ORDINARY MEETING OF COUNCIL … 3 ORDINARY MEETING 18 February 2015 TABLE OF CONTENTS 1.0 CONFIRMATION OF THE MINUTES 5 2.0 LEAVE OF ABSENCE

ORDINARY MEETING OF COUNCIL

CONDOBOLIN

18 February 2015

commencing at 10.00am

This is Page No.2 of the Business Paper of Lachlan Shire Council to be held 18 February 2015 in the Council Chambers, 58-64 Molong Street, Condobolin

LACHLAN SHIRE –THE HEART OF NSW

Our Vision:

For the Lachlan Shire to be a resilient community

providing economic and social growth, through

evolving, agricultural, business and mineral activities

Mission:

To engage the community, providing and delivering

progressive services whilst implementing a long term

strategic plan leading to the social and economic

benefit of the community

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ORDINARY MEETING 18 February 2015

TABLE OF CONTENTS

1.0 CONFIRMATION OF THE MINUTES .................................................................................................................. 5

2.0 LEAVE OF ABSENCE ......................................................................................................................................... 5

3.0 MAYORAL MINUTE .......................................................................................................................................... 6

3.1 AUSTRALIA DAY CELEBRATIONS ................................................................................................................... 6

3.2 APPOINTMENT OF ACTING GENERAL MANAGER .......................................................................................... 8

3.3 CONDOBOLIN COMMUNITY TELEPHONE DIRECTORY ................................................................................... 9

4.0 PUBLIC FORUM ............................................................................................................................................. 10

5.0 DISCLOSURE OF INTEREST ............................................................................................................................. 11

6.0 GENERAL MANAGER ..................................................................................................................................... 12

6.1 GENERAL MANAGERS REPORT - MONTH OF FEBRUARY 2015 ...................................................................... 12

6.1.1 LOCAL PREFERENCE PURCHASING POLICY.............................................................................................. 14

6.1.2 ASSISTANCE – PENRITH CITY COUNCIL ................................................................................................... 15

6.1.3 WESTERN DIVISION CONFERENCE ......................................................................................................... 17

6.1.4 FIT FOR THE FUTURE ............................................................................................................................. 19

6.1.5 DELIVERY PROGRAM HALF-YEAR REVIEW .............................................................................................. 21

6.2 COMMUNITY SERVICES & GOVERNANCE .......................................................................................................... 24

6.2.1 DIRECTOR COMMUNITY SERVICES AND GOVERNANCE REPORT – NOVEMBER 2014 ................................ 24

6.2.2 FINANCE AS AT 31 JANUARY 2015 .......................................................................................................... 30

6.2.3 LOCAL GOVERNMENT ELECTION MOTION ............................................................................................. 35

6.2.4 QUARTERLY BUDGET REVIEW FINANCE AS AT 31 DECEMBER 2014 ......................................................... 37

6.3 ENVIRONMENT & PLANNING ........................................................................................................................ 44

6.3.1 DIRECTOR OF ENVIRONMENT & PLANNING – REPORT FOR JANUARY AND FEBRUARY 2015 ..................... 44

6.3.2 DEVELOPMENT ACTIVITY - MONTH OF DECMEBER 2014 AND JANUARY 2015 ......................................... 53

6.3.3 IMPACTS OF CHANGES TO WASTE LEGISLATION ON WASTE OPERATIONS .............................................. 59

6.3.4 PROPOSED CHANGES TO OPERATING HOURS AT THE CONDOBOLIN WASTE FACILITY ............................. 74

6.4 INFRASTRUCTURE SERVICES .......................................................................................................................... 78

6.4.1 DIRECTOR INFRASTRUCTURE SERVICES’ REPORT – JANUARY AND FEBRUARY 2015 ................................. 78

6.4.2 TOWN WATER SUPPLY CONSUMPTION REPORT PERIOD ENDING 31 DECEMBER 2014 ............................ 93

6.4.3 TOWN WATER SUPPLY CONSUMPTION REPORT PERIOD ENDING 31 JANUARY 2015 ............................. 101

6.4.4 WATER AND SEWER STRATEGIC BUSINESS PLAN .................................................................................. 110

6.4.5 PROPOSED ROAD CLOSURES IN THE CONDOBOLIN LOCALITY SR356 DUNNEIL ROAD ........................... 113

6.4.6 PROPOSED ROAD CLOSURES IN THE CONDOBOLIN LOCALITY SR1139 WEJA ROAD .............................. 117

6.4.7 PROPOSED ROAD CLOSURES IN THE TOTTENHAM LOCALITY ............................................................... 121

6.4.8 RURAL ADDRESSING – ROAD NAMING ................................................................................................. 124

6.4.9 RURAL ADDRESSING – REQUESTS TO CHANGE ROAD NAMES ............................................................... 127

6.4.10 ROADS WORKS PROGRAM .............................................................................................................. 130

6.4.11 CROWN LAND REQUEST FOR RESERVE ADDITIONS .......................................................................... 146

6.4.12 MOBILE PHONE BLACKSPOT PROGRAMME ..................................................................................... 149

6.4.13 APPOINTMENT OF MEMBERS TO LACHLAN SHIRE LAKE CARGELLIGO FORESHORE ADVISORY

COMMITTEE ..................................................................................................................................................... 152

6.4.14 CONDOBOLIN SPORTS PROMOTION – CONDO 750 RALLY ................................................................ 156

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6.4.15 LACHLAN TRAFFIC COMMITTEE MEETING FEBRUARY 2015 .............................................................. 159

6.4.16 LAKE CARGELLIGO WALKWAY – RMS WITHDRAWAL OF FUNDING ................................................... 165

7.0 DEPUTATIONS ............................................................................................................................................. 169

8.0 MEETINGS AND FUNCTIONS ATTENDED BY THE MAYOR & DEPUTY MAYOR ............................................... 170

9.0 NOTICES OF MOTION .................................................................................................................................. 171

10.0 DELEGATES REPORT ................................................................................................................................ 172

11.0 CORRESPONDENCE ................................................................................................................................. 173

11.1 AUSTRALIA DAY COUNCIL .................................................................................................................... 173

11.2 TOTTENHAM CHRISTMAS TREE COMMITTEE ....................................................................................... 173

12.0 COMMON SEAL ...................................................................................................................................... 174

13.0 QUESTIONS OF WHICH NOTICE HAS BEEN GIVEN ................................................................................... 175

14.0 MATTERS RULED URGENT BY THE MAYOR.............................................................................................. 176

15.0 CONSIDERATION OF CONFIDENTIAL BUSINESS MATTERS ....................................................................... 177

15.1 REASONS FOR CONFIDENTIALITY ......................................................................................................... 177

17.0 ATTACHMENTS ....................................................................................................................................... 178

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1.0 CONFIRMATION OF THE MINUTES

Recommendation

That the Minutes of the Ordinary Council Meeting held 12 December 2014 be

received and adopted.

(/)

2.0 LEAVE OF ABSENCE

Recommendation

That leave of absence be granted for

(/)

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3.0 MAYORAL MINUTE

3.1 AUSTRALIA DAY CELEBRATIONS

Recommendation

That Council note this report.

In company with the 2015 Ambassador, Mr Andrew Heslop, and the State Minister for

Barwon, The Hon. Kevin Humphries MP, and his wife Linda, my wife and I attended all

but one of the ceremonies held in Lachlan Shire. I thank the Councillors and Staff who

participated.

A big thank you also to the various local committees and individuals who organised the

events.

It was a pleasure to participate in the ceremonies. Attendances were large and very

receptive.

The following people and organizations were the local recipients of 2015 Awards.

Lake Cargelligo

Citizen of the Year

Angela Hayward

Australia Day Award

Arthur Raymond Coff

Young Citizen of the Year

Tegan Richardson

Tottenham

Citizen of the Year

Geoffrey Chase

Australia Day Award

Gwen Kennedy

Community Event of the Year

2014 Community Expo


Bridget Bennett

Achievement Award

Tottenham Youth Club

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Condobolin

Community Event of the Year

Condobolin Picnic Race Club

Australia Day Award

John Costello

Australia Day Award

Michael Timmins

Citizen of the Year

John Dopper

Citizen of the Year

Leonie Parker


Lewis Goodsell

Fifield

Citizen of the Year

Skye Stevenson

Australia Day Award

Stephen Yates

Tullibigeal

Achievement Award

Blair Barnes

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3.2 APPOINTMENT OF ACTING GENERAL MANAGER

Recommendation

That Council note this report.

Mr Alan McCormack has been appointed as Acting General Manager under my

delegated authority. Mr McCormack commenced on 12 January 2015, and will probably

be with us for some months until a new General Manager takes up duties.

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3.3 CONDOBOLIN COMMUNITY TELEPHONE DIRECTORY

Recommendation

That Council make a contribution of $2,700 + GST towards the Directory.

Council has been asked to again contribute towards costs of publishing the Condobolin

Community Directory. The Directory will contain Council information including:

Statistics

Contacts

Maps

Calendars

Library Information

Attractions

The cost for Council is $2,700 + GST. Provided the same level of commitment and

support from local businesses and community organisations is obtained, a further $2,000

will be offered for the installation of two new barbecues at Gum Bend Lake.

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4.0 PUBLIC FORUM

Tony Kelly – Dust problem on Nyngan – Condobolin Road

Valuer General Department – General revaluation of land in Lachlan Shire.

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5.0 DISCLOSURE OF INTEREST

The provision of Chapter 14 of the NSW Local Government Act 1993 and Council’s Code

of Conduct regulate the way in which Councillors and staff of Council conduct

themselves to ensure that there is no conflict between their private interests and their

public trust.

The Act prescribes that where an official of Council (or a Committee of Council) has an

interest in a matter to be considered at a meeting of the Council (or Committee), that

interest must be disclosed as soon as practicable after the start of the meeting and the

reasons for declaring such interest.

Recommendation

That Councillors and staff now disclose any interest in the matters under

consideration at this meeting, describe the nature and type of interest, and in the

case of ‘less than significant on pecuniary interests’ the reasons why they

consider the interest to be non significant.

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6.0 GENERAL MANAGER

6.1 GENERAL MANAGERS REPORT - MONTH OF FEBRUARY 2015

Author: A McCormack

TRIM: 13.6.6.1

Community

Strategic Plan

4 Build Civic Leadership and Pride

Strategic

Outcome

4.7 Strong Effective Council

Delivery

Program

4.7.2 Council is meeting its objectives of its long term plan

Operational

Plan

4.7.2 Council’s long term objectives are being met

ATTACHMENT

APPOINTMENT OF GENERAL MANAGER

RECOMMENDATION

That Council note the following report.

INTRODUCTION

Council’s General Manager resigned effective from 9 January, 2015. The process

has started to receive the appointment of a replacement.

Council’s General Manager, Ms Liz Collyer, resigned with the effective date close of

business 8 January 2015. Mr Alan McCormack was appointed as Acting General

Manager and commenced Monday, 12 January, 2015.

The selection process for a new General Manager has begun with advertisements

first appearing in the Sydney Morning Herald on Tuesday, 27 January, 2015. The

position closes on 23 February 2015.

MEETING TYPE: Ordinary Meeting

DATE: 18 February 2015

ITEM NO. 6.1

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An information Package has been prepared for potential applicants.

To date (9 January 2015), thirteen (13) packages have been issued.

A special Meeting of Council is scheduled for 20 March, 2015, to conduct interview

for candidates selected by Council’s Selection Panel

Alan McCormack

Acting General Manager

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6.1.1 LOCAL PREFERENCE PURCHASING POLICY

Author: A McCormack

TRIM: 13.6.6.1

Community

Strategic Plan


Strategic

Outcome


Delivery Program 4.7.2 Council is meeting its objectives of its long term plan

Operational Plan 4.7.2 Council’s long term objectives are being met

ATTACHMENT

RECOMMENDATION

That the draft Policy be discussed, and if deemed suitable, to be advertised for

comment.

INTRODUCTION

A draft Local Preference Purchasing Policy has been prepared. This Policy provides

for a 5 % tolerance for local suppliers.

DISCUSSION

Council has previously indicated that a Local Preference Purchasing Policy would be

advantageous for the local economy.

Several Councils (Bathurst, Lockhart, Tumut) have adopted this type of Policy.

The Policy prepared for Lachlan Shire Council is attached.

Alan McCormack




ITEM NO. 6.1.1

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6.1.2 ASSISTANCE – PENRITH CITY COUNCIL

Author: A McCormack

TRIM: 13.6.6.1

Community

Strategic Plan


Strategic

Outcome




RECOMMENDATION

That Council note the following information.

INTRODUCTION

The association with Penrith City Council has substantial benefits for Lachlan Shire

Council. The Better Practice Review and preparations for Fit for the Future have

seen an increase in assistance sought from Penrith City Council

DISCUSSION

Penrith City Council continue to proffer valuable support to this Council. Recent

exchanges have been:

a) Policy Development and procedural matters as identified in the Better Practice

Review process (final report yet to be received).

b) Assistance offered for Fit for the Future. Penrith City Council has a team of staff

members preparing their case to “stand alone”, the same position that Lachlan Shire

Council will take. Penrith staff will visit Lachlan Shire Council to assist with Council’s

submission. Assistance will be provided for an approach to provide fair value



ITEM NO. 6.12

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assessments of Council’s Water and Sewage assets, a major task to be undertaken

here. Much of the Fit for the Future judgment relies on knowing the asset condition

and backlog.

The GM of Penrith City Council visited Lachlan Shire Council on 16 February, 2015.

An Assistant General Manager was here for Australia Day.

Alan McCormack


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6.1.3 WESTERN DIVISION CONFERENCE

Author: A McCormack

TRIM: 13.6.6.1

Community

Strategic Plan


Strategic

Outcome




RECOMMENDATION

That Council note the following information.

INTRODUCTION

The Annual Western Division Conference will be held in Condobolin on 22 to 24

February, 2015. Councillor Medcalf is the Chair of the Western Division Councils.

DISCUSSION

Lachlan Shire Council is a member of the Western Division Group of Councils. The

Annual Conference this year will be held in Condobolin.

The Conference provides a forum for discussion of topical issues. Motions are

formulated for presentation to the Annual Local Government NSW Conference.

The Conference usually attracts several dignitaries. It is known that the Minister for

Western NSW and Minister for Lands, The Hon. Kevin Humphries will be attending.

The President of Local Government NSW, Council Keith Rhoades will also be

present.

Which Lachlan Shire Council has little input into the Conference proceedings,

Lachlan Shire Council personnel are required to attend to delegate registration,



ITEM NO. 6.1.3

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approaching sponsors, publicity, accounting for costs, venues and the social

functions.

Alan McCormack


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6.1.4 FIT FOR THE FUTURE

Author: A McCormack

TRIM: 13.6.6.1

Community

Strategic Plan


Strategic

Outcome




ATTACHMENT

RECOMMENDATION

That Council:

1. Submit a Council Improvement Proposal (Template 2)

2. That this information be conveyed to Council’s neighbouring Councils

with an offer to share information with those Councils.

3. That this decision be conveyed to all candidates for the State Seat of

Barwon and those candidates be asked to support Council’s decision.

INTRODUCTION

Council has now received the final Template which relates to Rural councils. The

constitution and responsibilities of Rural Councils is still unclear. As Councils have

to have Improvement Proposals with the Office of Local Government by 30 June,

2015, Council is asked to decide which position to take. Council’s submission will

then be developed. A “stand alone” proposal is known as Template 2.

DISCUSSION

The Independent Review of Local Government Final Report dated October 2013

provided two options for Lachlan Shire Council.



ITEM NO. 6.1.4

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These were:

I. Become a Council in the Central West Joint Organisation (J.O.) or,

II. Merge with Parkes.

A merger proposal is clearly not favoured as evidenced by the Keep Lachlan Local

Campaign. Parkes Shire council has a similar view. See correspondence attached

from Parkes Shire council.

In company with many other rural-based Councils, it would seem that the most

appropriate course for Council to pursue is the Council Improvement Proposal

(Template 2), rather than the Council Merger Proposal (Template 1), or the Rural

Council Template (Template 3).

Alan McCormack


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6.1.5 DELIVERY PROGRAM HALF-YEAR REVIEW

Author: A McCormack

TRIM: 13.6.6.1

Community

Strategic Plan


Strategic

Outcome




RECOMMENDATION

That Council note the report.

INTRODUCTION

This report is a review of progress against the objectives contained within the

Delivery Program and the Capital Works Program for 2014/15.

The relevant Officers have indicated progress against each objective to 31

December, 2014.

DISCUSSION

Council is required to monitor progress against the completion of the objectives that

are included in the Delivery Program and Operational Plan to ensure that it is

meeting its obligations under the Community Strategic Plan – Living Lachlan Style –

2024.

The attached report shows progress to 31 December, 2014 and includes a detailed

report against the Capital Works projects included in the current budget.

Alan McCormack




ITEM NO. 6.1.5

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MEETINGS AND EVENTS

I have attended and participated in the following external meetings and events

representing Council since 12 January 2015.

21/01/15 Extraordinary Council Meeting

21/01/15 Fit for the Future Meeting with GM Parkes and Forbes Shire Councils.

26/01/15 Australia Day Events

29/01/15 Progress Printing and Mayor re Community Directory.

04/02/15 Councillor Strategic Briefing Session

04/02/15 Jemalong Irrigation, Mobile Phone Service

04/02/15 Clean TeQ Metals – Sylveston Project and Mayor

05/02/15 GMAC Centroc Orange

06/02/15 Industrial Hearing with Dir. CS&G, Staff Back Pay Claim.

10/02/15 Whiddon Group, Sydney, Condobolin Retirement Village

MEDIA UPDATE

Formal Media Releases

19/1/15 Australia Day Ambassador Announced

30/1/15 Australia Day Ambassador Speech

04/2/15 Western Division Conference

06/02/15 Appointment of Chairman of RDA

LACHLAN SHIRE COUNCIL FACEBOOK POSTS

5/12/14 Lachlan Christmas Fiesta

12/12/14 Rex Lights up the Lachlan Christmas Lights Competition


16/12/14 Total Fire Ban

16/12/14 Water Restrictions

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18/12/14 Christmas Period Office Closures


23/12/14 Announcement of winner of Rex Lights up the Lachlan Christmas Lights

Competition

24/12/14 Merry Christmas Message

06/01/14 Award in Weeds Management

16/01/14 Blue green algae maybe present in Gum bend Lake

19/01/14 Announcement of Australia Day Ambassador

20/01/14 No Blue green algae present in Gum bend Lake

26/01/14 Happy Australia Day

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6.2 COMMUNITY SERVICES & GOVERNANCE

6.2.1 DIRECTOR COMMUNITY SERVICES AND GOVERNANCE REPORT –

NOVEMBER 2014

Author: G Thomson

TRIM NO.: 13.6.6.2

Community

Strategic

Plan

Goal 4 BUILD CIVIC LEADERSHIP AND PRIDE

Strategic

Outcome

4.7 Strong effective Council.

Delivery

Program

4.7.2 Council is meeting its objectives of its long term plan.

Operational

Plan

Council’s long term objectives are being met.

RECOMMENDATION

That Council endorses the Director Community Services and Governance’s

Report for February 2015.

INTRODUCTION

This report provides Councillors with an update on the activities of the Director

Community Services and Governance for January and February 2015.

OVERVIEW

Work during January and February focused on setting the strategic priorities for

Community Services and Governance and setting budgets for the year.

There have been a number of staff changes including the resignation of Library

Manager Sharon Denyer and the resignation of Chief Financial Officer David Thorpe.


DATE: 12 December 2014

ITEM NO. 6.2.1

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Recruitment for a new Library Manager and Library Assistant has commenced with

applications closed on Monday 16 February.

John Chapman (previously of Wakool, Cootamundra, Boorowa and Snowy River

Councils and Director of Corporate Services at Oberon Council) has been appointed

Acting Chief Financial Officer while Council recruits to permanently fill the role.

A preliminary cost estimate of $46,643 (excluding GST) and $51,307 (including GST)

has been received from the NSW Electoral Commission for the 2016 Local

Government election for the Lachlan Shire Council.

Included in this business paper is a separate motion regarding the Local

Government elections.

MEETINGS AND EVENTS

I attended and participated in the following meetings and events representing

Council:

8/1/2015 Attended a Local Government Tender Evaluation process meeting,

Bathurst

16/1/2015 Monthly Strategy meeting with Tammy Bugg, Executive Officer,

Western Plains Regional Development

21/1/2015 Attended a RDCS meeting, Orange

22/1/2015 Attended a meeting with Vicki Lennox, Transport NSW at HACC

Orange regarding Community Transport paper.

