Outreach Conference Management System

Group – 33Piyush Rai

Piyush AroraSuprit Acharya

Sania Zehra ZaidiMayank Goyal

Domain Specific FR’sFinance : Money Collection & Expenditures to be incurred.

Providing Conference Details : date, template of paper etc.

List Generation

Reviewing the papers

PC Committee Selection

External Referees Selection

Assigning papers to members

Domain Specific FR’s continue…

Discussion between PC Committee Members

Email Notification of the payment made by the authors

of the papers

Managing Database vendors and volunteers

User Specific FR’s

Notifications about the conference

Conference specific details

Details related to acceptance/rejection of

paper

Lodging facilities Details

User information modification

Reusability of resources As the resources don’t change much across

conferences. Saving Money and Time

Not many changes required with changing conferences.

Business Value Delivered

Ultimate Objective Conference held is of high quality. Needs of both the users as well as the stake holders

are satisfied.

Conflicts : needs v/s wants

Stake holders want more profit with lesser investment

Users want an efficient system catering to their basic

requirements

User may require thorough comments on his/her paper

User wants that the overall review process should be fast

Non functional requirements-Domain specific

Reliability and Efficiency:Overall performance of the system remains unchanged and consistent

Maintainability:Minimum people required for maintenance, once the system is developed.

Security:Payment of money and data submission.

Portability:The system remains consistent across all the conferences.

Recoverability:Data recovery in case of crashes. If the system crashes then the recoverability functionality needs to be incorporated.

Non functional requirements-Organizational Specific

Reliability:No Plagiarism should be allowed.

Scalability:Efforts involved in maximizing the end users i.e. the users interacting with the system.

Affordability:The attributes of the system that are affordable to the organization.Open Source VS Proprietary or licensed tools.

Evolvability:Ease with which newly developed modules can be included in the development process.

All conferences have almost same modus operandi

Users’ requirements are completely fulfilled by the information provided

User Friendly Interface

Assumptions

RestrictionsoMoney allotted for the projectoTechnical knowledge of developers

Constraintso Deadlines

Restrictions and Constraints

High Quality : Ensuring quality of high standards is a requirement. But there are no benchmarks set for the same.

Ambiguous requirements

Ensuring constant efficiency over different conferences. As conferences may vary in scale.

Non-feasible requirements

Plagiarism In paper submission In paper review In committee selection In the information provided by the user about

himself/herself. Performance efficiency

It can’t be tested during the development phase.

Non-testable

Selection procedure of PC committee. External Referees’ selection. Managing the volunteers. Lodging facility details. Conference Details.

Irrelevant Requirements

Interview conversation with (one or more)stake holders to

elicit or validate needs and requirements.

Joint Application Development ( JAD ) collaboration between stake holders and system

analysts to identify requirements in a concentrated and focused efforts.

Survey Method electronic or paper based method

Requirement Gathering Methods

Joint Application Development (JAD) SessionoAdvantages :• Allows simultaneous gathering and consolidation of large

amount of information.• Produces large amount of high quality information in a short

time.• Discrepancies can be resolved immediately with the help of

the felicitator.• A forum to explore different points of view on a topic.

oDisadvantages :• Requires significant planning and scheduling effort.• Requires significant stakeholder commitment of time and

effort.

Best Suited Method

Survey MethodoAdvantages :• Reaches a large number of stake holders or other source of

information• Gathers significant amount of focused data in short time.• Provides good results when used to validate assumptions

after the use of interview technique.

oDisadvantages :• Response level is often low, especially to large surveys.• Responses limited to the scope of questions asked• Resolving the conflicts in the information requires additional

analysis.

2nd Best Suited Method

Interview Methodo Advantages :• Easy : can be done with minimal preparation• Interviewing individuals and small groups requires less efforts• Interviewing individuals and small groups requires less stake

holder commitment• Explores and clarifies topics in more details

o Disadvantages :• Interviewer may ask questions according to his preconceived

views thus can influence the response• Time consuming and inefficient in case stake holders are more• Additional interviews required to resolve conflicts• Doesn’t allow stake holders to hear and elaborate upon the

information being relayed

Least Suited Method

Thank You !