Organizational Change Readiness

8/7/2019 Organizational Change Readiness

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OPIFOrganizational Change ReadinessQuestionnaire



I n t r o d u c t i o n

What are we doing?

Describe OPIF nationally (vision and context) and by department (scopestatement)...

Why are we doing this survey?

The success of any potential implementation of OPIF will rely heavily on howeffectively we can……………………….

How are we doing it?

Describe how we might implement the local OPIF project plan...

The surveys can be anonymous, unless you choose to be individually identified.However, we do need to gather information on such things as …………………. inorder to ensure that we provide the right support to the right group of people.

If you wish to remain anonymous, please print the attached form out, complete it inpen and post back to xxxxxxx. Alternatively you can complete the form electronicallyand send via e-mail to xxxxxx. No record will be kept of which person sent backwhich reply, if you choose not to include your name on the actual survey.

Please note that due to the tight deadlines, replies received prior to xxx will begreatly appreciated

F r e q u e n t l y A s k e d Q u e s t i o n s

Do I have to complete the survey?

No, but if you do, you will be helping the project team identify the support needed bystaff to make the OPIF project successful.

How long will the survey take

The questionnaire should take no longer than 15 minutes to complete.

Can I be identified by my reply?



Will my colleagues have to complete this survey also?Yes and explain the types of dept – if the survey is small we cannot identify businessareas



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Q u e s t i o n sFor each question, two responses are given with a range of responses between them. Please mark the most appropriate box.The closer the box is to the answer, the stronger you agree. For example, if you felt that the information gathered on youth crimehave enables you to do your job effectively to a large extent, you would complete the questionnaire as follows:

Ex1 Does the information gathered on budget allow you to do your job properly?

Not at all Very much so

If you have no view on a particular question, please leave it blank.

Business Case for Change

A1 Are you aware of the OPIF project? Not at all aware Very aware

A2 Do you understand the objectives and goals ofthe OPIF project ?

Not at all well Very well

A3 How important is the OPIF project to achievingyour vision of implementing the mission andvision of the department?

Of noimportance

Essential

A4 How achievable are the objectives of the OPIFproject?

Not at allachievable

Entirelyachievable



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Vision for Change

B1 Do you understand the contribution the OPIFproject will make to the vision?


B2 Do you understand the change that animplemented OPIF will make to the way thatagencies carry out their work ?


Leadership

C1 Do you think your Leadership Team is committedto the success of the OPIF project?

Not at allcommitted

Verycommitted

C2 Do you think that your Leadership Team has theright people involved to make this change

happen?


C3 Do you believe your OPIF local manager to becommitted to the success of the OPIF pilot?

Not at allcommitted

Very committed

C4 Do you believe that your OPIF manager will helpyou to understand how you can support andadapt to changes needed to implement OPIF?


C5 Will you be able to support your OPIF managerthrough this change process?




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Communication

D1 How effective is communication from theLeadership Team to people involved inimplementation?

Very ineffective Very effective

D2 How regularly do you receive communication onchanges in the way you perform your tasks?

Hardly ever All the time

D3 Do the messages you have heard on OPIF makeyou feel that you will be comfortable about whatthe project will mean to you?

Lesscomfortable

Morecomfortable

D4 What is the most effective way for you to receivecommunications? (Please prioritise with 5 beingthe most useful and 1 being the least useful. Ifyou are completing the form electronically, please

select the number from the drop down menu tothe right of the box)

E-mail 0 5 most useful, 1 least useful

Intranet 0

Memos 0

Newsletters 0

Meetings 0

Casual Conversation 0

Other (please specify)



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Individual and Team Capacity

E1 Is your job role clearly defined? Not at all clear Very clear

E2 Do you receive the necessary training andsupport to enable you to do your job moreeffectively


E3 Do you understand how the OPIF project willaffect you?


E4 Are you confident that you would receive therelevant training and support to enable you to fulfilany new activities/ role effectively within OPIF?

Not at allconfident

Very confident

E5 As an individual, how quickly do you adapt tochange?

Over a longperiod of time

Almostimmediately

E6 As an organization, how quickly do you think thatyour organization adapts to changes?

Over a longperiod of time

Almostimmediately



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Organizational Design

F1 Are your reporting relationships clear (othersreporting to you and you reporting to others)?

Not at all clear Very clear

F2 Do you think the decision making is effective? Very ineffective Very effective

HR Practices

G1 How often do you have reviews with your linemanager to discuss objectives and priorities?

Never Very often

G2 Are the relationships between you and thestrategic managers effective?

Very ineffective Very effective

Internal/External Events

H1 Have previous change initiatives achieved theirobjectives?


H2 Do you think that your organization is undertakingtoo much or not enough change at the moment?

Not enoughchange

Too muchchange



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Culture

Backwardlooking

Forward looking

Unresponsive Responsive

J1 How do you feel about the culture within yourorganization relating to change?

Directive Involving

Overall average:

Additional Questions

K1 In your experience, what has helped changeprojects to be successful within your organization

?

K2 In your experience, what has limited the successof change projects within your organization ?



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K3 What do you think will be critical to the success ofOPIF?

K4 What do you think could limit the success ofOPIF?



DSWD Performance Measurement IA Tool 11

P r o f i l e

i) How long have you worked at your department?

Less than 2 years2-7 yearsMore than 7 years

ii) Which business unit (name and location) do you belong to?

Name

Location

iii) The following information is strictly voluntary.

Name

E-mail address

Phone number

Thank you very much for taking the time to complete this form. If you have completed it electronically, please save andreturn via e-mail to xxxxx. If you have completed a paper copy, please send it to the address printed on the first page.

Documents

Organizational Change Readiness