• Overview of FCGO's IT Systems• Technical Aspects of FCGO's IT Systems

• Data Flow of the Systems• Functional Flow of the Systems• Challenges and Way Forward• Interaction

Management Information System (MIS):{Provides management with reports / on-line access organization’s overall current and historical performance}

FCGO - Financial Management Information System (FMIS)

Bespoke (Customized) Type of Software

DECS/FMIS

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Descriptions FMIS/DECS (New Version)

Technology Web baseWeb base

Front-endFront-end DeveloperDeveloper(Forms/ Report 10g)(Forms/ Report 10g)

Back-endBack-end Oracle 11g databaseOracle 11g database

Operating SystemOperating System Client Client in DTCOs (Windows in DTCOs (Windows XP or above) XP or above) Server in FCGO (AIX 6.1)Server in FCGO (AIX 6.1)

FontFont Nepali UnicodeNepali Unicode

Descriptions Technical Requirements

Client Computer Client Computer Core i3 or higherCore i3 or higher

At least 2 GB RAM and 320 GB Hard At least 2 GB RAM and 320 GB Hard DiskDisk

Server Processor : RISC Power 7 with 4 CoresRAM/ Main Memory : 128GB DDR3- 1333 MHzStorage : 4 TBTape Library : 16 GB * 20

Backup System for Data Cluster, Mirroring

Backup system for Electricity power

Undisrupted Electricity Line of Singhdurbar15 KVA UPS - 2, 10 KVA UPS -1, 6 KVA UPS - 1, 60 KVA Generator

Security Firewall, Intrusion Prevention SystemKaspersky Anti Virus, Bid Defender

Data Flow Management – Under Web based System using Intranet Lease Line and Optical Fiber

Firewall IPS

Server1

Server2

Storage

20 Districts

(Including Kathmandu's 5 Paying Centers)

40 Districts DECS (TSA)7 Districts DECS (Non-TSA)

Optical Fiber

Service Provider: Subisu Cable Net

ADSL

Service Provider: Nepal Telecom

(Data Center)

Data Flow Management – Under Non-Web Based System

`

DECS

`

DECS MoF Data Sharing PC

FCGOData ProcessingData AnalysisData Finalization

Data Retrieve PC

FCGO

Through

E-MailPC Anywhere (Telephone Line)External Devices

Through

E-Mail

External Devices

Summary File

Backup File

`

DECS

Backup Server

Transfer Summary File

Main Database

Server (FMIS)

Upload Data

Back up

Statistics Analysis Section FCGO

(8 Districts)

DECS (TSA) web base 60 Districts

DECS (Non-TSA) web base 7 Districts

DECS (Non-TSA) stand alone 8 Districts

Contd.Contd.Functional Flow Overview Functional Flow Overview

Non-Cash Payment: Direct Payment (Loan & Grant) Commodity Grant

Line Ministries (LMBS)

Data

Reconciliation

FMIS

Data Reconciliation

Auditor General Office

Export data via FMIS to BMIS Budget Release & Expenditure Revenue Export Master Data via BMIS to FMIS

BMIS

(MoF)

Budget Execution Section (FCGO)

Virement

Virement

Paying Office (CGAS & RAS)

DECS

Export Summary Data Budget Release and Expenditure Revenue Retention Money

Payment Request

Non-Cash Payment

IsIs Issue

Cheques

Initial Authorisation

Additional Authorisatio

n

Virement

Department / Regional Directorial

Initial Authorisation

Additional Authorisation

Virement

Ministry/DepartmentAuthorization, Virement Allocation, Program

Spending Units•Request for release•Cash Flow Statement•Procurement Management•Expenditure and accounting

Payment Order14, 14 ka

TSA-DECS Functional Flow

Local Bank:• Cheque payment

•Preparation of statement of paid cheque and send to DTCO

Nepal Rastra Bank

Nepal Rastra Bank

FCGOTreasury Admin Section

FCGOTreasury Admin Section

DTCO Internal Work Flow

Initial Require-nment

Help Desk

Release and payment Section

Record Section

•Registration of Spending Units•Uploading the specimen of signature•Entry of Authorization/ Virement

• Payment Order reg. (Up to 12 noon)

• Cheque

Release (Up to 2

PM)

• Release Set• Signature

verification• Budget,

Program and source verification

• Cheque prepare and sign

• Cheque handover to Help Desk (within 2 hours)

• Preparation of statement of issued cheque and send to Record Section

• Reconciliation of Bank Statement (up to 4 PM)

• Settlement and preparation of report (up to 5 PM)

• These Systems capture:Released Amount & Budget Expenditure for Recurrent, Capital and Financing

Tax and Non-tax RevenueTotal Retention Money deposited with the Government and with others

Direct Payments & Commodity GrantsDebt Service

ChallengesChallenges

Large fiscal activities remain outside the scope of these Systems

Determination of Treasury Position of the Govt

Reliable & Strong Communication Facilities

Power Irregularities

Continuation of Financial Resources

Need to establish well IT Infrastructure in FCGO and DTCOs

Confusion between Business Process & Technical Aspect

Resist with IT Initiatives

Lack of Sufficient IT Manpower

Lack of Training for Managerial & Technical Manpower

No Electronic Linkage between the System and Bank

Interface among the system, spending units and the Bank

Way Forward

• IT Policy and IT Strategic Planning• Integrated FMIS (Phase wise)• Integration/Interface of the TSA-DECS with the Bank and CGAS & RAS

• IT Infrastructure with Complete Solutions (Power Back-up, Connectivity, IT Set-up, Networking – LAN & WAN etc)

• Capacity Building