Slide - 1

Orion Microsystems

Grant Reporting System

Added Value Functional Capabilities

August 13, 2007

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 [ThuanCook1]I think this is a bit technical. Essentially, the Grantee would have access to GLOWS, input the information, and this information is imported into the agency’s financial system. [ThuanCook2]Why would this be any different than what is recorded now. For example, when an agency makes an award, they could create a commitment, obligation, and record the disbursement. What additional data is GLOWS providing to the financial system outside of these three accounting events? [ThuanCook3]This makes a huge assumption that the grantee’s information is accurate to start with. For example, if PMS is tells the agency that the grantee withdrew $100 (which has already been recorded in the agency’s financial system as a disbursement) and the grantee said that they withdrew $50, how do these two things reconcile? [ThuanCook4]What performance metrics can be captured? Examples would be great. [ThuanCook5]At a high level, when an agency makes a grant, it is already being tracked. For example, the agency would obligate $100 to Grantee #1. This grantee would already be in the financial system as a vendor. How is GLOWS different from what is currently being housed in the financial system. How does GLOWS improve accuracy? [ThuanCook6]If an agency has an asset management system, they could record the reclaimed asset.

1.1 GLOWS contains an automatic import and export process that uses XML format and provides 24/7 online access to Grantor and Grantee alike [ThuanCook1] .Financial records are posted and maintained in accordance with federal standards, US SGL compliance[ThuanCook2] 

1.2 GLOWS posts to subsidiary records instantaneously, with full accounting controls[ThuanCook3] 

1.3 GLOWS permits the setup of Metrics, access to input information from Grantee , and produces a Performance Measurement Dashboard. This is available online or hard copy[ThuanCook4]

1.4 GLOWS captures all of the necessary data to automatically post transactions within the proper activity[ThuanCook5] 

1.6 GLOWS provides a Federally compliant accounting system and a complete audit trail. GLOWS is compliant with U.S. Standard General Ledger requirements

1.7 GLOWS captures data within the internal processes and automatically posts to the proper activities. GLOWS is compliant with U.S. Standard General Ledger requirements

1.8 The automatic preparation of these forms is a byproduct of the original input made by grantees, and/or interface to grantee systems. The forms may be reviewed and modified with complete audit trails. This is available online or hard copy

1.9 The GLOWS entry screen provides input for non-cash items by Grantee. The GLOWS engine records by Grant, Program, Project, etc.

1.10 The GLOWS entry screen provides input for non-cash items by Grantee. The GLOWS engine records by Grant, Program, Project, etc.

1.11 The accounting controls of GLOWS prevents co-mingling of funds

1.0 Grantor Office of Finance

1.5 GLOWS contains a Fixed asset module which tracks the flow of the asset transactions and identifies the responsible personnel[ThuanCook6 

Accounting Functions Reporting Functions

Interface Functions

Performance Functions

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2.0 Grantor Program Office

2.1 Setup of Metrics, access to input information from Grantee input Performance Measurement Dashboard. This is available online or hard copy

2.1 View screens display summary information on a single screen, reporting Grant, Program, Project, Activity, etc.GLOWS provides an internal Email system for alerts and notification to managers, and can be linked to an external email system, as well.

2.2 GLOWS contains an automatic import and export process that uses XML format and provides 24/7 online access to Grantor and Grantee alike.Financial records are posted and maintained in accordance with federal standards, US SGL compliance

2.3 Using the built-in export process, data can be sent to Business Intelligence Web Portals.

Performance Functions

Reporting Functions

Interface Functions

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3.0 Grantee

3.1 The automatic preparation of these forms is a byproduct of original entries made by grantees, and/or interface to grantee systems. Allows for review and modifications within the accepted audit trails. This is available online or hard copy

3.2 GLOWS captures data within the internal processes and automatically posts to the proper activities

3.3 GLOWS posts to subsidiary records instantaneously, with full accounting controlsTransactions are “document based”, which updates Program, Projects, and Activities automatically.Quick Codes automatically post transactions to the proper activity

3.4 Setup of Metrics, access to input information from Grantee input Performance Measurement Dashboard

3.5 GLOWS contains a Fixed asset module which tracks the flow of the asset transactions and responsible personnel

Performance Functions

Reporting Functions

Accounting Functions

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4.1 GLOWS can be interfaced to PMS and ASAP or any other payment or credit card system[ThuanCook1] 

4.2 GLOWS automatically prepares 272 from the system that contains full accounting controls[ThuanCook2] 

4.0 Payment Systems

 [ThuanCook1]Most agency will have their financial system interface with PMS and ASAP.  [ThuanCook2] What happens if an agency uses it’s own financial system to interface with PMS?

Reporting Functions

Interface Functions