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Overview of California’s Accreditation Process. Year-Out Pre-Visit Webcast Non-NCATE Site Visits Violet Cohort. Agenda. Accreditation Overview Steps in the Site Visit Process Planning Program Assessment, Biennial Reports Common Standards Narrative Interview Schedule - PowerPoint PPT Presentation
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Overview of California’s Accreditation Process
Year-Out Pre-Visit Webcast Non-NCATESite Visits
Violet Cohort
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AgendaAccreditation OverviewSteps in the Site Visit Process
–Planning– Program Assessment, Biennial Reports
Common Standards NarrativeInterview ScheduleTwo-Month Pre-VisitSite visit and post site visitRole of the Consultant
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Accreditation Cycle
Yr. 1
Yr. 2
Yr. 3
Yr. 4Yr. 5
Yr. 6
Yr. 7
Biennial Report
Biennial Report
Follow up to the site visit
Site Visit
Program AssessmentBiennial Report
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Collect and
Analyze Data
Annually
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Accreditation System
Site Visit Examines unit operations, effectiveness and quality through the lens of CTC Common Standards
Biennial Reports
Examine program effectiveness through the lens of program-
selected measures of candidate competence
and feedback from completers and employers
Examines program
alignment to CTC
Program Standards
Program Assessment
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Roles and Responsibilities in an Accreditation Site Visit
Commission on Teacher Credentialing (CTC)
–Committee on Accreditation (COA)Your Institution
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Focus of Accreditation
Institution Education Unit as
an entity
Common Standards address institutional infra- structure and capacities
Programs Commission-
approved programs offered by institution
Adopted Program Standards: PA reviews to assure that programs are still meeting the standards
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The Site Visit
The Unit Structure and Common Standards Review
Confirmation of Program Assessment Findings on Program Standards
Accreditation Recommendation
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Common Standards Review
What is the Unit?Where is leadership and oversight for all Commission-approved programs?
Medium Institution
School of Health & Human
Services Dean
School of Hard KnocksDean
ProgramsMS/SS Ed Spec
No credential programs
No credential programs
UNITSchool of Education
ProgramsMS/SS
Rdg Spec
Admin
Ed Spec
HR, Credential Analyst, etc.
Dean
UNITLarge Institution
School of Health & Human Services Dean
School of Education Dean
School of Hard
KnocksDean
SLP PPSPrograms
ProgramsEd Spec
AdminCTE
MS/SSRdg SpecLibrary
No credential programs
HR, Credential Analyst, etc.
Small Institution A
Program
Induction
UNIT
District/COE
Induction
HR, Credential Analyst, etc.
Institutional Administration
Small Institution B
Program
Induction
UNITSmall IHE—
1-2 Programs
HR, Credential Analyst, etc.
Education Dept Chair
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Common Standards Review Information is gathered from all
approved programs at the institution and the unit leadership at the institution.
Common Standards require monitoring above and beyond what is in the Program Standards
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Common Standards Review At an institution that offers only 1 program, there
still needs to be the process and infrastructure to implement the requirements of the Common Standards and to monitor that the one program is meeting the requirements.
Common Standards 1 and 3 require the program/unit leadership to interact with the larger institution (college, university, school district, or county office of education).
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Common Standards Review CS 1: “The institution and education unit create
and articulate a research-based vision for educator preparation….” “Unit leadership has the authority and institutional support … to achieve the needs of all programs and represents the interests of each program within the institution.”
CS 3: “The institution provides the unit with the necessary budget…, to prepare candidates effectively. Sufficient resources are consistently allocated for effective operation of each credential or certificate program. “
These are examples where a unit with one program must interact beyond the program with the larger institution.
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Unit Assessment What is assessed? How? By Whom? When? Who/when analyzes? How is it used?
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Unit AssessmentEVIDENCE Meetings w/ minutes to
analyze/discuss results Surveys—candidate, completer,
employer Performance Measures Advisory Boards
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Continuing Accreditation Visit Cycle
Consultant Assigned Institutional Overview webcast:~1 Year Prior Preconditions Report:~Approximately 6 mo. Prior Monthly check-ins with consultants Create Team Structure: Assign Team Leader,
Team Members, and Program Clusters 3-month phone call for logistics planning 2-month pre visit Accreditation Team Visit Committee on Accreditation
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Team Composition Size and structure of the team is negotiated between the institution and the Commission
Team Lead (1)Common Standards Cluster (1-2)Program Sampling team members
(depends)CTC Consultants (1-2)
Total site visit team will range from 4-10
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Planning Team Approach
–Logistics CTC pays for transportation to
the review, lodging, and most meals for team members and consultants
–Program Specific Preparation– Institution Preparation
Checklists20
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Logistics Lodging Meals Develop and sign a contract with the CTC
to get reimbursed for lodging and meal expenses for team members
Plan for Transportation during the site visit─ For team members: hotel to campus
and back
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HO: Hotel-Meals planning (1)
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3-6 Month-Out Phone CallHave all logistics information ready Hotel identified
– Lodging rate– Team room rate– Parking fee, if applicable
Identify who at institution will sign the contract; 2 weeks to 1 month prior to the site visit
Notify State Consultant if you need a phone conversation 6 months prior to visit
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Presenting Evidence to the TeamElectronic/Web pages:
Organize by both Common Standards and approved program standards.
