Appendix 1

KEY:

G Action completed

A Action in progress or deadline for completion not reached

R Action not complete

OVERVIEW AND SCRUTINY COMMITTEE

2015-16 WORK PROGRAMME

Date Meeting

type Items/Topics

29 June 2015

Special

Call In: Vehicle Maintenance Contract (Managed Service Provision)

21 July 2015 Special Call In: Experimental Road Closures in the Loughborough Junction and Myatt’s Field Neighbourhoods

21 July 2015 Scheduled

Lead item: Council Strategy

Lambeth’s Community Plan and Administration Priorities

Budget and Finance (including follow-up on recommendations made at January 2014 Budget OSC)

Social Value Policy and Guidance

PNQ: Proposals to increase the number of properties within Knight’s Walk, Kennington

2015/16 Overview and Scrutiny Committee Work Programme Development

11 August 2015 Special Call In: Cressingham Gardens Estate

14 October 2015 Scheduled

Lead item: Contract Management

Delivery and monitoring of council contacts (both capital projects and service contracts)

Clean and Green – themed meeting follow up - waste and waste management/Veolia contract management - Enviro Crime Action Plan - implementation update

Quarter 1 Performance Report

PNQ: Cooperative Parks

9 December 2015

Scheduled

Lead item: Housing

Progress on reintegration of Housing service

Report from Scrutiny Commission on Resident Involvement in Housing

Housing: budget issues & implications for Lambeth

Experimental road closures (Loughborough Junction) – 3 month report back

Report from Equality Streets: Parking in a Liveable Lambeth Scrutiny Commission

19 January 2016

Scheduled

Lead item: Budget and Finance

Council Budget Proposals

Appendix 1

KEY:

G Action completed

A Action in progress or deadline for completion not reached

R Action not complete

Date Meeting

type Items/Topics

24 March 2015

Scheduled

Lead item: Safe and Secure (Crime and Disorder)

Safer Lambeth Partnership Performance and Priorities

19 May 2016

Scheduled Lead item: TBC

Scrutiny Commissions

(information on current commissions is contained in the OSC work programme report)

Title/Proposal Status Co-Chairs/Member(s)

Resident Involvement in Housing

In progress

Cllr Jacqui Dyer & Cllr Mary Atkins

Issues Affecting Children’s Education in Lambeth

Single session (held 29/6/15). Further session to be held approx. March 2016.

Cllr Ed Davie & Cllr Max Deckers-Dowber

Equality Streets: Parking in a Liveable Lambeth

In progress.

Cllr Nigel Haselden & Cllr Rob Hill

Improving Children Services

In progress

Cllr Ed Davie & co-chair tbc

Joint Health Overview & Scrutiny Committee ‘Our Healthier South East London’

Discussions underway on arrangements for a joint OSC across 6 SEL boroughs (Lambeth/Southwark/Lewisham/Bexley/ Greenwich/Bromley) to scrutinise NHS OHSEL strategy

- Expected to commence Nov 2015

(Chair & Vice Chair OSC)

Improving housing in the private rented sector

Commission scope received

Cllr Alex Bigham

Jobs & Investment

Commission draft proposal received

Cllr Matt Parr

Accessibility of Council Services

Commission scope awaited

Cllr Marsha de Cordova & Cllr Rob Hill

Appendix 1

KEY:

G Action completed

A Action in progress or deadline for completion not reached

R Action not complete

11 December 2014

PRE MEETING PLANNING POST MEETING ACTIONS

Lead Officer/Author

Report Title & Key Points Outcome & Actions Arising Lead Comment Deadline Status

Strategic Director Commissioning

Meeting Theme: Clean & Green

Waste minimisation – increase recycling, and reduce waste, fly-tipping and litter

That the committee hold an informal meeting in February to follow up on the status and roll-out of initiatives discussed at the meeting and to receive revised figures on levels of fly tipping in the borough.

