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Observations Original order expresses links among records that result from their creation and use. Arrangement of records in filing system is a method of preserving original order. –Arrangement is a solution that becomes a requirement only ex post facto Placing records in filing categories only expresses a subset of the links among records Cyberspace offers possibilities for capturing and preserving more of the relationships among records, activities, and actors. 3
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Original Order: Lost In Cyberspace?
Kenneth ThibodeauNational Archives
Center for Advanced Systems and Technology
SAA Research Forum 2010
Traditional View of “Original Order”
2Based on collocation within a file unit
Observations
• Original order expresses links among records that result from their creation and use.
• Arrangement of records in filing system is a method of preserving original order. – Arrangement is a solution that becomes a requirement only ex
post facto
• Placing records in filing categories only expresses a subset of the links among records
• Cyberspace offers possibilities for capturing and preserving more of the relationships among records, activities, and actors.
3
Identify Research Need
Call for Proposals
Assign Proposal
Review Budget
Peer Review
Review Protection of Subjects
Assess Responsive-ness
Decide on Award
4
Schematic of Business Process
Application Form
Institutional Assurance
Council Book
Processing of Grant Application for Biomedical Research
Notification
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Records Created in Process
Application Form
Application
Review of Scientific Merit
Review of Protection of Research Subjects
Financial Review
Institutional Assurance
Reviews of Other Applications
Award Decision
Notification
Research Plan
Program Announcement
Council Book
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Original Order: Case File
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Archival Links
Application Form
Application
Review of Scientific Merit
Review of Protection of Research Subjects
Financial Review
Institutional Assurance
Reviews of Other Applications
Award Decision
Notification
Research Plan
Program Announcement
Council Book
Award Decision
Council Book
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Additional Archival Links
Planning Research
Next Research
Plan
$
$
Research Plan
Automated Possibilities for Capturing & Displaying Links
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History Flow Document Developmenthttp://www.research.ibm.com/visual/projects/history_flow/index.htm
Possibilities for Capturing & Displaying Links:
Content Creation
Possibilities for Capturing & Displaying Links:
Content
Concept Maphttp://snacda.wordpress.com/2009/03/09/unsupervised-semantic-mapping/
Possibilities for Capturing & Displaying Links:
Communications
12Enron email graph
http://hci.stanford.edu/jheer/projects/enron/
Possibilities for Capturing & Displaying Links:
Communications
13Enron email graph
Possibilities for Capturing & Displaying Links:
Interaction
Collaboration Map
Possible Principle: Primacy of the Archival Bond
• Preserve as much of the archival bond as possible, including links based on– Processes in which records are produced or acquired– Activities in which they are subsequently used– The actors who produce, acquire, or use them– Information flow, including across organizatinal
boundaries– Their content, including aggregate content, themes,
and changes over time– As well as their placement in filing systems
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