Organization should be logical and easy to use—not just an alphabetized list, etc.
All documentation should be electronic whenever possible.
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HO: Site Visit Documentation (2)
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Preconditions Report Due six months to 1 year before the visit Report includes
─ Characteristics of the Institution—including matrix of programs, number of candidates, and number of program completers
─ Addresses all Preconditions*—General (state law and Commission policy) and Program Specific
*Includes evidence to support meeting the Preconditions
HO: Preparing Preconditions Report (3)
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Preconditions Report
Matrix of Approved Programs
Reviewed by CTC Staff
http://www.ctc.ca.gov/educator-prep/STDS-preconditions.html
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What Programs are Reviewed? All CTC-approved Educator Preparation Programs
– Teaching Credentials– Services Credentials– Certificate Programs– Added authorizations
Check approved programs page/ask consultant– All delivery models– All single subject areas– Inactive/withdrawn programs
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Program Review Each credential program is reviewed by
Program Assessment (PA) reviewers and by the Site Visit team
CTC needs a FINAL ‘Preliminary Report of Findings’ from PA prior to the site visit
Program Standard Options available ─ Adopted California Standards─ National or Professional Program Standards─ Experimental Program Standards—only if
operating an approved Experimental Program
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Program Review Program Sampling will be used to
review most programs that have completed Program Assessment– Some programs will not have done Program
Assessment (transitioning or new programs) If PA determines ‘More Information
Needed’ for many standards, a full Program Review will take place– What documentation will then be needed?
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HO: Program Sampling or Full Program Review (4)
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Program Review Program Sampling = Review team
member(s) looking across groups of approved programs through the lens of─ Program Design─ Course of Study (Curriculum & Fieldwork)─ Assessment of Candidate Competency
Program Summary for each Program─ Complete, updated, accurate─ Address Program Design, Course of Study, and
Assessment of Candidate Competency─ Indicate delivery models, locations
HO: Program Review (4)
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Program ReviewTransitioning Programs
Refer to the Program Standards web page and program consultant for transitioning programs to find out how programs in transition will be reviewed at a site visit.
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Biennial Report (BR) Due to site visit deferral of one year,
the site visit team will review the Biennial Report submitted Fall 2012
Any updated assessments or responses to BR feedback should be highlighted in the program summary
BR Part B—provides evidence for Common Standard 2
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Biennial Report - Part B BR Part B requires the unit head to
reflect upon the program specific data
Evidence for Common Standard 2, – Aggregating data at the unit level– Report on unit level analysis of data and decisions based on the analysis
32HO: PSA-12-08 (5)
Documentation of Actions Taken in Unit Assessment System
Action Taken Date Data Source(s)Analysis
Leading to Action
Common Standard Implications for 2012-13
Identified Issue
Program(s) Involved
Data Source(s)
Analysis Leading to
Action
Applicable Common
Standards
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Common Standards (2008)1. Educational Leadership2. Unit and Program Assessment and
Evaluation 3. Resources4. Faculty and Instructional Personnel5. Admission6. Advice and Assistance7. Field Experience and Clinical Practice8. District-Employed Supervisors 9. Assessment of Candidate Competence
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Common Standards Narrative
Document that describes how the Common Standards are met
Supporting evidence should be available electronically
Hyperlinks are great, but lists of exhibits are also helpful
HO: Program and Common Standard Review (6)
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Common Standards Review Information is gathered from all
approved programs at the institution and the unit leadership at the institution.
Common Standards require monitoring above and beyond what is in the Program Standards
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Two Month Out Pre-Visit
On-site visit to your institution by:State ConsultantTeam LeadPurpose: Finalize all logistics including interview schedule. Discuss program needs prior to visit. After, until site visit: Documents to team to begin reviewing
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60 days prior to SV Post to Website with links to supporting
documentation: Common Standards Narrative Program Documents including
─ Preliminary Report of Findings ─ Program Summaries
Biennial Reports and CTC Feedback If website is not being used, assure these items are
on a flash drive, delivered to the team members 1 month in advance, if website not being used
HO: Site Visit Documentation (2)
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1 Week Prior - Team Phone Call
The team lead may schedule a telephone conference with team members and the state consultant to discuss all Common Standards and programs.
The team lead will fill out a table with questions/concerns/ items needed to give to the institution (Similar to Mid-Visit Report)
The information will be shared with the institution to provide prior to the visit or when the team arrives.
