Organization and structure of

preparedness and response

(TEIA CONVENTION)

Ministry of Environmental

And Nature Protection Republic of Croatia

HRVOJE BULJAN, M.Sc.

CHISINAU, 18.-19.09.2013.

LEGAL FRAMEWORK

Convention on the Transboundary Effects of Industrial

Accidents (ratified 1999)

Environmental protection act (official gazette no. 110/07,

80/13)

Regulation on the prevention of major accidents involving

dangerous substances (Official Gazette no. 114/2008)

Ordinance on the register of installations in which

dangerous substances have been identified and on the

register of reported major accidents (official gazette no.

No.113/08)

Regulation on the manner of establishing environmental

damage(og 139/08)

Ordinance on measures for environmental damage

remediation and remediation programmers (og 145/08)

Agreement on Cooperation of Inspection

Services in Environmental Sector - revised

Agreement signed on 5th June 2008

Ministry of Environmental Protection, Physical Planning and Construction

Ministry of Culture

Ministry of the Sea, Transport and Infrastructure

Ministry of Regional Development, Forestry and Water Management

Ministry of Agriculture, Fisheries and Rural Development

Ministry of the Interior

Ministry of Health and Social Welfare

State Inspectorate

MC

MSTI

MRDFWM

MAFRD

MI

MHSW

SI

MEPPPC

Ozone layer protection

Fuel quality

Safety reports (SEVESO)

Air protection

Waste management

Agriculture soil protection

Animal waste

GMO

Sea protection

Nature protection

Biodiversity

GMO

GMO

Noise protection

REACH

Ionisation and non-

ionisation radiation

Nuclear safety Forestry protection

Water management

Safety and occupational

Electroenergy

High-pressure pots

Mining MC

MSTI

MRDFWM

MAFRD

MI

MHSW

SI

MEPPPC

Fire protection

General environment policy – sustainable development

Sea and soil protection

Climate changes

Responsibilities -Environment

NPRD - Responsibilities

The tasks of the NPRD in particular are:

Performing risk assessment regarding disaster and bigger disaster

Estimation and threat protection plans

Coordinate, manage and direct operational command of forces in disasters and major accidents and in the protection and rescue

Performing regular duties of 112

Performing tasks of informing and alerting the population and coordinating unique alarm system in the Republic of Croatia

Cooperation with the competent authorities of other countries and international organizations in the protection and rescue in order to provide international assistance and joint action

Providing information to the public

Development and implementation of

Inspection programme

General provisions of Environmental protection Act (EPA)

– only for EPI

Articles

from 182 up to 197 from 202 up to 213

Specific provisions of EPA for coordinated inspections

– for all line inspectors

Articles

from 198 up to 201

Article 214

Agreement on

Cooperation, Article 2.

The Parties to the

Agreement agree to co-

operate, each within the

scope of their activities, in

the implementation of co-

ordinated inspection

controls related to the

environment, or individual

environmental components

and and burdens.

Clearer role of competent

authorities • In the amended text of the existing “Regulation on the prevention of

major accidents involving dangerous substances” there is no

specific definition of the “competent authority”, but different tasks of

different competent authorities are defined in the text, for example:

• Receipt of information submitted by the operators depending on the

administrative position prescribed by the regulation (upper tier, lower

tier or below threshold);

• Verification of completeness and correctness of those information;

• Management of data and of the registers/databases.

• Instead of giving the definition of the “competent authority” in

the draft proposal of the Regulation as suggested by the

comments received from the Croatian Environmental Agency

(CEA), since there is no single authority as said before,

appropriate articles with more detailed descriptions of tasks of

different authorities involved should be introduced.

• Some competences it is now clear and to be

defined in a better way. For example, the body

competent for verifications of SMS for upper-tier

and lower-tier establishments before 2008. was

unclear.

