Organisation Development Team, Community Accountancy Project &

London Borough Hackney

Application Support Workshop Hackney Voluntary & Community

Sector Grants 2015/16

Funded by Organised in partnership with: Hackney CVS has achieved:

House Keeping

Sign our sign in sheet

Mobile phones on silent

Fire alarm – Sainsbury’s Car park

Appreciate clearing cups from table

Toilets

Feedback form

Understanding the Programme Objectives

10:00- 11.00

Kishore Kanani Hackney CVS

Senior Development Officer

Hackney Grants 2015-16

Application Support

Hackney CVS, Community Accountancy Project & LB Hackney are delivering these workshops together to support you in making your application.

There are other workshops coming up and there are more details on these on your table.

Grants programme funding streams 2015-16

Main grants between £5,000 and £40,000 for projects which contribute to Hackney's Sustainable Community Strategy objectives.

Open now, closing date Friday 19th September 2014 12:00pm (Midday)

Holiday Playscheme grants for up to £8,000 to deliver high quality playschemes for children and young people during school holidays.

Open now, closing date Friday 19th September 2014 12:00pm (Midday)

Grants programme funding streams 2015-16

Small grants of between £1,000 and £5,000, for projects which contribute to Hackney’s Sustainable Community Strategy objectives.

Two rounds of small grants during the year.

First round is open to applications from the 5th November 2014 until the 12th December 2014.

Second round opens for applications from the 15th April 2015 until the 22nd May 2015.

Grants programme funding streams 2015-16

Community Chest grants are available for local groups that want to deliver short term or one-off activities.

Organisations can apply for up to £1,000 to deliver projects which contribute to the Hackney Equality Objective ‘To foster good relations by building a strong sense of community, neighbourliness and pride’.

Open for applications in April 2015.

Hackney's Sustainable Community Strategy 2015/16

6 Objectives

Objective 1: Reduce poverty by supporting residents into sustainable employment, and promoting employment opportunities.

Objective 2: Help residents to become better qualified and raise educational aspirations.

Objective 3: Promote health and wellbeing for all, and support independent living.

Objective 4: Make the borough safer, and help people to feel safe in Hackney.

Objective 5: Promote mixed communities in well-designed neighbourhoods, where people can access high quality, affordable housing.

Objective 6: Be a sustainable community, where all citizens take pride in and take care of Hackney and its environment, for future generations.

Holiday Playscheme Grants

Holiday Playscheme grants for up to £8,000 to deliver high quality playschemes for children and young people during the school holidays.

The Grants Programme also has a seventh objective to provide good quality holiday play schemes for children between 4 and 15 years of age which:

Provide a well balanced programme of play activities which produce a range and diversity of choice for children and encourages creativity.

Provide affordable childcare in school holiday periods enabling parents to work

Provide places for children whose parents who are not working Provide places for children with special needs or disabilities Meet Ofsted requirements for Early Years and/or Childcare provision if

relevant.

Number of applications

Organisations can apply for a grant in more than one funding stream. For example, an organisation can apply for a Main, a Holiday Playscheme and a Small Grant in the same financial year.

Organisations can also apply for more than one Main or more than one Small Grant in the same funding round as long as the applications are under different Sustainable Community Strategy objectives. For example, an organisation can apply for two Small Grants under objective 1 and 2 however it cannot apply for two Small Grants which are both under objective 1.

Objective, Outcomes and Outputs

All applications for main grant funding are required to identify:

One Sustainable Community Strategy Objective

Up to three of the Sustainable Community Strategy outcomes

Up to 7 Outputs (please choose from standard list).

Who can apply

Social Enterprises and Community Interest Companies (CICs) are only eligible to apply for a grant if they operate on a wholly not-for-profit basis. This means that the following criteria must be met:

100% of surplus funds are reinvested into the organisation

Executive directors operates in a voluntary capacity and not as paid shareholders

As an indicator of the above, there is no ‘profit distribution’ clause in the governing document

Equality Objectives for 2012/2016

Deliver actions which aim to narrow the gap in outcomes between certain disadvantaged groups and the wider community

Improve the way we listen to our residents and respond to service users' feedback to improve services

Foster good relations by building a strong sense of community, neighbourliness and pride

SECTION 2 – PROJECT DELIVERY

Total marks available for section 2 are 50 points 2.1 Please describe your project in the box below. Include the

main activities that will be carried out, and who you expect to

benefit. Maximum 2,400 characters (about 400 words). 2.2 Which areas of Hackney will you be targeting with your

project? 2.3 Why is your project needed and what evidence of need have

you identified? Maximum 2,400 characters (about 400 words). 2.4 How will you make sure that your project will be delivered

and managed to a high standard? Maximum 3,000 characters (about

500 words).

