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Separation of Policies from Procedures Policies Development of the Handbook How to use the Handbook Handbook Review Committee Development of new forms Summary of changes to the forms TA Guide (August 2013)
Key Ideas
Key Idea #1: REDUCE REDUNDANCY
Key Ideas
Key Idea #2: INCREASE USABILITY
To prevent thisFrom turning into this
Key Ideas
Key Idea #3: EMPHASIZE PROCESS
Separation
Policies
Handbook
Policies
Federal regulations and the four areas where Oklahoma has chosen to go above and beyond the federal regulations.
1)45 school day timeline for initial evaluations;
2)secondary transition services in effect no later than the beginning of the ninth grade year or by age 16, whichever occurs first;
3)an IEP for move-in students must be in place within 10 school days; and
4)caseload/class-size requirements. Approved by the Oklahoma State Board of Education – June 12th 2013POLICIES
Policies
Full Day Self-Contained
Maximum of ten students per classroom
These classrooms are designed predominantly for the support of students with significant, moderate, or multiple disabilities. Multiple courses are taught to the same students for the majority of the day. For example, students who are served inside the general education classroom for less than 40% of the day.
Direct Support/Resource
Grades K-4: Maximum of ten students per classroomGrades 5-12: Maximum of
fifteen students per classroom
These classrooms are designed to provide a higher level of support than what is provided in the regular classroom. Students receive direct support services for specific subjects. They are also available for students seeking extra help to complement regular classroom instruction.
Class Size
POLICIES
Policies
Public Hearings were held: April 9 from 4pm to 6pm (OSDE State Board Room)April 11 from 4pm to 6pm (OSDE State Board Room and Sooner Start Tulsa Office)Written comments were received until May 10, 2013
POLICIES
Handbook
Guidance A Living Document
The Process of Development:1.March 2013 Revision Meetings2.April 2013 Public Comment via Wiki3.May/June 2013 Final Revisions4.July 1st – Ready for Implementation
HANDBOOK
Handbook
HANDBOOK
Handbook Front Matter
Table of Contents:
The Table of Contents (TOC) allows for easy navigation throughout the Manual. The TOC is broken down into Chapter Headings, Legal Citation Headings, Section Headings, and Section Subheadings. In order to navigate to a specific section of the manual, single click on the TOC listing and it will advance to the appropriate section.
HANDBOOK
Handbook Front Matter
How-to Guide: Navigation
Option 1: Table of ContentsOption 2: Bookmarking
HANDBOOK
Handbook Front Matter
How-to Guide: Interactive legal citations
HANDBOOK
Handbook Front Matter
How-to Guide: Federal Regulations Oklahoma Statute & Regulations
(Oklahoma Administrative Code)
HANDBOOK
Handbook Front Matter
Acronyms and Abbreviations:
HANDBOOK
Handbook Front Matter
Glossary:
HANDBOOK
Handbook Chapters
FAPE Child Find Initial Evaluation & Eligibility Least Restrictive Environment Discontinuation of Services, Graduation, and Grading Reevaluation Charter Schools Private Schools Students Improving Results Procedural Safeguards Discipline Dispute Resolution Transfers, IEP Service Agreements, and Move-In
Students
HANDBOOK
Handbook Chapters
Layout Legal citations Section/Letter/Number/letter Blank pages
HANDBOOK
Handbook Chapters
Legal Citations Match each section/area OSEP letters match chapter topic
HANDBOOK
Handbook Chapters
Links Throughout the Handbook Links to webpages:
Links within document:
HANDBOOK
(hover cursor for hand to appear)
Handbook Appendices
Q&A Documents: Courtesy of idea.ed.gov
HANDBOOK
Q&A DocumentsCaseload/Class Size
OSDE Forms
Related Services Personnel Qualifications
Certification
Ap
pen
dic
es
Handbook Appendices
Caseload/Class Size Charts from Special Education Policies
HANDBOOK
Ap
pen
dic
esQ&A
DocumentsCaseload/Class Size
OSDE Forms
Related Services Personnel Qualifications
Certification
Handbook Appendices
OSDE Forms Links to http://ok.gov/sde/documents-forms
HANDBOOK
Ap
pen
dic
esQ&A
DocumentsCaseload/Class Size
OSDE Forms
Related Services Personnel Qualifications
Certification
Handbook Appendices
Related Services Personnel Qualifications Outlines specific requirements
HANDBOOK
Ap
pen
dic
esQ&A
DocumentsCaseload/Class Size
OSDE Forms
Related Services Personnel Qualifications
Certification
Handbook Appendices
Certification Special Education Certification
Career Development Program for Paraprofessionals
HANDBOOK
Ap
pen
dic
esQ&A
DocumentsCaseload/Class Size
OSDE Forms
Related Services Personnel Qualifications
Certification
Handbook Appendices
Certification Non-Traditional Route to Special
Education Certification
HANDBOOK
Ap
pen
dic
esQ&A
DocumentsCaseload/Class Size
OSDE Forms
Related Services Personnel Qualifications
Certification
Handbook Review Committee
HANDBOOK
Handbook Review Committee Committee Membership
Nominations through OSDE, Oklahoma Directors of Special Services (ODSS), Oklahoma Parents Center (OPC), and IDEA B State Advisory Panel
Committee Meetings Will meet at least annually
Handbook Revisions Handbook will be revised and updates will be
posted online as necessary – with a memo sent out.
