Orlando, FL 32824 NAWFA Customer Service Phone: (407) 888 ...nawfa.com/convention2009/Show kit.pdf · Orlando, FL 32824 SHIPPING ADDRESSES Royal Pacific Hotel ... Shepard shall in

Items provided in your booth, per exhibitor:

Show drape color(s):Aisle carpet color:

Exhibit Hours:

Exhibitor Move-out:

Freight Re-route Time:

at

Saturday, January 30, 2010

Saturday, January 30, 2010

Friday, January 29, 2010Saturday, January 30, 2010 11:30 AM - 2:00 PM

8:30 AM - 11:30 AM1:00 PM - 5:00 PM

Facility is carpeted wall to wall.

Thursday, January 28, 2010Friday, January 29, 2010

IMPORTANT DEADLINES

Last day for warehouse deliveries without a surcharge:

First day freight can arrive at show facility:

407-888-9669

NAWFAc/o Shepard Exposition Services

603 W. Landstreet RdOrlando, FL 32824

SHIPPING ADDRESSES

Royal Pacific Hotel

[email protected]

Friday, January 8, 2010

Wednesday, January 20, 2010

1:00 PM

Thursday, December 31, 2009

First day for warehouse deliveries without a surcharge: Thursday, December 31, 2009

6:00 PM

Exhibitor appointed contractor notification deadline:

Discount price deadline for all Shepard orders:

Shepard Exposition Services SHOW INFORMATION

NAWFAJanuary 29-30, 2010

603 W. Landstreet Rd.Orlando, FL 32824

Customer Service Phone: (407) 888-9669

ALL UTILITY AND ANCILLARY FORMS SHOULD BE FAXED TO THE NUMBER INDICATED ON FORM. PLEASE DO NOT SEND UTILITY AND/OR ANCILLARY FORMS TO SHEPARD.

Direct Shipments Addressc/o Shepard Exposition Services

[Exhibiting Co. Name & Booth Number]NAWFA

6300 Hollywood WayOrlando, FL 32819

Advance Shipments Address[Exhibiting Co. Name & Booth Number]

F167990110

2:00 PM - 6:00 PM

12:00 PM - 3:00 PM

BOOTH PACKAGE

8' High backwall drape, 3' High sidewall drape7" x 44" Cardstock Identification Sign

General Exhibitor Move-in:

Thursday, January 28, 2010

(407) 888-2301 Royal Pacific HotelOrlando, Florida

EXHIBIT SHOW SCHEDULE

Customer Service Fax:

Customer Service Email:

Gold, White, White, Gold

Event Code:

5. When entering the Event Code use

Some helpful icon tips:

Home Icon - click on this icon to be re-routed to Shepard's home page

Profile Icon - click on this icon to edit and update your contact information and booth number.

Delete Icon - click on this icon to remove an item from your shopping cart.


Customer Service Email: [email protected] Orlando, Florida

January 29-30, 2010

ONLINE ORDERING INSTRUCTIONSShepard Exposition Services

603 W. Landstreet Rd.NAWFAOrlando, FL 32824

***ATTENTION EXHIBITORS***ONLINE ORDERING FOR SHEPARD SERVICES AVAILABLE

TO TAKE ADVANTAGE OF THE CONVENIENCE OF ORDERING ONLINE, SIMPLY FOLLOW THE INSTRUCTIONS BELOW.

Customer Service Fax: (407) 888-2301 Royal Pacific Hotel

Event Code: F167990110

F1679901106. Once you are logged in, you will see an introduction page.

1. Log on to the Shepard Exposition Services website at www.shepardes.com2. Click on Online Ordering under Exhibitor Services.3. Click on the show you will be attending.

NAWFA4. -First-time user, click on the NEW button - Create a New Log-in and complete the information requested.OR-Returning user, click on the GO button - My Account and log on using your username and password. **NOTE: the booth number from your previous show is stored in your account. You may access your Profile to update booth number and contact info, or edit your booth number at checkout.

**Please be advised that the credit card information submitted via online order may be used for additional services ordered on show site including, but not limited to, material handling charges and additional furnishings.

11. After order is submitted, an "Online Order Receipt" will be displayed. Click on "Click here for printable version" to print out a hard copy receipt.

Shopping Cart Icon-click on this icon to view what you have added to your cart.

7. Use the menu options on the left side to choose the options you are interested in.8. To place an order, you will need to enter the desired quantity of each item and then click on "add to my cart" at the end of the page.

9. Repeat steps 7 & 8 until you have ordered all desired services. Once you are finished ordering, please click on the "Checkout" button at the bottom left corner of your "my cart" page.

10. When prompted, fill out the required information including credit card information** and click "Submit Order".

Name of show that you are attending -

Account Name: Shepard Exposition Services, Inc. Bank Name: Bank of America, Atlanta, Georgia USA

Routing Number: 0260-0959-3 Account Number: 3278494077

SWIFT CODE (US): BOFAUS3N BOFAUS6S

WIRE TRANSFER

Event Code:

Please complete the information requested below and return this form with your orders. You may choose to pay by credit card, check payable to Shepard Exposition Services, or bank wire transfer. However, we require your credit card authorization to be on file before we process your order(s) for service. We will use this authorization to charge your credit card account for any additional amounts incurred as a result of show site orders placed by your representative to include material handling charges for shipments received on your company's behalf and any unpaid balance due for Shepard services. Credits for services will be issued at show site only.

F167990110 Discount Deadline: January 8, 2010

Customer Service Phone:



Shepard Exposition Services


(407) 888-9669

(407) 888-2301

[email protected]

PAYMENT AUTHORIZATION

NAWFA

Exhibiting company name

January 29-30, 2010Royal Pacific Hotel

The following information must be included on the bank copy of the wire transfer confirmation:

NAWFA

Orlando, Florida

In order to accurately process the transfer of funds from your account, please complete the following information and fax it along with a copy of the wire receipt to the fax number printed on the header of this page. A $50 service charge will be added for processing checks drawn on foreign banks. A $25 service charge will be added for processing U.S. wire transfers. $50 service charge for international wire transfers.

Booth number

Credit Card #:

If payment is not received by the date shown above, I hereby agree to have the balance owed to Shepard Exposition Services, Inc. charged to the credit card indicated in the next section.

SWIFT CODE (INTL):

Security Code:

Month Year

Billing Address:

CREDIT CARD INFORMATION

Type of Card:

Expiration Date:

Please fill out the following information:

Authorized Signature:

PHONE:

EMAIL:

COMPANY ADDRESS:

CONTACT NAME:

BOOTH #

FAX:

EXHIBITING COMPANY INFORMATION

City, ST, Zip:

Name on Card:

CITY, ST, ZIP:

COMPANY NAME:

PAYMENT POLICY

SHEPARD TERMS & CONDITIONSShepard Exposition Services

NAWFA

after the show. Shepard loads materials onto the carrier’s truck under the supervision of the carrier driver who checks and signs for the materials. Shepard assumes no liability for any materials after the carrier assumes custody of materials. If exhibitor’s designated carrier fails to show by the move out deadline after a show, Shepard shall have the authority to route exhibitor’s shipment via an alternate carrier, or return shipment to a local warehouse for disposition at exhibitor’s expense.

PACKAGING, CRATES, AND EMPTY CONTAINERS

CLAIM(S) FOR LOSS AND PAYMENT FOR SERVICES

SHEPARD'S LIMITS OF LIABILITYIf found liable for any loss or damage, Shepard's sole and maximum liability for loss or damage to exhibitor's materials will be limited to the repair or replacement with like kind and quantity, subject to a dollar amount not to exceed $5.00 (five dollars) per pound based on the weight of the articles for which Shepard specifically acknowledges receipt in writing. Shepard shall in no event be liable for collateral, exemplary, indirect costs or damages, or loss of sales resulting from, or related to, a claim for loss of or damage to material.

Exhibitor agrees that any and all claims for loss or damage shall be submitted to Shepard prior to the conclusion of the show when alleged loss or damage occurred prior to that time, and in all cases within 30 days of the conclusion of the show. For claim reporting purposes, the "conclusion" of the show shall be construed as the end of the day on which exhibitor must vacate the show site. All claims reported after the 30-day period will be rejected. In no event shall a suit or action be brought against Shepard more than one year after the date that loss or damage occurred. Payment for services may not be withheld. In the event of any dispute between Shepard and the exhibitor relative to any loss or damage claim, the exhibitor shall not be entitled to, and shall not withhold payment for Shepard services as an offset against the amount of the alleged loss or damage. Any claim against Shepard shall be considered a separate transaction and shall be resolved on its own merit.

Outbound Services: All outbound services will be processed on your credit card. A copy of the receipt and invoice will be mailed within 10 days of the close of the show.

Price Quotes: Prices quoted are for the duration of the show and include installation, rental, and removal, except where indicated.

Shepard shall not be responsible for surface damage to loose or uncrated materials, pad-wrapped, or shrink-wrapped materials. Shepard shall not be responsible for concealed damage, damage to carpets in bags or poly, or damage to materials improperly packed. Shepard shall not be responsible for crates and packaging unsuitable for handling, partially assembled, or having prior damage. Affixing “Empty” storage labels to containers is the sole responsibility of the exhibitor or his representative. All previous labels should be removed. Shepard assumes no responsibility for removal or misdelivery of containers with old labels or incorrect information on labels or for loss or damage to materials stored in containers labeled “empty.”

Consistent with trade show industry practices, there may be a lapse of time between the delivery of shipment(s) to the booth and the arrival of the exhibitor or his representative.During such time, the materials will be left unattended. Shepard is not, and cannot be, responsible for loss, damage, theft, or disappearances of exhibitor’s materials after same have been delivered to the exhibitor’s booth. Similarly, there may be a lapse of time between the completion of packing and the actual pick up of exhibitor’s materials from the booth for loading onto a carrier. During such time, the materials will be left unattended. Shepard shall not be responsible for loss, damage, theft, or disappearance of exhibitor’s materials before same have been picked up for loading after the show. All materials will be checked at the booth at the time of loading using document(s) submitted by the exhibitor and notations of exceptions to conditions of materials, or piece counts will be made on said document. Shepard assumes no responsibility for loss, damage, theft, or disappearance of exhibitor’s materials after same have been delivered to exhibitor’s appointed carrier or agent for transportatio

INBOUND AND OUTBOUND SHIPMENTS

Exchanges and Cancellations: Onsite exchanges and cancellations in orders will be assessed a 100% pick-up fee.

