 What You Need to Know to Get Started!

OVERVIEW OF OFFICE 2007

What You Need to Know to Get Started!

Information Technology Services, UIS 2

Agenda

Putting Your Mind at Ease

Benefits of Using Office 2007

What Happened to the File Menu?

The New Look

Highlights


Relax!

Functionality is the same

How we interact with the interface is different

Documents made in previous versions can be opened in Office 2007

Documents created in Office 2007 can be saved in previous versions


Benefits

One control center

Microsoft Office Fluent user interface

Very visual

New file formats

Increased security

Reduced chance of corruption

Reduced file size


What Happened to the File Menu? Replaced with the Microsoft Office

Button

This button also includes the features from the Tools > Options dialog box

Interactive Guides are available

Free downloads that allow you to click on the feature in Office 2003 and it will show you where that feature can be found in Office 2007


The New Look

Microsoft Office Button

The Ribbon

With tabs, groups, and commands

Quick Access Toolbar

Dialog Box Launcher

Mini Toolbar


Microsoft Office Button

Upper-left corner of screen

Includes functionality of File menu and Tools > Options


The Ribbon

Replaces menu bar and toolbars

Keeps commands visible while you work

No hiding under menus and toolbars


The Ribbon

Has 3 components Tabs

Across the top

Represent an activity area

Similar to a menu bar

Groups

Each tab has several groups that show related items together

Commands

A button, dropdown list, or box to enter information

The Ribbon

Group

Tab

Command



Small area to the upper-left of the Ribbon

Contains everyday commands

Save, Undo

Customizable

Add your commonly used commands, like Print, Print Preview, or Spell Checker


Right-click on a command to add it to the Quick Access Toolbar


Dialog Box Launcher

Small arrow in lower-right corner of a group

Indicates there are more detailed or advanced options available

Dialog Box Launcher


Mini Toolbar

Automatically appears whenever you select text

Contains common text formatting commands


Highlights

Keyboard shortcuts

New file formats

Proofing tools

Themes

SmartArt graphics

Live Preview


Keyboard Shortcuts & Access Keys CTRL shortcuts remain the same

CTRL + C is still Copy

Every single command on the Ribbon, Office button, and Quick Access Toolbar has an access key

Every access key is assigned a Key Tip

Press ALT to trigger the Key Tips

Key Tips

Press ALT to trigger the Key Tips, then press the indicated key to activate the feature


New File Formats

End in the traditional extension, plus ‘x’

Word: .docx

PowerPoint: .pptx

Additional new format for macro-enabled files; ends in ‘m’

Ability to export files in PDF or XPS format

Requires free download from Microsoft


Proofing Tools

Contextual spell-checker there vs their

your vs you’re

wear vs where

Exclusion dictionary Forces spell-checker to flag words you want

to avoid using

theater instead of theatre

form instead of from

For example, “You left the keys over their.” (instead of there)


Themes

Available across all products

Documents, spreadsheets, and presentations can have the same “look”

Elements are automatically formatted to follow the theme


SmartArt Graphics

Create editable illustrations simply and without the aid of a professional designer

Create dynamic workflow, relationship, or hierarchy diagrams

Their format will automatically follow your theme

SmartArt Graphics


Live Preview

Preview how a formatting change will look before applying it

Simply point to a selection and Office 2007 will preview how it will look in the document

Live Preview

As you point to each of the styles, the selected text is automatically previewed to that style.


And Much More!

In-depth training will be available on individual software packages

Contact Kara McElwrath if you have any questions!

206-8237

[email protected]

BRK 136F