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Organizational Architecture Chapter Four Copyright © 2014 by The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill/Irwin

Organizational Architecture Chapter Four Copyright © 2014 by The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill/Irwin

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Page 1: Organizational Architecture Chapter Four Copyright © 2014 by The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill/Irwin

Organizational Architecture

Chapter Four

Copyright © 2014 by The McGraw-Hill Companies, Inc. All rights reserved.McGraw-Hill/Irwin

Page 2: Organizational Architecture Chapter Four Copyright © 2014 by The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill/Irwin

Self-interested Behavior

Fundamental assumption of economics: Individuals act in their own self-interest to maximize utility.

Opportunity set: work for employer, work on other projects, relax, etc.

Resource constraints:time, money, knowledge, etc.

Utility:preferences for money, working conditions, leisure, etc.

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Page 3: Organizational Architecture Chapter Four Copyright © 2014 by The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill/Irwin

Team ProductionIndividuals form teams or firms because: can produce more in a team than they can acting

alone generate a larger opportunity set

Firm is defined as a nexus of contracts among resource owners who voluntarily contract with individual team members to benefit both the firm and the individuals.

Firms in an economic sense include for-profit corporations, divisions within a corporation, not-for-profit organizations, and other entities.

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Page 4: Organizational Architecture Chapter Four Copyright © 2014 by The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill/Irwin

Firm as a Nexus of ContractsFrom Brickley, C. Smith, and J. Zimmerman, Managerial Economics and Organizational Architecture, Fifth Edition, (Boston: McGraw-Hill/Irwin, 2009).

The firm is a legal entity that can contract with many parties and enforce these contracts in courts of law.

labor contracts: employee, union, independent contractors

supply contracts: inventory, materials, utilities customer contracts: sales, warranties finance contracts: insurance, leases, franchises,

debt, stock

Some contracts are explicit written documents and others are implicit oral agreements supported by the reputation of the parties.

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Page 5: Organizational Architecture Chapter Four Copyright © 2014 by The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill/Irwin

Principal-Agent ModelPrincipal-agent model Economic model of relationships in a firm Principals are managers or firm owners Agents are employees or independent contractors Agents perform functions for principals Numerous principal-agent relationships exist in

firms

Agency costs Reductions in firm value caused when agents

pursue their own interests to the detriment of the principal (goals are incongruent)

A major use of internal accounting systems is to control agency costs

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Page 6: Organizational Architecture Chapter Four Copyright © 2014 by The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill/Irwin

Contract Issues to Consider

Agents cannot be compensated on effort (input) which is not observable by the principal.

Thus as indicated in the text, portfolio performance (output) can be selected as a performance measure.

However, since factors not under the control of the

agent can influence this output performance measure, possibly negating the value of all his effort (input), the agent must be compensated for the higher risk inherent in an output measure contract.

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Page 7: Organizational Architecture Chapter Four Copyright © 2014 by The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill/Irwin

Agency ProblemsFree-rider problem: Agents have incentives to shirk because their individual efforts are not directly observable.Solutions: Incentive contracts, monitoring, etc.

Horizon problem: Agents expecting to leave firm in near future place less weight on long-term consequences.Solutions: Incentive contracts, monitoring, etc.

Employee theft: Employees take firm resources for unauthorized purposes.Solutions: Buy fidelity bond, monitoring, inventory control, etc.

Empire-building: Managers seek to manage larger number of agents to increase their own job security or compensation.Solutions: Modify incentive contracts, benchmarking, etc.

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Page 8: Organizational Architecture Chapter Four Copyright © 2014 by The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill/Irwin

Agency Asymmetry Problems

Adverse selection: Prior to contracting, agents have better private information than principals.

Solutions: pre-contract investigation, post-contract penalties.

Moral hazard: After contracting, agents have an incentive to deviate because the principal cannot readily observe deviations (hidden action or hidden information).

Solutions: inspecting, monitoring.

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Page 9: Organizational Architecture Chapter Four Copyright © 2014 by The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill/Irwin

What Kind of Agency Problem is This? In the text, the issue of corporate jet pilots

refueling on intercontinental flights in the middle of the country, e.g., Kansas or Nebraska.

Some refuelers offer incentives to pilots to forgo discounts in exchange for unreported gifts such as steaks, wine, or top-of-the-line golf gear.

What kind of agency problem is this?

What strategy would you use to address the problem?

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Page 10: Organizational Architecture Chapter Four Copyright © 2014 by The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill/Irwin

Decision Rights

Decision rights are restrictions on how economic assets of a firm can or cannot be used.

Management determines how decision rights are to be allocated among various agents within a firm.

Alternative styles of allocating decision rights: Centralize (“micro-management”) Decentralize (employee empowerment)

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Page 11: Organizational Architecture Chapter Four Copyright © 2014 by The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill/Irwin

Role of KnowledgeSome knowledge useful for decision making is costly to acquire, store, and process.

Linking knowledge and decision rights is a key issue for organizational architecture.

Example where knowledge and decision rights are linked:Machine operator schedules own machine.

Example where knowledge and decision rights are not linked:Sales representatives know customer’s demand curve best, but only sales manager may approve sales price changes. Giving pricing decision rights to representatives could result in customer kickbacks.

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Page 12: Organizational Architecture Chapter Four Copyright © 2014 by The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill/Irwin

Markets versus Firms

Firms can obtain goods and services by either:

making within the firm, or buying from outside markets (outsource).