The name "Shepard" shall be construed within the meaning of this contract as Shepard Exposition Services, Inc. and its employees, officers, agents, and assigns including any subcontractors Shepard may appoint. The term "exhibitor" refers to any party who contracts for services with Shepard. Shepard shall be responsible only for those services which it directly provides, and hereby agrees to execute its contracted duties in good faith. Shepard assumes no responsibility for any person, parties, or other contracting firms not under Shepard's direct supervision and control. Shepard shall not be responsible for loss, delay or damage due to strikes, lockouts, work stoppages, natural elements, vandalism, acts of God, civil disturbances, power failures, acts of terrorism or war, or any other causes beyond Shepard's reasonable control; or for ordinary wear and tear in the handling of materials. Due to the security and liability requirements, Shepard personnel will unload all vendor materials from the loading docks to the booths.

DEFINITIONS AND SHEPARD RESPONSIBILITIES

INDEMNIFICATIONThe exhibitor agrees to indemnify, forever hold harmless and defend Shepard and its employees, officers and agents from and against any and all claims, causes of action, fines, penalties, damages, liabilities, judgments, and expenses on account of personal injury or death, damage to or loss of property or profits arising out of, or contributed to by any of the following: (1) exhibitor's negligent supervision of any labor secured through Shepard or the negligent supervision of such labor by any of the exhibitor's employees, agents, representative, invitees, and/or exhibitor appointed contractor (EAC); (2) exhibitor's negligence, willful misconduct, or deliberate act, or such actions of exhibitor's employees, agents, invitees, representatives, or EACs at the show to which this contract relates, including but not limited to the misuse, improper use, unauthorized alteration or negligent handling of Shepard equipment; or (3) exhibitor's violation of Federal, State or Local ordinance; or violation of show regulations and/or rules as published by the Facility and/or Show Management.

Default Colors: If skirting and carpet colors are not selected, show colors will prevail.

Rental Responsibility: All materials are on a rental basis and shall remain the property of Shepard. The customer shall be held financially responsible for any damage to Shepard

equipment used by the customer.

Show Site Orders: Services ordered at show site will require full payment at the time the order is placed. Purchase orders may not be used in lieu of payment. Regular prices will apply

to all show site orders. Floor orders are limited to availability.

Third Party Orders: If you contract your work to a display or exhibit house and require services from Shepard, the payment policy stated above applies. Please pass this information on to

them. A Third Party Payment form must be completed and submitted three weeks prior to show opening.

Charges: All charges, regardless of amount, must be paid in full by cash, check or credit card. If credit card method is used, please ensure that the card limits are high enough to cover

your expected charges.

Past Due Accounts: The buyer understands that there will be a 1 1/2% monthly (18% per year) finance charge on past due accounts and agrees to pay all costs incurred by Shepard

Exposition Services while endeavoring to collect this account.

Invoices: Prior to close of show, an invoice will be prepared and delivered to your booth for your review. Credits will be issued at show site only. If you have any questions, or want to pay

your invoice by check or cash, please see our customer service representatives at the service desk on site.

International Customers: International customers must pay for all services in U.S. funds. A $50 service charge will be added for processing checks or wire transfers drawn on foreign

banks.

U.S. Wire Transfers: A $25 service charge will be added for processing U.S. wire transfers. Please complete the wire transfer portion of the Payment Authorization form. The credit card

portion of the form must still be completed before your order will be processed.

Tax Exempt Status: If you are tax exempt in the state where the show is held, a copy of the certificate must accompany your order.

Both parties MUST sign this form indicating acceptance; otherwise, request will be denied.

By signing this form, both parties agree and understand that the exhibiting firm is responsible for all charges.

In the event that the named third party does not make payment by show close, Shepard will be paid by the exhibiting firm on demand at show site.

The show site invoice may or may not include any outbound services, such as additional material handling, rigging, and/or shipping charges.

All services Rental Furniture Signage Material Handling Carpet Exhibit Display Rentals Overhead Rigging/LaborOther (please specify): Cleaning Installation/Dismantling Labor

Name on Card:

COMPANY NAME:

COMPANY ADDRESS:

Type of Card:

Credit Card #:

BOOTH #

PHONE:

City, ST, Zip:

CONTACT NAME:

FAX:

THIRD PARTY CREDIT CARD INFORMATION


Billing Address:

CONTACT NAME:

CITY, ST, ZIP:

CITY, ST, ZIP:

EXHIBITING COMPANY INFORMATION

EMAIL:

YearMonth

Security Code:

AUTHORIZED SIGNATURE:

EMAIL:

Expiration Date:

Royal Pacific Hotel

Discount Deadline:F167990110

Orlando, Florida(407) 888-2301

[email protected]



AUTHORIZED SIGNATURE:

The following information must be completed and the form returned to Shepard by the deadline date.

PHONE:COMPANY ADDRESS:

FAX:

THIRD PARTY INFORMATION

January 8, 2010

When a third party is handling your display and/or paying for any services on your behalf, we will agree to this third party arrangement if the following payment is agreed upon and all signatures are properly completed.

SERVICES TO BE COVERED BY THIRD PARTY

COMPANY NAME:

Event Code:

THIRD PARTY PAYMENT AUTHORIZATION

NAWFAJanuary 29-30, 2010 Customer Service Phone:

Orlando, FL 32824

(407) 888-9669


603 W. Landstreet Rd.

~ The CONTRACTOR must abide by the rules and regulations of the show and all pertinent union regulations

Fax:

Date:Exhibitor's Signature:

Contact Address:

F167990110

~ If required, the non-official contractor must be able to provide evidence that it has current and applicable labor contracts and must comply with all labor agreements and jurisdictions. The non-official contractor must not jeopardize the production of the event by any act or practice that would lead to work stoppages, strikes or labor disputes.

~ Non-official contractor employees must wear approved identification badges at all times while in the work area. Badges will be issued at show site, to authorized representatives, when all requirements have been met.

~ The non-official contractor must have all business licenses, work permits and insurance required by State and City governments and Facility Management before beginning work, and shall provide Show Management with evidence of compliance.

Please read the following information entirely prior to signing form and returning to Shepard.

Event Code:

Customer Service Email: [email protected]

Contact Name:

~ The non-official contractor must confine its operations to the exhibit area of its clients. No service desks, storage areas or other work facilities will be located anywhere in the facility. Show aisles and public areas are not part of the Exhibitor's booth space.

~ The CONTRACTOR hired by the exhibitor must, by the deadline date, provide Shepard with a current Certificate of Insurance with minimum limits of $500,000 property damage per occurrence, $1,000,000 personal injury per occurrence, workers compensation aggregate coverage of $1,000,000 per occurrence, and naming Shepard Exposition Services as additionally insured for the time period of the show (including move-in and move-out days).

~ CONTRACTOR employees must wear approved identification badges at all times while in the work area. Badge will be issued at show site to authorized contractor representatives when all requirements have been met.

~ If the non-official contractor is empowered to incur expense on behalf of the exhibitor, a Third Party Payment Authorization form must be completed and returned to Shepard. The exhibitor agrees that he is ultimately responsible for the cost of all services provided in connection to the exhibitor's booth.

~ The non-official contractor agrees to have evidence, in the booth, that it has a valid authorization from the Exhibitor for services.

(407) 888-2301

Deadline Date: December 31, 2009

Orlando, Florida

The following information must be completed and the form returned to Shepard by the deadline date.

Royal Pacific Hotel

Complete this form for each non-official contractor used. Only the official show contractor or the facility may provide building services, utilities, rigging, material handling, cleaning, and furniture rental.

As the official show contractor, Shepard will provide all usual trade show services, including installation/dismantling labor, but exhibitors may appoint a non-official contractor to provide installation/dismantling labor provided all the following conditions are met:

~ EXHIBITOR must inform Shepard Exposition Services that they have contracted with a non-official contractor by completing this form and returning it by deadline date. If form is not submitted by deadline date, the Exhibitor Appointed Contractor will not be allowed to perform work in the hall except to supervise the official contractor provided labor.

EXHIBITOR APPOINTED CONTRACTOR

NAWFAJanuary 29-30, 2010 Customer Service Phone:



(407) 888-9669


~ The non-official contractor may not solicit business on the exhibit floor.

Exhibiting Company Name: Booth #

Name of Non-official Contractor:

Services to be performed:

Contact Phone:

Choose drape color (place color code next to order):

Red (01) Gold (04) Burgundy (07)Green (02) Blue (05) Grey (10)White (03) Black (06) Teal (13)

4'L X 30"H

6'L X 30"H

8'L X 30"H

4'L X 42"H

6'L x 42"H

8'L x 42"H

4th Side 30"

4th Side 42"

4'L X 30"H

6'L X 30"H

8'L X 30"H

4'L X 42"H

6'L x 42"H

8'L x 42"H

4'L X 6"H

6'L X 6"H

8'L X 6"H

4'L X 12"H

6'L x 12"H

8'L x 12"H

4'L X 6"H

6'L X 6"H

8'L X 6"H

4'L X 12"H

6'L x 12"H

8'L x 12"H

Total Expo Furnishings:

Please complete the following:Company Name: Booth #: Amount Due:

Contact Name: Phone #:


Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.

There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received 24 hours prior to

first exhibitor move-in day.

Amount

Signature also indicates you read and accept the Payment Policy and Terms and Conditions.

47.50

91.70Velvet Rope, 7'

Discount RegularQty.

136.10

70.55

36.55Chrome Stanchion

Sign Holder, 22x28 104.70

Garment Rack

ItemCode

50093

50081

50085

50083

50082

50086

50076

50079

50080

50077

50078

Code

Item RegularCode Discount

Coat Rack

50175 Bag Rack

50092

50044

50048

50041

112.45

50045

50049

86.50

69.15

97.25

25.10 32.65

49.60

Tables are 3-sided draped, must order 4th side for all

50171

Qty.