30/1/2015 Attended Library Manager, Sharon Denyer’s farewell party

2/2/2015 Attended a meeting with Catherine Baxter, TAFE Western

5/2/2015 Attended a meeting with Bruce Ross, Local Government Procurement

6/2/2015 Attended a hearing of the Industrial Relations Commission with Acting

General Manager, Alan McCormack

9/2/2015 Attended a meeting with Director of Infrastructure Services, Phil King

and landowner, Keith Fair regarding rates

10/2/2015 Attended a teleconference with Grant Thornton Internal Audit Services

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11/2/2015 Meeting with Carrathool Shire Council regarding the handover of

Western Division Shires Association responsibilities.

13/2/2015 Attended the Aboriginal Advisory Committee meeting with Councillor

Scott and Councillor Hall

Attended a meeting with Allegra Zakis (PCC) and Acting General

Manager, Alan McCormack regarding Fit for the Future

17/2/2015 Attended a meeting with Road Safety Officer, Melanie Suitor and

Lachlan Area Command Crime Prevention Officer, Daniel Greef

regarding the Terms of Reference for the LSC Health and Wellbeing

Committee

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ACTIVE RESOLUTIONS

DATE RESOLUTION

SUMMARY

ACTION/UPDATE EXPECTED

COMPLETION

May 2014 That Council write to

Western Division

Councils of NSW

indicating in principle

support for Lachlan

Shire Council hosting

their Annual

Conference in late

February 2015 and that

Council further

investigate the cost

implications of hosting

the Conference

Further discussions to

be held with Executive

Officer regarding

finances and general

organisational issues.

Ongoing

April 2014 That Council agrees to

participate in the 2014

Bush Bursary Program

Lachlan Shire

Council will

host medical

student Bhari

Ravindran as

part of the

Bush Bursary

Program 1-12

December

2014. WORK

COMPLETED

March 2014 That Council

investigate the current

community transport

service across the

Report to be

presented in

December

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Shire with the report to

include costs,

volunteers, rostering,

access/availability

auspicing and

management of the

service with a report to

come back to council at

the June ordinary

meeting.

December 2013 That investigations be

made to assess the

future intentions and

requirements of

medical practitioners in

Lake Cargelligo

Ongoing discussions

have been held with Dr

Bardawil since his

practice was relocated

in December 2013. A

second doctor has

joined his practice and

patient numbers have

stabilised. The practice

has indicated it intends

to expand its services

but has not developed a

business case.

A further

meeting with

Dr Bardawil is

scheduled for

later in

November

2014.

Feb 2013 That Lachlan Shire

Council adopt the

Model Code of Conduct

and undertake training

All training has been

completed. An updated

Code was approved by

Council in September

and is currently on

public exhibition.

Public

exhibition

completed.

Adoption

report

November

2014

April 2013 That the Alcohol and

Other Drugs Policy be

exhibited

A revised version has

been prepared to reflect

CASA requirements for

Awaiting

confirmation of

alternative

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testing of staff involved

with airport

maintenance. A

pathology provider is

currently being sought.

pathology

delivery

services. Final

report to be

presented in

December

April 2013 That investigations take

place into a new

location for Youth

Services in Condobolin

Work continued during

the month with input into

venues and possible

sources of alternative

funding investigated

Draft action

plan being

prepared.

Further

discussions to

be held with

WPRD and

Central West

Family Support

Group.

July 2013 That an investigation

be undertaken into

development of a Local

Preference Policy

Advice from adjacent

councils has been

sought and a

preliminary investigation

conducted.

November

2014

Gordon Thomson

Director of Community Services and Governance

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6.2.2 FINANCE AS AT 31 JANUARY 2015

Author: J Chapman

TRIM: 13.6.6.2

Community

Strategic

Plan


Strategic

Outcome


Delivery

Program

4.7.1 Council is financially sustainable and provides services at a

level expected by the community.

Operational

Plan

Council’s long term financial plan is sustainable.

RECOMMENDATION

That Council notes the payment of accounts totaling $7,551,494.26 and the

level of investments as detailed in the investments report.

INTRODUCTION

This report advises Council of the payment of accounts for December 2014 and

January 2015 and levels of investment as at the 31 December 2014 and as at 31

January 2015.

BACKGROUND

PAYMENT OF ACCOUNTS

Accounts paid for the months of December 2014 totaling $2,508,355.07 and January

2015 totaling $5,043,139.19 have been fully checked and certified as to receipt of

goods and/or the provision of service, prices, computations and castings, by the

relevant Council officer. Included in these amounts was $2,299,998 expenditure

involving investment of funds during January 2015.



ITEM NO. 6.2.2

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Investments as at 31/12/2014

DATE

PLACED

DUE

DATE INSTITUTION PRODUCT TYPE

S& P

Rating RATE FACE VALUE % OF PORTFOLIO MARKET VALUE

Call NAB Call AA- 2.850% 1,816,764.75 8.89% 1,816,764.75

17/09/2014 13/01/2015 Bank of Sydney Term Deposit NR 3.450% 1,000,000.00 4.90% 1,000,000.00

26/08/2013 26/02/2015 ING Bank Term Deposit A- 4.000% 1,500,000.00 7.34% 1,500,000.00

12/09/2013 10/03/2015 Rabo Term Deposit A+ 3.960% 2,000,000.00 9.79% 2,000,000.00

17/09/2014 17/03/2015 Bendigo Bank Term Deposit A- 3.500% 499,999.00 2.45% 499,999.00


19/11/2014 14/04/2015 ME Bank Term Deposit BBB+ 3.500% 1,000,000.00 4.90% 1,000,000.00


31/05/2012 1/06/2015 Bank of Queensland Term Deposit A- 5.250% 1,300,000.00 6.36% 1,300,000.00

7/11/2013 9/11/2015 Investec Term Deposit BBB- 4.250% 400,000.00 1.96% 400,000.00


6/05/2011 5/05/2016 Investec Term Deposit BBB- 7.650% 1,000,000.00 4.90% 1,000,000.00

29/05/2014 28/05/2016 NAB Term Deposit AA- 3.950% 800,000.00 3.92% 800,000.00

31/05/2014 31/05/2016 Quay CU Term Deposit NR 3.500% 1,109,911.89 5.43% 1,109,911.89


13/10/2014 13/10/2016 Rural Bank Term Deposit A- 3.750% 1,000,000.00 4.90% 1,000,000.00





UBS UBS Cash Management 147.16 0.00% 147.16

20,426,819.80 100.00% 20,426,819.80

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Investments as at 31 January 2015

DATE

PLACED

DUE

DATE INSTITUTION PRODUCT TYPE

S & P

Rating RATE FACE VALUE

% OF

PORTFOLIO MARKET VALUE

Call NAB Call AA- 2.850% 1,513,146.75 7.34% 1,513,146.75







31/05/2012 1/06/2015 Bank of Queensland Term Deposit A- 5.250% 1,300,000.00 6.30% 1,300,000.00






6/05/2011 5/05/2016 Investec Term Deposit BBB- 7.650% 1,000,000.00 4.85% 1,000,000.00


31/05/2014 31/05/2016 Quay CU Term Deposit NR 3.500% 1,109,911.89 5.38% 1,109,911.89


13/10/2014 13/10/2016 Rural Bank Term Deposit A- 3.750% 1,000,000.00 4.85% 1,000,000.00





UBS UBS Cash Management 147.16 0.00% 147.16

20,623,199.80 100.00% 20,623,199.80

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STATEMENT OF CASH BOOK BALANCES AS AT 31 DECEMBER 2014

GENERAL

Opening Balance 1/12/2014 702,657.38

Add: Receipts

3,447,253.23

Less: Payments

-2,508,355.07

Closing Balance 31/12/2014 $1,641,555.54

STATEMENT OF CASH BOOK BALANCES AS AT 31 JANUARY 2015

GENERAL

Opening Balance 1/01/2015 1,641,555.54

Add: Receipts

4,088,111.15

Less: Payments

5,043,139.19

Closing Balance 31/01/2015 $686,527.50

Consolidated Overdraft arranged with Bank is $500,000.00.

I hereby certify that the bank accounts have been reconciled with the Councils

accounts as at 31 January 2015.

ENGAGEMENT

Council’s investments are discussed with and monitored by CPG Research and

Advisory which have been retained for this purpose.

FINANCE AND RISK

The investment environment continues to operate at a lower interest level. This is

unlikely to change in the short term. Council’s investment advisor recommends that

where cash flow permits investments should focus in the three to four year range

where rates are more attractive.

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CONCLUSION

Investments will continue to be managed so Council can meet its cash commitments

when they fall due. Where possible, investments will target three to four year terms.

John Chapman

Manager Finance

Gordon Thomson

Director Community Services and Governance

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6.2.3 LOCAL GOVERNMENT ELECTION MOTION

Author: G Thomson

TRIM NO.: 13.6.6.2

Community

Strategic

Plan


Strategic

Outcome


Delivery

Program

4.7.2 Council is meeting its objectives of its long term plan.

Operational

Plan

Council’s long term objectives are being met.

ATTACHMENT

RECOMMENDATION

That Council resolves to:

I. Pursuant to s 296 (2) and (3) of the Local Government Act 1993 (NSW)

(‘the Act”) that an election agreement be entered into by contract for the

Electoral Commissioner to administer all elections of the Council.

II. Pursuant to s. 296 (2) and (3) of the Act, as applied and modified by s.18,

that a Council poll arrangement be entered into by contract for the

Electoral Commissioner to administer all Council polls of the Council.

III. Pursuant to s. 296 (2) and (3) of the Act, as applied and modified by s.

18, that a constitutional referendum arrangement be entered into by

contract for the Electoral Commissioner to administer all constitutional

referenda of the Council.

INTRODUCTION

In preparation for the 2016 Local Government Elections, Council has been

investigating the most cost effective means of administering the elections.


DATE: 12 December 2014

ITEM NO. 6.2.3

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BACKGROUND

Council has obtained a number of quotes to hold Local Government Elections which

are included in the attachment to this business paper.

DISCUSSION

ENGAGEMENT

Advice has been obtained from Parkes Shire Council and Forbes Shire Council as to

which service provider they will use to hold the Local Government elections within

their LGA.

Both Parkes and Forbes Shire Councils have confirmed they will use [xxx].

FINANCE AND RISK

One risk that has been identified is that the CENTROC quote provided appears to

contain a number of vagaries and has not used like-for-like comparisons. This

presents the risk of not providing value-for-money to LSC and also makes it difficult

to draw a comparison between this quote and that provided by the NSW Electoral

Commission.

CONCLUSION

It is recommended that Council procure the services of the NSW Electoral

Commission to hold the 2016 Local Government Elections within the Lachlan LGA.

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6.2.4 QUARTERLY BUDGET REVIEW FINANCE AS AT 31 DECEMBER 2014

Author: J Chapman

TRIM: 13.6.6.2

Community

Strategic

Plan


Strategic

Outcome


Delivery

Program

4.7.1 Council is financially sustainable and provides services at a

level expected by the community.

Operational

Plan

Councils long term financial plan is sustainable

Councils long term objectives are being met

Councils decision making and operational activities meet

regulation and community expectation.

RECOMMENDATION

That:

I. The report on the Budget Review as at 31 December 2014 be noted.

II. The budget variations contained therein be adopted.

INTRODUCTION

This report and attachments provide details of the budget review to 31 December

2014. Council had originally adopted a budget showing a small cash deficit ($59,138)

in General Fund. If adopted this review will result in a $57,788 improvement in the

cash budget (moving from the adopted $59,139 deficit to an anticipated surplus of

$2,889 for the year). Variations to Water and Sewer Funds are adjusted through

their respective reserves and have a nil effect on the consolidated budget result. The

revised budget anticipates surplus of $2,889 for the year ending 30 June 2015.



ITEM NO. 6.2.4

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The Financial Assistance Grants (untied proportion) income has increased by

$670,670. As a result of this “windfall” and following further minor adjustments to

anticipated income and expenditure, the opportunity has been taken to include the

following new items not included in the original budget:

Transfer to CDRV Retirement Village Building Reserve $400,000

Revaluation of Assets $100,000

Waste Management – Tyre Shredding Costs $ 80,000

These results exclude depreciation expenses ($6,941,270) which, if included, would

show a deficit of ($6,938,881) based upon the original budget. Following revaluation

of Council’s roads assets in 2013-2014, depreciation costs rose by approximately

$7,000,000, a significant impost upon Council’s financial position. This additional

$7,000,000 was not included in the 2014-2015 budget. A comprehensive review of

Council’s assets valuations and depreciation charges id required in order to address

this situation.

BACKGROUND

The adjustments which result in the transformation of the adopted deficit to an

anticipated surplus are listed below:

Quarterly Movement Comments

Community Services & Governance Aged and Disability Care Services 01810 - Aged & Disabled Revenue -500 Vending Machine Commission -

Based on actuals previous year and YTD

03810 - Aged & Disabled 2,206 Based on actual insurance premium

03810 - CDRV Retirement Village Reserve

400,000 Provision for building improvements

Aged and Disability Care Services Total

401,706

Arts and Culture 03930 - Historic Buildings Preservation 800 Rates & water consumption Arts and Culture Total 800

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Corporate Services Office 01100 - Corporate Services Revenue -22,382 Insurance rebates in excess of

budget

03100 - Corporate Services -54,273 Land Valuation (Valuer General) 37,972 Overhead Recovery WH&S

Officer -87,000

Workers Compensation Insurance saving

-5,245

Corporate Services Office Total -76,655 General Revenue 01130 - General Purpose Funding -670,670 Based on actual YTD and Grants

Commission advice

General Revenue Total -670,670 Community Services & Governance Total

-344,819

Environment & Planning Building Control 04020 - Building Control Office 4,000 Based on Staff Training & Office

Admin Exp actual YTD

Building Control Total 4,000 Buildings and Property 03470 - Heavy Vehicle Inspection Station

-6,770 Reviewed after comparison of actual YTD with budget

Buildings and Property Total -6,770 Caravan Parks 02150 - Caravan Parks & Camping Grounds Revenue

-76,470 Based on income YTD

04150 - Caravan Parks & Camping Grounds Operations

139,255 New management contracts and grounds maintenance

Caravan Parks Total 62,785 Environmental Protection 02060 - Environmental Protection Revenue

-900 Based on YTD actual

Environmental Protection Total -900 Health 02120 - Medical Health Centres Revenue

-20,000 Based on YTD actual (reimbursement of electricity charges)

04100 - Health Administration & Inspection

-44,000 Transferred to Trainee Envir Health Officer

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04101 - Trainee Enviromental Health Officer

44,000 Transferred from Health Admin & Inpection

04120 - Medical Health Centres 20,000 Based on YTD actual (electricity charges)

Health Total 0 Recreation Sport Leisure 03750 - Other Community Services - Grants/Donations

90,123 Transferred from Parks Reserves & Horticulture Capital Works

07740 - Halls & Community Centres Capital Works

-9,333 Tulligibeal Hall Const saving

Recreation Sport Leisure Total 80,790 Waste Management 01410 - Waste Management Revenue -12,730 Based on YTD actual 01430 - Waste Disposal Site Operations Revenue

-25,914 Based on YTD actual

03410 - Waste Management Operations 80,000 Tyre shredding costs Waste Management Total 41,356 Environment & Planning Total 181,261 General Manager Business and Economic Development

04160 - Saleyard 10,600 Based on aactual YTD (water, electricity)

04170 - Economic Development -3,300 Management fee (internal) removed

04180 - Other Business Undertakings (Buildings)

33,400 Based on actual YTD (NAB/Currajong, CS Building)

Business and Economic Development Total

40,700

Governance 03020 - Elected Members Expenses 10,528 Council Connect costs Governance Total 10,528 General Manager Total 51,228 Infrastructure Services Employee Overheads 01580 - Works / Labour Overheads -33,880 Internal adjustment of overheads 03580 - Works / Labour Overheads 33,880 Internal adjustment of overheads Employee Overheads Total 0 Engineering Office 03200 - Engineering Operations Management

-20,000 Assets Management transferred (below)

03201 - Engineering operations 120,000 Assets Management transferred 20,000

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management (work orders) (above) Provision for assets revaluations 100,000 Engineering Office Total 100,000 Parks, Gardens and Reserves 01230 - Parks Reserves & Horticulture Revenue

-59,091 Based on YTD Scrap Metal Sales -25,000

Liberty Park trees, plaques, plinths grant

-9,091

Skate Park Shade Structure grant -25,000 03230 - Parks Reserves & Horticulture 48,984 Special Events budget $71,000,

spent $68,870 YTD

07230 - Parks Reserves & Horticulture Capital Works

-123 Transferred to Other Community Services - Grants/Donations

-90,123

Skate Park Shade Structure Construction

65,000

Liberty Park trees, plaques, plinths

25,000

Parks, Gardens and Reserves Total -10,230 Roads and Bridges 01270 - Roads Maintenance (Incl Flood Damage) Revenue

105,000 Yambora Rd project deferred

01300 - Footpath Income -2,700 RMS Grant Golf Links Cycleway 01310 - Kerb and Gutter Income -100 Based on YTD actual 01340 - Regional Roads Revenue -400,000 Additionla REPAIR Grant received 01350 - Local Roads Revenue ( F.A.Grant)

125,559 Reduction in FAG Roads Component

01370 - State Roads Revenue -154,947 MR61E Reseal - offset by expenditure

03370 - State Roads Maintenance 154,647 MR61E Reseal - offset by RMS income

03520 - Pits & Quarries Operational Expenditure

3,000 Based on YTD actual

07270 - Roads to Recovery Program Capital Works

-105,000 Yambora Rd project deferred

07340 - Regional Roads Capital Works 400,000 REPAIR Grant Works - MR231 Wyalong Rd

07350 - Sealed Rural Roads Capital Works

-125,559 Reflects FAG decrease

Roads and Bridges Total -100 Sanitation 07450 - Public Amenities Capital Works 21,925 Memorial Park Toilets -

construction materials replaced

Sanitation Total 21,925 Sewer 31000 - Sewerage Services Revenue Fund 3

-28,000 Based on Rates & Charges Income YTD

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33000 - Sewerage Services Operations Fund 3

790 Based on Equipment M&R YTD 2,000

Based on Insurance YTD -11,000 Based on Utilities Exp (Electricity)

YTD 9,790

35000 - Transfer From Sewer Fund Reserves

27,210

Sewer Total 0 Sporting Grounds 01240 - Sport Grounds & Recreation Facilities Revenue

-27,386 Insurance claim reimbursement received

-22,845

Contrib from Condo Junior Cricket Synthetic Pitches

-1,821

Contrib for Fifield Rec Ground Septic Tank

-1,320

Contrib for Pat Timmins Oval Seats - JRL

-1,400

07240 - Sport Grounds & Recreation Facilities Capital Work

20,333 Tullibigeal Rec Grounds Hot Water System

9,333

Tottenham Rec Ground Irrigation System

17,327

Sportsground Upgrades Unallocated

-6,327

Sporting Grounds Total -7,053 Swimming Pools 01720 - Swimming Pool(s) Revenue -50,000 Electriciy charges reimbursement Swimming Pools Total -50,000 Water 21000 - Water Revenue Fund 2 -21,545 Based on rates & charges income

YTD -15,000

Based on Private Works Income YTD

-6,545

23000 - Water Infrastructure Operations Fund 2

-72,150 Based on electricty charges YTD -120,000

Based on Equipment M&R YTD 27,850 Based on Office Admin YTD

(+20,000) 20,000

23100 - Water Infrastructure Asset Maintenance Fund 2

4,600 Based on Private Works Exp YTD

25000 - Transfer From Water Fund Reserves

89,095

Water Total 0 Infrastructure Services Total 54,542

Total Excluding Depreciation -57,788

Cash Surplus

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John Chapman

Manager Finance

Gordon Thomson

Director Corporate and Community Services

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6.3 ENVIRONMENT & PLANNING

6.3.1 DIRECTOR OF ENVIRONMENT & PLANNING – REPORT FOR JANUARY

AND FEBRUARY 2015

Author: A. Johns

TRIM: 13.6.6.4

Community

Strategic Plan


Strategic

Outcome

4.7 Strong effective Council

Delivery Program 4.7.3 Council’s decision making is equitable and ethical

Operational Plan Council decision making and operational activities meet

regulation and community expectation

RECOMMENDATION

That Council note the Director Environment and Planning Report for January

and February 2015.

INTRODUCTION

What follows is a summary of the activities of the Director Environment and Planning

for the last month.

PROJECT AND STRATEGIC UPDATE

Cemetery Policy on exhibition

The Draft Condobolin Cemetery Policy is currently on public exhibition. The

exhibition period ends on 3 March 2015. A further report will be put to Council

seeking adoption of the Policy after consideration of any submissions received.