S/E

Scheduled for OSC 14/10/15 to allow time for initial roll out of initiatives and 6 month follow up on Enviro Crime Scrutiny Commission Action Plan - implementation

14/10/15

G

24 March 2015 Report Deadline: cleared reports (including approval by Finance & Legal) MUST be submitted to Democratic Services by 11th March

PRE MEETING PLANNING POST MEETING ACTIONS

Deadlin

e Status

Meeting Theme: Safe and Secure (Crime and Disorder Scrutiny) : Safer Lambeth Partnership Performance and Priorities

Recommendations as below

(i) Policing, community safeguarding and night time economy

1. The committee heard that the night time economy in Clapham creates significant anti-social behaviour problems for local residents. The Safer Lambeth Partnership should work with local people and local communities and promote understanding of the legal powers that allow local residents to raise concerns and take actions regarding new licence applications or existing licensed premises

2. The committee notes that unlike other neighbourhoods Clapham does not have a consultative community forum and supports the proposal for a community forum which brings people together and facilitates discussion about local issues

3. The committee acknowledges the early stage of Clapham BID but recommends that issues associated with the night time economy and Clapham Hub be addressed by the BID

4. The committee supports the exploration of the night time levy in Lambeth which enables the licensing authority to raise a contribution from late-opening alcohol suppliers towards policing the night-time economy.

5. The committee recommends that the Borough Commander should have a presence on/be an appointee to the Health and Wellbeing Board

6. The committee notes the production of the Serious Violence in Lambeth Needs Assessment which identifies violence as a public health issue and supports a public health approach to crime and disorder

7. The committee requests that the list of the 100 most challenged wards across the Metropolitan Police Service be circulated 8. The committee supports the proposal that the new Mayoral resource of 2.5 Independent Domestic Violence Advocate should be

aligned with the existing resource at the Gaia Centre 9. The committee supports the suggestion that training for security staff at licensed premises should include being trained effectively

in relation to young people and supports this being progressed 10. The committee examine further how issues around child exploitation are being addressed as part of its Safeguarding enquiries at

the next OSC

For

follow

up –

date to

be

agreed

A

(ii) Youth Offending Service, Probation Services and alignment and efficacy of activities across partnership

1. The revised Youth Offending Service improvement plan be circulated to the committee. 2. A future OSC session be scheduled to ensure oversight of the YOS improvement plan and ensure actions are progressing. 3. Stability in the workforce is an issue not just for the YOS but also elsewhere in the council and is a potential issue for a future

scrutiny commission

A

(2 & 3 –

via

Children

Services

Comm?)

14 May 2015 Report Deadline: cleared reports (including approval by Finance & Legal) MUST be submitted to Democratic Services by 30th April

PRE MEETING PLANNING POST MEETING ACTIONS

Lead Officer/Author

Report Title & Key Points Outcome & Actions Arising Lead Comment Deadline Status

Meeting Theme: Health and Social Care

Assistant Director – Integrated Commissioning Older Adults

Dulwich Care Centre/CQC Inspection

Follow up to discussion at previous (health) scrutiny and invite to representatives from the DCC

1. The committee should receive a regular report on the situation and would want to be informed if it is planned that the embargo be lifted;

2. DCC should be looking to pay the LLW and it was noted that this would be a council contractual requirement;

3. A visit should be arranged to the DCC

Update circulated 28/9/15

A

CE Healthwatch Lambeth

Healthwatch Lambeth

Invitation to HW to submit a report highlighting it’s work as the local consumer champion for health and social care and any key issues

1. Recommendations (as contained in its report) re the DCC and care homes generally be welcomed and endorsed.

2. Councillors be encouraged to participate in National Care Home Open Day on 19 June.

3. Further follow up on recommendations made by the (former) Health and Adult Services Scrutiny Sub-Committee on the need for corporate training for councillors around responsibilities for vulnerable adults and making visits to care homes (similar to corporate parenting responsibilities and training) and potential for a future joint arrangement with Healthwatch.