Factors to consider in make-versus-buy: Efficiency and effectiveness Cost of acquiring knowledge Contracting costs Monitoring costs

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Page 13: Organizational Architecture Chapter Four Copyright © 2014 by The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill/Irwin

Influence Costs

Problem: Agents spend time and other resources trying to influence decision makers.

Solution: Limit active decision making by imposing bureaucratic rules.

Example: Airlines allocate routes to flight attendants based on senioritythere is no supervisor deciding who gets which route.

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Page 14: Organizational Architecture Chapter Four Copyright © 2014 by The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill/Irwin

Organizational Architecture Organizational architecture depends on three

legs:(1) Measure performance(2) Reward and punish performance(3) Partition decision rights

In external markets these functions are served by market prices, supply and demand, and the law of contracts.For transactions inside the firm, management must implement administrative devices to accomplish these functions.

All three legs must be balanced and coordinated.

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Page 15: Organizational Architecture Chapter Four Copyright © 2014 by The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill/Irwin

Measure PerformanceTypes of performance measures Objective criteria: production rate, sales, meeting

budgets and schedules Subjective criteria: helping others, innovation,

improving team spirit, etc. Financial measures: profits, costs, revenues,

inventory level, etc. Nonfinancial measures: quality, defects, customer

satisfaction, employee turnover, etc.

Design issues Determining relative weight for each measure. Costs to collect and analyze measures. Internal accounting system provides some of

these measures.

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Page 16: Organizational Architecture Chapter Four Copyright © 2014 by The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill/Irwin

Reward and Punish PerformanceTypes Pecuniary rewards: salary, bonuses,

retirement benefits, etc. Nonpecuniary rewards: prestigious job titles,

better office location and furnishings, reserved parking places, country club memberships, etc.

Punishments: reprimands, ridicule, demotion, termination, etc.

Design Issues Linked to performance measures External job market Employment and tax law

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Page 17: Organizational Architecture Chapter Four Copyright © 2014 by The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill/Irwin

Partition Decision Rights

Types Centralize decision rights with top executives Decentralize decision rights to lower levels

Design issues Board of Directors has ultimate authority Linking knowledge and decision rights

See Self-Study Problem, “Span of Control.”

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Page 18: Organizational Architecture Chapter Four Copyright © 2014 by The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill/Irwin

Separation of Management and ControlSteps in the decision process1. Initiation (management)2. Ratification (control)3. Implementation (management)4. Monitoring (control)

Separation of management and control Separation is particularly important for actions

with large impacts across many agents, such as employee hiring, plant construction, etc.

Hierarchical structure of organizations allocates the decision rights over these four steps to different managers or agents.

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Page 19: Organizational Architecture Chapter Four Copyright © 2014 by The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill/Irwin

Example: Building a New Plant 1.Initiation: Division managers with specialized

knowledge of production process and customers initiate construction proposal.

2.Ratification: Proposal is analyzed by specialists in finance, marketing, human resources, real estate, and other areas. Senior management uses all this information to decide whether to accept, reject or modify proposal.

3.Implementation: Employees and outside agents construct facilities.

4.Monitoring: Internal accountants prepare financial reports on project.

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Page 20: Organizational Architecture Chapter Four Copyright © 2014 by The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill/Irwin

Accounting’s Role in the Organization’s Architecture

Accounting reports are more useful for control (ratifying and monitoring) than for decision management (initiation and implementation). [Recall Chapter 4.]

Decision management requires forward-looking opportunity costs, but accounting data is primarily backward-looking historical results. [Recall Chapter 2.]

Accounting also reduces some agency costs such as employee theft and shirking. [Recall Chapter 4.]

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Page 21: Organizational Architecture Chapter Four Copyright © 2014 by The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill/Irwin

Accounting Measures of Performance Effective control systems require that

accounting and audit functions are independent of the people being monitored

Accounting data may aggregate so many individual transactions that they are not useful for decision making.

But aggregate accounting data are useful for control by averaging out random fluctuations.

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Page 22: Organizational Architecture Chapter Four Copyright © 2014 by The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill/Irwin

Nonaccounting Measures of Performance

Useful information for decision making, such as product quality, customer demand, machine performance, etc.

Nonaccounting measures are often custom-designed for each individual or team.

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Page 23: Organizational Architecture Chapter Four Copyright © 2014 by The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill/Irwin

Accounting and Economic DarwinismEconomic Darwinism implies that seemingly irrational accounting procedures survive when the benefits of these procedures exceed agency costs.

Examples:Average historical costs achieved by a department are useful for control, even though may not be useful for decision makingDepreciation and other indirect costs are allocated to production departments to make them use firm-wide resources more efficiently

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Page 24: Organizational Architecture Chapter Four Copyright © 2014 by The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill/Irwin

Executive Compensation Contracts

Agency Problem: Align interests of shareholders (principals) and top executives (agents).

(1) Measure performance: Board of Directors’ compensation committee sets performance goals based on financial and nonfinancial measures.

(2) Reward and punish performance: Compensation consists of base salary and bonuses. Bonus plans may have lower and upper limits.

(3) Partition decision rights: Directors initiate contracts. Shareholders ratify contracts. Accountants monitor performance.

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Page 25: Organizational Architecture Chapter Four Copyright © 2014 by The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill/Irwin

A Maxim for All Seasons?

A person should not be assigned decision rights if the exercise of these rights cannot be measured and rewarded.

Is this a maxim for all seasons?

Is this a maxim for all environments?

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