MEETING TYPE: Ordinary Meeting ITEM NO.: 6.3.1


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LGMA Challenge

Council will be once again competing in the LGMA Challenge. A Council team

consisting of a mix of staff from across the organisation will go head-to-head with

metropolitan Councils in March. Last year’s team performed well above average and

proves that regional Councils can match it with larger Councils from metropolitan and

coastal areas.

Building Services December/January Overview

Over December and January the Building Services Team has been engaged in

maintenance of many Council fixed building assets. Work Health Safety repair works

have been undertaken to the Water Treatment Plant in Condobolin.

Condobolin Skate Park

The shade structure footings at the Condobolin Skate Park are being poured on the

19 February 2015. The Skate Park has been fully fenced in consultation with the

adjacent School, with further fence work to occur in the future. Park furniture has

been procured locally for installation under one of the shade sails. Water reticulation

is progressing for ground maintenance and a drinking fountain will also be installed.

The Condobolin Aboriginal Land Council is assisting Council with the procurement of

additional Skate Park furniture via a successful government grant

Caravan Parks

Installation of the new two bedroom accessible cabin to the Tottenham Caravan

Park is complete and was well used over the Christmas period.

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The work to the new office at Lake Cargelligo Caravan Park is complete.

Lake Cargelligo Caravan Park has performed above and beyond forecast occupancy

and is a credit to the new contract managers and shows a significant change in the

forecast income and profit.

All Caravan Parks are performing a quality service and have been recognised with

quality feedback and visitor reports.

Sale of 3 Whiley Street

In respect of 3 Whiley Street, settlement is now due on the 20 February 2015

due to bank requirements of the purchaser.

Community Centre Lift

The Development Application for the Community Services Lift Project is pending.

Indicative timelines have been forwarded to the funding bodies. Planned installation

for the lift is late March 2015.

General updates

Minor storm damage repairs were carried out to some of our properties but

were not of significant enough value to claim insurance due to the excess.

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Defect work is complete at the new Melrose Street Medical Centre.

Consultation and Planning is progressing for the remainder of the work to the

old Medical Centre.

Programmed Fire Equipment and Safety Inspections are continuing with the

appropriate statutory compliances being met.

WHS Safety Pool fence has been installed at Tottenham Swimming Pool.

A new external notice Community Notice Board has been installed on the

Fifield Hall. It is hoped that this Notice Board will allow the Council to engage

with the community by the positing of notices related to Council activities. A

key will also be given to a representative of the Fifield community so that it

can be used for community events and activities. New seats are being

procured for the front of Fifield Hall.

A new Contract was awarded for the Lake Cargelligo Memorial Hall Toilets

and work has commenced and is progressing well.

Kitchen renovations to the Tottenham Hall are complete and reparatory

stormwater drainage work to the car park area is also complete.

Ongoing progress work includes continuing replacement of locks to the OLSA

security padlock system and the MLAK keyed toilet facility system.

Building Services is reviewing the rental rates in consultation with the

occupants and the local real estate agents of all nineteen domestic dwellings

and is in the process of renewing Tenancy Agreements which date back to

2009. It is expected all Tenancy Agreements be brought into currency by the

1 of April 2015.

Minor repair and WHS work is progressing at Gum Bend Lake Amenities in

accordance with the feedback reports from visitors.

A disabled layback has been completed to the Condobolin HACC facility.

Excellence in the Environment Award

Councils Noxious Weeds team on being awarded an Excellence in the Environment

Award from Local Government NSW. The award was in the category of Weed

Management and specifically for their involvement in the Red Guide Posts program.

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The Red Guide Posts program is an innovative way of identifying the location of

weed infestations on Council roads. Quick identification allows weeds to be more

efficiently treated.

Meetings and Events

I have attended and participated in the following external meetings and events

representing Council:

17/12/14 Pre-Lodgement meeting with Developer

18/12/14 Planners Workshop with Department of Planning & Environment in

Orange

19/12/14 Meeting regarding SRA Hall redevelopment

30/01/15 CENTROC Technical Working Group Meeting – Orange

26/1/15 Attended Australia Day Celebrations at Fifield and Tottenham

2/02/15 Meeting with members of Heritage Committee

02/02/15 Meeting with Waste Collection Contractor

03/2/15 Meet with representatives from Clear TeQ to discuss mining project in

Fifield

04/02/15 Councillors Strategic Briefing Session

04/04/15 Meeting with Local Business person regarding Food Shop Inspections

04/20/15 Meeting with Developer

05/02/15 Presented at GMAC Meeting in Orange

06/02/15 Netwaste Steering Committee Meeting in Orange

09/02/15 Meeting with Manager of Willow Bend Sports Centre in relation to User

Agreement

09/02/15 Meeting regarding proposed development

10/02/15 EDAP Committee Meeting in Forbes

10/02/15 Meeting with Principal of a Veterinary Clinic in Forbes

11/02/15 Onsite meeting at Curlew Waters regarding unauthorised development

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11/02/15 Willow Bend Sports Centre Committee Meeting

12/02/15 Floodplain Committee Meeting

13/02/15 Meeting with regarding Helipad

17/02/15 Environment & Planning Strategic team meeting

17/02/15 State Debt Recovery visit with Council

18/02/15 Ordinary Meeting of Council

ACTIVE RESOLUTIONS

Date Detail Action taken to date Anticipated date

of completion

Resolved That

investigations be

made for an

ablutions block at

the Fifield

Recreation

Grounds

Update: In 2011 Council

installed a septic tank at the

Fifield Recreation Ground, with

the intention of being able to

transport Council’s portable

toilet block to site for use during

events held at the ground. While

this has worked well, there are

still funds remaining from the

original allocation to the project,

and Council staff and the

community have been

investigating ways in which to

use this left over amount to have

a more permanent option

installed at the ground. This

amount, $8,580.00, is nowhere

near sufficient to construct a

traditional public toilet at the

site, so a number of different

options have been considered. It

appears that the most cost

Completed

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effective option is to install a

single unisex accessible toilet.

The same type has been

recommended for the Kiacatoo

Hall. While it is expected that

there will be an overspend, it is

anticipated to be minimal. This

cost can be absorbed in the

Sporting Grounds Maintenance

budget.

Council officers are working with

the Fifield Community Facilities

Committee seeking their

preference in relation to three

options that have been identified

that fall with the available

budget. Council has not yet

received advice from this Fifield

Committee in relation to their

preference.

April 2012 That Lachlan

Shire Council

urgently

investigates

strategies to

attract Private

Veterinary

Services to

Condobolin.

Update: Negotiations to date

have not been fruitful. Council’s

Regulations Officer is continuing

to engage in dialogue with one

of the Forbes Veterinarians to

see if some level of service can

be achieved for Condobolin.

Council’s Ranger is organising

for out of town veterinarians to

provide desexing and parvovirus

services in Condobolin in the

near future.

See report in

Closed session.

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That Lachlan

Shire Council

investigates and

then improve the

landscaping on

the William Street

side of the Willow

Bend Sports

Stadium in

Condobolin.

Update: Council have

investigated this resolution and

will implement some basic

landscaping or turfing in the

Autumn months of 2014. An

earthmoving contractor has

been engaged to undertake this

work.

Earthworks have

been completed.

Turf will be laid

in the near

future.

That

investigations

take place into a

new location for

Youth Services in

Condobolin.

Update: Investigations by

Director Community Services

and Governance and Director

Environment and Planning into

this matter are ongoing.

Nothing has

progressed on

this matter.

May 2012 That Council sell

the house in

McDonnell Street

after the

relocation of

Children’s

Services and the

proceeds be

reserved towards

new JRL

facilities.

Update: Council Officers have

met two local real estate agents

at 3 Whiley Street. Each agent

raised concern with some signs

of termite activity being present.

Council has engaged a pest

control company to provide a

report on the status of any past

or present termite infestation.

This will include treatment if

necessary. It should be noted

that this company has already

treated termites in this property.

This sale settles

on 20 February

2015.

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November

2013

Lake Cargelligo

Memorial Hall

Toilets

Update: Tenders have been

called and will close on 28 July

2014.

Work has

commenced.

June 2014 Replacement of

Hot Water

Service at

Tullibigeal

Recreation

Ground

Update: this work has

commenced and should be

completed in the near future.

This work has

been completed.

Andrew Johns

Director Environment and Planning

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6.3.2 DEVELOPMENT ACTIVITY - MONTH OF DECMEBER 2014 AND

JANUARY 2015

Author: E Buckland

TRIM: 13.6.6.4

Community

Strategic Plan


Strategic

Outcome

4.7 Strong effective Council

Delivery Program 4.7.3 Council’s decision making is equitable and ethical

Operational Plan Council decision making and operational activities meet

regulation and community expectation

RECOMMENDATION

That Council notes the report.

DEVELOPMENT ACTIVITY DECEMBER 2014

INTRODUCTION

During the month of December 2014 there were two Development Applications

received with a value totaling $91,072. Two Complying Development Applications

were received with a value totaling $530,481. One Development Application and two

Complying Development Certificates approvals were also issued.

BACKGROUND

This report is provided to Council on a monthly basis to provide Councillors with

information in relation to development activity occurring within the Shire during that

period.

MEETING TYPE: Ordinary Meeting ITEM NO.:6.3.2


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DISCUSSION

Development Applications and Complying Development Certificates Approved

in December 2014.

Approval

Number

Development

Description

Location Estimated

Value

Delegated

Authority/Council

CDC

2014/1019

Alterations to

residential

dwelling

5-7 Moulder

Street,

Condobolin

$40, 000 Delegated

Authority

CDC

2014/1020

New residential

dwelling

16 Denison

Street,

Condobolin

$494, 418 Delegated

Authority

DA 2014/43 New shed

ancillary to

residential

dwelling

12 Wattle

Street,

Condobolin

$3250 Delegated

Authority

TOTAL 3 $537, 668

Development Applications and Complying Development Certificates Received

in December 2014

Development

Identifier

Development

Description

Location Estimated Value

DA 2014/41 New Boat Shed 34 Lorne Street,

Lake Cargelligo

$19, 072

DA 2014/45 Disability Access (lift) 23 Bathurst Street,

Condobolin

$72, 000

CDC 2014/1021 Inground Swimming

Pool

Lot 4 DP 752892

Parish: Minalong

County: Flinders

$36, 000

CDC 2014/1020 Residential Dwelling 16 Denison Street,

Condobolin

$494, 418

TOTAL 4 $621, 490

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and Received in December 2013

Total Number of Applications approved in December 2013: 6

Total Value of development approved for December 2013: $208, 079

Total Number of Applications received in December 2013: 6

Total Value of Applications received in December 2013: $553, 290

DEVELOPMENT ACTIVITY JANUARY 2015

INTRODUCTION

During the month of January 2015 Council received four Complying Development

Applications were received totaling $289, 999. One Development Application and

two Complying Development Certificates approvals were also issued.

BACKGROUND

This report is provided to Council on a monthly basis to provide Councillors with

information in relation to development activity occurring within the Shire during that

period.

DISCUSSION


in January 2015

Approval

Number

Development

Description

Location Estimated

Value

Delegated

Authority/Council

CDC

2014/1018

Garage 5-7 Moulder

Street,

Condobolin

$5000 Delegated

Authority

CDC

2014/1021

Inground

Swimming Pool

Lot 4 DP

752892 Parish

Minalong

County Flinders

$36, 000 Delegated

Authority

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DA 2014/41 New Boat Shed 34 Lorne

Street,

Condobolin

$19, 072 Delegated

Authority

TOTAL 3 $60, 072

Development Applications and Complying Development Certificates Received

in January 2015

Development

Identifier

Development

Description

Location Estimated Value

CDC 2015/1001 Residential Dwelling 173 Bathurst Street,

Condobolin

$280, 000

CDC 2015/1002 Subdivision Lot 3 DP 737004

Parish Condobolin

County Cunningham

$0

CDC 2015/1003 Storage Shed 52 Molong Street,

Condobolin

$4999

CDC 2015/1004 Storage Shed 25 Yelkin Street,

Lake Cargelligo

$5000

TOTAL 4 $289, 999


and Received in January 2014

Total Number of Applications approved in January 2014 2013: 1

Total Value of development approved for January 2014: $10, 000

Total Number of Applications received in January 2014: 1

Total Value of Applications received in January 2014: $52, 500

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Incidents of Non – Compliance/Unauthorised development

During December 2014 and January 2015 there were no incidents of unauthorised

development or non-compliance.

Processing Times for Approvals

The information shown in the pie chart below are approvals that have been issued

for the period 1 July 2014 to 11 February 2015. It should be noted that a total of 36

approvals were issued within this time at an average of 36 days.

Processing Times for Approvals

FINANCE AND RISK

Council has assessed all applications against relevant legislation to minimise

Council’s risk exposure. All fees associated with the applications referred to herein

have been paid.

CONCLUSION

The statistics provided for the month of December 2014 compared to the

corresponding month in 2013 show that the monetary value of applications coming in

is similar significantly higher but the number of applications received was slightly

lower. The opposite is true in the case of January.

Number of Applications from 1 July 2014 to 11 February 2015

Applications within 10Days

Applications between 11-30 Days




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Development Application and Complying Development Certificate data reveal a

healthy value of over just under $4 million for applications received in this financial

year.

Eliza Buckland

Administration Assistant

Andrew Johns


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6.3.3 IMPACTS OF CHANGES TO WASTE LEGISLATION ON WASTE

OPERATIONS

Author: G. Scott-Holland

TRIM: 13.6.6.4

RECOMMENDATION

That Council:

I. Note the additional cost impacts to waste operations encountered as a

consequence of changes to waste legislation, particularly in regards to

tyre disposal and wind-blown litter control;

II. Note the need for risk management action to avert EPA penalties for

non-conformance;

III. Note the options available to increase the waste budget to meet

increased compliance obligations;

IV. Prepares a Works Plan Outline of changes to landfill operations in

preparation of transforming the Shires Waste Management facilities

from being managed as ‘Uncontrolled’ to ‘Controlled’ management

models.

MEETING TYPE: Ordinary Meeting ITEM NO.: 6.3.3

DATE: February 2014

Community

Strategic Plan

5 LIVING IN THE NATURAL ENVIRONMENT

Strategic

Outcome

5.5 Modern Waste Management Systems

Delivery

Program

5.5.1 Review and implement Councils waste management

strategy.

Operational

Plan

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INTRODUCTION

Changes to waste regulations administered by the EPA in November 2014 have

forced Council operations to change the way Waste Facilities are managed across

the Shire.

BACKGROUND

From 1 November 2014 approximately thirteen new laws were implemented to the

amended Protection of the Environment Operations Act 2014 (POEO) which directly

relate to the management of unlicensed landfill operations. Of particular relevance

regarding the management of wastes at Lachlan Shire are the following legislative

controls;

Asbestos waste monitoring - From 1 July 2015, loads of asbestos waste will

be assigned a unique consignment code to allow the EPA to monitor their

movement from site of generation to disposal. All waste transporters will be

required to record the movement of more than 100kg of asbestos waste or

more than 10 square metres of asbestos sheeting.

Proximity principle – It will be an offence to transport waste generated in NSW

by motor vehicle for disposal more than 150 kilometres from the place of

generation.

Prescribed wastes for land pollution offence - Section 142A of POEO provides

an offence for a person who pollutes land. These wastes include: hazardous

waste; restricted solid waste; air pollution generated by fires; wind-blown litter;

10 tonnes of asbestos waste; and 5 tonnes of waste tyres or more than 500

waste tyres.

Land pollution defence for unlicensed landfills - The POEO Act introduces a

defence for waste operators in the event of environmental impacts causing

land pollution at unlicensed landfills. Waste operators who implement controls

to reduce risks such as fire and odour/noise/dust emissions, control of public

access to the premises, and general maintenance of the facility, will, within

reason, be protected against prosecution.

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DISCUSSION

How have these new laws impacted on Lachlan Shire?

Since our waste disposal objectives have changed in response to the introduction of

new waste legislation, our key priorities have been revised. Additional pressures to

meet these new legal requirements in disposing waste tyres and asbestos, and to

implement controls to prevent the generation of wind-blown litter and tip fires has

placed significant pressures on our allocated waste budget.

Tyres

Introduction of The Proximity Principle across NSW, where it’s illegal to transport

tyres more than 150 kms for disposal, has severely impacted on LSC’s waste

resources. In the past, generators of waste tyres could shop around the state to

make legal tyre disposal transactions at LGA’s with low cost structures. Many waste

tyre generators in NSW were even floating their waste tyre consignments to

Queensland for disposal. Now that waste tyres cannot be accepted from operators

who are based more than 150kms away, unscrupulous tyre business are targeting

uncontrolled waste facilities, like the ones we have here in Lachlan, to illegally

dispose of their tyre wastes at no cost. Consequently, our uncontrolled waste

facilities in Lachlan are filling up fast with illegally dumped bulk loads of waste tyres.

In addition to this it would seem that some local businesses in the Shire have been

capatilising on the window of opportunity provided to dispose of tyres at no cost as a

consequence of withdrawing Commercial Waste Fees. It’s been speculated that

while Commercial Waste Fees were enforced, businesses held on to their waste

tyres to avoid paying fees, now that fees have been rescinded, businesses have

been capitalizing on the window of opportunity to dispose of tyres at our waste

facilities for free, floating in bulk loads of accumulated tyres. It’s been reported by

supervisors at the Condobolin Waste Facility that the following of bulk volumes of

waste tyres have been disposed at the facility in the last 2 1/2 months

Business A disposed of 4 x full 10m3 tipper loads of tyres = 40m3 @ $1200

processing cost to Council

Business B disposed of 5 x full 10m3 tipper loads of tyres = 50m3 @ $1500

processing cost to Council

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Business C has been disposing of approximately I full ute load of tyres

(2.5m3) x 2.5 times a week for 14 weeks = 75m3 @ $3000 processing cost to

Council

A recent waste facility survey study undertaken across the Shire’s waste facilities by

LSC Planning and Environment staff found that tyre stockpile volumes have

increased by 250% since mid-November where stockpiles have increased from

approximately 1,100m3 to 2,833m3, meaning that an additional 1733m3 of tyres

have been disposed since the new regulations have been introduced. In comparison

to previous annual volumes received, these figures suggest the Shire has received a

year’s worth of tyres in just a short three month period. Management is also

concerned about the cumulative impact of incoming waste tyres coming in at current

volumes. There is little that can be done about it until our facilities are manned from

1 July 2015. Consequently, the financial cost impact on the Shire’s waste budget is

substantial. It’s estimated that the cost of processing the 1733m3 of tyres received

over the last 3 month period alone amounts to $51,990, and the pre-existing

stockpile of 1100m3 amounts to $33,000, equaling $84,990 in waste disposal

processing liabilities. This equates to 8% of the Shires total annual budget for the

management and operations of our Waste Facilities and Waste Collection services.

It should be noted that the potential costs to LSC in taking no action in processing

waste tyres for disposal is significant, according to the Prescribed Wastes for Land

Pollution Offence under the POEO Act, Court imposed penalties are up to

$1,000,000 for corporations and $250,000 for individuals. As things currently stand,

current stockpile volumes are 426% (2,833m3) above allowable limits of just 500

tyres (83m3) per facility, or a total limit across the Shire of 664m3, exposing Council

to the risk of prosecution by the EPA.

According to the waste facility survey breakdown, it was identified that LSC waste

facilities currently hold the following waste tyre stockpile volumes;

Condobolin – 1200m3 ($36,000 disposal liability)

Derriwong – 45m3 ($1350 disposal liability)

Fifield – 8m3 ($240 disposal liability)

Albert – 220m3 ($6600 disposal liability)

Tottenham – 350m3 ($10,500 disposal liability)

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Lake Cargelligo – 900m3 ($2700 disposal liability)

Burcher – 110m3($3300 disposal liability)

Image 1 - Tyre stockpile no.1 at Condobolin waste facility accommodating

approximately 900m3 (of 1200m3). Stockpile is 60m long and 20m wide. This pile

has developed since the stockpile was previously shredded in mid-November at a

cost of $22K.

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Image 2 - Illegal bulk tractor tyre disposal at Albert Waste Facility

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Image 3 - This tyre stockpile volume at Albert grew by 50% overnight as a result of

illegal bulk dumping by suspected tyre operators from outside Lachlan Shire.

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Image 4 - Truck tyres recently illegally dumped in bulk in the new waste cell at

Tullibigeal. An additional 12 hours of labour and the use of a hiab crane will be

required to relocate the waste tyres to be legally processed. These tyres must be

removed as it is illegal to dispose of them without their bulk being reduced by way of

shredding.