SECTION 2 – PROJECT DELIVERY

2.5 What risks and/or challenges do you anticipate in the delivery of this project and how will you address them?

Maximum 2,400 characters (about 400 words). 2.6 How will users be involved in the design and delivery of the

project? Maximum 1,800 characters (about 300 words). 2.7 How will you monitor and evaluate your project to see if it

has made a difference to those using the service(s) that you provide? Maximum 1,800 characters (about 300 words).

2.8 Please tell us what your key outputs will be in delivering your project. You may enter up to seven outputs. Please refer to the standard list of 7 outputs in the Guidance for Completing the Main Grant Application Form.

2.8 Please tell us what your key outputs will be in delivering your project.

The policy documents required are:

Your organisation’s set of rules, Constitution, Memorandum & Articles of Associations or other governing documents.

Most up to date organisation’s annual accounts that are independently examined or audited.

Equality & Diversity Policy Health & Safety Policy Employers Liability/ Public Indemnity Insurance Safeguarding Children Policy and / Vulnerable Adults Policy (if

applicable) The number of staff, volunteers and Trustees working with

children and young people and/or vulnerable adults with Disclosure and Barring Service (DBS) certificates (previously CRB checks) and certificate numbers. You will note be required to submit names and CRB certificates.

Evidence of need

Primary • Your evidence from users findings and

recommendations• State dates of users / consultation meetingSecondary • Hackney Borough Profile • Match Hackney's Sustainable Community Strategy.

Evidence of need

Why is it important? Who have you consulted about this work Evidence from previous projects you have run How will this build on previous work done How does your work meet the identified need in

(Hackney's Sustainable Community Strategy Key point - Your application will be strengthened if you

can refer to research either by you or other agencies such as PCT, Council or University

Evidence of need

The panel will expect to see clear evidence that the project is needed by the potential users. Use up to date figures or quotes to demonstrate need.

Examples or sources of evidence could be: Evidence from the Census. www.ons.gov.uk Evidence from research carried out by the Local Authority,

Central Government or other agencies. Evidence that this work does not replicate that carried out by

other organisations. They may be doing the same work, but you should be able to show that the need exceeds what is already being provided.

Evidence you have collected from previous projects

Monitoring and Evaluation

Monitoring:What is the method you will use to collect

information on a regular basis?

Key point – Feedback forms, number of people attending, attitudes,

Evaluation:What method will you use to find out if you are

making a difference?

Key point – What needs to change to suit beneficiaries I.e. time, access, delivery format.

End of Kishore’s Presentation

BREAK TIME

10 MIN

Sonia Khan

London borough of Hackney presentation

Setting Your Outcomes

Rebecca Clarkson

Hackney CVS

Outcome questions: Section 3

3.2 Please describe the outcomes which this project will achieve. Please explain in your own words how your project’s outcomes will contribute to the Sustainable Community Strategy objective and outcomes you have ticked.

Maximum 1,800 characters (about 300 words). This question is scored – total marks available = 6

3.3 If your application is successful, what steps will you take to ensure that the outcomes of this project will be sustained after your grant award comes to an end? This application for funding will be considered for a grant

award for 2013/14 only. Maximum 1,200 characters (about 200 words). This question is

scored – total marks available = 3

Outcome questions: Section 3

The 18 Sustainable Community Strategy outcomes

Outcome describe the changes after your intervention. These should be SMART:

Specific Measurable Achievable Realistic Time-bound

A high scoring answer will clearly be able to demonstrate what outcomes

will be achieved, how they will be recorded and the change they represent

in beneficiaries.

What outcomes will your project achieve?