New enter & view of DCC circulated 28/9/15

A

(3)

Delivery Director Adults

Safeguarding vulnerable adults

Invite to the Independent Chair Adult Safeguarding Board and presentation/discussion of annual reports and associated safeguarding issues

1. There is a need for better dissemination of Adult Safeguarding information to the community

2. That the annual report scheduled for the June Safeguarding Board be provided to the committee

3. That the key PIs be provided to the committee including advice on what PIs the committee could meaningfully look at to support safeguarding in the borough;

4. That an update be provided on the status of a Chair of the ASB.

LSAPB Annual Report (2014/15) circulated 1/10/15 Corporate PI report to OSC 14/10 Sian Walker appointed Chair of the ASB

G

Delivery Director Children Services

Safeguarding (i) vulnerable children and (ii) OFSTED

Invite to the Independent Chair Children’s Safeguarding Board and presentation/discussion of annual reports and associated safeguarding issues

1 That Key PIs be provided to the committee including advice on what PIs the committee could meaningfully look at to support safeguarding;

2 That an additional OSC session be held to consider the Children Services and Safeguarding Improvement Plan and at a time when scrutiny can influence content and action planning.

3 That a stable workforce is a critical issue for delivering and sustaining improvements and this is a potential future issue for scrutiny.

1. Corporate PI report to OSC on 14/10

2. Children Services Scrutiny Commission set up and will follow through

3. Provisionally

issue for Children Services SC

A

Director of Public Health

Director of Public Health Annual Report

Report noted G

Lead Commissioner – Disabilities

Shared Lives

Response to call-in recs 21/1/15

That information on the new procurement arrangements be provided to the committee.

LSO Work Plan report Council strategy be main item on 21/7/15 G

29 June 2015

Call In: Vehicle Maintenance Contract – Managed Service Provision Decision and recommendations as below Deadline Status Resolved

Not to refer the decision back to the Deputy Leader (Finance and Investment) but to request that the Deputy Leader provide a report back to the Committee on the issues discussed and in particular:

1. Criteria for location and whether this should be locality in the Borough or distance from operational location/s;

2. That EIA’s should be built into the procurement process to better support delivery on some of the Council’s outcomes;

3. Consideration on weightings between the headings of the evaluation criteria, including whether price should be lower and community benefits higher;

4. The viability and history of the bidder is of concern. OSC should be advised of the investigations that are made of bidders before decisions are made and clarity on how the stability of bidders is assessed.

Response circulated and on OSC agenda 14/10/15 – to determine if further follow up sought

A

21 July 2015

Call In: Experimental Road Closures in the Loughborough Junction and Myatt’s Field Neighbourhoods

Decision and recommendations as below Deadline Status RESOLVED: Not to refer the decision back to the Cabinet Member for Environment and Sustainability (being the decision maker) but nevertheless to make such recommendations as set out below: 1. The success criteria needed to be clearer and as much weight needed to be placed on

qualitative as quantitative aspects

2. Consultation needed to continue with residents and businesses through the experimental period, using the contact details of interested residents gained through the call-in process as a basis.

3. If the initial review of the project concludes there is sustained harmful impact on the existing businesses, the scheme should be removed as soon as practically possible.

If

Updates have been provided to members via email, mostly on the consultation aspect. A mailing list has been set up and passed to the consultation lead to keep interested parties informed. Formal written response from Cabinet Member on all recommendations circulated 25th September 2015.

Sept

2015 A

21 July 2015 Report Deadline: cleared reports (including approval by Finance & Legal) MUST be submitted to Democratic Services by 7 July

PRE MEETING PLANNING POST MEETING ACTIONS

Lead Officer/Author

Report Title & Key Points Outcome & Actions Arising Lead Comment Deadline Status

Lambeth’s Community Plan and

Administration Priorities

A quarterly performance report was being introduced to Cabinet; this could also be reported to OSC.