Asbestos

New legislated requirements mean that operators disposing asbestos wastes must

now be assigned a unique consignment code to allow the EPA to monitor

movements from site of generation to disposal. All waste transporters will be

required to record the movement of more than 100kg of asbestos waste or more

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than 10 square metres of asbestos sheeting. Lachlan Shire has a duty of care to

ensure that waste transporters are fulfilling their obligations to the law. To undertake

this responsibility, the Contractor at the Condobolin waste facility will be required to

review asbestos disposal documentation to ensure procedures have been correctly

followed before receiving the wastes. The same obligations have also been applying

to LSC staff undertaking supervisory roles in approving asbestos disposal at Lake

Cargelligo.

Controls to Prevent the Generation of Wind-Borne Litter

To undertake its new legal obligations in preventing the generation of wind-borne

litter, Council is evaluating the viability of engaging a contractor to maintain litter

control at all of the Shires waste facility sites. Additional duties for the contractor may

include drum-muster duties involving the cleaning of contaminated drums, in addition

to undertaking general waste facility maintenance duties. It’s anticipated that the

contractor could also be trained to undertake Commercial Waste Fee collections and

gate attendant duties when the manning of waste facilities becomes operational.

Anticipated annual costs to engage a contractor or employee in this position would

be in the order of $50-60,000. Revenue from drum-muster drum cleaning receipts

where they are not being done by community groups, may partly subsidise costs.

Controls to prevent the generation of tip fires

Council has successfully developed and implemented a number of controls to reduce

the likelihood of fires being generated at its waste facilities, mitigating the prospect of

Council failing to comply with new anti-pollution legislation being enforced by the

EPA. The following controls have been implemented;

Warning signs advising that fires are not permitted at Shire waste facilities

and penalties for non-compliance will be enforced.

Warning signs advising that CCTV cameras are in operation.

Provision of hot coal and ash bins to assist in the safe disposal of hot ash

wastes.

Provision of educational waste seminars targeting potential arsonists at

schools. The material provides information of the dangers to human health

and impacts to the environment.

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Uncertainties – State Of Play

Management of Waste Facilities in Lachlan Shire is in a transitional phase with

process changes being undertaken in preparation of waste facility operations

switching from a ‘Controlled’ to an ‘Uncontrolled’ management model in order to

meet new legislative requirements. This will involve building new staffing capacity to

effectively supervise all waste transactions at the gate and to monitor and control

operations.

Resourcing

Acquisition of additional infrastructure and the implementation of new procedures will

impact on the waste budget. Increased funding will be needed to facilitate these

proposed changes to meet operational needs.

2 - 3 x full time mobile Waste Facility Supervisors

To supervise all Waste Facilities in the Shire. Position Descriptions and Feasibility

Assessments are being undertaken to determine processes to meet operational

needs. It’s intended that the collection of Commercial Waste Fees will fund the

program.

Changes to trading hours and waste facility closures

Council would require over a dozen full-time staff to supervise all facilities at current

hours of operation levels. This would be unsustainable. Management estimates that

additional revenue from the collection of Commercial Waste Fees will only generate

enough income to fund 2 or 3 mobile Waste Facility supervisors. By reducing the

duplication of waste facilities across the Shire and by reducing waste facility trading

hours, Council will be able to facilitate the required manpower capacity to meet its

targets in supervising all facilities.

Redesigning Waste facilities to service new requirements

Numerous deficiencies exist with the current layouts of our waste facilities. They

have never been planned properly to meet maintenance and supervision needs.

After consolidation of the Shires waste facilities has taken effect, three of the

remaining four Council managed waste facilities – Burcher, Lake Cargelligo and

Tottenham, will be upgraded to match new standards that have been implemented at

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the Tullibigeal Waste Management Facility, which is the Shires fourth Council

managed facility.

The roll-out of these works at each facility will be coordinated and timed for when

when the need arises to construct new cells in order save money on plant float costs.

Tullibigeal is due for a new cell next month so new civil upgrades and redevelopment

works will also be undertaken. The program for works at Lake Cargelligo and

Burcher is scheduled for next financial year due to both budget constraints and to

meet the objective of getting value for money by maximising the life existing cells.

Additional infrastructure and equipment to service new requirements –

To accommodate the needs and work provision requirements of mobile Waste

Facility Supervisors, acquisition of the following infrastructure will be needed;

Site Huts – To satisfy legislated Workcover amenity requirements for staff and

to function as a transaction-station for the collection of Commercial Waste

Fees

CCTV – As security to capture evidence and to prevent vandalism of new and

existing infrastructure and illegal dumping.

Access Improvements – Ideally, replace existing dirt road surfaces

approaching facility gate entrances with bitumen to eliminate WH&S related

dust hazards.

New entry gates and fencing improvements – For security improvements to

safeguard facility assets and to prevent unauthorized after-hours access.

Mobile ATM devices – To efficiently process Commercial Waste Fee

transactions and to assist record keeping requirements.

Decommissioning of redundant waste facilities – When the Fifield, Albert and

Derriwong Waste Management facilities are made redundant, significant civil

earth works will be undertaken ($10K - $12K per site) to restore the site

amenity to acceptable environmental standards.

Budgeting

The recent introduction of new Waste Management legislation enforced by the EPA

has assisted Council in clarifying its waste management priorities and has also

provided certainty for Council operations to develop and implement targets and

objectives in the development of its Waste Action Plan. Unfortunately, a great level

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of uncertainty exists in determining Council’s capacity to fund commitments to satisfy

compliance to legislative requirements.

Current waste budget commitments

In its obligation to meet legislative requirements, Council has recently reviewed its

current waste budget capacity for 2014 - 2015 to deliver additional compliance

improvements beyond its existing operational maintenance and Contractor servicing

commitments. Consequently, management has elected to undertake the following

actions;

Litter – In our quest to reduce litter, management will engage a contractor to

control litter at all Shire waste facilities. In addition to this, the contractor will

also be employed to wash contaminated drum muster bins which have

become a significant environmental hazard for the Shire as it has struggled to

recruit volunteer groups to undertake the work. Council is in negotiations with

Drum muster to get funding support to off-set costs. Management estimates

that costs to Council for the remaining financial year will be in the vicinity of

$18 – 28,000 depending on levels of support from drum-muster.

Tottenham Waste Facility upgrade - Over the coming month Council will

spend up to $30K on upgrading the Tottenham facility to match the same

standard levels recently undertaken at the Tullibigeal facility

Tyre Shredding/ Disposal – Councils liabilities in disposing waste tyres are

huge with 2,833m3 of stockpiled tyres or $84,990 in outgoings needed for

their disposal. Council can only afford to dedicate $40,000 from this budget in

treating the problem. This will leave Council $25,070 short in processing a

further 835m3 of waste tyres just to reach borderline stockpiling levels

permitted under the new regulations. Consequently, Council will be technically

in breach of legislated requirements for a 4 ½ month period until it can access

next financial year’s budget to pay for the outstanding work. Naturally, this will

impact on the level of service that can be provided in next year’s budget if

increased funding cannot be acquired.

Note: These proposed budget commitments for the 2014 – 2015 allow for a

$12K budget contingency.

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Grant funding

Council recently applied for $238,650 in funding to the NSW Environmental Trust

which included $49,050 for landfill consolidation and $189,600 for environmental

improvements. If granted the full amount Council will have the capacity to fund the

improvements needed to fully meet its legal obligations and to transform our waste

facilities to effectively support Control/ Supervision operations. Uncertainty will exist

until the funding decisions are made and management will have to compromise on

its waste priorities and service levels in proportion to the funding levels granted.

Announcements in this regard are expected to be made in early March 2015.

Commercial Waste Fee funding

It is anticipated that the revenue collected from enforcement of Commercial Waste

fees will be sufficient to pay for an appropriate but limited staffing level capacity to

effectively maintain Control/ Supervision operations. Management is currently in the

process of forecasting potential revenue from Commercial Waste Fee collections to

determine future manpower and associated waste facility hours of operation service

levels.

FINANCE AND RISK

Council is currently exposing itself to the risk of prosecution by the EPA for the

generation of unacceptable levels of litter and the stockpiling of tyres which have far

exceeded allowable limits. Management has developed a Waste Management

Action Plan to respond to these concerns but is facing a period of uncertainty until

decisions are finalised on grant funding levels and the reintroduction of Commercial

Waste fees. Once these variables are known, management can move forward to

lock in a Waste Management Action Plan ready for implementation setting objectives

and targets for action.

As a result of this uncertainty, and the unexpected impacts created by changes to

waste legislation, Council is in a limited financial position where it can’t fully commit

to undertaking its outstanding litter pollution control and tyre stockpile processing

liabilities, technically exposing Council to prosecution.

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CONCLUSION

Changes to NSW waste regulations enforced by the EPA have had waste

management impacts across the state, which have provided unforeseen incentives

for unscrupulous tyre operators to illegally dump waste tyres in bulk at unregulated

facilities to avoid increased disposal costs. This has greatly impacted on Lachlan

Shire where waste tyre stockpiles have vastly increased at a rapid rate as a result. In

addition to this some businesses have capaitalised on the opportunity that has been

presented by Council in its decision to withdraw Commercial Waste Fees, permitting

bulk tyre disposal at no cost which has also driven up waste tyre volumes at our

facilities. This has given businesses a huge free kick at the expense of Council’s

waste budget significantly impacting on operational capabilities. These pressures

have come at an unfortunate time with operations facing additional challenges and

cost burdens in the quest to comply with new regulations.

Despite the levels of grant funding that may be provided, Council needs to explore its

options which are to:

I. Seek temporary concessions from the EPA in complying with enforceable

waste tyre stockpile limits by providing assurances that the excess waste

tyres will be processed from funding from next year’s budget in 4 ½ months’

time. Consequently, next year’s budget will need to be increased or service

levels reduced as a consequence of dipping into next year’s allocation.

II. Supplement the waste budget with additional funds sourced from other

reserves or borrowings.

III. Do nothing and risk being penalised.

Management considers that both options A and B to be feasible. For option A,

management considers that the EPA may be approachable in considering Council’s

waste budget problems with our request for a time extension being limited to a

relatively short period. In addition to this, understanding may be granted as problems

experienced by the Shire were unforeseen and are a consequence of new

requirements which didn’t accommodate a reasonable phasing-in period.

Gary Scott-Holland

Manager Environment and Planning

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Andrew Johns


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6.3.4 PROPOSED CHANGES TO OPERATING HOURS AT THE CONDOBOLIN

WASTE FACILITY

Author: G. Scott-Holland

TRIM: 13.6.6.4

RECOMMENDATION

That Council; support the following operational hours of the Condobolin

Waste facility;

Monday - Saturday 8:30am – 12 noon

&

1pm – 5pm

Sunday 4pm – 6pm AEDST

OR

3pm – 5pm AEST

Public Holidays Closed

AEDST – Australian Eastern Daylight Savings Time

AEST – Australian Eastern Standard Time

MEETING TYPE: Ordinary Meeting ITEM NO.:6.3.4

DATE: February 2014

Community

Strategic Plan

5 LIVING IN THE NATURAL ENVIRONMENT

Strategic

Outcome

5.5 Modern Waste Management Systems

Delivery

Program

5.5.1 Review and implement Councils waste management

strategy.

Operational

Plan

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INTRODUCTION

It was considered that changes to operating hours at the Condobolin Waste facility

were needed to assist in offsetting significant costs for the Contractor to satisfy

Workcover and Public Liability risk compliance obligations in order to also better

manage Councils level of risk and exposure to potential damages from unforeseen

accidents.

BACKGROUND

Community Consultation on proposed changes to the operating hours of the

Condobolin Waste Facility has been sought. Notification about the proposal was

undertaken with advertisment placements in local papers, Council Website and

Facebook domains, and with Business Connect. The closing date for feedback was

1 February 2015.

PROPOSED OPERATION HOURS AT THE CONDOBOLIN WASTE FACILITY

The changes to waste facility operational hours as proposed to the community were;

Existing Proposed

Monday - Saturday 8:00am – 7:00pm AEDST

OR

8:00am – 6:00pm AEST

8:30am – 12 noon

&

1pm – 5pm

Sunday 8:00am – 7:00pm AEDST

OR

8:00am – 6:00pm AEST

10am – 12 noon

Public Holidays Closed Closed



COMMUNITY FEEDBACK

Management received written feedback from seven Shire residents, all of whom

stated that they were against the proposed changes. In general, their concern

focused on having the facility’s hours reduced to just two hours on a Sunday as that

was the only day of the week in which they didn’t work and could attend to domestic

duties like disposing wastes to the Condobolin Waste Management Facility.

Feedback from two residents was particularly useful as they also provided a

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constructive suggestion to overcoming this concern. They recommended that

Sunday trading hours should be between 4pm - 6pm instead of the proposed 10am –

12 noon timeslot, as this would give people more time to complete domestic duties

and alleviate the need to rush in order to get their wastes to the Condobolin facility

by 12 noon.

RECOMMENDATION

Management has reviewed the key community feedback concern relating to Sunday

operational hours and agrees with suggestions provided by some members of the

community that Sunday trading hours at the Condobolin Waste Facility should be

between 4pm - 6pm AEDST and 3pm – 5pm outside of daylight savings time instead

of the announced 10am – 12 noon timeslot. Management accordingly requests

Council to support this recommendation and approve changes to the following

operational hours;

Monday - Saturday 8:30am – 12 noon

&

1pm – 5pm

Sunday 4pm – 6pm AEDST

OR

3pm – 5pm AEST

Public Holidays Closed



FINANCE AND RISK

Management considers that this proposal is an acceptable compromise with the

Contractor. While service levels regarding trading hours will be reduced, the trade-off

advantage for Council is that assurances have been given that full compliance with

Council’s requirements to sustain adequate levels of cover for Public Liability and

Workcover protection will be achieved. This commitment by the Contractor is

necessary in order to mitigate Council’s exposure to unacceptable levels of risk in

the event potential damages are sought from unforeseen accidents.

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CONCLUSION

Management requests Council’s support for this proposal which has been modified

to incorporate feedback received from the Community Consultation process. Many

proposed Waste Facility trading hours reflect the level of service standards provided

in other LGA’s across NSW. Management considers that this concession for the

contractor represents good value as it provides the means for this Contractor to run

his operations sustainably whilst accommodating Council’s requirements to

effectively manage Risk. This solution comes at no additional cost to Council and

potentially saves Council significant costs in having to find an alternative Contractor

as an emergency replacement.

Gary Scott-Holland

Manager Environment and Planning

Andrew Johns


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6.4 INFRASTRUCTURE SERVICES

6.4.1 DIRECTOR INFRASTRUCTURE SERVICES’ REPORT – JANUARY AND

FEBRUARY 2015

Author: P King

TRIM: 13.6.6.3

Community

Strategic Plan

GOAL 3 BUILD AND MAINTAIN COMMUNITY INFRASTRUCTURE

AND SYSTEMS

Strategic

Outcome

3.1

3.2

3.3

Efficient transport networks that meet community and business

needs

Water, Sewer and energy utilities meet best practice standards

with up to date technology

Visually appealing built environment, landscapes and

streetscapes

Delivery

Program

3.1.1

3.2.3

3.3.3

3.3.5

Implement road maintenance, renewals and improvements in

accordance with asset management plan

Implement the asset maintenance and renewal program for

water and sewerage services

Improve access for pedestrians and mobility aid users in areas

lacking footpaths

Maintain parks and reserves across the Shire

Operational

Plan

3.1.1

3.2.3

3.3.3

3.3.5

Complete annual maintenance, renewals and improvements

program.

Complete annual maintenance and renewals program.

Staged implementation of the Pedestrian Access Mobility Plan

(PAMP).

Complete annual maintenance program.



ITEM NO. 6.4.1

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RECOMMENDATION

That Council receive and note the Director Infrastructure Services’ report for

January and February 2015.

INTRODUCTION

The following report provides an update for Councillors on current strategic Council

related issues including initiatives to address these and specific activities undertaken

by the Director Infrastructure Services over the past two months.

STRATEGIC AND PROJECT UPDATE

Lake Cargelligo 2ML Reservoir

The 2ML concrete reservoir structure has now been completed and the supporting

infrastructure will be installed in the coming weeks. This will include the roof

structure, stairwell, pipes and conduits. The 50kL steel backwash tank has been

manufactured off site and will be transported for installation this week. This 16m tall

tank will be lifted into place in one lift. It is expected that the civil works component

of the project will be completed by Easter. The electrical instrumentation and

automatic control system will be run as a separate component of the works and staff

are currently investigating suitable contractors through an EOI for an invited tender.

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Tottenham Water Supply

Council staff have installed a new intake pipeline to the Tottenham Reservoir last

week. This pipeline has been installed on the inside of the new stairwell and will

allow the old intake line to be decommissioned. The old line was positioned on the

inside of the reservoir and run up through the floor and due to its age, the pipe and

the seals surrounding the pipe were leaking.

Lake Cargelligo Water Supply

The remaining bore pump, that was struck by lightning has been reinstalled into the

bore providing the full complement of bores for the Merri Abba bore field.

Tullibigeal Racecourse

The Chief Steward from Racing NSW has advised that a race meeting will not be at

the Tullibigeal Racecourse with the existing access to the Tullibigeal Recreation

Grounds in its current position. Currently there is a gravel track crossing the

racecourse between the final bend and the finishing post. In consultation with the

Tullibigeal Picnic Race Committee the existing crossing has been removed and it

proposed to relocate this crossing some 500m west of the finishing post. It is also

proposed to construct a new access crossing to SR144 and develop a new driveway

to service the recreation grounds. It is estimated that this driveway will cost

approximately $40,000 and it is proposed to make a submission to the next round of

Public Reserves Management Fund (PRMF) Grants towards the provision of this

driveway.

Lake Cargelligo Walkway

Upon review of the Aboriginal Archaeological Cultural Heritage Assessment of Yelkin

Street to Deadman’s Point Cycle path/Walkway, Lake Cargelligo it was found that

the report did not assess the entire proposed route and could not be used in its

current state to obtain the AHIP (Aboriginal Heritage impact Permit) that is required

prior to any works commencing. The flow on impact of this discovery is detailed in a

separate report to this Council meeting.

MEETINGS AND EVENTS

09/12/14 Meet with various residents to discuss stormwater issues from recent

storm

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09/12/14 Chaired Local Emergency Management Committee meeting,

Condobolin

09/12/14 Attended Local Rescue Committee Meeting, Condobolin

09/12/14 Attended Lake Cargelligo 2ML Reservoir project meeting

12/12/14 Attended Council Meeting, Condobolin

12/12/14 Attended Mayors Christmas Party

16/12/14 Conducted interviews for Administration Coordinator Infrastructure

Services

16/12/14 Commenced performance review with General Manager

17/12/14 Attended Tottenham Depot Christmas Party with the Cr’s Manwaring

and Medcalf and other Directors

18/12/14 Attended Lake Cargelligo Depot Christmas Party with the Cr’s

Manwaring, Frankel, Hall and Phillips

19/12/14 Attended Condobolin Depot Christmas Part with Cr’s Manwaring and

Nelson

23/12/14 Undertook performance review with General Manager

05/1/14 Finalised performance review with General Manager

06/1/15 Attended Manex Meeting

08/1/15 Attended induction meeting with the Lachlan Local Government

Challenge Team


14/1/15 Held mid contract review and Inspection with Operators of Tottenham

Pool

14/1/15 Held mid contract review and Inspection with Operators of Condobolin

Pool

15/1/15 Held mid contract review and Inspection with Operators of lake

Cargelligo Pool

16/1/15 Lachlan Shire Council RMCC meeting with RMS, Condobolin

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26/1/15 Attended Australia Day Celebrations at Condobolin, Lake Cargelligo

and Tullibigeal

29/1/15 Meet with Representatives of Tullibigeal Picnic race Committee

30/1/15 Met with Ian Kemp to locate Memorial Trees in Liberty Park, Lake

Cargelligo

02/2/15 Held Depot Meeting with Outdoor Staff, Condobolin


03/2/15 Meet with representatives from Jemalong Irrigation to discuss mobile

phone blackspot funding for Manna Mountain with Cr’s Manwaring and

Medcalf, Condobolin

03/2/15 Meet with representative from Clear TeQ to discuss mining project in

Fifield with Cr’s Manwaring and Medcalf, Condobolin

04/2/15 Attended Councillor Strategic Breifing Session, Condobolin

04/2/15 Attended 2ML Reservoir Project Meeting, Lake Cargelligo

06/2/15 Met with RMS to discuss widening MR57N for heavy vehicle

inspections

09/2/15 Met with Keith Fair at Merri Merrigold with Director Corporate Services

and Governance

10/2/15 Chaired Local Emergency Management Committee Meeting,

Condobolin

10/2/15 Attended Local Rescue Committee Meeting, Condobolin

11/2/15 Chaired Lachlan Local Area Traffic Committee Meeting, Condobolin

12/2/15 Met with representatives of Barrick and the Bland, Forbes, and Lachlan

Shires at the Cowal Gold Mine

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ACTIVE RESOLUTIONS

Date Detail Action taken to date Anticipated

date of

completion

RESOLVED that Lachlan Shire

Council reinvestigate the

construction and operation of a

Fluoride dosing unit for the Lake

Cargelligo Town Water Supply

system.