• The necessity for a better coordination between

competent authorities now is very good

• We have a COMMITTEE which is formed with

representatives from various bodies concerned and

chaired by the Ministry of Environment

IMPROVING NATIONAL

LEGISLATIONS

New legislations as Environmental protection Act, the

Regulation on the transboundary effect of Industrial

accidents and prevention of major accidents involving

dangerous substances and other laws and regulations

Facilitating documents

• SR

• SMS

• MAPP

• LUP

Major accident prevention policy

The operator to draw up a document setting

out his major-accident prevention policy and

to ensure that it is properly implemented.

The major-accident prevention policy

established by the operator shall be

designed to guarantee a high level of

protection for man and the environment by

appropriate means, structures and

management systems especially for the

tansboundary effects.

Presentation of the environment of the

establishment

• description of the site and its environment

including the geographical location,

meteorological, geological, hydro graphic

conditions and, if necessary, its history;

• identification of installations and other

activities of the establishment which could

present a major-accident hazard;

• description of areas where a major accident

may occur.

Description of the

installation

• description of the main activities and products of the parts of the establishment which are important from the point of view of safety, sources of major-accident risks and conditions under which such a major accident could happen, together with a description of proposed preventive measures;

• description of processes, in particular the operating methods;

• Description of dangerous substances:

1. inventory of dangerous substances including:

- the identification of dangerous substances: chemical name, CAS number, name according to IUPAC nomenclature,

- the maximum quantity of dangerous substances present or likely to be present;

2. physical, chemical, toxicological characteristics and indication of the hazards, both immediate and delayed for man and the environment;

3. physical and chemical behaviour under normal conditions of use or under foreseeable accidental condition

Identification and accidental risks analysis and

prevention methods

1. detailed description of the possible major-

accident scenarios and their probability or the

conditions under which they occur including a

summary of the events which may play a role in

triggering each of these scenarios, the causes

being internal or external to the installation;

2. assessment of the extent and severity of the

consequences of identified major accidents;

3. description of technical parameters and

equipment used for the safety of installations.

Measures of protection and

intervention to limit the

consequences of an accident

- Description of the equipment installed in the plant to limit the consequences of major accidents;

- organization of alert and intervention;

- description of mobilizable resources, internal or external;

- summary of elements described in three points above necessary for drawing up the internal emergency plan prepared in compliance with manuels and instructions.

• Croatian Environment Agency is

responsible for establishment,

development, maintenance and

coordination of a REGISTER of

installations with dangerous

substances for Croatia

Identification and evaluation of major hazards

• adoption and implementation of procedures for

systematically identifying major hazards arising

from normal and abnormal operation and the

assessment of their likelihood and severity;

Major Chemical Accidents

• Before

• the Event •During the

Event •After

•the Event

SMS Safety Managament System

1. Organization and personnel

2. Identification and evaluation of major

hazards

3. Operational control

4. Management of change

5. Planning for emergencies

6. Monitoring performance

7. Audit and review

Planning and emergencis

• Adoption and implementation of procedures

to identify foreseeable emergencies by

systematic analysis and to prepare, test and

review emergency plans to respond to such

emergencies;

Planning and emergenciss

• procedures for a systematic identification of

emergency situations.

• analysis of hazards and undesirable events

leading to major accidents

• an emergency response plan

• regular practice of the emergency response plan

• procedure for evaluating the internal emergency

response plan

• match with external emergency services

• Communication about the emergency response

plan

Monitoring performance

• Procedures for a permanent systematic assessment

of safety performance related to MAPP

• Safety performances indicators (SPI) or key

performance indicators (KPI) both on the proactive

and repressive side of the bow tie

• Procedure for reporting failures, incidents and near-

misses

• Procedure for analysis of failures, incidents and

near-misses

• If necessary take corrective and preventive

measures

• Communication to management and organization

Official register: procedure

•documents from

industrial site

•check by Ministry of

Environmental er on

substances, plant’s

referent •official register

•IN

•OUT •check by MENP

•Lower tier

•Upper tier

Way to Prepare for industrial accidents

Included provisions Seveso II Directive in all laws for which

jurisdiction NPRD

Rules on methodology for risk assessment and protection and

rescue plans

Risk Assessment of the Croatian from natural and

technological disasters and major accidents:

