Outbound eCommerce Guide - one-line.comecomm.one-line.com/ecom/DocRoot/guide/How_to_booking_request.pdfNature: To select Chilled, Frozen or Fresh as reefer cargo nature Humidity (%):

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Copyright © 2018 Ocean Network Express Pte. Ltd. All Rights Reserved

Outbound eCommerce Guide

Booking request

*Global User Guide offers all booking requirements and may not be applicable to your country*

This service provides an application to submit a booking request to ONE.

Please follow below steps to submit a booking request to ONE.

Please log into ONE eCommerce site with your User ID and Password.

Once logged into eCommerce site, click on outbound menu.

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Click on Booking >> Booking Request to open Booking Request Form.

Enter each column based on your Booking Request details.

Please take note that all the item with * are mandatory to input.

Please find more explanation on each field to be entered.

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>> Quick Booking

Manual Booking Number: Enter the manual booking number if you have the number pre-assigned by ONE.

Template: Select template name from the dropdown list. The previously saved booking information will populate.

This is recommended for repeated shipments.

Copy Previous Booking: Users can look up previous booking number to copy booking details to new booking

request.

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Contract No and Named Account : Users can enter manual contract number by select “Others” in the dropdown list.

Also, you can select the named account from the drop down list box. If named account is not found or not applicable, you

can select “Unable to Find Named Account or Not Applicable”.

Automatically the booking party No. is added as per user ID set-up.

Person Placing Request: Please choose Shipper or Freight Forwarder.

The Shipper or Freight Forwarder details will be auto-populated accordingly with information associated with your

web ID.

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>> Customer Information

Shipper: To enter Shipper company name and address.

If you choose Shipper as Person Placing Request, company name and address information is

automatically populated from your web ID.

Freight Forwarder: To enter Freight Forwarder company name and address. If you choose Freight

Forwarder as Person Placing Request, company name and address information is automatically populated from y

our web ID.

Consignee: To enter Consignee company name and address.

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>> Location

Service type: To choose service type between two options (CY or Door).

Origin (Place of Receipt) – Loading Port & Discharging Port – Destination

(Place of Delivery): to enter location name.

When you key in first few letters of location name, the related matching location(s) will show in an

automatic complete function.

Booking office: To choose your ONE local booking office.

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U.S. Customs Information (House Manifest Filing): To choose Yes or No

* This field appears if shipment is bound for U.S.A.

* If House B/L has to be issued, please choose “YES”

U.S. Customs Information (AMS for House B/L): To select by Carrier (Non-Auto) or by NVOCC (Auto)

* This field appears if Yes is selected for house Manifest Filing

* Non-Auto (By Carrier) means ONE will be filing House B/L on behalf of NVOCC

* Auto (By NVOCC) means ONE will be filing Master B/L and NVOCC will be filing House B/L

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Canada Customs Information (House Manifest Filing): To choose Yes or No

* This field appears if shipment is bound for Canada

* If House B/L has to be issued, please choose “YES”

Canada Customs Information (ACI for House B/L): To select by Carrier (Non-Auto) or by NVOCC (Auto)

* This field appears if Yes is selected for house Manifest Filing

* Non-Auto (By Carrier) means ONE will be filing House B/L on behalf of NVOCC

* Auto (By NVOCC) means ONE will be filing Master B/L and NVOCC will be filing House B/L

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AES ITN: To enter AES ITN number for US Export Shipment

* This field appears if shipment is from U.S.A.

CAED License: To enter CAED information for Canada Export Shipment

* This field appears if shipment is from Canada

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Mexico Customs Info: To enter TAX ID for shipments parties for Mexico export and import Shipment.

* This field appears if origin or destination is Mexico

>> Schedule

Departure Date: If you select departure date as criteria, please enter the date you prefer.

* ONE Booking Office will provide the closest vessel for the given “Departure Date” if there is no vessel departing

on the date provided in this field.

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Vessel: If you select vessel as criteria, please type in the Vessel Name or click the [Search] button from the list, you

can select the vessel from the Vessel Schedule Inquiry -List

If you click [Search] button from the calendar, you can select the vessel from “Vessel Schedule Inquiry-Calendar”.

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Select the vessel that meets your need and click [Select] button.

a Click [Manage] button to request multiple bookings for multiple vessels, multiple weeks out. Below three examples are

how the Manage Schedule field can be used.

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EXAMPLE 1

Click the + button to increase total number of required bookings. Enter the total number of additional bookings required in

the box and click [Duplicate] button. The same can be done to decrease requested bookings by clicking the – button if

what is required changes while in the request stage. Click the [Save] button when done.