Subsidy funding

approved through NSW

Health. Meeting with

NOW (NSW Office

Water) held 29/11/13 to

obtain “Form 1”. Tender

Specification being

prepared for NaF

Saturator Dosing System.

Tender advertisement

expected to commence

shortly. “Form 1”

completed 4/07/14 and

submitted to NOW

Nov 2014

RESOLVED that Council

investigates the relocation or

upgrade of ‘Lions Park’

Condobolin.

To be investigated as part

of the upgrade of

Condobolin Water

Treatment Plant.

EPA EPL430 changes

will require park land for

backwash capture,

treatment and return.

To be

advised


investigates and provides

adequate street lighting in

Goobang Street, Condobolin.

All vandalised lights have

been repaired

COMPLETED

Support the installation of blisters

in Conapaira/Canada Streets and

at the ‘Children’s Crossing’ in

Canada Street.

Awaiting grant

opportunities

Support the installation of blisters

in Busby Street; Officers Parade;

Molong Street and Williams Street.

Awaiting grant

opportunities for funding.

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Contact Transport NSW to obtain

all relevant information of all Bus

Routes within the Lachlan Shire

and designated Bus Stops.

Will be attended to later

this year. Letter sent to

Transport NSW May

2014

Request school bus operators

confirm that the information

supplied by Transport NSW is

correct

Overseers have been

provided with councils list

of bus operators dated

2008 to update and

confirm the routes that

are currently being used

Ongoing

Prepare a policy for school bus

stops (note this is on the RSO’s

agenda)

Collecting School Bus

Policies and Guidelines

from other councils in our

area for guidance.

Draft

Policy

prepared

Note that installation of RV friendly

signs be considered in conjunction

with the Short Term Truck

Machinery Parking Area (Item 4).

Awaiting truck site to be

resolved. Inspection

made of truck parking site

12/12/13.

Note that installation of ‘The Bogan

Way’ will be undertaken as part of

the Rural Addressing Program

(Item 7).

Sign Blades have been

ordered and delivered.

Signs Installed

COMPLETED

May

2012

RESOLVED that Council authorize

the placement of the Lachlan Shire

Council Drought Management Plan

and CENTROC Regional Drought

Management Plan on public

exhibition for 28 days and seeking

community comment.

Community engagement

network commencing

2014

RESOLVED that Council contact

Graincorp and request a

permanent solution to dust issues

emanating from all internal roads in

Lake Cargelligo site.

Council Staff met with

GrainCorp prior to 2014

grain harvest and

discussed expectations in

addressed the dust issue

and provided some input

to vehicle movements for

ingress and egress to the

Lake Cargelligo site.

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Take a pedestrian and vehicle

counts at the proposed location of

the Skate park and bring back a

report to this committee

Vehicle count complete.

Pedestrian counts still

need to be taken.

Aug

2012


Rename SR185 to Yelkin Road;

Council to advise the residents of

Yelkin Street of the proposed

renaming to McKellar Street and

invite input. Submit report to

Council on outcomes.

A consultation letter has

been sent to residents of

Yelkin Street. Door

knocking completed 15

April 2014, 16 residents

visited, 11 not home, 2

forms to be returned

See report July 2014

meeting

Sub-

mission

made to

GNB

Jan

2013

RESOLVED that Council:

Remove all vegetation and pavers

and replace the two laybacks and

turf the nature strips in Denison

and Oxley streets at an estimated

cost of $8,000;

Turf and provide spray irrigation in

Denison Street and provide turf in

Oxley Street for $4,500;

Request the owner of the Railway

Hotel to provide concrete foot

paving 1.8 metres wide from

existing to the driveway and 1.2

metres wide from the driveway to

Oxley Street.

Defer the works in items one and

two until 13/14 budget.

Further discussions take place with

owner of the Railway hotel.

Further report be bought back to

Council following discussions with

the landowner.

(Medcalf/Frankel)

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RESOLVED that Council call

tenders for the construction of a

new Island Creek Bridge.

(Frankel/Medcalf)

Reviewing the draft

tender document.

Update provided to

Council in Directors

Report to October 2014

meeting of Council

Dec 2014

Mar

2013

RESOLVED that Council;

Establish a Revolving Energy Cost

Savings Fund and

Request a report from CENTROC

at the conclusion of the Community

Energy Efficiency Program grant

funded project regarding the total

savings to accrue to this fund

(Hall/Medcalf)

Apr

2013

RESOLVED that the Condobolin

Airport runway, taxiway and apron

lighting be replaced by solar

powered LED lights similar to

those installed at Tottenham

Airport as a capital renewal project

and that funds be made available

by transfer from:

Aerodrome Operations $20,000

(comprising Grounds Maintenance

$10,000 and Airstrip Apron and

Marker Maintenance $10,000);

Footpaths and Bike Track

Maintenance $25,000.

(Saunders/Phillips)

Getting details for quote

documentation.

The existing Pilot

Activated Airfield Lighting

Control (PAALC) unit is

estimated to be 40yrs old,

and irreparable. The

existing network wires

have also perished in the

ground.

Initial quotes for solar

powered LED lights were

in excess of $100,000.

Further investigation

required.

Sept 2014

May

2013

Water mains extension Henry

Parkes Way Condobolin

RESOLVED that the Item be dealt

with at the June Meeting of

Council.

(Saunders/Medcalf)

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Determine its priority works for

Foster Street and Liberty Park for

the budget allocation;

Request a report be submitted to

the August 2013 Infrastructure

Services Committee detailing the

works proposed to be

implemented.

(Phillips/Frankel)

Funds from Anzac

Centenary to assist in the

provision of tree planting

in Liberty Park

Grant for $10,000

Successful. Plaques to be

ordered and tree

locations have been

finalised

RESOLVED that Council note that

the matter of providing funds for a

tree planting program needs to be

considered as part of its budget

deliberations for the adoption of its

2013/14 Operational/Delivery Plan

and 10 year Financial Plan.

(Phillips/Frankel)

Ongoing

Jun

2013


Dispose surplus minor plant by

auction, including a welder (plant

no. 250), petrol air compressor,

electric air compressor and Honda

generator.

(Hall/Medcalf)

Next general auction for

Pickles in August. All

minor plant sold

2 Graders have been

consigned to WesTrac for

sale.

One Grader has been

sold as of October 2014

August

2014

RESOLVED that Council includes

upgrading the radio network in the

2013/14 Delivery and Operational

Plan and budget, at an estimated

cost of $220,000, to be funded as

an additional amount from the

Plant Reserve to that which has

been advertised.

(Hall/Phillips)

Specification has been

finalised and will form

basis of tender

documents. Letter sent

to Solicitor to prepare

Deed of Access.

Ongoing

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Sep

2013

RESOLVED that Council;

Write a letter to NSW Office of

Water regarding access to the

below dam flows;

Write a letter to the Federal Water

License Holder allocating water out

of the reserve for the Lachlan

River.

(Brady/Saunders

Awaiting information from

NSW office of Water

explaining the Water

Sharing Plan and the

‘continuous accounting

system’ for General

Security water allocations

in the Lachlan Valley.


Not approve the removal and

replacement of the Pine Trees; in

accordance with LSC Street Tree

Policy adjacent to 36 Parkes Road,

Condobolin.

(Brady/Hall)

Root barrier yet to be

installed.

Nov

2013


Approve the removal of the other

Gum Tree; in accordance with LSC

Street Tree Policy in Wattle Street

adjacent to 1 McGregor Street,

Condobolin.

Replace the two gum trees as per

the LSC Street Tree Policy

(Brady/Hall)

Trees have been

removed, replacement

proposed for Autumn

2014.

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Install Disable Parking adjacent to

the Western Development Office at

18 William Street with minor

modification made to the layback in

accordance to AS 2890.5;

Investigate suitable location for a

trial of line marking to be

undertaken and will update all the

disable car parking spacing in

accordance with the AS 2890.5;

Considers undertaking a trial in

consultation with RMS technical

guidelines, with Mr Salter, the RSO

and fatigue related crash data.

Note this trial once in place will

take approximately 3 – 5 years to

assess the effectiveness;

(Phillips/Hall)

Scheduled for future

works

Disable parking signs and

layback have been

installed. Linemarking to

be completed Nov 2014

May 2014

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RESOLVED that Council resolves

to:

Acquire lands in accordance with

the Roads Act 1993 section 177,

for the purpose of road widening

and construction of MR57N Fifield

Road, north of Fifield.

Undertake the acquisition by

agreement with the land owners, of

the lands described as follows:

Part of Lot 22 DP 753987 Parish of

Fitzroy, County of Kennedy;

Part of Lot 16 DP 661660 Parish of

Fitzroy, County of Kennedy;

Authorise the General Manager to

negotiate the acquisitions,

associated terms for compensation

and permission to enter to

construct road works.

Engage the Valuer General to

provide a valuation of the land for

the purposes of land acquisition in

accordance with the Land

Acquisition (Just terms

Compensation) Act 1991.

(Nelson/Scott)

Agreements have been

signed by landholders.


I. Note the report regarding the Gum Trees adjacent to 17 Napier Street, Condobolin

II. Approve the removal and replacement of the Gum Trees; in accordance with LSC Street Tree Policy adjacent of 17 Napier Street, Condobolin.

(Scott/Hall)

Trees have been

removed, new trees have

been ordered, and will be

planted Autumn 2014

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May

2014


I. Notes the information in this

report

II. Endorses the preparation of

grazing lease for the Tottenham

Aerodrome

III. Enters an agreement for

lease for twelve months grazing on

Tottenham Aerodrome with

BAKER on paddocks 2 and 3 as

identified on the plan of Aerodrome

Lease

IV. Enters an agreement for

lease for twelve months grazing on

Tottenham Aerodrome with

HOPKINS on paddocks 1, 4 and 5

as identified on the plan of

Aerodrome Lease

(Scott/Brady)

Solicitor engaged to draft

grazing lease.

Draft Leases and land

valuations have been

prepared and are

currently under review.

RESOLVED that Council receive

and note this report and authorise

the Director of Infrastructure

Services to negotiate a temporary

arrangement with the Office of

Water for the Water and Sewer

Program Service Agreement for

Murrin Bridge.

(Scott/Brady)

Project managing the

upgrade of the fire

reticulation and river

pump. Works to be

completed by contractor

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June

2014

I. Install ‘No Stopping’ signs on the North East and South East corners of the Yelkin and Lorne Street intersection, Lake Cargelligo, at the regulatory distance of 10m for this intersection.

II. Note a Safety Audit is to be carried out on SR3 Nevertire Road.

III. Install ‘School Bus Route’ and ‘Reduce Speed, T Junction, 250m Ahead’ signage on SR3 Nevertire Road.

IV. Install signage and pavement markings as per attachment 6.3b (Traffic Committee Minutes 5 June 2014) and change ‘No Stopping’ signage near driveways to ‘No Parking’ where required.

V. Install School Bus Route signs on M7513 Kiacatoo Road at shared entrance to ‘Kia-Ora’ and ‘Irish Acres’.

VI. Install ‘Narrow Bridge’ W4-1 warning signs on both approaches to the Tottenham Railway Bridge and install a 50kms ahead sign on MR57N ‘The Bogan Way’.

VII. Approve the installation of a disable parking bay for the Condobolin Home Aged Community Care (HACC) Centre.

(Scott/Brady)

I. COMPLETED II. Road Saftey Audit

completed, Draft now received

III. Signs have been installed

IV. Signs have been installed, linemarking COMPLETED

V. Signs have been installed

VI. Signs have been installed

VII. Signs have been installed, linemarking completed, pram ramp constructed COMPLETED

Phil King

Director Infrastructure Services

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6.4.2 TOWN WATER SUPPLY CONSUMPTION REPORT PERIOD ENDING 31

DECEMBER 2014



ITEM NO. 6.4.2

Author: M. Breakenridge

TRIM: 13.6.6.3

Community

Strategic Plan

Goal 3 BUILD AND MAINTAIN COMMUNITY

INFRASTRUCTURE AND SYSTEMS

Strategic

Outcome

3.2 Water, sewer and energy utilities meet best practice

standards with up to date technology

Delivery

Program

3.2.3 Implement the Asset maintenance and renewal program

for water and sewerage services

Operational

Plan

3.2.3 Complete annual maintenance and renewals program.

RECOMMENDATION

That Council:

I. Note the report on town water supply consumption to 31 December

2014.

INTRODUCTION

All water extraction activities undertaken by Council are licensed through the Water

Management Act 2000 and the Water Act 1912. The Water Act 1912 is being

progressively repealed and replaced by the Water Management Act 2000; however

some provisions are still in force. The licenses held by Council contain conditions,

including volumetric limits, to which Council must comply. This report provides an

assessment of current accumulative water consumption for the water year and

available remaining water resource, with recommendation of any measures that may

be required for continued compliance.

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BACKGROUND

As per the previous month, rainfall data presented in this report were gathered from

Lawling Vale weather station at Cowra. This is due to the fact that Wyangala Dam

Village weather station, from which rainfall data is usually gathered, remains out of

commission.

Significant amount of rain fell across the Lachlan Valley Catchment during the month

of December. During that month a total of 71.8mm of rain fell in the Lachlan Valley

Catchment with the wettest day being 7 December 2014 when 22mm of rain fell.

There were 16 days in the month for which no rainfall events were reported. The

daily average for the month was 2.3mm. 1

Wyangala Dam has an accessible storage capacity of 1,217,035 ML. At the first

reading for 2015 which was on 2 January, the water level in the dam was 363.5m

Australian High Datum (AHD) which resulted in a water depth of 50.2m or a drop of

1.6m from the previous month. The flow from the dam during the month of December

was on average 1,560ML/day. The dam was holding 45.9% of its capacity (which is

a volume of 558,619ML). This is a decrease in total storage capacity of 3.0% or

36,511ML since the last reporting period.2

State Water reported on 31 December 2014 that water release from Wyangala Dam

was 2,435.62ML over a 24 hours period to supply downstream water consumers.

This is compared to a reported net reservoir inflow of 54.75ML over a 24 hours

period on the same day.3

Lake Cargelligo has an accessible storage capacity of 30,163ML. On 2 January

2015, the lake was holding 73% of its accessible storage capacity which is a volume

of 22,029ML. This is a storage decrease of 9.6% or 2,897ML since the last reporting

period. 4. During the month of December 2014 a total of 48mm of rain fell in the Lake

Cargelligo Area with the wettest day being 24 December 2014 when 18.4mm of rain

1 Reference: Department of Primary Industries Office of Water – Australia, NSW,

http://realtimedata.water.nsw.gov.au/water.stm, December 2014 Daily Rainfall Data

http://rainfall.willyweather.com.au/nsw/central-tablelands/wyangala.html

2 Reference: Bureau of Meteorology – Wyangala NSW – 31 December 2014 - Water Storage

3 Reference: NSW Government – Waterinfo. NSW – 2 January 2015 – Water Storage Data

4 Reference: Bureau of Meteorology – Lake Cargelligo NSW – 2 January 2015 - Water Storage

http://realtimedata.water.nsw.gov.au/water.stm

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fell. There were 24 days in the month for which no rainfall events were reported. The

daily average for the month was 1.5mm.5

DISCUSSION

The recorded consumption for Council’s town water supplies ending 31 December

2014 are as follows;

Surface Water Extraction (Continued)

5 Reference: Willy Weather – Australia, NSW, Central West, 1 – 2 January 2015 Daily Rainfall Data

Town Water Supply

Scheme Month Year

Consumption

(ML)

Percentage of

Allocation (%)

Condobolin Jul 2014 45.218 3.04

Aug 2014 53.038 3.57

Sep 2014 61.914 4.17

Oct 2014 97.40 6.56

Nov 2014 116.029 7.82

Dec 2014 181.186 12.21

Totals 554.785 37.37

Town Water Supply

Scheme Month Year

Consumption

(ML)

Percentage of

Allocation (%)

Lake Cargelligo Jul 2014 0 0

Aug 2014 0 0

Sep 2014 0 0

Oct 2014 0 0

Nov 2014 60.52 8.94

Dec 2014 59.76 8.83

Totals 120.28 17.77

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Surface Water Extraction (End)

Ground Water Extraction

Town Water Supply

Scheme Month Year

Consumption

ML

Percentage of

Allocation (%)

Condobolin Jul 2014 0 0

Aug 2014 0 0

Sep 2014 0 0

Oct 2014 0 0

Nov 2014 0.132 0.017

Dec 2014 0 0

Totals 0.132 0.02

Town Water Supply

Scheme Month Year

Consumption

(ML)

Percentage of

Allocation (%)

Tottenham Township Jul 2014 10.700 B Section Pipeline

0.000 Leg O Mutton WTP

Aug 2014 10.676 B Section Pipeline


Sep 2014 5.960 B Section Pipeline


Oct 2014 8.373 B Section Pipeline


Nov 2014 20.752 B Section Pipeline


Dec 2014 27.299 B Section Pipeline


Totals 84.831

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Lake Cargelligo Jul 2014 34.11 5.69

Aug 2014 36.26 6.05

Sep 2014 40.53 6.76

Oct 2014 63.87 10.65

Nov 2014 2.38 0.400

Dec 2014 0.00 0.00

Totals 177.15 29.55

Condobolin water consumption

Condobolin Township water consumption is within the allowable allocation.

Condobolin Township has consumed for December 2014; 181.186ML or 12.21% of

the available 1,500ML per annum surface water allocation and 0.0ML or 0.0% of the

available 800ML per annum groundwater allocation for the 2014/2015 water year. A

total of 1,511 properties are connected to the Condobolin Township water supply

scheme. This equates to a water usage of 119.91kL per connected property for the

month of December. Compared to the previous water year, total water consumption

is approximately 28.86% higher for the period, 181.186ML (2014/2015) compared to

128.90ML (2013/2014).

Lake Cargelligo water consumption

Lake Cargelligo Township water consumption was not from ground water extraction

during the month of December but from surface water only.

Water consumption from Lake Cargelligo Township is within the allowable allocation.

Lake Cargelligo Township has consumed for December 2014, none of the available

600ML groundwater allocation for the 2014/2015 water year and 59.76ML or 8.83%

of the available 677ML per annum surface water allocation for the 2014/2015 water

year. Allowing for 7.25ML to be distributed to Tullibigeal and rural connections to the

Tullibigeal – Kikoira Pipeline, the balance of 52.51ML of water is consumed in the

Lake Cargelligo Township. A total of 814 properties are connected to the Lake

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Cargelligo water supply scheme. This equates to a water usage of 64.51kL per

connected property for the month of December.

Compared to the previous water year, total water consumption is approximately

29.07% lower for the period, 52.51ML (2014/2015) compared to 74.03ML

(2013/2014). This difference is significant and may be attributed to the higher than

average rainfall for the month.

The existing pump in Bore Hole No. 2 was retrieved from the well and the new motor

fitted. The complete assemble was then reinstalled in Bore Hole No. 2. The original

pump for Bore Pump No 3 motor was received from Grundfos and is in storage at

Lake Cargelligo WTP. The work to fit the original pump to the new motor then

reinstall the complete assembly into Bore Hole No. 3 is planned for the second week

of February 2015, weather permitting.

Surface water remains the primary source of water supply to the township of Lake

Cargelligo since reverting back to that source on Thursday 6 November as the three

bore pumps are not available to be in operation.

The pre-treatment of chlorine to control and kill the high organic matter content that

was found in the surface water proved to be a success. The organic matter has died

out and the quality of water being drawn from the Lake is of a suitable quality

enabling the plant to provide treatment to easily meet the Australian Drinking Water

Guidelines.

Tullibigeal and adjoining rural connections water consumption

The village of Tullibigeal and rural connections to the Tullibigeal – Kikoira Pipeline

consumed 7.25ML of the 59.76ML of water processed at the Lake Cargelligo water

treatment plant. This equates to approximately 12.13% of the water processed for

the month of December 2014.

A total of 154 properties are connected to this section of the scheme. This equates to

a water usage of 47.08kL per connected property for the month of December. This

section of the scheme comprises approximately 15.91% of the Lake Cargelligo water

supply schemes total number of connections.

Level 1 water restrictions remain in place for Tullibigeal town users and connections

to the Tullibigeal – Kikoira pipeline.

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Tottenham water consumption

Tottenham Township water consumption is within the allowable allocation.