Local and regional level

The task is therefore local and territorial (regional) self-government,

based on collected data and actualized at the local level, taking into

account the type and amount of dangerous substances, methods of

storage, type of hazard (explosion, fire, emission and dispersion of

toxic gas leak ), distance from the resort and the maximum range

performance for the worst case ("worst case") and other available

information, a detailed risk assessment of local people, material

goods and the environment.

The general conclusion would be that the Republic of Croatia is not a

high-risk areas in terms of technological disasters and major

accidents in the economy, but any major accidents associated with a

natural disaster (earthquake, flood, etc.) greatly increases the

negative consequences population, property and the environment.

Responsibilities for decisionmaking

NPRD has jurisdiction:

- Control of making external protection and rescue plans in

case of major accidents involving dangerous substances

(NPRD made instruction in the making and content of external

plan)

- Coordination and command the activities of protection and

rescue (headquarters of protection and rescue, civil defense

headquarters and the commanders of the locations) and

search and rescue forces (troops and MTS corporate, civil

defense, fire brigade, operators, etc.)

- Informing and warning received by the reported decision of

such treatment

Who has the lead for the response

in case of an industrial accident?

External emergencies plans Plans -

HQ protection and rescue led by boss

of municipality / city / county / Deputy

Director NPRD (according to the

principle of subsidiarity)

Cooperation between local,

regional and national level

Action NPRD or operational and

rescue forces, which include the

protection and rescue headquarters of

the municipal to the national level,

based on the principles of subsidiarity

and solidarity.

Are there official arrangements for cooperation

between authorities?

There is a general agreement on

cooperation MENP - NPRD with SOPs

How does it work during an

industrial accident (case)?

There were no major industrial

accidents in the our border

Best practices and advices to other participants

Many projects under the UN, EU, G2G

and the other and other opportunities

for the application of the obligations of

the UN Convention and the EU

Directive

Lessons identified and lessons learned from a specific

case

There have been problems with the following cross-

border accidents:

- The case of causing garbage to our shores by sea

from Albania (the issue of financing and garbage

disposal)

- The case of air pollution in Slavonski Brod refinery

in Bosanski Brod (the problem of measuring the

parameter values, the critical values of the

parameters for that period of time when to activate

the system response and alerting the population, the

problem of communication with the government debt

that is not a signatory of the Convention)

Development and implementation of

Inspection programme

The environmental inspection work plan is aligned with:

- National Environmental Strategy and Action Plan (NEAP) and international commitments undertaken by Croatia, and is based on:

Analysed problems from previous annual reports

Databases of Directorate for Inspection, Emission Cadastre and other sources (Croatian Chamber of Economy, Chamber of Trades and Crafts, statistics...)

Article 9. Agreement on Cooperation:

- Annual Work Plan and Programme- Co-ordinated

inspection controls shall be carried out on the basis of a

mutually co-ordinated annual work plan for the following

year to be published at the web site of the Ministry of

Environmental Protection, Physical Planning and

Construction, as well as a work programme.

Development and implementation of

Inspection programme

Routine inspections

– Coordinated inspection

– Thematic inspection with

developed procedures and

guidelines for industry

sectors or other activities

Coordinator - instruction

for inspection

Non–routine inspection

– Controls related to different

complaints

– Emergency inspection

control

Development and implementation of

Inspection programme

Environmental Protection

Inspection Plans

Annually – available to

the public through web

page of MENP

(EPA Art.182)

www.mzoip.hr

Monthly

Review of Annual

inspection plan – made

by head inspector

Planning, performing and reporting Inspections

Priorities

– Environmental impact within operator’s

activity regarding Air pollution and waste generation

Production capacity

Complexity of technological process

– Risks / dangereous substances

– Compliance with existing regulations’

requirements

– Implementation of new regulations

Planning, performing and

reporting Inspections

Complex installations (LCP, refineries, petrochemicals and chemical industry, - once per year

Planning, performing and

reporting Inspections

EPI is coordinator of the inspection control on behalf of the entire inspection team (person for coordination – present during first few days of inspection control).