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Planning the Site Visit Schedule Interview Schedule
─ Graduates─ Master teachers/Supervisors─ Employers/Administrators─ Institution Administration ─ Faculty─ Advisory groups
Off Campus/Satellite visits Credential Programs outside the
School/Department of Education
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Planning for the Site VisitSite Visit Team Composition
Size and structure is negotiated between the institution and the Commission
Team Lead (1)Common Standards Cluster (1-2)Program Sampling team members
(depends)CTC Consultants (1-2)
Total site visit team will range from 4-10
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Planning for the Site VisitInterview Schedule
Common Standards Cluster Program Sampling Cluster
Program specific issues, if neededResources-Accreditation Handbook: Appendix B-Colleagues with recent SV experience
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The Site Visit Sunday noon through Wednesday noon or
Monday noon through Thursday noon Sunday interviews for constituencies not
available on other days, consider orientation to institution/ overview of education programs
Day 2 morning through Day 3 morning/early afternoon interviews (i.e., employers, advisory board, completers, district-employed supervisors)
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The Site Visit
Day 3 morning, Mid-Visit ReportLeave campus Day 3 with all
data and interviews completedPlan for Exit Report –discuss with
Team Lead & Consultant
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Interview Schedule
Focus on Institutional and Unit support for all programs
Who can answer or demonstrate how the programs are supported by the larger unit and institution? Resources, Leadership, Quality Faculty/Instructional Personnel, etc.
CTC Common Standards Approved Programs Organized into Clusters
Preliminary Teaching Programs
Special Education Programs Advanced Teaching Programs Services Programs
Talk with your state consultant
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Focus of the Interviews Common Standards—interview across the
education unit focusing on concepts in the Common Standards
Programs—interview one stakeholder constituency at a time within the assigned cluster of programs
The Schedule– Columns: one for each Program Cluster and
Common Standard Cluster– Rows: time of day, room, constituency
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Schedule Essentials Program Sampling team members
need 1½ hours on the first morning with the Program Coordinators, organized by Program Cluster
1½ hours for lunch each day for the team to eat and have a team meeting
Provide 10-15 minutes between interviews
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Schedule Essentials Each team member needs a
minimum of 1 hour per day not to be in a scheduled interview
15 minutes at end of Day 1 & 2 with Team Lead for any needs
Mid-Visit Report needs to be on the schedule (Tuesday morning/Day 3)—formal meeting with unit head on progress and what is still needed
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Schedule SAMPLES
Accreditation Handbook Appendix B– Constituent groups and CS Cluster– Constituent Groups and PS Cluster– Sample of 4-day Schedule– Schedule has 1 column per team cluster
http://www.ctc.ca.gov/educator-prep/accred-handbook.html
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Team Report Team makes decisions on all
standards—Common and Program Team makes a recommendation on
the accreditation status COA hears the report within 1-2
months COA makes an Accreditation
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Accreditation Team Report
Each Common Standard Addressed Separately
Each Credential Program Area Addressed Program Design
Course of Study (Curriculum/Fieldwork) Candidate Assessment
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Accreditation Team Report Team makes DECISIONS about all
standards: Common and Program
Common and Program Standard Findings–Standard Met–Standard Met with Concerns–Standard Not Met
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Accreditation Team Report Team makes an Accreditation
Recommendation to the COA on the unit and all of its approved programs AccreditationAccreditation with StipulationsAccreditation with Major StipulationsAccreditation with Probationary
StipulationsDenial of Accreditation
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Presentation to COA
Consultant - Introduces Report Team Leader - Presents Report Institutional Representative -
Responds to Report Committee Discussion Committee on Accreditation Decision Appeals Available on the process
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Accreditation Decision Committee on Accreditation accepts and
reviews the team report Committee on Accreditation makes the
Accreditation Decision─ Accreditation─ Accreditation with Stipulations
(Stipulations, Major Stipulations, Probationary Stipulations)
─ Denial of Accreditation
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After the Site Visit
Accreditation Decision by COA Report due following year addressing
any and all─ Stipulations─ Concerns─ Questions
Continue in the accreditation cycle, completing the activities of your cohort – See Cohort Maps
HO: Cohort Map (7)
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Consultant Monthly contact
–video conference–Skype–phone calls–emails–ask any question!
Webinar software—if you need a presentation to advisory board or others
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CTC Webcasts
http://www.ctc.ca.gov/educator-prep/webcasts.html Accreditation Overview Common Standard 2
Unit and Program Evaluation System
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Additional Information www.ctc.ca.gov (Program Sponsors) Site Visit Web page:
http://www.ctc.ca.gov/educator-prep/program-accred-site-visits.html
– Accreditation Framework– Accreditation Handbook
http://www.ctc.ca.gov/educator-prep/accred-handbook.html
Cheryl Hickey, Administrator of Accreditation Assigned State Consultant