A total of 27.566ML of water was sourced from the B-Section Pipeline during the

month of December 2014 for the Tottenham Township water supply. The Leg O

Mutton Water Treatment Plant was used sparingly to supply 0.267ML of

supplemental water to the Tottenham Township during the month of December

2014. The main purpose for operating the plant was to exercise the facility thus

prevention seizure of equipment.

A total of 253 properties are connected to the Tottenham Township water supply


month of December.


38.64% higher for the period this being 27.566ML (2014/2015) compared to 10.65ML

(2013/2014).

The current storage level in the Leg of Mutton dam is 8.3m. This is an increase in the

dam storage level over the previous month by 0.2m.

The increase in the dam’s storage level is due to high rainfall during the month and

low water drawn-off from the Leg of Mutton Dam to supplement the town’s water

supply source from the B-Section Pipeline.

Rainfall events in the Tottenham area during the month of December were significant

with 13 wet and 18 dry days occurring respectively. The highest rainfall event

occurred on the 26 December 2014 when 28.6mm of rain fell. Total rainfall for the

month of December 2014 was 83.4mm with the daily average being 2.7mm. 6

FINANCE AND RISK

Income from water sales are reviewed quarterly and provided in Council’s quarterly

budget review for consideration.

From a risk perspective, the Water Management Act 2000 has severe penalties for

failure to comply with licensing conditions. Penalties range from Tier 3 to Tier 1

Offences.

Reference: Department of Primary Industries – Office of Water, December 2014 Daily Rainfall Data

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A Tier 3 Offence has a maximum penalty of $110,000 for a Corporation.

A Tier 1 Offence has a maximum penalty of $2,200,000 for a Corporation.

ENGAGEMENT

All demand management measures are outlined in Council’s Demand Management

and Drought Management Plans as approved by the NSW Office of Water and

adopted by Council. Community consultation was undertaken as part of the plan

development and review.

Council utilises local print media, community newsletters, Council’s website,

Facebook, pamphlets and rate notice inserts to disseminate information to the local

community.

CONCLUSION

Consumption levels for the Condobolin, Lake Cargelligo and Tottenham town water

supplies will continue to be monitored and further water restrictions may be required

if water consumption increases or water supplies continue to diminish without being

recharged.

Marco Breakenridge

Acting Manager – Utilities

Phil King


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6.4.3 TOWN WATER SUPPLY CONSUMPTION REPORT PERIOD ENDING

31 JANUARY 2015



ITEM NO. 6.4.3

Author: M. Breakenridge

TRIM: 13.6.6.3

Community

Strategic Plan



Strategic

Outcome



Delivery

Program



Operational

Plan


RECOMMENDATION

That Council:

I. Note the report on town water supply consumption to 31 January 2015

II. Retain Level 1 Water Restrictions for Town Water Consumers connected

to the Tottenham and Albert Town Water Supplies and the B – Section

Pipeline in Lachlan Shire until further notice

III. Retain Level 1 Water Restrictions for Town Water Consumers connected

to the Condobolin Water Supply until further notice

IV. Retain Level 1 Water Restrictions for Lake Cargelligo and Tullibigeal

Town Water Consumers and all connections to the Tullibigeal and

Kikoira Pipeline until further notice

V. Retain Level 4 Water Restrictions for Burcher Town Water Supply until

further notice

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INTRODUCTION

All water extraction activities undertaken by Council are licensed through the Water

Management Act 2000 and the Water Act 1912. The Water Act 1912 is being

progressively repealed and replaced by the Water Management Act 2000; however

some provisions are still in force. The licenses held by Council contain conditions,

including volumetric limits, to which Council must comply. This report provides an

assessment of current accumulative water consumption for the water year and

available remaining water resource, with recommendation of any measures that may

be required for continued compliance.

BACKGROUND

As per the previous month, rainfall data presented in this report were gathered from

Lawling Vale weather station at Cowra. This is due to the fact that Wyangala Dam

Village weather station, from which rainfall data is usually gathered, remains out of

commission.

The amount of rain that fell across the Lachlan Valley Catchment during the month of

January was sparse. During that month a total of 32.6mm of rain fell in the Lachlan

Valley Catchment with the wettest day being 5 January 2015 when 25.8mm of rain

fell. There were 22 days in the month for which no rainfall events were reported. The

daily average for the month was 1.1mm. 7

Wyangala Dam has an accessible storage capacity of 1,217,035 ML. At the last

reading which was on 31 January 2015, the water level in the dam was 361.733m

Australian High Datum (AHD) which resulted in a water depth of 48.6m or a drop of

1.6m from the previous month. The flow from the dam during the month of January

was on average 2,086ML/day. The dam was holding 44.6% of its capacity (which is

a volume of 542,365ML). This is a decrease in total storage capacity of 1.3% or

16,254ML since the last reporting period.8

State Water reported on 31 January 2015 that water release from Wyangala Dam

was 1,413.12ML over a 24 hours period to supply downstream water consumers.

7 Reference: Department of Primary Industries Office of Water – Australia, NSW,

http://realtimedata.water.nsw.gov.au/water.stm, 31 January 2015 Daily Rainfall Data

http://rainfall.willyweather.com.au/nsw/central-tablelands/wyangala.html

8 Reference: Bureau of Meteorology – Wyangala NSW – 31 January 2015 - Water Storage

http://realtimedata.water.nsw.gov.au/water.stm

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This is compared to a reported net reservoir inflow of 529.505ML over a 24 hours

period on the same day.9

Lake Cargelligo has an accessible storage capacity of 30,163ML. At the last reading

which was on the 2 February 2015, the lake was holding 62.6% of its accessible

storage capacity which is a volume of 18,874ML. This is a storage decrease of

10.4% or 3,155ML since the last reporting period. 10.

During the month of January 2015 rainfall was significant with a total of 71.4mm of

rain falling in the Lake Cargelligo Area with the wettest day being 5 January 2015

when 17mm of rain fell. There were 22 days in the month for which no rainfall

events were reported. The daily average for the month was 2.3mm.11

DISCUSSION

The recorded consumption for Council’s town water supplies for the Period ending

31 January 2015 are as follows;


9 Reference: NSW Government – Waterinfo. NSW – 2 January 2015 – Water Storage Data

10 Reference: Bureau of Meteorology – Lake Cargelligo NSW – 2 January 2015 - Water Storage

11 Reference: Willy Weather – Australia, NSW, Central West, 1 – 2 January 2015 Daily Rainfall Data

Town Water Supply

Scheme Month Year

Consumption

(ML)

Percentage of

Allocation (%)

Condobolin Jul 2014 45.218 3.04

Aug 2014 53.038 3.57

Sep 2014 61.914 4.17

Oct 2014 97.40 6.56

Nov 2014 116.029 7.82

Dec 2014 181.186 12.21

Jan 2015 94.266 6.35

Totals 649.051 43.72

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Surface Water Extraction (End)

Town Water Supply

Scheme Month Year

Consumption

(ML)

Percentage of

Allocation (%)

Lake Cargelligo Jul 2014 0 0

Aug 2014 0 0

Sep 2014 0 0

Oct 2014 0 0

Nov 2014 60.52 8.94

Dec 2014 59.76 8.83

Jan 2015 57.74 8.53

Totals 178.02 26.30

Town Water Supply

Scheme Month Year

Consumption

(ML)

Percentage of

Allocation (%)

Tottenham Township Jul 2014 10.700 B Section Pipeline


Aug 2014 10.676 B Section Pipeline


Sep 2014 5.960 B Section Pipeline


Oct 2014 8.373 B Section Pipeline


Nov 2014 20.752 B Section Pipeline


Dec 2014 27.299 B Section Pipeline


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Ground Water Extraction

Town Water Supply

Scheme Month Year

Consumption

ML

Percentage of

Allocation (%)

Condobolin Jul 2014 0 0

Aug 2014 0 0

Sep 2014 0 0

Oct 2014 0 0

Nov 2014 0.132 0.017

Dec 2014 0 0

Jan 2015 0 0

Totals 0.132 0.02

Lake Cargelligo Jul 2014 34.11 5.69

Aug 2014 36.26 6.05

Sep 2014 40.53 6.76

Oct 2014 63.87 10.65

Nov 2014 2.38 0.400

Dec 2014 0.00 0.00

Jan 2015 0.00 0.00

Totals 177.15 29.55

Condobolin water consumption

Condobolin Township water consumption is within the allowable allocation.

Jan 2015 34.469 B Section Pipeline


Totals 119.617

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Condobolin Township has consumed for January 2015; 94.266ML or 6.35% of the

available 1,500ML per annum surface water allocation and 0.0ML or 0.0% of the

available 800ML per annum groundwater allocation for the 2014/2015 water year. A

total of 1,511 properties are connected to the Condobolin Township water supply


month of January. Compared to the previous water year, total water consumption is

approximately 15.01% lower for the period, 94.266ML (2014/2015) compared to

110.915ML (2013/2014).

Lake Cargelligo water consumption

Lake Cargelligo Township water consumption was not from ground water extraction

during the month of January but from surface water only.

Water consumption from Lake Cargelligo Township is within the allowable allocation.

Lake Cargelligo Township has consumed for January 2015, none of the available

600ML groundwater allocation for the 2014/2015 water year and 57.74ML or 8.53%

of the available 677ML per annum surface water allocation for the 2014/2015 water

year. Allowing for 7.25ML to be distributed to Tullibigeal and rural connections to the

Tullibigeal – Kikoira Pipeline, the balance of 50.49ML of water is consumed in the

Lake Cargelligo Township. A total of 814 properties are connected to the Lake

Cargelligo water supply scheme. This equates to a water usage of 62.03kL per

connected property for the month of January.


32.81% lower for the period, 50.49ML (2014/2015) compared to 75.14ML

(2013/2014). This difference is significant and like the consumption for December

2014 may be attributed to the higher than average rainfall for the month.

Surface water remains the primary source of water supply to the township of Lake

Cargelligo since reverting back to that source on Thursday 6 November 2014 as the

three bore pumps are not available to be placed into operation. It is best if all three

pumps are operational as the system operates on a duty/duty standby arrangement.

Bore Hole No. 1 and No. 2 pump and motor assembly are in place and ready to be

operated. Bore Hole No. 3 however is still empty. The original pump for Bore Pump

No 3 motor was received from Grundfos and is in storage at Lake Cargelligo WTP

together with a new motor recently purchased.

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The work to assemble the original pump to the new motor then reinstall the complete

pump set into Bore Hole No. 3 is planned for the week beginning 16 February 2015,

weather permitting.

The pre-treatment of chlorine to control and kill the high organic matter content that

was found in the surface water proved to be a success. The quality of water being

drawn from the Lake presently is of an appropriate quality enabling the plant to

provide treatment that easily meets the Australian Drinking Water Guidelines.

Tullibigeal and adjoining rural connections water consumption

The village of Tullibigeal and rural connections to the Tullibigeal – Kikoira Pipeline

consumed 7.25ML of the 57.74ML of water processed at the Lake Cargelligo water

treatment plant. This equates to approximately 12.56% of the water processed for

the month of January 2015.

A total of 154 properties are connected to this section of the scheme. This equates to

a water usage of 47.08kL per connected property for the month of January. This

section of the scheme comprises approximately 15.91% of the Lake Cargelligo water

supply schemes total number of connections.

Level 1 water restrictions remain in place for Tullibigeal town users and connections

to the Tullibigeal – Kikoira pipeline.

Tottenham water consumption

Tottenham Township water consumption is within the allowable allocation.

A total of 34.469ML of water was sourced from the B-Section Pipeline during the

month of January 2015 for the Tottenham Township water supply. The Leg O Mutton

Water Treatment Plant was used sparingly to supply 0.317ML of supplemental water

to the Tottenham Township during the month of January 2015. The main purpose for

operating the plant was to exercise the facility thus prevention seizure of equipment.

A total of 253 properties are connected to the Tottenham Township water supply


month of January.


74.20% higher for the period this being 34.786ML (2014/2015) compared to 8.974ML

(2013/2014).

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The current storage level in the Leg of Mutton dam is 8.4m. This is an increase in the

dam storage level over the previous month by 0.1m.

The increase in the dam’s storage level is due to high rainfall during the month and

low water drawn-off from the Leg of Mutton Dam to supplement the town’s water

supply source from the B-Section Pipeline.

Rainfall events in the Tottenham area during the month of January were significant

although there was only 11 wet compared to 20 dry days respectively. The highest

rainfall event occurred on the 28 January 2015 when 17mm of rain fell. Total rainfall

for the month of January 2015 was 53mm with the daily average being 1.7mm. 12

Modifications to water restrictions

Burcher Town Water Supply Level 4 water restriction was retained although the

water level in the storage dam is at the 4 meter depth mark approximately. There

has been four wet days to date in February which has resulted in total rainfall of

6.6mm and a daily average of 1.1mm. The weather forecast over the next two weeks

has the highest chance of rain being 35% which would occur on 17 February and

between 1 to 5mm of rain can be expected. With the forecast for the month being

mainly dry, the present water restriction should remain in place until further notice. 13

Level 1 Water Restrictions for town water consumers connected to the Condobolin,

Lake Cargelligo and Tullibigeal town water consumers and all connections to the

Tullibigeal and Kikoira Pipeline were retained until further notice.

Level 1 Water Restrictions for town water consumers connected to the Tottenham

and Albert Town Water Supplies and the B – Section Pipeline in Lachlan Shire was

retained until further notice.

Water restriction reductions to the next lower level or increases to the next higher

level are in accordance with the Council’s Drought Management Plan triggers.

FINANCE AND RISK

Income from water sales are reviewed quarterly and provided in Council’s quarterly

budget review for consideration.

12

Reference: Willy Weather – Australia, NSW, Central West, 1 – 6 February 2015 Daily Rainfall Data 13

Reference: Willy Weather – Australia, NSW, Central West, 1 – 10 February 2015 Daily Rainfall Data

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From a risk perspective, the Water Management Act 2000 has severe penalties for

failure to comply with licensing conditions. Penalties range from Tier 3 to Tier 1

Offences.

A Tier 3 Offence has a maximum penalty of $110,000 for a Corporation.

A Tier 1 Offence has a maximum penalty of $2,200,000 for a Corporation.

ENGAGEMENT

All demand management measures are outlined in Council’s Demand Management

and Drought Management Plans as approved by the NSW Office of Water and

adopted by Council. Community consultation was undertaken as part of the plan

development and review.

Council utilises local print media, community newsletters, Council’s website,

Facebook, pamphlets and rate notice inserts to disseminate information to the local

community.

CONCLUSION

Consumption levels for the Condobolin, Lake Cargelligo and Tottenham town water

supplies will continue to be monitored and further water restrictions may be required

if water consumption increases or water supplies continue to diminish without being

recharged.

Marco Breakenridge

Acting Manager – Utilities

Phil King


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6.4.4 WATER AND SEWER STRATEGIC BUSINESS PLAN


DATE: 18 FEBRUARY 2015

ITEM NO. 6.4.4

Author: P. King

TRIM: 13.6.6.3

Community

Strategic Plan



Strategic

Outcome



Delivery

Program



Operational

Plan


SEPARATE ATTACHMENT

RECOMMENDATION

That Council adopt and implement the Water and Sewer Strategic Business

Plan.

INTRODUCTION

The NSW Government's Best-Practice Management of Water Supply and Sewerage

Framework requires local water utilities to prepare and implement a sound 30-year

Strategic Business Plan (SBP) and Financial Plan (FP) for their urban water supply

and sewerage businesses.

BACKGROUND

The SBP enables the local water utility (LWU) to review and update its 30-year Total

Asset Management Plan (TAMP) for the provision of appropriate, affordable and cost

effective water supply and sewerage services to meet community needs, while

protecting public health and the environment. The preparation of the SBP and FP

need to be in accordance with the Strategic Business Planning Check List and the

NSW Strategic Business Planning Guidelines.

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The Guidelines encourage continuing improvement in performance through a

number of key requirements, including preparation of a 20 to 30 year strategic

business plan and financial plan, which is the peak planning document for a utility.

Achievement of best practice management ensures efficient, effective and

sustainable water supply and sewerage services.

DISCUSSION

The CENTROC Water Utility Alliance (CWUA) engaged NSW Public Works to

produce Water and Sewer SBP’s for each of the LWU’s in the Alliance. A Regional

SBP was also included in the scope of works to provide alignment with the Regional

Priority Water Infrastructure Plan.

The SBP documents Council’s proposed management of assets and the resources

required to meet the levels of service identified in the plan. Robust financial planning

and asset management planning has been undertaken in the development of the

SBP.

The recently completed Promoting Better Practice review identified that the Council’s

Water Fund is a Category 1 business. The National Competition Policy requires a

council category 1 business (Water Fund) to at least make a return on capital (break-

even or a surplus), and adopt a corporate model (Business Plan). In addition, a

dividend cannot be declared from a business if it is reporting deficits. The review

recognised that Council will need to either increase its water rates or alternatively,

reduce expenditure in order to bring the fund to a break-even position. Reducing

expenditure would result in a significant reduction in the level of service and so it

proposed to follow the recommendation from the SBP to continue raising the water

rates

The Council’s Sewerage Fund is a Category 2 business, and is reporting deficits

before capital grants and contributions. The Council will need to review this Fund

with the view of returning it to a surplus.

FINANCE AND RISK

Currently Council has not completed the TAMP for water and sewer. This creates a

deficiency in knowledge for developing an evidence based asset renewal program

for the next 5 years. There is a risk that without a sound TAMP some of the

assumptions made in the SBP may not match Council’s ability to obtain the required

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resources, meet community demands and manage the business risks associated

with being a LWU.

The SBP recommends typical residential bills (TRBs), in current dollars, required to

meet expected levels of service, and it also provides guidance on what the TRB’s

need to be in future years to ensure that the LWU does not operate at a deficit.

Financial modelling has demonstrated that the typical residential water bill for filtered

water supply services, measured in 2012/13 dollars, has to be increased by $ 50 per

year for the next 3 years. The typical residential sewerage bill for, measured in

2012/13 dollars, can be maintained at the current level of $422 p.a. till 2025/26 with

annual adjustments for CPI/ inflation at the rate of 3% p.a. From 2026/27 onwards,

the residential bill has to be increased by $15 (2012/13$) and can be maintained at

that level for the remaining 16 years of the forecast period.

ENGAGEMENT

Public Works being engaged by CENTROC were able to engage with all of the water

utilities and obtain an excellent understanding of the water industry in the Central

West. The levels of service were developed to achievable levels. The plan will likely

require updates as the proposed works schedule is completed is also required by

NSW Office of Water (NOW) to be prepared every 8 years

CONCLUSION

The adoption and implementation of the Water and Sewer Strategic Business Plan

will provide compliance with the OLG Better Practice Review as well as meeting the

requirements of the Best-Practice Management of Water Supply and Sewerage

Framework as overseen by NOW.

Phil King


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6.4.5 PROPOSED ROAD CLOSURES IN THE CONDOBOLIN LOCALITY SR356

DUNNEIL ROAD

Author: M Linsket

TRIM: 13.6.6.3

Community

Strategic

Plan

Goal 1 Grow a Resilient Economy

Strategic

Outcome

1.3 An innovative, progressive and growing agricultural sector

Delivery

Program

1.3.1 Provide transport infrastructure needed to support

agriculture

Operational

Plan

None identified.

RECOMMENDATION

That Council:

I. Has no objection to the road closures of Crown Roads adjacent to, Lot 2

DP702179 and Lot 53 DP753136.

II. Has no objection to the road closure No.1 part of Shire Road SR356

Dunneil Road adjacent to Lot 31 DP655634.

INTRODUCTION

NSW Trade & Investment – Crown Lands have requested comments on the

proposed road closings; with notice of intention to sell.



ITEM NO. 6.4.5

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BACKGROUND

The Lands Office is progressively closing unused crown roads. The periodically

forward notices of their intentions for a batch of roads and seek comments from

landholders and other interested parties such as Council. Mostly Council is not

directly affected but if Council are aware of any issues from landholders; Council can

add its support to their objections.

DISCUSSION

RE: PROPOSED ROAD CLOSINGS – RC544468

PARISH Yarnel, Ilgindrie

COUNTY Gipps

LOCALITY Condobolin

SHIRE Lachlan

DESCRIPTION: Crown roads and an unformed council road at Condobolin,

within an area bounded to the north by Cookaburragong Road,

to the west by Dunneil Road and to the south by Avondale

Road. These roads are adjoining and/or adjacent to ‘Lach

Maree’ and ‘The Ranch’, as shown in Figure 1.

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Figure 1: Proposed Road Closures: with annotations

No objections have been received to the above road closures with the expectation

that easements will be provided over closures to provide access for affected property

owners.

Road closure No.1:

Part of this road closure involves a section of SR356 Dunneil Road which has no

formation or tracks and has never been maintained by Council.