93.4571.90

79.9050040

50051

161.2050047

169.45

145.10

Color

77.40

77.40

209.55

241.80

January 29-30, 2010

209.55

Royal Pacific Hotel

TABLES - ALL DISPLAY TABLES ARE 24" WIDE

Qty.

STANDARD SEATING

Qty. Discount Regular AmountItem


SKIRTED TABLES



Customer Service Fax: (407) 888-2301

(407) 888-9669

[email protected]

Discount Deadline: January 8, 2010Orlando, Florida

Regular Amount

71.5555.05

50021

50020

60.60 78.80

Code

Side Chair

Arm Chair

Regular Amount

61.45

89.90

126.45

Amount

DRAPED RISERS

EXPO FURNISHINGS603 W. Landstreet Rd.

NAWFAOrlando, FL 32824


17.90

Size Discount

Qty.

RISERS - WOODEN PLANKING, 8" WIDE

50087

50084

Qty.

Literature Rack 226.00

42.25

173.85

Floor Easel

Amount

93.70

Regular

78.0560.05

71.60 93.10Stool w/back

STANDARD ACCESSORIES

50024

32.50 42.25

60.60

34.70 45.10

64.50

$

6.500%

$

Tax: $

78.80

Please choose color from skirted table section.

SKIRTING OF EXHIBITOR EQUIPMENT-per linear ft.50058 12.40 16.10Sateen Skirting

Amount

124.85 162.30

162.30124.85

44.35 57.65

DiscountItem

16.6050091

Qty.50052 Regular

Wastebasket 21.6059.55

59.55 Code

sides to be draped.

DiscountCode

UNSKIRTED TABLES

Size

50094

Literature rack styles may vary based on location and availability.50245

32.50

Code

86.50 112.45

104.70 136.10

Qty.

UNDRAPED RISERS

47.40 61.60

AmountRegular

121.80

50101

97.85

23.25

Size Discount

50095

50102

48.35

75.25

37.20

161.20

186.00

123.45 160.50

50050

50043

Code Discount

111.60

130.35

Size

50042

50046

Choose Color:

Variation in dye lot may occur when ordering more than one cut of carpet.

Choose Color:

What is your booth size (ft.)?

Total Carpeting & Cleaning $

Qty.

Porter Service includes emptying wastebaskets within the booth every two hours during the show. It may be ordered once for the first day of the show only or daily.

1" Padding

0.25

sq. ft.

Visqueen 0.40

Porter Svc Once47030

Item

0.65

1.25

0.5050010

0.50

10' x 10'

F167990110

147.40

10' x 30'

Amount

46002

January 29-30, 2010

January 8, 2010Discount Deadline:

Qty. RegularItem Discount Amount

0.4047031 Daily Porter Svc

$

$

CARPETING & CLEANINGShepard Exposition Services


Customer Service Fax: (407) 888-2301 Royal Pacific Hotel

EXPO CARPET - 16 OZ.


Event Code:

[email protected]


Orlando, Florida

(407) 888-9669

555.70427.45

287.40

50255

Qty. Discount

191.60

373.60

747.30

X

46001

46003

Porter Service Rates are per square foot

In order to protect premium cut carpet during set up, Visqueen will automatically be installed at published rate listed below.

PERIODIC PORTER SERVICE

Minimum 100 sq. ft. is required. No refunds on cancellations.

4.30Rental/sq.ft

Grey (10) Burgundy (07)

Red (01)

Peacock (32)Deep Navy (22)

Black (06)Charcoal (17)

Red (01) Black (06)Blue (05) Teal (13)

Discount

50006 Per Square Foot

Qty.

10' x 20'

SPECIAL CUT EXPO CARPET

50258

50256

50257

10' x 40' 574.85

RegularItem

3.10

Amount

4.05

In order to protect special cut carpet during set up, Visqueen will automatically be installed at published rate listed below.

PREMIUM CARPET - 32 OZ., 100% ULTRA CUT PILE WITH ACTION BACK OR JUTE BACKING

Prices quoted above include installation and taping of front edge only. All rental carpet is delivered clean to your booth space, but during setup, carpet may become dirty. Please order cleaning service at least once before show opening.

5.60

Purchase/sq.ft.

3.70 4.80Rental 1000+/sq.ft

12.959.95

Regular

0.85

Rental includes installation and removal. Purchase carpet, please fill out Labor Order Form (carpet installation section) to have carpet installed.

=

0.20

Regular

0.85

PADDING & VISQUEEN

50008

50009

1.65

Item RegularDiscount

Amount

Silver Cloud (18)

Amount

1/2" Padding

Tax:6.50%

47002

Amount Due:

47001 0.33

0.66

0.45

Please note: booth cleaning and porter services are taxable for this show.

BOOTH CLEANING - Minimum 100 sq.ft.

Carpet is delivered clean, but may become dirty during setup. We suggest that you order vacuuming at least once before show opening.

BOOTH DIMENSIONS

Item

Vacuum Once

Daily Vacuum

Discount

Booth cleaning rates are per square foot.

Qty.

Choose Color: Minimum 4' panel rental required.

Red (01) Blue (05) Grey (10)White (03) Black (06) Burgundy (07)

Please complete the following:Company Name: Booth #:







50185

Other accessories available, please call customer service for more information.21.50

Regular

124.65

1/4" PERFBOARD & VELCRO TACK BOARD

Amount 2'X8' w/legs, each 127.80

AmountSize

50236

Colors and styles of showcases may vary depending on location and availability.

Quarter View 6' 589.60 766.5050070

Amount

Discount

224.25

Regular

8.80

166.15

11.45

Discount

35.75

465.65

8' Crossbar

7-Ball Waterfall

2'X8' w/o legs, each

Qty. Item

Refrigerator 358.20 50242

Drawing Bowl 95.90

Discount

GRID AND GRID ACCESSORIES

Qty. Regular

$

$

Total Specialty Furnishings/Accessories:

Tax:

Amount Due:

6.500%

$

50074 3' High

Lin. Ft.

8' High50073

Item

173.0550061 4' x 8' Vert. 224.95

173.05 224.95

4'X8' Vert., 1/4"holes

Regular Amount

14.30

Must be approved by show management.SPECIAL DRAPERY BACKGROUNDS - Per linear foot Item

50089 11.00

50065

Discount

Qty.

172.50

50064

4' X 8' Horz.11.10

18.25 50104

14.45

14.05

50060

28.40

224.25172.50

36.90

4'X8' Horz., 1/4"holes

6" Hooks (12)

50237

133.25Director's Stool

Sq. Side Table

88.85

225.95 293.75Ped. Table,42"

50088

27.50

MISCELLANEOUS ITEMS

88.85

50098

8' Upright 16.55

68.35Rnd Side Table

68.35

51089

50031

50030

198.95

694.85

Full View 6' 766.50


Amount

(407) 888-9669

603 W. Landstreet Rd.

SPECIALTY CHAIRS AND TABLES

(407) 888-2301 Customer Service Fax:

Discount Deadline:

NAWFAOrlando, FL 32824

Quarter View 4'

74.50

694.8550069

50067 Full View 4'

50068

258.65

51086 57.30

Ped. Table,30"

102.50

50032

51090

Customer Service Email: [email protected]

SPECIALTY FURNISHINGS/ACCESSORIES

RegularDiscount

Director's Chair

Qty. AmountDiscount

Royal Pacific Hotel

SHOWCASES

RegularItem


F167990110 January 8, 2010

January 29-30, 2010

Event Code:

Qty.

534.50

Orlando, Florida

Item

534.50

589.60

50061

Quarter ViewFull View

8' High backwall drape

3' High sidewalldrape

50065 50064

18" H

SOM LSM OCB

SOC LSC CHC

MPS MPC SOQ CHQ

SED LSD CHD

SO1 OCU OCY OCW

OSA OTP OTM OTH OTD

C1E C1F C1C C1M

E1E E1F E1C E1M

LA1 LA2

Subtotal

Floor orders are subject to availability. Substitutions may be provided without prior notification.

Please complete the following: Amount Due:

Company Name: Booth #:






139.25 181.05

139.25 181.05

Key West - Black

LA1-floor lamp

LA2-table lamp

LSM

SED

Discount Regular

January 8, 2010F167990110

Item Amount

EXECUTIVE FURNITUREShepard Exposition Services


Royal Pacific Hotel Customer Service Email:

LSD 593.20

922.60

362.85

424.70

(407) 888-2301

MPS

452.60

635.40

Event Code:

COMFORT SEATING/OTTOMANS

675.40

Qty.

January 29-30, 2010 Customer Service Phone: (407) 888-9669

519.55SOM

Discount Deadline:

[email protected] Orlando, Florida Customer Service Fax:

598.80460.60

Lisbon - Charcoal Leather

682.90 887.75SOC

LSC

CHC

OCW

Memphis

SOQ

OCB 377.60 490.90

615.95

Newport

Astro

229.80

MPC

636.00

OTD

OSA

C1C

346.80

Miscellaneous Seating

Regular

304.60

323.75

295.95

99.10

139.25

OCY

709.70

365.55

OTH

OTP

255.85

234.30

219.60

212.90

E1E

E1F

C1F 227.65

C1M

Lamps

227.65

285.50

E1M

E1C

196.80

128.85

313.30 407.30

176.75

456.05

281.20

Ottomans

234.30

276.75

304.60

295.95

End Tables

OCU 471.70

$

$

771.15

$

765.90

Tax:6.500%

826.80

CHD

800.75

589.15

326.70

488.75

SO1

1726.80

450.85

588.40

546.60

C1E 249.05

Amount

CHQ 420.45

1328.30

350.80


OTM

Qty. Item Discount

Cocktail Tables

107.10

COCKTAIL, END TABLES & LAMPS


Please complete the following:


Contact Name: Phone #: Amount Due:





167.40

Miscellaneous Chairs

SC1 217.60

SC8 145.95 189.75

SC6 204.90

SC4 167.40 217.60

266.35

SC3

156.65

156.65

SC2

SC9 176.75

456.05

Luxor - Black Leather

357.50

203.65

350.80

293.25

322.70

Altura - Black Crepe

XC4

645.80

409.75

436.95

532.70

CC5 (42"RND)

CC8 (10'L)

468.65 609.25

494.40380.30

CB1 (42"RND)

Qty.