Aims Outcomes Outcome indicators

Data collection

When and by whom

How to report & use

Aim 1

Aim 2

Objectives Outputs Output indicators

Data collection

When and by whom

How to report & use

Objective 1

Objective 2

Monitoring and evaluation framework

Staffing/Volunteers management and project management: describe who will deliver this project

Key point – Review the Job Descriptions, skills or qualifications required of staff and volunteers

Think about how the steps of managementWho will manage your staff and volunteers? Key point - Cover management as well as staff development

and training

New - Partnership Applications Projects delivered in partnership with one or more organisation

require a Partnership Agreement

Project Input – Staff and volunteers

Steps to Develop your project idea

PLANNING YOUR PROJECT ACTIVITIES Your Schedule

Considering the Project milestones

Output Indicators

Outcomes Indicators

How will the project be managed and who will be responsible for co-ordinating the delivery of the project and ensuring it is meeting its targets ?

Key point - In partnership, please identify how the project management will work across different organisations

Key point - refer to any risks the project has identified and how these will be mitigated

You could provide a staff chart.

Project Structure

Understanding Output, Outcomes and Outcomes Indicators

Outputs are all the detailed activities, services and products your organisation actually does or provides, eg:

1:1 support sessions Training publications

Outcomes are all the changes, benefits, learning or other effects that happen as a result of your activities, eg:

User gets temporary accommodation

Increased ability to budget User’s confidence increased User gets paid work

Examples of Outcomes

Reduced isolation of minority ethnic older people as a result of accessing a range of social activities

Increased ability of Project volunteers who gain confidence to take new training, educational or employment opportunities

Improved employability skills amongst People with disabilities

User involvement

How are users involved in the design of the project and in management and delivery?

Use of evaluation from previous projects to plan

Needs analysis of service users How are users involved in shaping service

delivery

Defining Indicators

Outputs are all the detailed activities, services and products your organisation actually does or provides, eg:

1:1 support sessions Training publications

Outcomes are all the changes, benefits, learning or other effects that happen as a result of your activities, eg:

User gets temporary accommodation

Increased ability to budget User’s confidence increased User gets paid work

Output indicators to check that your activities are running as planned and you are delivering your objectives. E.g., for a helpline:

Number of callers Length of calls What issues were raised by the

callers.

Outcome indicators to assess the extent to which you are making the difference you hoped to make, e.g. for an employment project:

Whether users have a CV Whether users can complete an

application form Level of interview skills

1. How many objectives are there?2. Name one of the 18 Outcomes listed in the Sustainable

Community Strategy? 3. Completing the application is the first thing you do. True or false?4. Closing date and time - is …….5. The total population of Hackney is 6. I know the difference between an outcome & output.True or false7. The second most common languages spoken in Hackney is.......8. Which objective was most popular today? 9. I know an item that can be associated with premises cost that you

can include in your application 10. I have learnt something from this session True or false?

CLOSURE QUIZ

How can we Help?

Hackney CVS provides the following services : Application support- helpline@hcvs.org.uk 0207 923 8188

Organisational support including one to one – Send in the 10 steps project plan or your planning triangle to access this service

Weekly newsletter – matt@hcvs.org.uk

Resources i.e. policies and procedure templates Visit: www.hcvs.org.uk

A resource area internet access 9.30 – 5pm

Free use of the front meeting room for up to 3 hours peer week

Thank you for attending

How many grants are available?

Main grants of between £5,000 and £40,000 Holiday Playscheme grants for up to £8,000

Deadline to submit completed applications is 12 noon on Friday 19th September 2014.

Small grants of between £1,000 and £5,000

Community Chest grants for up to £1,000

CLOSE

Summarise up your learning today using one word

Thank you for attending

Have a Safe Journey

Hackney Voluntary & Community Grants Timetable 2015-16

Grant TypeApplications Open

Application closing date

Application period in weeks

Initial Recommendations Final Decisions

Contracts Start

Contract Length

Main Grants & Holiday Playscheme Grants

10th July 2014

19th Sept 2014

10 weeks

10th Nov 2014

23rd Dec 2014

1st April 2015

12 Months

               

Small Grants 1st Round

5th Nov 2014

12th Dec 2014

6 weeks

9th Feb 2015

8th April 2015

15th April 2015

11.5 Months

Small Grants 2nd Round

15th April 2015

22nd May 2015

6 weeks

11th June 2015

31st July 2015

1st Sept 2015

7 Months

               

Community Chest 1st Round

15th April 2015

8th May 2015

4 weeks N/A

25th May 2015

1st July 2015

9 months

Community Chest 2nd Round

9th Sept 2015

2nd Oct 2015

4 weeks N/A

22nd Oct 2015

15th Nov 2015

4.5 months

Hackney CVS Services

www.hcvs.org.uk