FINANCE AND RISK

The closure of No. 1 will reduce the length of SR356 Dunneil Road by 0.75 km. This

will not reduce Councils Financial Assistance Grant (FAG) for roads; as this road

section is ineligible to claim under the conditions of the grant.

Properties with the same owner will maintain legal and practical access. Legal and

practical access to individual parcels will not be maintained by Council. If individual

parcels of land are sold within a property, easements will need to be provided at the

time of sale.

1.

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ENGAGEMENT

Property owners have been consulted; with no objections. Assessment of the

impacts of the closures has been completed by Council staff, including the use of

aerial imagery. The landholders are expected to have received the same

correspondence from the Lands Office regarding the proposed road closures and to

have the opportunity to object

CONCLUSION

There are no objections to closing 0.75km of SR356 Dunneil Road as proposed by

Crown Lands.

Maree Linsket

Manager Infrastructure

Phil King


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6.4.6 PROPOSED ROAD CLOSURES IN THE CONDOBOLIN LOCALITY SR1139

WEJA ROAD

Author: M Linsket

TRIM: 13.6.6.3

Community

Strategic Plan


Strategic

Outcome


Delivery

Program


agriculture

Operational

Plan

None identified.

RECOMMENDATION

That Council:

I. Has no objection to the road closures of Crown Roads adjacent to, Lot

26 DP753123, Lot 1 DP417353, Lot 75 DP753114, Lot 58 DP753114, Lot 37

DP753114, Lot 46 DP753114, Lot 11 DP753102, Lot 80 DP753114, Lot 87

DP753114, Lot 81 DP753114 and Lot 82 DP753114.

II. Has no objection to the road closure No.1, part of Shire Road SR1139

Weja Road adjacent to Lot 2 DP1076989, Lot 21 DP753102, and Lot 26

DP753123.

INTRODUCTION





ITEM NO. 6.4.6

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BACKGROUND






DISCUSSION


PARISH Wallaroi, Merrimarotherie, South Gulgo, South Condobolin

COUNTY Gipps

LOCALITY Condobolin

SHIRE Lachlan

DESCRIPTION: Roads being fenced within/adjoining the following properties:

Milby Dows, Tullibigeal; Banar, Condobolin; Marmora,

Condobolin; Milby, Condobolin; Wallaroi, Condobolin; Property

near Lachlan Valley Way, Condobolin (held by Gulgo Holdings

Pty Limited); property near Cornells Road, Condobolin (held by

LN and RM Stenhouse) as shown in Figure 1.

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No objections to any of the above road closures (shown in black) have been

received. This is conditional upon easements over closures being provided for

affected property owners to allow legal access where required.

Road closure No.1:

Part of this road closure involves a section of SR 1139 Weja Road which has no

formation or tracks and has never been maintained by Council.

FINANCE AND RISK

The closure of No. 1 will reduce the length of SR 1139 Weja Road by 3.0 km. This

will not reduce Councils Financial Assistance Grant (FAG) for roads; as this road is

ineligible to claim under the conditions of the grant.




time of sale to provide access.

1.

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ENGAGEMENT

Property owners have been consulted with no objections raised. Assessment of the




have the opportunity to object.

CONCLUSION

There are no objections to closing 3.0km of SR1139 Weja Road as proposed by

Crown Lands.

Maree Linsket


Phil King


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6.4.7 PROPOSED ROAD CLOSURES IN THE TOTTENHAM LOCALITY

Author: M Linsket

TRIM: 13.6.6.3

Community

Strategic

Plan


Strategic

Outcome


Delivery

Program


agriculture

Operational

Plan

None identified.

RECOMMENDATION

That Council:

I. Has no objection to the road closure No.1, part of Shire Road, Balgay

Street adjacent to Lot 173 DP41206.

INTRODUCTION



BACKGROUND






ITEM NO. 6.4.7

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DISCUSSION


PARISH Beaconsfield

COUNTY Kennedy

LOCALITY Tottenham

SHIRE Lachlan

DESCRIPTION: Western portion of Balgay Street in Tottenham, as shown in

Figure 1.


1.

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No objections have been received to the above road closures with the expectation

that easements will be provided over closures to provide access for affected property

owners.

Road closure No.1:

Part of this road closure involves a section of Balgay Street which has no formation

or tracks and has never been maintained by Council.

FINANCE AND RISK

The closure of No. 1 will reduce the length of Balgay Street by 0.43 km. This will not

reduce Councils Financial Assistance Grant (FAG) for roads; as this road section is

ineligible to claim under the conditions of the grant.




time of sale.

ENGAGEMENT

Property owners have been consulted with no objections raised. Assessment of the




have the opportunity to object.

CONCLUSION

There are no objections to closing 0.43km of Balgay Street as proposed by Crown

Lands.

Maree Linsket


Phil King


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6.4.8 RURAL ADDRESSING – ROAD NAMING

Author: M Linsket

TRIM: 13.6.6.3

Community

Strategic

Plan

Goal 3 Build and Maintain Community Infrastructure and

Systems

Strategic

Outcome

3.1 Efficient transport networks that meet community and

business needs

Delivery

Program

None identified

Operational

Plan

None identified

RECOMMENDATION

That Council:

I. Note the report on the Road Naming

II. Submit the proposed Road Names listed in Table 1 to the Geographical

Names Board for approval.

INTRODUCTION

Council is required to have approved names of roads within the network to

implement Rural Addressing.

BACKGROUND

To implement rural addressing across the LGA, Council is required to have approved

names of roads within its network that comply with the NSW Road Naming Policy.

The Geographical Names Board (GNB) is the approvals body that implements this



ITEM NO. 6.4.8

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policy and has considered the names proposed by Council for all of the roads in the

Lachlan Shire.

DISCUSSION

The Roads listed in Table 1 have been identified as requiring names to be finalised

for the rural addressing process. These names have not previously been approved.

The proposed names listed for these roads are deemed to be compliant with the

requirements of the Geographical Names Board (GNB).

Table 1: Roads to be named

Road No Previous/Known Name Proposed Road Name

SR 117 Bogandillon Road Bogandillon Road

SR 167 Brotheroney Road Loxley Road

SR 266 Tabratong Forest Road Balanabah Road

SR 329 Boona Tank Road Dixons Road

SR 352 Gubondery Tank Road Gubondery Tank Road

SR 366 Ticehurst Road Ticehurst Road

SR 371 Newlands Pit Road Newlands Pit Road

SR 84 Dawsons Road Dawsons Road

FINANCE AND RISK

The financial implications are limited to costs associated with Government Gazette &

local advertising and the placement of road signage

ENGAGEMENT

The road names proposed in Table 1 above have been advertised for public

comment, with no submissions being received.

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CONCLUSION

It is concluded to submit the proposed road names in Table 1 to the GNB for

approval. Once approved, gazette the road names listed in Table 1 and complete

the placement of road signage.

Maree Linsket


Phil King


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6.4.9 RURAL ADDRESSING – REQUESTS TO CHANGE ROAD NAMES

Author: M Linsket

TRIM: 13.6.6.3

Community

Strategic

Plan


Systems

Strategic

Outcome


business needs

Delivery

Program

None identified

Operational

Plan

None identified

ATTACHMENT

RECOMMENDATION

That Council:

I. Note the report on the Road Naming

II. Close SR17 and rename SR261 Bulbodney Creek Road to Glenoma Lane

III. Rename SR141 Kynota Road to Spratfords Lane

IV. Rename SR136 Wongalea Road to Dillons Lane

V. Rename SR89 Avondale Road to Kingswood Road

VI. Rename SR356 Dunneil Road, south of SR95 Cookaburragong Road, to

Avondale Road

VII. Rename SR11 Moria Vale Road, from the intersection of SR1169

Bobadah Road to the intersection of SR10 Meadowview Road and SR10



ITEM NO. 6.4.9

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Meadowview Road, from the intersection of SR11 Moria Vale Road to

Bulbodney Street, to SR1169 Bobadah Road

VIII. Rename SR383 Midlands Road to Glenowra Road.

INTRODUCTION

Council is required to have approved names of roads within the network to

implement Rural Addressing.

BACKGROUND

To implement rural addressing across the LGA, Council is required to have approved

names of roads within its network that comply with the NSW Road Naming Policy.

The Geographical Names Board (GNB) is the approvals body that implements this

policy and has considered the names proposed by Council for all of the roads in the

Lachlan Shire.

Council staff have been installing new sign blades as part of the rural addressing

program across the shire. As a result of these works a number of enquires have

been received regarding the names that have been given to a number of roads.

Each of these enquires have been investigated against the requirements of the GNB

and are discussed below.

DISCUSSION

Council received correspondence from the property owner of ‘Glenoma’ to rename

SR261 Bulbodney Creek Road to Glenoma Lane. Currently SR17 has been named

Glenoma Road although this is an undeveloped road it can be closed and the name

Glenoma transferred to SR261. This can be rectified by issuing an erratum in the

Government Gazette.

A Councillor request was received as a notice of motion at the December 2014

meeting of Council to rename SR 141 Kynota Road to Spratfords Lane. The

proposed name is complaint with GNB requirements

Council received a request to rename SR 136 Wongalea Road back to the local

name of Dillons Lane.

Council received a request from the property owner of ‘Avondale’ to rename SR356

Dunneil Road, south of SR 95Cookaburragong Road, to Avondale Road. Currently

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SR89 has been named Avondale Road, this road will need to be renamed for

Avondale could be used as proposed. SR 89 Avondale Road could be renamed to

Kingswood Road after the property at the end of this road.

Council received correspondence from the Tottenham Welfare Council to rename

the section of SR10 Meadowview Road, form the intersection of SR11 Moria Vale

Road to Bulbodney Street Tottenham and remane the section of SR11 Moria Vale

Road, from the intersection of SR1169 Bobadah Road to the intersection of SR 10

Meadowview Road to SR1169 Bobadah Road. A petition signed by in support of the

proposed name change to Bobadah Road has been received by

Council received a request from the property owner of ‘Glenowra’ to rename SR383

Midlands Road to Glenowra after the property and the school which was located on

this road.

FINANCE AND RISK

Limited to costs associated with advertisement in both the local papers and

Government Gazette and the placement of road signage.

ENGAGEMENT

Should Council agree to the proposed road name changes advertisements will be

placed in the local newspapers calling for public comment regarding the proposed

changes. It is also proposed to contact those property owners affected by the

proposed changes who have not been part of the . Submission to the Geographical

Names Board will need to take place before the installation of signage.

CONCLUSION

Seek public comments to the proposed road name changes.

Maree Linsket


Phil King


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6.4.10 ROADS WORKS PROGRAM

Author: K. Dawe

TRIM: 13.6.6.3

Community

Strategic Plan

Goal 1 GROW A RESILIENT ECONOMY

Strategic

Outcome


Delivery

Program

1.3.1 Provide transport infrastructure needed to support agriculture

Operational

Plan

1.3.1 Complete road annual maintenance, renewals and improvements program

Community

Strategic Plan



Strategic

Outcome


business needs

Delivery

Program

3.1.1

3.1.4

Implement road maintenance, renewals and improvements

in accordance with asset management plan

Progressively widen MR231

Operational

Plan

3.1.1

3.1.4

Complete annual maintenance, renewals and

improvements program

Complete reconstruction and widening of segments as a

progressive program



ITEM NO. 6.4.10

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RECOMMENDATION

That Council notes information on the Roads Program as at 2 February 2015

INTRODUCTION

An update is provided to inform Councilors on the current status of road projects to:

1. Understand what has been achieved of the yearly Operational Plan program;

2. Enable Councilors to interact with their constituents;

3. Provide updates on highlights, issues or obstacles to orderly implementation;

4. Enable variations to the program if emerging trends make it necessary.

BACKGROUND

The Works Program summary as at 2 February 2015 is shown in the following table.

‘Year to Date Expenditure’ shows actual expenditures only, no committed costings.

Work Order

no

Description Source

of

funds

Budget YTD Exp

$

Comment

STATE ROAD MAINTENANCE

GL

3370.054

MR461E Henry

Parkes Way -

Routine

Maintenance

RMCC

44,420

36,861 Nominal budget

amount. RMS

reimburses

actual

expenses.

GL 7370 MR461E Henry

Parkes Way - Work

orders

RMCC - 133,497 RMS

reimburses

actual exp for

agreed

projects. Seg

4045 culv and

seg 4020-4025

reseal.

TRAFFIC FACILITIES MAINTENANCE

3330.1 Traffic

Facilities/Road

Furniture

RMS

Traff

132,870

-22,003

Traffic facilities

grant - regional

& local roads

after deduct

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maintenance 110,867 72,854 $22,003 to fully

expend

2013/14

LOCAL ROADS MAINTENANCE

3280.1 Bridges & Culvert

Maintenance

FAG

32,780 5,018

Routine

maintenance

as necessary

3310.1 K&G Maintenance FAG

32,780 1,258

Routine

maintenance

as necessary

3330.1 Urban Streets

Maintenance (road

pavement & seal)

FAG

186,300

107,251

Routine

maintenance

as necessary,

excludes trees,

K&G,

footpaths,

signs, cleaning.

58% expended.

3350.1 Sealed Rural Roads

Maintenance

FAG

172,050 55,777

Routine

maintenance

as necessary.

32% expended

3360.1 Unsealed Rural

Roads Maintenance

FAG

1,700,000 994,285

Routine

maintenance

as necessary.

58% expended

3360.054

W1988

Roadside

vegetation

management plan

FAG

20,000 15,000

Also funds in

Reserve &

regional roads

Road Safety Officer

contribution

FAG

24,760

Shared with

Parkes and

Forbes

Councils

Total Local Roads

Maintenance

FAG 2,168,670 1,178,589 54% expended.

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ROADS TO RECOVERY (R2R) ROUND 4

GL

07280.0740 Road Capital

Works - new:

Source

of

funds

Budget YTD Exp

$

Comment

W1989 SR257 Racecourse

Rd Totenham seal

R2R

470,000 173,206

Sealing 2nd

Feb. Budget

later to widen

SR5 & SR1169

for turning

trucks.

W1990 SR344 Browns

Lane seal

R2R

270,000 110,804

6m seal on 7m

formation to fit

space & local

traffic. Seal

early Feb

W1991 SR105 Wamboyne

Rd seal, Stage 1

R2R 260,000 -

Program April

start & 2015/16

Road capital

Works - renewal &

upgrade:

R2R

W1993 SR90 Grassmere

Rd reconstruct &

widen Ch 8890 -

9370, 480m

R2R

72,000 -

Trafficable,

defer if over

spend

elsewhere

W1992

SR37 Yambora Rd,

reconstruct & widen

Ch 4520 - 5220,

700m

R2R

-

$105,000

deferred to

offset reduced

grant funding.

Poor condition

but trafficable

GL

07270.0741

Reseals/Overlays

Capital Works

(renewals):

R2R

W1995 SR58 Mowabla Rd

patch resheet 7km

R2R

45,000 97,483

COMPLETED.

Will reduce by

$35K when a

data entry is

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corrected

W2028 SR42 Godondery

Road patch resheet

45,000 48,835

COMPLETED.

W1996 SR76 Timmins

Lane patch resheet

R2R

80,000 70,117

COMPLETED.

W1997 SR71 Condobolin

Rd patch resheet

5km

R2R

80,000 94,236

COMPLETED.

W1994 SR144 Burgooney

Road resheet

Tullibigeal end

R2R

120,000 17,210

4km Tullibigeal

end

commenced

W1998 Program balancing

amount for resheets

TBA

R2R

50,883 -

Not to be used

for allocating

expenditure

GL 07270 R2R Program

Total

R2R

1,492,883 611,891

New Round 4

Program.

Returns are up

to date

LOCAL ROADS CAPITAL (non R2R)

GL

07280.0745

Island Creek

Bridge

replacement

Reserve

297,624 -

Getting quotes.

Modular option

avail at lower

cost but has

70T load limit.

Traffic

Facilities/Road

Furniture Capital

(non R2R & non

FAG):

GL

07320.0748 Traffic Facilities

Capital (excludes

other road furniture)

RMS

Traff - -

Funding offset

from

Maintenance

as required.

W1478 Replace/upgrade

Taxi Shelter

13/14

Grant 50,000

+20,000 -

Redesign

required to fit

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c/f 70,000 budget, change

scope.

W1693

Upgrade Bus

Shelter

CPTIGS

12/13

C/f

10,000 -

Researching

lower cost

options to fit

budget.

2013/14 exp

$1,691

Total Non R2R &

Non FAG

377,624 -

FAG FUNDED

CAPITAL

GL 07330 Urban Streets

Capital Works:

FAG

GL

07310.0746

K&G

Reconstruction

(renewal)

FAG?

or "Own

source"

50,000 -

Nominal

allocation,

projects TBA

as req’d

Tullibigeal Drainage

Improvements -

roads component

FAG

50,000 -

Formerly R2R

project. Add to

stormwater

project funds.

Condobolin Tip

Access Rd seal incl

drainage

FAG

180,000 -

Design

drainage and

sort out tip

access point,

currently on

TSR

GL 07350 Sealed Rural

Roads Capital

Works

FAG

GL

07350.0741

Reseals/Overlsays

Capital Works

(renewals)

FAG

- -

TBA, reallocate

funds if

required

W1694 Sealed rural roads

shoulder resheets

FAG

200,000 -

Should be

$318,270 as

per budget (has

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TBA been

swapped).

W1128 Local road reseals FAG

318,270 -

Should be

$200,000 as

per budget (has

been

swapped).

Review scope,

may need

funds

elsewhere

Short dust seals

near residences

FAG - -

TBA as

necessary,

funds from rural

maint' if no

other spare.

Unsealed Rural

Roads Capital

Works

FAG

GL

07360.0740

Road Capital Works FAG

-

$394,283

shown in

budget???

Extra $70,000

may include

"own source"

$70,385.

W2014 Bores and tanks

program for road

water

200,000

W1958 SR252 Lone Wilga

Rd patch resheet

3km

40,000 33,985

COMPLETED

May be more

costs to come.

W1127 Unsealed rural

roads resheets &

urgent widening or

reconstruct projects

TBA

154,293

Adjust to match

FAG allocation

(likely to be

reduced by

more than this).

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Total FAG Local

Roads Non R2R

Capital (excluding

bridge)

FAG &

1,192,563 33,985

Need to reduce

somewhere in

budget to fit

reduced

allocation.

TOTAL FAG

3,361,233 1,212,574

Actual

allocation is

$3,147,504 -

adjust program

after reviewing

trends.

Projects TBA "Own

source" 70,385 -

TBA

Local Roads

Capital (non R2R)

3,729,242 1,212,574

REGIONAL ROADS MAINTENANCE

GL

03340.0540

General

Maintenance

(sealed if not

shown unsealed)

RMS

Block

Grant

Sealed Roads:

300,000

Routine

maintenance

as necessary

W167 MR231 Wyalong Rd

17,379

W168 MR347 Dandaloo

Rd

14,858

W169 MR 377 LVW to

Forbes

4,747

W170 MR 423 LVW Lake

to Euab

3,576

W171 MR501 Hillston Rd

9,997

W172 MR57N Fifield Road

100,623

Shoulder

repairs

W173 MR57N The Bogan

47,799 Shoulder

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Way repairs

W174 MR57S The Gipps

Way

16,585

W175 MR461E - closed

W176 MR461N HPW to

Cobar

22,256

W177 MR7513 Lake

Cargelligo Rd

118,968

Shoulder

repairs

W178 MR7514 Nyngan

Rd

14,042

W179 MR7521 Kiacatoo

Rd

34,108

W1094 MR371 Rankins

Springs Rd

5,173

Unsealed Roads:

100,000

Routine

maintenance

grading, etc.

Move portion to

sealed maint'

W1746 MR57N Fifield Rd

unsealed

-

Not required -

now fully

sealed.

W1166 MR7514 Nyngan

Rd unsealed

23,201

No longer

required - road

fully sealed

W1745 MR461N HPW to

Cobar unsealed

385

Culverts 50,000 -

Locations TBA

as necessary


Way, replacement

at 7km

2,814

2013/14 exp

$29,081.

COMPLETED


Way, replacement

30,390 2013/14 exp

$2,397.

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at 10km COMPLETED

Heavy patching


heavy patch

C/f?

MR57N Fifield Rd

h/patch

30,000 -

MR57NN The

Bogan Way h/patch

60,000 -

MR501 Hillston Rd

h/patch

80,000 -

Roadside

Vegetation

Management Plan

& signage

contribution

20,000

Project shared

with local

roads.

Total Regional

Roads

Maintenance

640,000 466,901

73% expended

REGIONAL ROADS CAPITAL WORKS

GL

?????.0540

Regional Roads

Reseals

RMS

Block

- -

Did extra

reseals in

previous years,

so reallocated

$371,320 to

MR57N sealing

project.