CC6 (6'L)

Mahogany - 29" High

745.80

270.50

CONFERENCE CHAIRS

AmountItem Regular

380.30XC1

381.25

$

6.500%

Subtotal

Brewer

203.65

419.50XC5

$

Tax: $

436.95

Miscellaneous Conf. Table - 29" High

341.20CE1 (42"L) 262.45

CB2 (6'L)

CC7 (8'L)

464.75

336.10

351.65

Graphite Nebula - 29" High

CG1 (42"RND)

329.40

CB3 (8'L)

249.05 323.75CF1 (42"L)

476.95

494.40

XC6

XC2

496.75

969.55

522.20

Discount

229.80

428.20

494.40

Panton

XC3

401.70OTO

380.30CE2 (60"L)

CF2 (60"L) 366.90

January 29-30, 2010 Customer Service Phone:

RegularItem

Royal Pacific Hotel Customer Service Email: [email protected] Orlando, Florida

(407) 888-9669

January 8, 2010




F167990110 Discount Deadline:


Event Code:

CONFERENCE TABLES

AmountQty. Discount

336.10

Geo Tables - 29" High

XC2

SC3SC2

XC3

XC4

SC8

XC5XC6

SC4SC1 SC6

XC1

OTO SC9

CE2

CB1CB2 6'LCB3 8'L

CF2 CE1 CF1

CG1CC6 6'LCC7 8'L

CC8 10'L

BCE

Floor orders are subject to availability. Substitutions may be provided without prior notification. Subtotal








BAR TABLES

January 8, 2010 Event Code:

[email protected] Customer Service Email:


(407) 888-2301 Royal Pacific Hotel Customer Service Fax:

VTN



Orlando, FloridaF167990110 Discount Deadline:

Discount AmountRegular

36" Round x 42" High

ItemQty.

227.65 295.95

217.60


219.60 285.50

VTJ

VTF

WTF

VTM

285.50

227.65 295.95

VTK

249.05

219.60

Miscellaneous

234.35 304.65

BSL (29"H)

BSD

1658.85

Regular

Ohio - Chrome, 31" High

BS3

4774.753672.90

167.40

217.60167.40

217.60

Banana - Chrome, 30" High

BST 224.95 292.45

$

BCE (32"H)

253.10

178.10

BSN (29"H) 329.05

Item DiscountQty.

BAR STOOLS

1276.05

Discount

VTC

Martini Bars - 47" High

Regular Amount

BR1

306.65

Qty.

WTJ 278.50

BSS 224.95

231.55

304.65234.35

BSC

292.45

167.40

BRC

BS2

Amount

6.500%

219.60

207.55 269.80

BARS

Item

398.65

323.75

362.05

285.50


BS1

Oslo - 30" High

Amount Due: $

Tax: $

VTN

VTCVTF

VTM VTK VTJ

WTJ WTF

BR1 BRC

BST BSD BSCBSS

BSL

BS1BS3 BS2

BSN

PEDESTALS COLOR SIZE Graphite PDL

PDF Graphite 24"Lx24"Dx36"H

PDH Graphite 24"LX24"DX42"H

PDK Graphite 30"LX30"DX42"H

PDL Black 24"LX24"DX42"H

BC6 BC7 ET1 ET2

CP5 PO3 PO1 WD2

CO4 L26 L27 R1Q


Please complete the following: Subtotal







CO4 278.50 362.05

PO1

476.95

PO3

WD2 322.70 419.50

278.50 362.05

439.20 570.95

Refrigerator

R1Q 255.75 332.50

ET2 313.30 407.30

BC6

BC7

ET1 313.30 407.30

306.65 398.65

544.85419.10

313.30 407.30

532.70

380.30

409.75PDK

PDL

PDH

476.95

494.40

238.50

PDF 366.90

PRODUCT DISPLAY, FILES, REFRIGERATORS, & TRAINING ROOM FURNITURE

Qty. Item Regular Amount

Product Display

CS8

XTK

101.75

DF1

183.45

271.80

247.20

370.75

370.75

504.85

366.90

353.35

STACKING & UTILITY SEATING

Qty.

XTJ

Item

262.45

Training Room

CP5 366.90

476.95

101.75 132.30

341.20

Regular AmountDiscount

341.20

Tax: $6.500%

ZTJ

XTM


190.15

285.20

ZTN

XTN

ZTM

XTP

275.00

Discount

211.55

285.20

211.55

211.55

Item

Royal Pacific Hotel

275.00

Regular

January 8, 2010

Amount

(407) 888-2301

275.00

Discount Deadline:


[email protected]

Event Code:

CAFÉ TABLES




289.20 375.95

$

Lateral Files

L26

$

Discount

370.75

190.15 247.20

262.45

132.30

Altura - Black Crepe

CS9

January 29-30, 2010

285.20

Orlando, Florida




Qty.

ZTP

F167990110

(407) 888-9669

L27

XTF

Stacking Chair, 37" High

SY1

ZTK

388.35

ZTP - 36"ZTK - 30"

ZTN - 36"ZTJ - 30"

ZTM - 36"

XTF - 30"

XTP - 36"XTK - 30"

XTN - 36"XTJ - 30"

XTM - 36"

SY1 DF1CS8 CS9

Please choose color: □ Black (06) □ Blue (05)

Please choose color: □ Black (06) □ Blue (05)

Please choose color: □ Black (06) □ Blue (05) Providence

Please complete the following:Company Name: Booth #: Subtotal


Authorized Signature: Amount Due:




1719.2510' x 10'

10' x 30'

The Saint Louis

The Salt Lake City

3925.70

66268

66256

10' x 20'

10' x 30'

10' x 10' 2686.402066.4566253

66254

1047.00 1361.10

1151.70

The Las Vegas

1497.2010' x 10'66265

20' x 20' Island

2893.00 3760.90

3152.00

7156.50

10' Pop-up

66269 10' x 10'

The Detroit

Description Regular

5103.40

The Chicago

66250

66251

66252

The San Diego

6612.60 8596.40

10' x 10' 2793.852149.10

3526.70 4584.7010' x 20'

5400.30

3664.50

66262

7020.40

2435.70

4763.85

10' x 20'

66261

66260

10' x 20'66263

The New York

$

5193.65

10' x 10'

3438.552645.05

1873.60

3995.1010' x 30'

495.95


$

Tax: $6.500%

3732.30

The Providence

66267

2871.0066266 20' Pop-up

644.752m Tabletop

66257 10' Truss Unit 5505.00

66258

The Memphis

Saint Louis

10' x 30'

7709.20

The Phoenix

66264

1322.50

66255

Please fax completed form to Visible Solutions Department at 404-720-8757.

All Exhibit Booth Rentals include installation/dismantling and graphic panels as shown (not all booths have graphic panels). Prices quoted are for print-ready graphics. If graphics submitted are not print-ready, additional fees may apply. Please contact the Visible Solutions Department with any questions you may have at 404-720-8684.

10021.95

The Savannah

Salt Lake City

2424.60

Discount

10' x 10'

The Los Angeles

66259

Qty. Description AmountAmount

404-720-8684

Visible Solutions Sales Fax: 404-720-8757 Royal Pacific HotelJanuary 29-30, 2010 Visible Solutions Sales Phone:


59.375"H x 73"W

Qty.

VISIBLE SOLUTIONS BOOTH RENTALSShepard Exposition Services

1531 Carroll Drive, NWNAWFAAtlanta, GA 30318


Las Vegas

[email protected] Orlando, FloridaDiscount Deadline: January 8, 2010

Code RegularDiscountCode

87.56"H x 118"W 87.56"H x 217.75"W

EXHIBIT BOOTH RENTALS

1426.55 1854.50

SavannahMemphis

DetroitPhoenix

Please choose color: □ Black (06) □ White (03)



Please choose color: □ Chrome (CH) □ Wood (W)





Please complete the following:Company Name: Booth #: Subtotal


Authorized Signature: Amount Due:




ACCESSSORIES

F167990110 Discount Deadline:

VISIBLE SOLUTIONS ACCESSORIESShepard Exposition Services


Royal Pacific HotelJanuary 29-30, 2010 Visible Solutions Sales Phone: 404-720-8684

Event Code:

Visible Solutions Sales Fax: 404-720-8757

January 8, 2010

Customer Service Email: [email protected] Orlando, Florida

Regular AmountCode Qty. Description Discount

895.45

737.90

931.25

881.15

995.75

LC2 - 1.5 meters wide

Please fax completed form to Visible Solutions Department at 404-720-8757.

66283

66284

LC1 - 1 meter wide544.45418.80LC3


$

Tax: $

$

6.500%

LC2

143.20

Locking Cabinets

LS266281

66282

688.80

186.15

GL2

GL1 716.35

281.20

LC1 567.60

66280 LS1 216.30

66286

Gondola 527.20

66278

66277

677.80

RC3

606.15 788.00

Computer Stands

1712.10

66279

765.95

66274 RC1

66276

66285 CS1

1074.60

CS2

Triangular ShowcaseQuarterview Showcase909.80

1317.00

1642.85

Reception Counters

2135.70

995.75

RC2

66271

66272 Square

699.85

826.60

Triangular

LC3

CS1 CS2

RC1

GL1 GL2

LS1 LS2

Square Showcase

RC2 RC3

Gondola

Showcases

Literature and Product Display

66270 Quarterview

66275

765.95

446.35

405.55

580.25

LABOR SOURCE

To assist you in planning for your participation in your Orlando area show, we are certain you will appreciate knowing in advance that union labor may be required for certain aspects of your exhibit handling. To help you understand the jurisdiction the various unions have, we ask that you read the following:

TIPPING

LABOR JURISDICTIONS ORLANDO AREA

SAFETYStanding on chairs, tables or other rental furniture is prohibited. The furniture is not engineered to support your standing weight. SHEPARD EXPOSITION SERVICES is not responsible for injuries or falls caused by improper use of this furniture. If assistance is required in assembling your booth, please order labor on the Labor Order Form and necessary ladders and/or tools will be provided.

