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Organize Your Experience...
Create SystematicCreate SystematicRecords ofRecords of
Documents, Emails,Documents, Emails,Knowledge Documents & Knowledge Documents &
TemplatesTemplatesfor easyfor easy
Reference & Re-useReference & Re-use
The Pain, We understandThe Pain, We understand
Sis & Me
Complex Folder Hierarchy Complex Folder Hierarchy Difficult to follow through every time
File & Folder Naming File & Folder Naming Convention Convention Always differ from
person to person
No compelling No compelling mechanism mechanism
for one place centralized storing
Scattered Documents across Office Network
Two files with similar names can’t
be saved in the same folder
Typical Identification of the final draft from multiple copies Unorganized/Misplaced
Knowledge Documents
Email Overload & Outlook rules not enough to remain Organized
Typical retrieval of files due to absenteeism / transfer of staff
Accidental Overwriting of Documents & Templates
Loss documents due to Hard Disk Crush / Virus Attack
Lack of Segregation of files as Current or Old
Historical Documents
Working Documents
Cumbersome Retrieval because of confusing name of Files & Folders
The Net Result of HindrancesThe Net Result of Hindrances
Haphazard File Management
Lack of Record Management System
Lack of KnowledgeManagement System
No Continuity Management plan
What KDOC What KDOC does ?does ?Faster Creation
Smart Management
Quick Retrieval
Maximum Usage of Past Experience
Email Productivity With Microsoft Outlook
Helps to have Less Paper Office
Record Management
The Roadmap to ProductivityThe Roadmap to Productivity
Understanding the Understanding the DifferenceDifference
File Management with
File Management with
Naming Files & Folders Naming Files & Folders
The Benefit
Properties/Metadata Properties/Metadata
The Benefit
The Unique Document The Unique Document Identity Identity
The Benefit
Centralized RepositoryCentralized Repository
The Benefit
Classification of Classification of DocumentsDocuments
The Benefit
Templates/Model Documents Templates/Model Documents
The Benefit
Email TemplatesEmail Templates
The Benefit
Email ArchiveEmail Archive
The Benefit
Documents Security Documents Security
The Benefit
Collaborative Collaborative Working Working
The Benefit
Reports Reports
The Benefit
Back up & RestoreBack up & Restore
The Benefit
Lets Move to Lets Move to thethe
& See in & See in ActionAction
InterfaceInterface
Create Letters , Documents , Reports from MS Word itself
Save Existing Document into KDOC
Retrieve Existing Documents too…
Create Excel Documents from MS Excel itself
Save Existing Document into KDOC & Retrieve Existing KDOC documents
Archive Important Emails
Create New Emails & Reply Email from KDOC Email Template Repository….
Improves Email Productivity…
Documents Register instead of Folder Hierarchy
Open / Create Copy of desired document
Add Notes for document , send to Inactive etc…
List of Working Document.
Filter desired documents based on any property. Open, Edit, Create
Copy, Print, Email, Add/View Notes for any document with ease.
List of Inactive Documents.
Occasional Access & hence removes clutter from present Working Documents.
Search documents based on any property and can active back if needed.
Centralized Template Repository…
Increase the practices of Using Templates.
Creating Documents from scratch Minimized.
Better Discipline & Organize Documents & Templates
Leads to Faster Creation & Retrieval of Documents & Templates
Reduces Duplication of Work
Consistency in documents
Eliminates the fear of Accidental Overwriting
Efficient Document Creation Process
Improves Productivity at Workplace
Helpful in legal compliance
Improved Security of Documents
Leads to Fewer Draft Copies & Saves Stationery
Ensure smooth working in case of leave/transfer of staff
Save precious Time & Effectively Money
For every minute spent in organizing, an hour is earned. - Benjamin Franklin
While technology and processes are important to Knowledge Management, it
is people who determine success.
Hazel Infotech Limited202/602, Unique Tower, Off S. V. Road, Goregaon (W), Mumbai - 400 062 [INDIA]Tel: +91-22-42264444 / 2876 4449, Fax: +91-22-42264440 / 2876 [email protected], www.hazelinfotech.com
Toll Free: 1800 200 4440, 1800 103 4440 / +91-22-42264545 / +91-22-33046500
Thank you!
In the end, all business operations can be reduced to three words: People, Product & Profits, People come first.
- Lee Iaeocca.Office Productivity Solution Division