Organizing, Managing, Communicating and Leveraging Information and Knowledge to Support and Deliver CRP Results

Knowledge Sharing for internal communications in CCAFS

Vanessa Meadu

Key Purposes of the CCAFS Intranet

1. Make information and knowledge easily available and accessible to CCAFS internal team from a single point of access...

2. Central location for the CCAFS teams and Center collaborators to view forthcoming internal and international events, staff absences, institutional contact points directory, meeting agendas/minutes 

3. Document collaboration and management

- Ability to check-in/check-out documents (one-author at a time)

- Manage version history

- Set final documents as records to ensure no one else modifies them

- Send document links by email (instead of attachments)

CCAFS Intranet – Communications Guidelines

Email ‘plus’• Monthly director’s

bulletin with highlights/opportunities/admin to wide internal group

• Email distribution lists for key subgroups

• Monthly internal message w/ activity updates to core team members

Shared repositories

Standards, guidelines and trainings for publishing CCAFS outputs • Dspace• Flickr• YouTube• Slideshare • Blog

More approaches• Face-to-face including annual

science meetings• Monthly video telcos for

management team• Regular group calls to plan specific

activities• Very small Yammer group for

coordinating unit comms