We currently have a labor agreement with Local Union to provide labor for display installation and dismantling. Full time employees of the exhibiting companies, however, may set their own exhibits without assistance from the local. Any labor services that may be required beyond what your regular full time employees can provide, must be rendered by the local. Labor can be ordered in advance by returning the Display Labor order form, or on show site, at the SHEPARD EXPOSITION SERVICES Customer Service Center Desk.

Exhibitors may hand-carry their own materials into the exhibit facility. The use and rental of dollies, flat trucks and other mechanical equipment, however, is NOT permitted. SHEPARD EXPOSITON SERVICES will control access to the loading docks in order to provide for a safe and orderly move-in/move-out.

MATERIAL HANDLING

SHEPARD EXPOSITION SERVICES requests that exhibitors do not tip our employees. They are paid an excellent wage scale denoting a professional status, and tipping is not necessary. This applies to all SHEPARD EXPOSITION SERVICES' employees. Any request for such should be brought to the attention of a Shepard Representative at the Shepard Exposition Services Customer Service Desk or correspondence may be directed to the attention of the General Manager at the


Are you requesting this labor for assembling your hanging sign? □ Yes □ NoHow many laborers will you require? _______ Installation _______ Dismantling

Date of installation: _____________________________ Requested start time: ________________ Est. Hours ____Date of dismantling: ____________________________ Requested start time: ________________ Est. Hours ____

I will need Shepard Supervised Labor for (please check one): I will need Exhibitor Supervised Labor for (please check one):

□ Installation □ Dismantling □ Both Install/Dismantle □ Installation □ Dismantling □ Both Install/Dismantle

**Supervisory fee is 30% of total cost or $60, whichever is greater. Dismantle: 68063/68064/68065

Sup install: 68069 Sup dismantle: 68073

Labor HoursST - Straight time:

OT - Overtime:

DT - Double time:

If you are shipping carpet to the show and require Shepard to install it for you, please complete the following:

Carpet install date/time: _________________________

Please note: - Hours are based on estimates, you will be invoiced for actual time incurred. Subtotal

- Requested times are not guaranteed and are based on availability.

- Minimum one hour will be charged. Additional time will be billed in in half-hour increments. Amount Due:

Inbound Freight Information Outbound Freight InformationCarrier Company Name: Carrier Company Name:

# of pieces: Weight of Shipment: Deliver Shipment To:

Is shipment? □ Crated □ Uncrated Address:

Tracking/Pro #: City, ST, Zip:

Estimated arrival date: Type of Service (air, van line, ground, etc.):

Shipment to arrive at: □ Warehouse □ Show site

Set-up Information for Installation Force freight through preferred carrier:

Please check all that apply and provide information where requested. Send shipment back to Shepard warehouse: ($400 min. fee)

Booth Size: x Services You Have Ordered (please check all that apply)

Forklift required? □ Yes □ No □ Electrical □ Furniture □ A/V Equipment

Carpet is? □ owned □ rented from Shepard □ Booth Cleaning □ Telephone/Internet

Carpet padding? □ Yes □ No Electrical Information:

Drawings are? □ Faxed to Shepard □ Shipped w/exhibit crates □ Electrical should go under the carpet (diagram is attached)

□ Electrical drawings are attached

On-site Exhibitor Contact Information □ Electrical drawings are with exhibit in crate number

Name: Phone #: □ Electrical drawings were sent to the official contractor

Hotel:

Arrival date/time:

Departure date/time:

Please complete the following: Company Name: Booth #:




Orders cancelled without 24-hour notices will be charged a one (1) hour cancellation fee.

All other hours and holidays

Item

ST

OT

Shepard Supervised Labor (Exhibitor not present)

Code Qty.

30% **

Sup. Fee

Exhibitor Supervised Labor

69.30

Discount Amount

90.10

CodeRegular

68060

68061

68062

90.10ST 69.30

N/A

68061 115.50

Monday-Friday, 5:00 PM - Midnight; Saturday, 8:00 AM - Midnight

115.50 150.15

DT

OT30% **

Royal Pacific HotelJanuary 29-30, 2010 Customer Service Phone:

Orlando, Florida Customer Service Email: [email protected]

(407) 888-9669


68079

LABOR ORDER FORMShepard Exposition Services


68060

Booth size:=

MINIMUM

ft.1.30

ft.

DT 180.20

SHEPARD SUPERVISION INFORMATION

Tax:

150.15

30% ** 138.60

x


180.20138.60

$

$

$

Please complete this section if you have chosen Shepard to supervise your installation and/or dismantling.

If for any reason your shipment is not picked up by your carrier, please choose one of the following options:

Discount Deadline:

INSTALLATION & DISMANTLING LABOR ESTIMATE AND QUESTIONNAIRE

AmountQty.

January 8, 2010

Discount RegularItem


68062 138.60 180.20

SQ. FT. 1.00

Monday-Friday, 8:00 AM - 5:00 PM

Exhibitor-Owned Carpet Installation/Dismantling

68080

Description of work to be performed:

PLEASE NOTE:

ST - Straight time:

OT - Overtime:

DT - Double time:

PLEASE NOTE:







(407) 888-2301


GROUND RIGGING/FORKLIFT RENTALShepard Exposition Services


Minimum crews are based on scope of work and area jurisdiction.

Event Code:

Royal Pacific Hotel Customer Service Email: [email protected] Orlando, Florida

F167990110


Discount Deadline: January 8, 2010

229.65176.6535028

Discount

459.25

35070

Code

35067

35039

35029

Double-time Hourly Rate

Regular

144.38 187.70

86.63

173.25

Straight-time Hourly Rate

RIGGERS AND MATERIAL HANDLERS PER MAN HOUR

Subtotal

90.10

Amount

115.50

Amount Due:

Regular

180.20

GROUND RIGGING FORKLIFT RENTAL

AmountRegular

# of pieces to be spotted

DiscountQty.Code


(times are not guaranteed)Requested date/time:

DO NOT USE THIS FORM FOR MATERIAL HANDLING SERVICES.

Amount

112.60

Heaviest piece to be spotted

The minimum charge for labor and equipment is one (1) hour. Labor and equipment thereafter is charged in half (1/2) hour increments. 35086

Rate structure includes lift and (1) operator only.

234.40 304.70

Amount

609.40Overtime Hourly Rental

353.25

Qty. Item Description

FORKLIFT RENTAL - UP TO 10,000 LB CAPACITY

RegularDiscount

Double-time Hourly Rental

Item Description

Straight-time Hourly Rental

Overtime Hourly Rental

342.25263.25


138.60

Code Qty. Discount

35100

69.30

Double-time Hourly Rate

529.90Straight-time Hourly Rental

RIGGING LABOR RATES

688.85

35087

35049

Overtime Hourly Rate

All other hours and holidays

CRANE RENTAL AVAILABLE UPON REQUEST

684.45

Regular

35035

Monday-Friday, 8:00 AM - 5:00 PM



150.15

35101

$

$

35066

N/A

Overtime Hourly Rate

35069 526.50

Discount

Monday-Friday, 5:00 PM - Midnight; Saturday, 8:00 AM - Midnight

$

Tax:

Code


Item Description

Additional labor and groundmen will be billed at the hourly rate.

The minimum charge for labor and equipment is one (1) hour. Labor and equipment thereafter is charged in half (1/2) hour increments.

Amount


Straight-time Hourly Rental

Item Description

468.75

Qty.

Straight-time Hourly Rate

Item Description

RIGGING FOREMAN LABOR PER MAN HOUR

Qty.Code

35085

35099 225.25

Double-time Hourly Rental

914.10

789.75

Overtime Hourly Rental 703.15

1026.70Double-time Hourly Rental





Graphic files/requests must be received by discount deadline date to qualify for discounted prices.

There are no exchanges or refunds once sign has been ordered and processed.

~ CD-ROM ~ All artwork submitted should be created at 100% actual size

~ Email attachment (4 mgs or smaller only) or in 10% reduction increments (please indicate scale used)

~ FTP (.zip compression), call for FTP information ~ Specify target colors as PMS C or U, and send us 100% accurate

When sending disks, please label them with the following: proofs with your disk. (Color variations may occur due to output devices.)

Exhibitor Co. Name, Booth #, Show Name, Show Date

~ Adobe Illustrator (AI/EPS), InDesign, Photoshop & Acrobat ~ Artwork/graphic design serivces

~ Files should be formatted in high-resolution quality, 100-300 dpi ~ Logo reproduction

~ Vector-based artwork preferred with fonts converted to outline ~ Special artwork mounting

Subtotal

70071grommets, per sq.

ft. - Horizontal15.40 20.00

70065

Vinyl Banners with Digital Printing

70066Pockets, per sq.

ft. - Vertical16.55 21.50

grommets, per sq. ft.-Vertical

15.40 20.00

70021Velcro, per ft, min.

5 ft.2.20

375.30

70017

70010

70011

Standard Foamcore Signs, Single-sided

Horz., 22" x 28" 121.80 158.35

158.35

245.40

70012

70025

Accessories

487.90Meterboard, 39" x

90.75"

Horz., 28" x 44" 188.75 245.40

Vertical, 28" x 44" 188.75

Please note: If customer-provided graphic files are not to exact specifications/requirements, a design-time surcharge will apply.

Please follow these requests, so Shepard can provide the highest of quality signs for your show.

File Submission Media

Acceptable Software & Formats

Artwork Dimensions & Color Specifications

Other Graphic Services Available

(70067)

(70052)

(70069)

70004 7" x 44" Horz.


Tax: $

$

SIGN SUBMISSION INFORMATION

6.500%

36.35Blank Foamcore,

4'x 8'

2.85

Sign prices are based on customer supplying print-ready graphics in the requested format (see below).

