Indiana University Jacobs School of Music - Music Information Technology Services March 2007

Setting up personal (archive) folders in Outlook

1. Open Outlook

2. From the Tools menu, select Options

3. Select Mail Setup tab and click on the Data Files button.

Indiana University Jacobs School of Music - Music Information Technology Services March 2007

4. In the Outlook Data Files box, click on the Add button. In the New Outlook Data File box, leave the first option (Office Outlook Personal Folders File) highlighted and click OK.

5. The Create or Open Outlook Data File window will open. Next to "Save In:", from the drop-down menu select the folder in which you would like the personal folder file stored. You should save it to your user folder on Music1.

6. In the "Filename:" field, enter a filename for the folder file (e.g., Becky's Personal Folder File). A .pst extension will be added automatically and click on OK.

Indiana University Jacobs School of Music - Music Information Technology Services March 2007

7. You will now see a window called Create Microsoft Personal Folders. The name that you supply here will appear among your mail folders in Outlook; therefore, you should use a name that is related to the contents of the folder. For example, if you named the .pst file Becky's Personal Folder File, then you may want to name this folder Becky's Personal Folder.

8. Click the OK button. Then click on the Close button.

Indiana University Jacobs School of Music - Music Information Technology Services March 2007

9. Then click the OK button. You should see your Archive Folder under or above your Mailbox

folder. You can create folders within your Archive the same way you create folders within your Mailbox account.