Coordinator organises short meeting with operator’s responsible person and informs operator about the purpose of coordinated inspection control

Planning, performing and

reporting Inspections

General information about operator

Documentation (relevant for e.p.)

Description of technological process

Input of raw materials, energy

RISKS

preparing and delivering of prescribed documentation,

Planning, performing and

reporting Inspections

Contents SR

planning inspection

activities

site visits

analysis, follow up and

reporting

accidents

report evaluation

key problems

ALWAYS IN MIND-The philosophy of

Seveso II Directive

TEIA – Performing Inspections

SMS

1. Organization and

personnel

2. Identification and

evaluation of major

hazards

3. Operational control

4. Management of

change

5. Planning for

emergencies

6. Monitoring

performance

7. Audit and review

MAPP

43

Documentreview

Interview

Site visit

Topic

Finding

Finding

Crite

rium

Suitable

Judgement

Conclusion

Follow Up

documented

Implemented

Good

Moderate

Poor

Bad

Facts

Performing Inspections

QUESTIONNAIRE

FOR SUPERVISION OF THE SAFETY MANAGEMENT SYSTEM IN

THE INSTALLATIONS

Performing Inspections

EXAMPLE

ASSESSING SAFETY FACTORS or

MINIMUM DATA AND INFORMATION TO BE

CONSIDERED IN THE DOCUMENTATIONS

I.Information on the management system and on the

organization of the establishment with a view to major

accident prevention

II. Presentation of the environment of the establishment

III. Description of the installation

IV.Identification and accidental risks analysis and prevention

methods

V. Measures of protection and intervention to limit the

consequences of an accident

SITE VISIT-

Performing and reporting

Inspections- Site visits

A copy of the minutes is promptly delivered to the operator

After each control a decision is taken on further proceeding

(official notification, criminal charges, decision on execution permit...)

Information on single findings are forwarded to other inspectorates and responsible bodies

Minutes are kept of each inspection control

Each inspector from the inspection team, in accordance with his/her minutes, creates report and within one week sends that report to the coordinator. Coordinator then creates final report, sends it to each inspector for approval and to operator for possible comments

Findings after each control are

stored pursuant to the

prescribed procedure.

Performing Inspections - a process

flow diagram (PFD) : Tank Storage

Safety Report must show

Linkage

Identification of Major Accident Hazards

Accident Prevention

Limiting the Consequences

Mitigation & Evacuation

Assessment of the Acceptability of the Risks

RISK ASSESSMENT

RISK ASSESSMENT

Assessment of the entire

measurement process

Non–routine inspection

investigtions of accident

Non–routine inspection

investigations of accident

Cause: Result

NEAR MISS

Proposed follow-up and

corrective measures

Routine inspections

Coordinated inspections – 42 installations obligated to obtain

integrated environmental protection requirements

Reporting Inspections

Inspectors’ reports

– Personal monthly reports

– Personal annual reports

– Reports related to thematic on-

site visits (different industry

sectors and activities)

– Reports related to accidents and

incidents

– Reports on proceedings and

findings are available to the

public on request

Inspection Directorate reports

Reporting of coordinated inspection

Public information on specific coordinated inspection shall be carried out through the web site of the MENP

The Parties to the Agreement shall prepare joint annual reports on the performed coordinated inspections and on other activities within the framework of joint co-operation

In the future

1, In the future we need to work more on

coordination, communication and

collaboration beetwen CA s, industries and

local and regional poeple.

and

2. Achieving the knowledge and

experience

Thank You for Your attention