Code

33.05 42.95

Vertical, 22" x 28" 121.8070009

$

Replacement ID Sign - Cardstock

21.5070072Pockets, per sq.

ft.- Horizontal16.55

47.25

Regular AmountCode Qty. Description Discount

January 8, 2010

Qty. Discount Regular AmountDescription

SIGNS, BANNERS AND ACCESSORIES

Event Code: F167990110 Discount Deadline:

Customer Service Fax: (407) 888-2301 Royal Pacific Hotel Customer Service Email: [email protected] Orlando, Florida

January 29-30, 2010

SIGN ORDER FORMShepard Exposition Services



Est. Weight

Requested Pick Up Date: Crates

Hours of Operation: Cartons (cardboard)

Cases/Trunks (fiber) (color)

Company Skids/Pallets

Address Carpet (color)

Other

Total Pieces Total Wt.

(City) (State) (Zip)Declared Value $

□ I will be shipping to the WAREHOUSE L W H

(Company Name, Booth #) Loading Dock □ Yes □ No Lift Gate __________

Residential Inside Pick up Inside Delivery _______

Special Instructions:

□Warehouse Deadline

□ I will be shipping to SHOW SITE Ship to Address:

c/o Shepard Exposition Services(Company Name, Booth#)

Phone:

Deliver By Date:

Delivery date: Number of labels:

Special Instructions:

Type Card ending in (last 4 digits)

Standard Ground Other (Truck Load, Specialized)

Please complete the following:Exhibiting Co. Name: Booth #:


Email: Authorized Signature: Signature indicates you have read and accept the Payment Policy and Terms and Conditions.

407-888-9669

Contact Name:

Orlando, FL 328196300 Hollywood WayRoyal Pacific Hotel

Fax #:

A REPRESENTATIVE FROM SHEPARD LOGISTICS WILL CONFIRM RECEIPT OF YOUR EXHIBIT TRANSPORTATION REQUEST.

FAX COMPLETED FORM TO 404-720-8733

TRANSPORTATION CHARGESCharges for transportation services provided by Shepard shall be billed to

the Credit Card on file.

January 28, 2010

TYPE OF SERVICE - Choose One

Next Day Air 2nd Day Air

Service via Air Transportation is charged based on Dimensional weight or Actual weight whichever is greater.

Date

NAWFA

SHIP TO

Available at exhibitors' expense at the rate of $1.00 per $100.00 of value declared. Minimum charge of $10.00.

Size of largest piece:

NAWFAc/o Shepard Exposition Services

January 20, 2010

603 W. Landstreet RdOrlando, FL 32824

OUTBOUND SHIPPING INFORMATIONI would like to schedule Outbound Transportation. Please provide me with a

Material Handling Agreement at show site for my shipping instructions and signature. So we may deliver your Outbound Material Handling Agreement and labels, please complete the following information.

January 29-30, 2010

Orlando, Florida

COMPLETE THIS FORM ONLY IF YOU ARE SHIPPING YOUR EXHIBIT MATERIALS BY SHEPARD LOGISTICS SERVICES

404-720-8733 Royal Pacific Hotel888-568-8858

F167990110

Shepard Logistics Phone:

Shepard Logistics Fax:

Shepard Logistics Email: [email protected]

INBOUND PICK UP LOCATION INFORMATIONEXHIBIT MATERIALS TRANSPORTATION

SHIPPING INFORMATION▪ Payment Authorization form must be on file to pick up as charges will be

included on your show services invoice.

Items to be shipped Number of Pieces

Event Code:

SHEPARD LOGISTICS SERVICESShepard Exposition Services


@ @

ADVANCE SHIPPING ADDRESS LABELS

ADVANCE WAREHOUSE

SHIPPING LABELS

NAWFA

SHEPARD EXPOSITION SERVICES

For:

TO:(EXHIBITING CO. NAME)

Booth #:

First day freight can arrive w/o a surchargeDecember 31, 2009

(EXHIBITING CO. NAME)

Last day freight can arrive w/o a surcharge:January 20, 2010

Orlando, FL 32824

407-888-9669

Delivery Hours: M-F, 8-4:30 PM

Booth #:

c/o Shepard Exposition Services

603 W. Landstreet Rd

RUSH

Booth #: Booth #:

C/O:

(EXHIBITING CO. NAME) (EXHIBITING CO. NAME)

SHEPARD EXPOSITION SERVICES C/O:

MUST NOT BE DELIVERED PRIOR TO:

RUSH

ADVANCE WAREHOUSE

TO:

NAWFA

MUST NOT BE DELIVERED PRIOR TO:

c/o Shepard Exposition Services

603 W. Landstreet Rd

NAWFA

1:00 PM

NAWFA

First day freight can arrive w/o a surcharge

DIRECT TO SHOW SITE SHIPPING ADDRESS LABELS

December 31, 2009

RUSH

Orlando, FL 32819 Orlando, FL 32819

TO:

January 28, 2010 1:00 PM

For:

6300 Hollywood Way

For: NAWFA

RUSH

DIRECT TO SHOW

Royal Pacific Hotel

January 28, 2010

Orlando, FL 32824

407-888-9669

6300 Hollywood Way

Royal Pacific Hotel

DIRECT TO SHOW

TO:

For:

Last day freight can arrive w/o a surcharge:January 20, 2010

Delivery Hours: M-F, 8-4:30 PM

Please complete the following information: Please indicate number of pieces and the estimated weight:We plan to ship to: □ Advance Warehouse □ Direct to Show SiteWe plan to ship on (date):Our materials should arrive on (date):Carrier Name: Pro #:Origin of Shipment (city, state):Please provide a contact name and number for any questions Shepard may have

in regards to this shipment: Total Weight

Name: Phone:

Subtotal

Amount Due:




35010 / 35013

$76.05 $98.75

Crated Special Handling

RATES ARE PER 100 LBS. WITH A 200 LB. MINIMUM

Pieces Specialized Carrier Shipment (small packages under 50 lbs.)

Each carton Min. per shipment

35048

30%

Payment Authorization must be completed and returned with Material Handling Worksheet. Other charges may apply, please review Material Handling Information form included in this manual.

$

Tax: $

$

Shepard Exposition Services is authorized to perform material handling services on behalf of the exhibiting company named above. Signature also indicates you have read and accept the Payment Policy and Terms and Conditions, sign and return to Shepard.

Single pieces weighing more than 5000 pounds CANNOT be accepted at the warehouse. Loose, easily damaged, uncrated, or blanket-wrapped shipments should be shipped directly to the show site.

N/A

Crated Special Handling

Direct Shipments to Showsite

$93.75$62.50 $81.25

Special Handling

35391 / 35399

We understand that your calculation is only an estimate. Invoicing will be calculated from actual certified weight ticket or reweigh ticket on inbound material handling receiving report. Adjustments will be made accordingly. Any adjustments to charges must be made at show site.

For credit card payments, please complete the payment authorization form. Any additional overtime charges will be invoiced at show site and are subject to change pending move-in/move-out schedule.

$38.03 $76.05

35393 / 35397 35392 / 35401

$89.00$68.50

35043 35038

35036

Advance Shipments to Warehouse

If you have any questions about material handling, please contact Shepard Customer Service department.

35045

35030 / 35033

Overtime

Overtime: 30% fee for every overtime application

35394 / 3540235390 / 35395

Advance Shipments to Warehouse

$104.25

Special Handling Uncrated

$90.50

Crated

Direct Shipments to Showsite

Crated

Weight Description

$69.55

Weight

Uncrated

Crates

Total

Carpet

Miscellaneous

Total

MATERIAL HANDLING RATES AND ESTIMATE WORKSHEET

Standard Material Handling

To set up your Signature Series Shipping, please call 888-568-8858, or complete the Shepard Logistics Order Form included in

this manual. Signature Series Shipping does not apply to shipments considered small package, local or shipments over 10,000

lbs. Roundtrip SLS shipping is required to qualify for Signature Series Shipping .

The following services, whether used completely, or in part, are offered as a package. When recording weight, round up to the next 100 lbs. For example: 285 lbs. = 300 lbs./100 lbs. = 3 X RATE = $ Amount or minimum charge, whichever is greater.

Signature Series Material HandlingPrice

COMPUTATION OF MATERIAL HANDLING SERVICES

SHIP WITH SHEPARD LOGISTICS AND RECEIVE A 10% DISCOUNT ON MATERIAL HANDLING WITH Signature Series Shipping.

Description

Cases

Cartons

Price

Weight

Orlando, Florida

# of Pieces Description

SHIPMENT INFORMATION

F167990110 Event Code:

Shepard Exposition Services MATERIAL HANDLING AUTHORIZATION

NAWFAJanuary 29-30, 2010Royal Pacific Hotel




(407) 888-9669

[email protected]


SPECIAL HANDLING Rate as shown on Material Handling Authorization Form

OVERTIME Surcharge:

LATE SHIPMENTS Surcharge:

UNCRATED SHIPMENTS Rate as shown on Material Handling Authorization Form

OFF-TARGET DELIVERIES Surcharge:

PADDED VAN DELIVERIES Surcharge:

MARSHALING YARD Surcharge:

REWEIGH OF SHIPMENTS Surcharge:

EMPTY CRATE STORAGE Surcharge:

ENVELOPE DELIVERIES Surcharge:

SECURED STORAGE Surcharge: $.80/sq. ft., Minimum $20.00 Min. one-hour labor fee for each trip

ACCESSIBLE STORAGE Surcharge: Based on applicable Labor rate (refer to labor order form).

WAREHOUSE STORAGE Surcharge:

Return to Warehouse Service Fee Surcharge:(crated materials only, uncrated materials will not be accepted at warehouse)

Storage per month Surcharge:MOBILE SPOTTING FEE Surcharge: 35106

$20.00 per CWT, Minimum $400.00

Maximum $25.00

$10.50 per envelope 35007

Only Shepard personnel have access to secured storage. A minimum one-hour material handler charge at show rates will apply each time material is handleto or from storage. There is no charge to return materials to your booth at the close of the show.

35400

35282

35250Where Shepard Exposition Services as the show contractor must lease space for marshaling yard operations because no space is provided by the facility, Shepard may charge a fee per shipment processed through the marshaling yard.

A padded van surcharge applies to van line carriers that transport freight at cubic displacement rates, operate a non-standard dock height equipment, require freight on the truck to be unloaded in a specific order or orientation, or require that freight on the truck be moved to unload the actual delivery.

$8.00/CWT 35041

15%For targeted shows (exhibitors who received/requested a Targeted Date/Time), a surcharge will apply if shipment is not delivered (or carrier has not checked in) during assigned target date/time.