HANDBOOK
Forms
Developed in Conjunction with Handbook Revision Meetings
FORMS
Forms Summary
FORMS
Forms Summary
Review of Existing Data (Form 3) Page 1: Expanded “Specify Presenting Concerns” to allow for input of “Other Information”:
FORMS
Note to include new RED/MEEGS Evaluation Data Form
Forms Summary
Review of Existing Data (Form 3) Removed “Building/Site Level Review of Existing Information” and replaced with “Background Information”:
Also removed “Screening” and Medical Information:
FORMS
- Can be entered on the RED/MEEGS Evaluation Data Form
Forms Summary
Review of Existing Data (Form 3) Added space for comments/justification on “Team Group Recommended Action”:
Added “Suspected Primary Disability Category” with dropdown menus:
FORMS
Forms Summary
Multidisciplinary Evaluation and Eligibility Group Summary (Form 5)
Modified “Type of Evaluation”:
Removed gray boxes and inserted condensed SLD procedures:
FORMS
Forms Summary
Multidisciplinary Evaluation and Eligibility Group Summary (Form 5)
Re-titled Summary as “Eligibility Determination” and added Disability:
FORMS
Forms Summary
Individualized Education Program (Form 7) – Present Levels
Inserted non-attendance box:
Removed dates for first three options:
FORMS
Forms Summary
Individualized Education Program (Form 7) – Services Page
Increased some spacing Removed individual boxes for “Supplementary aids and services”, “Program modifications”, “Supports for personnel”, and “Location/Class/Settings” :
FORMS
Forms Summary
Individualized Education Program (Form 7) – Transition Pages
Revised layout:
FORMS
GOAL(S) ACTIVITIES/SERVICES PEOPLE DATE
For students assessed by alternate achievement standards, include short term objectives/benchmarks.
Forms Summary
Individualized Education Program (Form 7) – Transition Pages
Added “Course of Study” to first section: and removed boxes:
Added “Curriculum Participation”:
FORMS
Forms Summary
Individualized Education Program (Form 7) – Signature Page
Increased some spacing Removed “State and Districtwide Assessment Programs” Revised bottom check boxes; added LNH Scholarship and OSD/OSB:
FORMS
Forms Summary
Individualized Education Program (Form 7) – Assessment Page
Previously optional; includes participation and accommodations:
FORMS
Accommodations Dropdown Area
Test and Window
Forms Summary
Seclusion and Physical Restraint (Form 14)
Now one form/one page:
Can be use for multiple incidents:
Detailed information in one box:
FORMS
Forms Summary
Criteria Checklist for Assessing Students with Disabilities on Alternate Assessments (Form 12)
Now only one page:
FORMS
All boxes checked YES
Forms Summary
Reevaluation/Continuation of Eligibility (Form 5RC)
Replaces the need for a MEEGS:
Must be used in conjunction with RED:
One page checklist:
FORMS
Forms Summary
RED/MEEGS Evaluation Data Now one form for both:
FORMS
Bottom:
Top:
Forms Summary
ACE Alternate Determination (Form 13) Result of HB 1756 and recent rule changes Form is optional
OAAP only:
One form per subject:
FORMS
Forms Summary
Record of Access (Form 1) Added “Print Name” in first column:
FORMS
Forms Summary
Notification of Meeting (Form 6) Added “Electronic Delivery”:
Added non-attendance notification:
FORMS
Forms Summary
Parent Consent (Form 4) Added page 2 from Written Notice:
Page 2 now includes a line for initials:
FORMS
Forms Summary
Parent Consent (Form 4) Changed “Access Public Benefits”:
Added:
Removed “IEP team attendance: Excusal”:
FORMS
- Now appears on “Present Levels” page of IEP.
- Previously stated: (Must be obtained each time the public agency attempts to access; must be voluntary on the part of the parent(s).)
Forms Summary
Written Notice (Form 8) Added “Electronic Delivery”:
Added “Services”:
Added “and Rationale” and removed “Reason for the Proposal or Refusal”:
Removed page 2:
FORMS
- Now appears on Parent Consent (Form 4).
Forms / TA Guide
Understanding the forms and process within a particular context.
This guide is in development and will be posted online prior to August 15th.
FORMS
Forms / TA Guide
FORMS
Forms / TA Guide
FORMS
Access
Policies, Handbook, and Forms: http://ok.gov/sde/ Hover over “Services” Select “Special Education” -
http://ok.gov/sde/special-education Scroll down to “Helpful Information” and
select “Resources for Educators” -http://ok.gov/sde/documents-forms
ACCESSING POLICIES AND HANDBOOK
Access
Select “Policies”, “Handbook” or individual forms:
Policies direct link:http://ok.gov/sde/sites/ok.gov.sde/files/OSDE%20SES%20Policies.pdf
Handbook direct link:http://ok.gov/sde/sites/ok.gov.sde/files/Oklahoma%20Special%20Education%20Handbook_0.pdf
ACCESSING POLICIES AND HANDBOOK