Example1: Booking1 is the main booking source, to be duplicated for four additional bookings for a total of five booking

requests on the SESPAN AMAZONE 015W.

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EXAMPLE 2

Click on any booking that is not Booking1. The selected booking is now the source booking. Click the [Search] button to

go back to the Vessel Schedule Inquiry List to select a different vessel. The highlighted row will duplicate by the number

defined in the box. Click the [Save] button when done.

Example: Booking4 is the source booking, the vessel was changed by finding the next required ETD by “search” and

duplicated three times for a total of four bookings to be requested on the YM UNIFORMITY 045W.

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EXAMPLE 3

Multiple bookings can be selected to be the source booking. Here Booking1, Booking2, Booking3 the vessel was

updated by ETD and duplicated for one additional booking each. Each Vessel now has two bookings for the next three

weeks.

>> Pick Up

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Pick Up Date: To enter empty pick up date you preferred.

>> Container

Type: To select container Type

Size: To select container Size

Quantity/Total: To enter the total number of container for the type size

Quantity/S.O.C: To enter the number of S.O.C container for the type size

* When you click on “+” button, you can add another new row to enter

* When you click on “-“ button, you can delete the selected row

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>> Pick Up Information

Pick Up Information:

To enter Pick Up Information details for Door Receive

* Those fields appears if “DOOR” is selected as service mode for origin

* If you click on “Remove Inland Pick Up” button, you can delete the selected Tab

* If you click “Add Inland Pick Up” button, you can add a new tab for more input

* If you click “Copy Inland Pick Up” button, you can copy entered information to create another tab

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>> Cargo

Commodity: To enter commodity.

*Please click on magnifying glass to select commodity with Code from “Commodity Inquiry” screen as follows.

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Total Estimated Weight: To enter the total estimated weight and select weight unit for all containers together.

>> Cargo

Unit: To select F – Fahrenheit or C – Celsius as unit

Degree: To enter the degree

Ventilation Value/Type: To enter ventilation requirement

Nature: To select Chilled, Frozen or Fresh as reefer cargo nature

Humidity (%): To enter humidity requirement

Genset: To select Yes or No

* Those fields appear if Reefer is selected as container type



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>> Dangerous Cargo

UN No.: To enter UN No.

Class: To enter IMDG class

Flash Point: To enter flash point. This field is enabled only for Class3 cargo

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Package Group: To select package group from the dropdown list

Dangerous Cargo Certificate Upload: To attach DG certificate document from [FILE] button. 1 file or zip file.

File Type: To select file type from the dropdown list

* Those fields appears if Dangerous Cargo check box is ticked



>> Awkward Cargo

To select Container Size Type for the awkward cargo

Package: To enter the number of package and select package type

Gross weight: To enter gross weight and select weight unit

Net weight: To enter new weight and select weight unit

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Commodity: To enter commodity description

Unit: To select unit code from the dropdown list

Length: To enter whole length

Width: To enter whole width

Height: To enter whole height

Remark(s): To enter remarks.

* Those fields appear if Open top and Flat Rack is selected as container type.



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>> Special Instruction on Booking & Adding Reference No.

① Any special instruction booking requires can be noted here. Consider this the box to make notes that you

would make in an email booking or phone booking to the Booking Agent.

② Reference No. will maintain your Ref # within our system and be provided on the Booking Receipt Notice in

the ‘Remarks 1’ section. (i.e Shipper ref #:1234567)

③ Multiple reference numbers for multiple bookings is easily managed. Select “Yes” from the Multiple Reference

Number dropdown menu and click [Manage Reference No] button.

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There is an e-Mail Notification option for the booking request as follows. If you would like to receive

those email notifications, please select “Subscribe” option.

Booking Upload: When booking is uploaded into our ONE system, you will receive the notification. This

is not a notification of your final booking receipt notice, but only the upload into our ONE booking

module.

o Vessel Departure: When a vessel departs place of loading, the notification will be sent.

o Vessel Delay: When vessel schedule is delayed more than 3 hours, the message will be sent.

o To change the default setting about e-mail notification, click ‘e-Subscription’ from top-menu.

If you would like to clear all information entered, please click on [Clear] button.

After all required and optional information are entered, click [Submit] button to submit booking request to

designated ONE Booking office.

If you would like to save the booking request details as template for future requests, please click on

[Save as Template] and set up the template name.

Once you submit a booking request, Booking Request information screen appears.

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Request number and booking request details can be found on this screen.

Documents

Outbound eCommerce Guide - one-line.comecomm.one-line.com/ecom/DocRoot/guide/How_to_booking_request.pdfNature: To select Chilled, Frozen or Fresh as reefer cargo nature Humidity (%):