35004

If you have any questions about material handling, please contact Shepard Customer Service department.

Vehicles operated by exhibitors may be allowed on the exhibit hall floor for loading or unloading, if Shepard determines such activity to be operationally feasible and safe. All vehicles operated on the exhibit hall floor must be escorted by Shepard personnel. In such cases, a MOBILE SPOTTING FEE will be charged. All local fire marshal rules and regulations apply. Please call customer service for details.

An additional charge per forklift load will be applied to shipments that have to be reweighed at the dock due to the lack of a certified weight ticket, or an incorrect or understated weight on a delivery document.

35105

During show hours at the show facility, a charge will apply to receiving and delivering envelope packages to your booth.

Shipments arriving at the warehouse more than 30 days ahead incur storage fees. Transportation of freight to the warehouse after the show at the exhibitor's request incurs "return to warehouse" (RTW) fees and storage fees.

35006

35005

$150.00 round trip

A surcharge will apply to shipments not arriving within the published dates (refer to Show Information page for dates) for advance warehouse or arriving on show site after show opening.

35301

An additional charge of 50% (or as stated on Material Handling Authorization page) of the applicable material handling charge at the time of delivery shall be charged for all loose, uncrated, or unprotected shipments received at the show site docks. The charge is a one-time charge that includes both move-in and move-out of the show, and is based on the weight of the shipment handled.

35003

30%Based on show move-in/move-out schedule and/or late driver check-in, an overtime surcharge per occurrence applies to shipments handled at show site during overtime hours. Your advance warehouse shipments may be received during straight time, but due to scheduling conflicts beyond Shepard's control may be moved into the exhibit hall on overtime. Any additional overtime charges will be invoiced at show site and are subject to change pending move-in/move-out schedules. Handling times will be documented on shipping documents. Drivers picking up outbound shipments will be sequenced for loading ONLY after a bill of lading is submitted to the Shepard Service Desk AND the driver has checked in.

25%

$10.00 per CWT, Minimum $100.00

35166

Minimum one-hour labor fee for each trip

$10.00 per piece, Minimum $40.00

$25.00 per forklift load

Accessible storage will be accessible during the show, but not necessarily by exhibitors. There will be no charge to return material to the booth at the close of the show.

A charge per crate, carton or skid applies when Shepard handles the storage and return of empties from a shipment not received by Shepard and therefore not subject to material handling charges.

[email protected] Orlando, Florida Event Code: F167990110

MATERIAL HANDLING INFORMATION & ADDITIONAL CHARGES

The standard material handling applies to shipments that can be readily handled off or onto a truck using a conventional forklift or pallet jack equipment without rehandling. A special handling charge applies if your shipment requires extra labor for stacking or unstacking containers on a truck (cubic loading), tarping or untarping freight or containers, or rigging pieces for loading or unloading on a truck or from the ground, or other circumstances requiring the rehandling of materials.


Customer Service Fax: (407) 888-2301 Royal Pacific Hotel Customer Service Email:

MATERIAL HANDLING INFORMATIONShepard Exposition Services


What is material handling (also referred to as drayage)? What is the difference between material handling and shipping?

What is the definition of "freight"?

What is a "certified weight ticket"? What does CWT mean?

CWT is an acronym for Century Weight, therefore it means per 100 lbs.

What are advance shipments? What are direct shipments?

~ Receive a 10% discount off of material handling rates (restrictions apply).

What determines how much I'm charged? ~ Worry-free shipping to and from your show.

~ Priority Empty Service - priority of empty return at the close of show

~ Volume discounted shipping rates

How do I calculate material handling charges? ~ Charges will be billed to your show invoice-one less invoice/bill to keep track of.

~ No driver wait fees.

What is and why would I need liability insurance?

Will there be any additional charges?

What are specialized carrier shipments?

How do I calculate my specialized carrier shipment?

Example: I'm shipping 3 packages via FedEx, how much will I be charged?

What are CRATED materials?

What are UNCRATED materials?

What is SPECIAL HANDLING?

No, please do not order a forklift for unloading/reloading of your materials.

Do I need to order a fork lift to unload or reload my freight?

Accidents happen, therefore, most show organizers and facilities require liability insurance. Please refer to your booth contract for exact minimums required.

A printed weight ticket from a scale certified or inspected by a government authority such as the Dept. of Agriculture, indicating the date weighed, the weight of the shipment and the vehicle ID of the unit being weighed.

IMPORTANT FACTS ABOUT ADVANCE SHIPMENTS IMPORTANT FACTS ABOUT DIRECT SHIPMENTS

Any exhibit materials that are shipped or delivered to the advance warehouse or show facility via shipping carrier, POV, or delivery truck.

All shipments that are addressed to the advance warehouse address (please refer to "Advance Warehouse" shipping labels included in this manual).

All shipments that are addressed directly to the exhibit facility (please refer to "Direct to Show" shipping labels included in this manual).

Shipments must arrive during exhibitor move-in times only. Do not ship direct to show site in advance. If delivery cannot be guaranteed to arrive during exhibitor move-in, shipment must go to advance warehouse.

If applicable, included in your manual is information and an application for liability insurance and booth coverage can also be purchased to protect your valuable exhibit materials.

Additional charges may apply. Please review the Material Handling Authorization and Material Handling Additional Services forms included in the manual for all applicable fees.

Shipments must arrive by advance warehouse deadline date to avoid a late surcharge. (Please refer to the "Show Information" page included with this manual for deadline date.)

All shipments must have a bill of lading or delivery slip indicating number of pieces and weight. Certified weight tickets required.

Signature Series Shipping will make it easier, and here's why:

LIABILITY INSURANCE

All shipments must be prepaid, no collect on delivery shipments will be accepted.

All shipments must be prepaid, no collect on delivery shipments will be accepted.

Crates weighing over 5,000 lbs. or loose/uncrated shipments must be shipped direct to show site to arrive during exhibitor move-in times.

Shipments delivered that require extra labor for stacking or unstacking containers on a truck (cubic loading), tarping or untarping freight or containers, or rigging pieces for loading or unloading on a truck or from the ground, or other circumstances requiring the rehandling of materials.

All shipments must have a bill of lading or delivery slip indicating number of pieces and weight. Certified weight tickets required.

Please make sure your materials are covered from the moment they leave your company location to the time they return after the close of the show.

Charges are based off the weight from your inbound weight ticket included with your shipment.

Material handling services, whether used completely, or in part, are offered as a package. When recording weight, round up to the next 100 lbs. For example: 285 lbs. = 300 lbs./100 lbs. = 3 X RATE = $ Amount or minimum charge, whichever is greater.

Upon completion of packing and labeling of your materials, complete the bill of lading with all required information, and return to customer service. If you have questions on how to complete your bill of lading, please ask a Shepard customer service representative located at the customer service desk.

Shipments that arrive via small package carrier such as FedEx Express Service, UPS small package service or DHL small package service AND do not have a certified weight ticket included with shipment. This applies to packages weighing under 50 lbs.

SPECIALIZED CARRIER (SMALL CARTON CARRIER)

SIGNATURE SERIES SHIPPINGHow can I make shipping my show materials easier?

Shepard will begin accepting your shipments 30 days prior to first show open day (date may vary depending on show schedule).

The warehouse will receive shipments Monday-Friday, 8:00am - 4:00pm, excluding holidays.

Crates, cartons, skids, fibercases, and carpets can be accepted at the warehouse, but DO NOT ship crates weighing over 5,000 lbs., loose/uncrated shipments and/or machinery to warehouse. You must ship those items direct to show site.

Please be advised that your whole shipment may not arrive to its destination at one time. Therefore you may be charged per each delivery, and minimum charges may apply.

3 x per carton rate = $ amount charged (plus any additional fees that may apply)

MATERIAL HANDLING CHARGES

Charges for specialized carrier shipments are based on per carton, per delivery.

Materials delivered that are skidded or in a container that can easily be unloaded/reloaded with no special handling required.

Materials delivered that are loose, pad-wrapped or unskidded without proper lifting bars and/or hooks.

OUTBOUND SHIPMENTS

You must complete a Shepard Material Handling Agreement (MHA) for all outbound shipments. A MHA will be distributed at show site if all services have been paid in full, or you can request one at the customer service desk.

If you are NOT using the designated shipping carrier, you must call your carrier with pick-up information. If your carrier fails to pick up your shipment, Shepard will either reroute your freight through the carrier of our choice or return to the local warehouse (whichever is indicated on your MHA).

CRATED~UNCRATED~SPECIAL HANDLING

MATERIAL HANDLING Q&A

Shipping is the process of carrying your shipment from your location, pick-up area to it's destination and also the process of returning your shipment back to your location after the close of the show. Material handling begins at the time your shipment arrives to the docks (please refer to "What is material handling?" for the full definition.)

Material handling is the process of unloading your freight from your shipping carrier, either at the warehouse or show site, delivering it to your booth, storing your empty containers (empties) if required, returning of your empties at the close of show, and then reloading your freight back onto your shipping carrier.