The next phase would be to start to develop a broader quality assurance approach which could be reported to members in a straightforward manner. The organisation would open itself up to more systematic internal and external scrutiny and challenge, and this would include a clear, robust audit regime as well as peer reviews conducted by other local authorities or experts. An approach to open data, including a small pilot and a set of principles, was being agreed. CE was happy to come back to OSC when these arrangements had been developed and formally implemented. The insight of OSC members could be used to shape the indicators when they were reviewed on an annual basis.

PEP/TW

Performance report included on Oct OSC agenda

Budget and Finance (including follow-up on recommendations made at January 2014 Budget OSC)

Regarding integrated health savings, the process had been to look at what capacity there might be to work more closely with Health leading to a single care pathway but the situation was complicated. The savings were expected to be delivered but it was recognised this was high risk. More detail would be provided to Scrutiny in due course.

The target around agency staff numbers of 10% was being exceeded – the current figure stood at just under 17.5% - but there was an intention to look at the situation while ensuring stability; this would involve working things through with each agency worker. Progress on this would be reported to Scrutiny.

CR/ CT CR/ CT

Social Value Policy and Guidance

Concerns raised re stakeholder consultation & need for further service user engagement

PNQ: Proposals to increase the number of properties within Knight’s Walk, Kennington

Noted

2015/16 Overview and Scrutiny Committee Work Programme Development

Noted

11 August 2015

Call In: Investing in Better Neighbourhoods and Building The Homes We Need To House The People Of Lambeth: Cressingham Gardens Estate

Decision and recommendations as below Deadline Status Resolved

Not to refer the decision back to Cabinet for re-consideration but nevertheless to highlight a number of matters to Cabinet for consideration and formal response:

1. Concerns were raised over the conduct, methodology, confidentiality and general groundwork of the test of opinion survey; whilst incorporating feedback from residents needed to be improved.

2. The principles of consultation during regeneration needed review. 3. The terminology of the financial viability information was confusing and should be improved as the Council

needed to show unequivocally, qualitatively and quantitatively, what it was doing. It was noted the agenda packs were too bulky and complex for residents to properly input.

4. The transparency of financial analysis needed improvement, with commercial viability (particularly the Special Purpose Vehicle- SPV) highlighted as a concern, and this created distrust. It was felt more information could be released, whilst language and processes were not clear.

5. There needed to be a more robust presentation of viability; if Council was making fundamental decisions about regeneration involving so many people, it needed to build a better case. This should be corrected for future proposals with a review of how the Council approached these projects.

6. More work was needed on issues arising from the Equalities Impact Assessment (EIA) (for example, mortgages for the elderly).

7. The management of the Cabinet report was raised as a concern and there was a lack of looking at direct impact of the proposals.

8. Whilst issues raised under heritage/conservation were planning matters, there remained much work to do; otherwise this would create issues at the planning stage. The process for incorporating these issues needed to be looked at again and with greater clarity.

9. It was noted that this had not been a good experience for residents and this was not unique to Cressingham Gardens. There needed to be an effective mechanism for feeding back to residents the actions that will be taken to improve process and involvement.

Report submitted to Cabinet 14/9/15. Cabinet considered the OSC findings and agreed a response to OSC on the matters raised. Response circulated (as draft) to OSC 7/9/15 On agenda 14/10/15 – to determine if further follow up sought

A

14 October 2015 Report Deadline: cleared reports (including approval by Finance & Legal) MUST be submitted to Democratic Services by 1st October

PRE MEETING PLANNING POST MEETING ACTIONS

Lead Officer/Author

Report Title & Key Points Outcome & Actions Arising Lead Comment Deadline Status

Delivery and monitoring of council contacts (both capital projects and service contracts)

-

Clean & Green (themed meeting follow up)

- waste and waste management/Veolia contract management

- Enviro Crime Action Plan - implementation update

Quarterly Performance Report

- Q1

PNQ: Co-operative Parks