Board of Directors Meeting April 2, 2013 Meeting - 7:00 pm
14963 Altata Drive
Board Present Dave Peterson (President), Jim Mercer (Vice President), Catherine Coleman (Treasurer), Deepthi Brown
Board Absent: Kevin Mayer
Guests: Rich Wilkin, Kristal Durkin, Andrew Altshule, Chase Holiday (new HPPOC office staff & Sue Helmy
Regular Business Meeting Called to Order: 7:09 pm
Variance Request (519 0camDO): Request that the board approve a variance for proposed solar energy system (The Architectural Review Committee ("ARC") disapproved the panels re: Architectural Requirement rule #8) Home owner Andrew Altshule presented his variance request to the board: Solar energy stabilizes prices and prevents the annual 10-15 %o increases. The panel placement was determined by the company Andrew hired (Solar City) and was based on where the panels would get the most exposure to the sun. The panels are in the backyard on the roof. Andrew explained that only the next door neighbors could see the panels. Otherwise they were not visible except just slightly if you were across the street and really looking Board reviewed map of the plans with Rich Wilkin (ARC). Dave Peterson mentioned Ca]if. Civil Code Section 714 which talks about any HOA restriction that prohibits a solar energy system is void.
Motion: Moved by Jim Mercer to approve the variance. Motion carried by the board (4 yays, ). The Variance was APPROVED.
Though not on the agenda, President Dave Peterson mentioned amending/revising the Architectural Requirements in order to bring them up to date with current City rules and regulations. Board discussed having the ARC review the Requirements and update where needed. The process of updating the Requirements was discussed with HP architect Rich milken
and the Board. (ARC review and recommendations, a mailer to members and 30 days for members to comment).
Action : The boards decides that the ARC must meet and review the Architectural Requirements. They want the ARC to review the guidelines and make some recommendations as to which Requirements should be changed or updated by the next meeting which will be sometime in May.
Minutes: Minutes of the January 10, 2013, (emailed to board earlier) were APPROVED
Treasurer's Report: Catherine Coleman had just received the income and expenses for 2013 quarter and she did not have time to review. Jeaneen Fabbro reviewed the income and expenses for the prior month and this year's I st quarter. There have been no significant changes since the last board meeting. The HPPOC is in good financial shape.
Action: The board unanimously approved the financials
CDM Park Dave Peterson requested that for 2 weeks ADT go to the park and walk through at the busiest times in the morning and in the evening ADT patrol reported that 5:00-6:30 pm was the busiest time each day: March 13 - 15 dogs, March 16 - ll dogs, March 17 - 13 dogs. March 15 dogs, March 18 - 8 dogs, March 19- 8 dogs.
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Board discussed problems and some possible solutions. Jeaneen mentioned that we have been down this road before, but maybe with so many new residents we could see some changes. Dig Up ; Old "Ideas About The Park" from files.
Dave suggested: closing the park and repairing holes etc. Jennie : Making new signs, No digging (either a sign with a picture or words) Look at no trespassing sign placement.
Up I(eep - Board discusses the state of the park. They would like to get a few bids on what needs to be done. Dave will have his gardener go by and give us an estimate. Chase will ask our current gardner, Vidal to give us a
bid. Perhaps one more gardner will give us a bid. Vidal has said painting the back fence would be $400.
ACTION - Research and price signs Dig Up Old "Ideas About The Park" Ask our current gardener, Vidal to give us a bid Remind board to get bids
Party in The Park Kristal Durkin & Lauren Evans are this years coordinators for the annual Party in the Park. She told us about what they are planning this year including; more venders and activities: a Grilled Cheese Truck, Juice Crafters, a balloon guy, Scarlet Cupcakes. a teacher to conduct games for the children, (potato sack, ect) with prizes. Fire Department, Bouncy House, and a wine tasting with donated wine. They may also want to go with a different DJ, and possibly change the time of party.
Other idea's were tossed around by board : a petting zoo (with proper permits and clean up) a small train, nice porta potties, closing the street in front of the park, a dance floor, raffle tickets, have more local businesses be a part of the party, raise the price of tickets (currently $6 or a family of 4: $20) a banner at the entrance of the Huntington (Ocampa and Alma Real) (do we need a permit for a banner?) Maybe raising the budget next year.
2013 Board Positions
President: Dave Peterson Vice President- Jim Mercer Treasurer- Catherine Coleman Director- Deepthi Brown Director-Kevin Meyer
CONFIRMED - Board positions. Confirmed positions of elected
Potrero Park: Where will park entrance be? Where will parking be? What are solutions?
ACTION - What is the Status. research what is going with the new park Include contacting to Parks and Recreations. Will the board need to form a separate committee.
Though not on the agenda, Assistant Manager, Jennie Smith, emailed the Board to let them know she has accepted another job and will no longer be working with the HPPOC. Board discusses new office staff, Chase Holiday and express that they will miss Jennie Smith and wish her the very best. They would like to get her a gift.
Next Meeting date to be decided via email