MATERIAL HANDLING 101Shepard Exposition Services

NAWFA

Install Daily Install DailyDID (Direct Inward Dial) Line - Analog $200.00 $75.00 $275.00 $75.00

LLD (Local, Long Distance) Line - Analog $150.00 $50.00 $200.00 $50.00

800 & Local Access Only - Analog $100.00 $40.00 $150.00 $40.00

House Line - internal calls only $100.00 $0.00 $150.00 $0.00

Group Voice Message (per room per message) $1.00 Each $2.00 Each

Hotel Information Channel (must be pre-arranged - no onsite orders)

DVD Loop (dedicated channel) $550.00

Additional Cabling

CAT 3 - internal by foot $8.00 $12.00

CAT 5E - internal by foot $16.00 $20.00

Fiberoptic cable dark $500.00 $750.00

Cat 3 dry pair $200.00 $300.00

Cat 5 E dry pair $250.00 $325.00

BRI or ISDN line Housing Fee $150.00 $200.00

T1 Housing Fee $2,000.00 $3,000.00

High Speed Internet Support (Please call for Pricing)

Standard Desk Telephone Included Included Included Included

Digital 2-Line Phone (Upgrade) $150.00 $100.00 $225.00 $100.00

Additional programming (line of feature per phone)

Hunting/Rollover $50.00 $75.00

Conference $50.00 $75.00

Call Forwarding (Digital Phone Only) $50.00 $75.00

Transfer (Digital Phone Only) $50.00 $75.00

Voice Mail (1 box per phone) $100.00 $25.00 $125.00 $25.00

Polycom® Speakerphone - Full duplex $175.00 $0.00 $200.00 $0.00

Direct Inward Dial to Guest Room $100.00 $0.00 $150.00 $0.00

International Dialing Access $100.00 $350.00 $150.00 $350.00

HSIA - 128K Single connection $250.00 $75.00 $325.00 $75.00



HSIA - 1Mg Single connection $250.00 $600.00 $325.00 $600.00

HSIA - 1.5Mg Single connection $250.00 $1,200.00 $325.00 $1,200.00

HSIA - 3Mg Single connection $250.00 $2,400.00 $325.00 $2,400.00

HSIA - Up to 45Mg DS3 Connection Please Call

Additional for any connections within the same room $50.00 $75.00

Static IP Address $150.00

Private Vlan $250.00 Please Call

Wireless Access $250.00 Please Call

5. Claims will not be considered unless filed by the exhibitor prior to the close of the show.

Communications ServicesPrice Schedule

Conditions & Regulations

Notes:

2. Installation prices are for Meeting and Ballroom space only. Internal areas without existing needed cabling will be charged at the Additional Cabling rate. External cabling

7. Group or Exhibitor must supply DVD Loop to be utilized on the hotel information channel. All DVDs are considered non-returnable unless requested otherwise. Channel space must be pre-ordered with 60 days notice. Notice less then 60 days will be based on availability and may not be installed. All submitted material will be reviewed for approval by the General Manager of the hotel. Any material not approved will not be shown.

1. Credit Card imprint with valid photo and signature or a Master Account number is required before line can be activated .

3. Daily Fee - Covers cost of calls (including domestic long distance on DID and LLD lines) from 12am to 12am.

REV 06092009

4. In the event of equipment loss or damage, exhibitor is wholly responsible and will be charged the replacement cost to credit card on file or master account.

6. All material and equipment furnished by LHUO for this service shall remain the property of Loews Hotels at Universal Orlando.7. Unless otherwise directed, Loews Hotels personnel are authorized to cut floor coverings to permit installation of the service.

11. LHUO shall bear no responsibility for any damage that may be incurred or viruses that may be downloaded through High Speed connections.12. LHUO recommends that each computer connected be pre-equipped with virus protection software.

10. All new orders made during the show are subject to Onsite pricing.

9. LHUO has chosen Sprint as our long distance carrier. Requests for an alternative carrier must be received in writing by Loews Hotels Telecommunications department no less than 60 days in advance. Toll charges incurred by an alternative LD carrier not prearranged with Loews Hotels will be charged back to the master account or credit card with a 25% service charge.

8. We are unable to issue credit for telephone line(s), equipment, or services installed (or started ) but not utilized.

4. Dedicated Lines must be pre-ordered with 60 days notice. Notice less then 60 days will be based on availability and may not be installed.

6. All PC's and/or Laptop computers must be pre-equipped with a NIC (Network Interface Card) to connect to a high-speed internet connection.5. Loews Hotels does not provide a firewall on internet services.

Telecommunications Equipment

Does not include line charges (DID, LLD, 800)

must be surveyed prior to a price quote. Example: Tents, Pavilions or any non permanent cabled areas.3. It is the exhibitor's responsibility to pick up and return the telephone equipment in original received condition

1. Pre-Order - orders received at least 10 days prior to first show date qualify for discount price.2. Onsite - orders received less than 10 days prior to first show date.

High Speed Internet / Data Connections

Telecommunications Services and Infrastructures Does not include Internet access or electronics

Pre-Order Pricing Onsite Pricing

XX

XX

Vendor / Exhibitor Name:

Event Name:

Loews Hotels at Universal Orlando Telecommunications Services

Dates of Event:

CREDIT CARD AND DRIVERS LICENSE TO COMPLETE THIS TRANSACTION

**Loews Hotels will provide you with back up for your records if requested after settling the final balance of your program.**

(Credit Card Type) (Exp. Date)

PLEASE ATTACH A COPY OF THE FRONT AND SIGNED BACK OF YOUR

2. The Final Balance due will be charged within 5 days of the conclusion of the event.

I, _________________________________ understand that the credit card information provided onthis form will be charged by Loews Hotels at Universal Orlando for Telecommunication Services requested and outlined on the "Loews Hotels Communication Service Form" during the event noted above.

(Credit Card Number)

(Print Cardholder's Name)

I, ______________________________, authorize Loews Hotels at Universal Orlando to charge my credit card as follows:

Contact Name:

FAX - (407) 503-9208PLEASE FAX YOUR COMPLETED FORM & REQUESTED BACK UP TO

Office - 407-503-92356800 Lakewood Plaza Drive

(Fax Number)

Loews Hotels at Universal OrlandoReturn To: Credit Manager

(Cardholder's Billing Address)

(Cardholder's Billing Address)(Telephone Number)

(Cardholder's Signature / Date)

(Cardholder's Email Address)

Conference Name:___________________ Conference Dates:________________

Quantity x Daily Cost x Days = Total20" Flat Panel Data Monitor $ 175.0032" Flat Panel Data Monitor $ 350.0042” Plasma Monitor $ 500.0050” Plasma Monitor $ 650.00LCD Projector (3000 Lumens) $ 450.00DVD Player $ 75.00Blu-Ray Player $ 125.00Projection Screen 6x6 or 8x8 $ 55.00Flipchart Package (Includes markers & paper) $ 50.00Desktop Computer Package $ 250.00

Laptop $ 300.00Printers B/W Laser – Color Laser $ 150 - 300Banner Hanging Charge $ 150.00* Please call for any additional equipment Subtotal:

and labor pricing not listed Labor (30%):Delivery: $50.00

Tax (6.5%):Optional LDW (8%):

TOTAL

* Swank Audio Visuals is the Official provider of all on-property AV and Production needs at the Loews Royal Pacific Resort

* Orders must be submitted one week prior to ensure availability and prompt delivery

* Cancellation without notice will result in a 50% cancellation charge

* Electrical Power Arrangements are the responsibility of the exhibitor

* On-site Orders will be surcharged an additional 5% service charge and will be handled on an availability basis

Exhibitor Information PaymentCompany Name Booth # Pre-payment must accompany all orders unless

Prior arrangements have been made.Ordered By: Onsite Contact:

Address:

Royal Pacific Master Account #_____________________City, State, Zip:

Phone: Fax: Card Holder's Name

Set-up Date: Time: Credit Card Number Exp. Date CVV2/CID Security Code

Removal Date Time: Signature Date

Mail or Fax To: Swank Audio Visual Attn: Ethan Scoggins/Eric Armstrong6300 Hollywood Way Phone: (407)503-3145Orlando, FL 32819 Fax:(407)503-3144

Email: [email protected]/[email protected]

Exhibit Order Form

RENTAL AGREEMENT

Lessee does hereby rent and accept the listed equipment and acknowledges that it is in goodworking condition and agrees to pay the rent for said property at the rate herein stated; Lessee furtheragrees to take care of said equipment and to use it in a proper manner and agrees that in the event anyof the rented equipment is lost or destroyed before it is returned, to promptly pay an amount equal to thereasonable cost of repairing or replacement of same.

Lessor is hereby released from any and all claims for damages to Lessee, by reason of use ofsaid property; Lessee agrees to indemnify Lessor from any and all claims for damage to any person orproperty by reason of the use of said property by Lessee or any other person from date hereof until saidproperty is returned to Lessor.

It is understood that the rental commences as of the date and time hereof and ends only whenthe rented equipment is returned. Should said property not be returned to Lessor at the time specified asherein stated, Lessee agrees to pay rent for all additional time beyond that when the same is due, at therate herein listed. It is agreed that failure to pay rent or if default is made in any of the terms hereof,Lessor may at once take possession of said rented equipment wherever the same may be found andremove the same and the Lessor or its agents shall in no way be liable for any claims for damages orinjury in the removal of said equipment.

Lessee further agrees that all charges for rental will be paid in advance, or immediately uponreturn of merchandise or upon receipt of invoice for same and that all collection fees, attorney fees, courtcosts, or any expense incurred in collecting and rental will be paid by Lessee. Full charges will apply ifequipment or services are canceled within 72 hours of the event start time. If a Lessee cancels theirevent, charges will apply for any expenses incurred by Lessor. This includes but is not limited to:shipping and/or delivery charges, the design and construction of custom sets or materials, diagram and/orrendering work, and any other pre-planning expense regardless of the date of cancellation.

In no event shall Lessor’s liability for actual and direct damages resulting from claims arising fromthe use of the equipment exceed the amount Lessee paid to Lessor as rent. In no event shall Lessor beliable for any indirect, incidental, punitive or other consequential damages (including, without limitation,lost profits) arising out of or in connection with this agreement or Lessee’s use of the equipment.

If Loss Damage Waiver (LDW) option is purchased, Lessee understands that charges for Loss orDamage to equipment will be waived. Up to a $250 deductible will apply if the loss or damage wascaused by Lessee's intentional gross misconduct or negligence for this rental period. Lesseeunderstands that if any loss or damage occurs, they will participate in security and other investigation, ifnecessary, to place responsibility.

RENTER IS RESPONSIBLE FOR EQUIPMENT AND ALL LEGAL FEES CONNECTED WITH RENTALOR COLLECTION

Cardholder acknowledges receipt of goods and/or services in the amount of the Totalshown hereon and agrees to perform the obligations set forth in the Cardholder'sagreement with the issuer.

Serving the Convention and Meeting Industry Since 1937

Documents

Orlando, FL 32824 NAWFA Customer Service Phone: (407) 888 ...nawfa.com/convention2009/Show kit.pdf · Orlando, FL 32824 SHIPPING ADDRESSES Royal Pacific Hotel ... Shepard shall in