W1837?? Regional Roads

Resheets

RMS

Block - -

TBA as

necessary

Regional Roads

Culvert Renewals

RMS

Block 100,000

TBA as

necessary.

W1947 MR461 (61N) HPW

culvert replacement

RMS

Block

43,767

2013/14 exp

$9,276 temp

work. Culverts

on site, install

soon

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Way replace culvert

at 7km

RMS

Block

2,814

COMPLETED


Way replace culvert

at 10km

RMS

Block

30,390

COMPLETED

Shoulder - gravel

resheets:

MR423 Lachlan

Valley Way

shoulder resheeting

RMS

Block 90,000 -

Programmed

soon.

MR7513 Lake

Cargelligo Rd

shoulder resheeting

(Yr 1 temp until

widen)

RMS

Block

10,000 -

Done in

2013/14, major

work in

2015/16.

Reallocate

funds.

W2004

MR57NN The

Bogan Way

shoulder resheeting

RMS

Block

231,000 196,697

4.9km both

sides or 9.8 km

total shoulder

length.

COMPLETED

MR7521 Kiacatoo

Rd shoulder resheet

RMS

Block -

Do some short

sections

if/when funds

available

MR57S The Gipps

Way shoulder

resheet near

Humbug Ck

RMS

Block

-

Do some

temporary if $

avail.

Reconstruction

due next year.

W2022

MR57N Fifield Rd

shoulder resheet

incl near airport

RMS

Block

- 94,174

2.2km both

sides or 4.4km

total shoulder

length.

COMPLETED

MR461 Henry RMS -

Do some short

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Parkes Way

shoulder resheet

Block sections

if/when funds

available

Program balancing

amount for

renewals

RMS

Block 59,250

Adjust for

actual Block

Grant amount

Regional Roads

capital renewals

subtotal

490,250 367,842

75% expended,

mainly shoulder

resheeting

Regional Roads

construction

W1882 MR57N Fifield Road

seal north of Fifield,

last 2 segments

13/14

Block

c/f

212,415 212,415

Used 2013/14

funds for part of

work

W1882

MR57N Fifield Road

seal north of Fifield,

last 2 segments

14/15

Block

371,320 641,137

Unable to

complete in

13/14.

Reallocated

funds from

reseals. Bal

$269,817 from

MR347

W????

MR57N Fifield Road

- acquire land at

SR67, SR69 &

SR71 corners

-

Need to

complete

acquisition

process - legal

costs

W2011 MR57NN The

Bogan Way

reconstruct & widen

segment

14/15

Block

58,500 -

On hold, may

need funds to

offset exp

elsewhere

W2009

MR347 Dandaloo

Rd reconstruct &

widen MR57NN to

Albert

14/15

Block

411,000 -

On hold. Offset

MR57N

W1882. Do a

trial section

with balance.


14/15 - Commence

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reconstruct & widen Block 700,850 soon

MR231 Wyalong Rd

reconstruct & widen

REPAIR

400,000 -

Grant approved

- part of W2008

W2012 MR371 Rankins

Springs Rd upgrade

culverts

14/15

Block

50,000 -

W2010 MR7513 Lake

Cargelligo Rd at

Nillsons Lane, add

culverts & raise

road

14/15

Block

100,000 -

On hold

W2013 New bores & tanks

for road water

program

14/15

Block

50,000 -

Joint program

with local roads

funds

Subtotal regional

roads capital

improvements

2,354,085 853,552

36% expended

Total regional

roads capital

renewals and

improvements

2014/15

Block 2,844,335 1221394

43% expended

DISCUSSION

The level of complaints is currently low with occasional compliments received.

Delays to R2R program approval resulted in high early road maintenance

expenditures. Local roads maintenance is back on track, but regional roads

maintenance expenditure is high and so must be restricted to essential works only.

Financial Assistance Grant (FAG)

The FAG Roads Component funded works are progressing (see table).

Roads to Recovery (R2R)

Most of the R2R funded gravel resheets have been completed. The last is underway.

SR257 Racecourse Road, Tottenham was sealed on 2-3 February, but need to

budget to widen SR5 Lansdale Road and SR1169 Bobadah Road for turning trucks.

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Browns Lane construction is due for sealing in early February.

The plan for SR105 Wamboyne Road construction is to commence in April, continue

into 2015/16 and seal two years early. A double R2R allocation in Year 2 enables it

to be brought forward from Years 3 and 4, subject to 2015/16 budget confirmation.

Regional Roads

The long running MR57N Fifield Road project to seal the balance of the Hillston-

Eumungerie road link was completed in late October 2014. It was hoped to finish this

program in 2013/14, so it was not budgeted in 2014/15. Offsets come from deferring

reseals and MR347 Albert Road reconstruction. MR347 is still trafficable and doing a

shorter trial section initially aims resolve problems with materials.

Shoulder resheets on MR57N The Bogan Way near Tottenham and Fifield Road

near the airport provided our best feedback on costs for this growing activity. They

proved expensive as Council’s plant is geared to placing a wider strip of gravel for

construction or gravel resheeting than is needed on shoulders. Some of the extra

gravel can be pulled up next time to simplify shoulder repairs, so is not all wasted.

Given higher priority to renewing shoulders to get longer lives out of sealed roads

and improve sustainability, we will investigate plant and techniques to cut the cost.

Reconstruction and widening MR231 Wyalong Road near Weja will commence soon.

MR423 Lachlan Valley Way (Lake Cargelligo to Euabalong) shoulder resheeting will

commence soon.

The culvert replacement on MR461 (aka MR61N) Henry Parkes Way will start soon.

After years of diverting the culverts to other jobs and replacing them into the onsite

stockpile, the culvert replacements on MR57S The Gipps Way are completed.

New Grant Opportunities

The Australian and NSW Governments offered grants for roads and bridges

supporting freight movement and for Black Spots. They want “shovel ready” projects

that fit the criteria, have local funds already budgeted and can start in 2014/15. One

project made the State shortlist but was withdrawn after further investigation.

No response yet on the Black Spots Program application for $143,000 in 2015/16 on

SR3 Tabratong Crossing Road to seal shoulders and reshape two bends where

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crashes occurred. Council would need to add funds for concurrent reconstruction of

the inside lane and adjacent straights from the extra R2R funds in 2015/16.

An Expression of Interest for Island Creek bridge to the NSW Bridges program for

design and trial of an innovative modular design, went nowhere – no State budget,

take too long and no trial here. Pier piling increases the cost of modular concrete. A

cheaper ex-Army modular steel design, spanning the full 30m shows promise, but a

70T load limit restricting users to B Doubles requires consulting with the landholders.

FINANCE AND RISK

Financial impacts are as noted above. Having caught up and completed nearly all

programs in 2013/14, means a relatively lean year with “normal” funds. Deferrals

made necessary as indicated above are covered in the Quarterly Budget Review.

Risks and risk management measures affecting roads include:

1. Disagreement with R2R on an annual return or breaking the R2R funding

agreement could delay or stop R2R funding – must spend the “reference

amount” on roads, including road grants and $70,385 of “own sourced” funds.

2. Insufficient funding of maintenance and renewals and long term decline of the

network and levels of service – use asset management principles to manage

resources effectively, minimise annual shortfall, slow the decline and maintain

roads as trafficable and as safe as possible with the resources available:

a. Inspections undertaken, risk is assessed and priorities based on levels

of service and road hierarchy in the Roads Asset Management Plan;

b. Work programmed to fit the available resources;

c. Quickly repair high risk problems, or make safe until it can be repaired;

d. Schedule minor defects for routine maintenance, not divert resources.

e. New construction reduces funds for maintenance and renewals – more

sustainable to prioritise renewals.

3. Limited water availability in droughts - increasing water cart capacity.

4. Water Sharing Plan - losing access to surface water for road works – reduced

FAG puts the bores and tanks program at risk if programs are not cut.

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5. Gravel pits ‘wearing out’ – geotech investigation - new pits or extend old pits.

6. Road shoulder hazards – monitor, repair to ensure safety and longer seal life.

ENGAGEMENT

The program was developed with input from various sources including:

1. Staff observations;

2. (Public) customer requests, verbal or via Council Connect and recorded in the

Customer Request Management system to ensure follow up;

3. Community meetings including Community Plan display period meetings;

4. Development of Transport Services – Roads Asset Management Plan (AMP)

(need further community input to move from “core” to “advanced” level);

5. Community engagement, developing the Community Strategic Plan – Living

Lachlan Style 2022.

CONCLUSION

Without the additional grants this is a fairly lean year while recalibraGoalting to

“normal” funding. Maintenance work will need to be prioritised, so Council may not

be able to complete low priority requests even though they are all inspected.

Keith Dawe

Manager operations

Phil King


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6.4.11 CROWN LAND REQUEST FOR RESERVE ADDITIONS

Author: M Linsket

TRIM: 13.6.6.3

Community

Strategic

Plan



Strategic

Outcome

3.3 Visually appealing built environment, landscapes and

streetscapes.

Delivery

Program

3.3.4 Maintain and develop parks and reserves across the

Shire.

Operational

Plan

None Identified.

ATTACHMENT

RECOMMENDATION

That Council Transfer Crown Reserves 62027, 59874, 86831 to the

management of the Lake Cargelligo Common Trust as commonage.

INTRODUCTION

NSW Trade & Investment, Crown Lands have been reviewing Crown Land Reserves

in order to determine if there is an existing trust to manage unoccupied or non-

tenured reserves.

BACKGROUND

Council received correspondence as attached, from NSW Trade & Investment,

Crown Lands requesting to assign Reserve 62027 for Sanitary Purposes; Lot 87 DP

752333; Reserve 59874 for Rifle Range; Lot 7009 DP 1057453 and Reserve 86831

for Public Pound; Lot 183 DP 752329 to Lake Cargelligo Common Trust as shown in

Figure 1.



ITEM NO. 6.4.11

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Figure 1: Addition to Lake Cargelligo Common Trust

DISCUSSION

Each of the reserves have not been utilised for their proposed purpose in recent

history and are typically considered to be within the confines of the Lake Cargelligo

Common. The recommended proposal is to formalise the management of the Land

from Council’s care and control to commonage under the management of the Lake

Cargelligo Common Trust.

FINANCE AND RISK

There are no financial implications or risks identified to assign Crown Reserves

62027, 59874, 86831 at Lake Cargelligo to the Lake Cargelligo Common Trust.

Currently Lot 1 DP627713 is being used for sanitary purposes for the Lake

Cargelligo Township and reserve 62027 is not required. With consideration to

reserve 59874 for Rifle Range, there is no rifle association/club known to be

operating in Lake Cargelligo. The parcel is also currently being used for stock

purposes and has not been fenced off. The yards set aside in the area for Public

Pound (reserve 86831) are not cognisant to Council’s animal control operations and

are considered to be excessive to Council’s needs.

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ENGAGEMENT

The Lake Cargelligo Common Trust were provided a copy of the correspondence

regarding the request to assign Reserve 62027 for Sanitary Purposes; Lot 87 DP

752333; Reserve 59874 for Rifle Range; Lot 7009 DP 1057453 and Reserve 86831

for Public Pound; Lot 183 DP 752329 to Lake Cargelligo Common Trust.

The Lake Cargelligo Common Trust held their AGM on 29 January 2015 and has

indicated verbally that the Trust will accept these Reserves to be managed as

commonage.

CONCLUSION

That the subject land is not currently occupied and is not being used for its intended

purposes and there is nothing to prevent this land being transferred to commonage.

Maree Linsket


Phil King


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6.4.12 MOBILE PHONE BLACKSPOT PROGRAMME



ITEM NO. 6.4.12

Author: P. King

TRIM: 13.6.6.3

Community

Strategic Plan

Goal 1 GROW A RESILIENT ECONOMY

Strategic

Outcome

1.4 Access to reliable and current technologies

Delivery

Program

1.4.2 Advocate for complete mobile phone coverage throughout

the Shire

Operational

Plan

1.4.2 Liaise with Mobile Service Providers and Federal

Government for increased mobile coverage throughout the

Shire

RECOMMENDATION

That Council:

I. Write a letter in support of the Jemalong Irrigation proposal for a mobile

telecommunication tower to be located on Manna Mountain

II. Provide in kind support towards the maintenance of the access track to

the top of Manna Mountain, professional advice for building approval

and cartographic assistance

INTRODUCTION

The Mobile Black Spot Programme is an Australian Government initiative to extend

mobile phone coverage and competition in regional Australia. The programme will

invest in telecommunications network infrastructure to improve coverage of high

quality mobile voice and wireless broadband services and competition in the

provision of these services

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BACKGROUND

The Federal Government has committed $100 million over four years to the delivery

of the Mobile Black Spot Programme. The programme will improve coverage along

major transport routes, in small communities and in locations prone to experiencing

natural disasters, as well as addressing unique mobile coverage problems.

DISCUSSION

Jemalong Irrigation are proposing that two mobile communication towers be

constructed to service their area. It is proposed to campaign for one tower to be

constructed on Manna Mountain and the other on Jemalong Ridge. It is expected

that this arrangement of towers would also service the communities of Burcher and

Bedgerebong.

The Manna Mountain site has been identified to have difficult access, particularly for

a construction crew to negotiate access for the erection of a new tower. Council

currently has two radios occupying sites on Manna Mounting and it is requested if

Council might be able to contribute some in kind support towards the new tower.

With one of Council’s core activities being the maintenance of road it would make

sense for council to undertake some maintenance of the existing track to the summit.

FINANCE AND RISK

The cost of a new tower is estimated to be in the order of $400,000. Prior to

constructing a new tower the appropriate approvals would need to be obtained. It is

proposed that Council could provide professional advice towards obtaining these

approvals although it is also essential that council does not compromise the

regulatory responsibility that it has in these situations as well.

The federal grants program is aimed at the Mobile Service Providers and cannot be

granted to Council. Council’s role would be one of providing in kind support to

supplement the Telco’s submission towards the funding.

ENGAGEMENT

Jemalong Irrigation have been undertaking discussions with a number of Mobile

Service Providers in order to improve mobile phone reception to the community in

their area. Representatives from Jemalong Irrigation met with the Acting General

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Manager, Mayor Manwaring and Deputy Mayor Medcalf to request cooperation

towards the provision of a tower on Manna Mountain.

CONCLUSION

Supporting Jemalong Irrigations proposal for a mobile phone tower on Manna

Mountain is working towards meeting Council’s delivery programs objective of

improving mobile coverage throughout the shire.

Phil King


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6.4.13 APPOINTMENT OF MEMBERS TO LACHLAN SHIRE LAKE CARGELLIGO

FORESHORE ADVISORY COMMITTEE



ITEM NO. 6.4.13

Author: P King

TRIM: 13.6.6.3

Community

Strategic

Plan


Strategic

Outcome


Delivery

Program

4.7.2 Council is meeting its objectives of its long term plan

Operational

Plan

4.7.2 Council’s long term objectives are being met

ATTACHMENT

RECOMMENDATION

That Council:

I. Note this report for the formation of the Lake Cargelligo Advisory

Committee

II. Amend the Terms of Reference to increase maximum community

membership from five members to eight members

III. Appoint Cr Hall as the Chair of the Lake Cargelligo Advisory Committee

IV. Agree to appoint the following applicants as community representatives

to the Committee:

1. Gus Blacker

2. Justin Loxley

3. Shane Phillips

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4. Richard Wallace

5. Gwen Brown

6. Bob Sanson

7. Robert King

8. Peter Harris

INTRODUCTION

This Report contains the outcomes of the Expression of Interest process undertaken

by Council in relation to the appointment of members to the Lachlan Shire Lake

Cargelligo Foreshores Advisory Committee.

BACKGROUND.

At the Ordinary Meeting of Council held 17 July 2013 at the Wiradjuri Study Centre,

Council resolved (resolution 254/13) to establish a Lake Cargelligo Foreshore

Advisory Committee. It was recommended to appoint two Councillors to participate

as members of the Committee. At this meeting it was resolved that Councillors Hall

and Phillips be appointed as the Councillor members of the Committee.

Advertisements were placed in the Lake Cargelligo Media in August 2013 and

resulted in six applications being made. The establishment of the committee was

postponed due to changes in senior management of Council. Expressions of

Interest for the committee were again advertised in October 2014 with no further

applications being received.

The formation of the committee was brought to the Ordinary Meeting of Council held

12 December 2014. After some limited discussion regarding the expressions of

interest received it was proposed to bring this report to the February 2015 meeting of

Council

DISCUSSION

Terms of reference for the Lake Cargelligo Advisory Committee are attached to this

report and were adopted as part of resolution 254/13. These outline the role of the

committee and the processes for appointing the committee and ongoing support and

management of the committee.

The adopted structure of the Committee membership comprises:

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Two Lachlan Shire Council Councillors – (Crs Hall and Phillips), one of which

is to be appointed as the chair of the committee.

Five community representatives who represent the following areas;

o General Community o Indigenous Community o Tourism o Business o Environment

Director of Infrastructure Services Lachlan Shire Council to provide secretariat

support

It is proposed for the meetings to be held at least four times a year and take place at

a designated venue in Lake Cargelligo.

The applications received through the Expressions of Interest process show a

mixture of age, skills, expertise, experience and perspectives. Unfortunately there

was only one expression of interest received from a female. Initially the Expression

of Interest process did not produce any representation of the indigenous community

of Lake Cargelligo subsequently applications were received from Robert King and

Peter Harris.

All applicants demonstrated through their applications a strong desire to promote the

beauty of Lake Cargelligo through the opportunities for improvement of the Lake’s

foreshore.

For this Committee to be successful it is essential that the purpose of the Committee

be clearly expressed and that the committee appreciate the limited resources

available through Council’s budgeting process. The Terms of Reference adopted by

Council provides guidance on Committee governance, Council’s role in resourcing

the committee, member eligibility and the need for review to be completed every two

years.

ENGAGEMENT

Notification of Council’s decision to create the Lake Cargelligo Foreshores Advisory

Committee and the calling for Expressions of Interest for interested community

members to be part of the Committee was undertaken through advertisements in

The Lake News, Council’s Facebook Page and Council’s website.

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FINANCE AND RISK

Costs associated with resourcing the Committee are minimal and will be covered

within Council’s yearly operating budget. There is a risk that the committee will

expect to have operational input into maintenance of the Lake Cargelligo foreshore,

when really the role of the committee is only in an advisory capacity.

CONCLUSION

The acceptance of all six expressions of interest to the Lake Cargelligo Foreshores

Advisory Committee shows Council’s commitment to the vision of the community to

have a committee that is dedicated to improving the Lake’s foreshore for residents

and visitors alike.

Phil King


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6.4.14 CONDOBOLIN SPORTS PROMOTION – CONDO 750 RALLY

Author: M Linsket

TRIM: 13.6.6.3

Community

Strategic

Plan


Systems

Strategic

Outcome

3.4 Well maintained recreational facilities and community

buildings that meet statutory and user requirements

Delivery

Program

3.4.10 Work with existing sporting organisation to identify

opportunities for diversified sporting activities

Operational

Plan

Non identified

ATTACHMENT

RECOMMENDATION

That Council:

I. Notify that the hall is unavailable; however the kitchen and toilets are

available for the event.

II. Notify that Hire fees are reduced by 2/3rd however deposits fees are

required in full for not for profit organisations and are paid prior to the

event.

III. Not waive the charges for the electricity and light usage.

IV. Allow the use of 4 shire vehicles (Toyota Prado’s) to transport medical

personnel. Vehicles are to be driven at all times by volunteers who are

Council staff.



ITEM NO. 6.4.14

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V. Allow the use of Council resources to produce a map with the course

detailed to assist medical personnel, NSW Police and NSW Ambulance

services as required.

VI. Provide a projector, screen and PA system for the event.

VII. Provide and install traffic control equipment as per the approved Traffic

Control Plans.

VIII. Install the 750 banner in the main street 1 month prior to the event, upon

completion of a the appropriate Section 68 form.

IX. Note the approval for the main street closure will be dealt within the

Lachlan Traffic Committee.

INTRODUCTION

The Slattery Auctions Condo 750 is being held the 10 - 12 April 2015. This is an

annual motorbike and 4WD cross country rally that Council has previously supported

with in kind assistance each year.

BACKGROUND

The Condobolin Sports Promotion has requested assistance for the 2015 Slattery

Auctions Condo 750 and asks for determination of the level that will be provided.

DISCUSSION

The Condobolin Sports Promotion are requesting

The fees for using the SRA hall, grounds and toilets for the 4 days of the

Condo 750 are waived.

That the charges for using the electricity and lights over the weekend be

waived.

That 4 Council vehicles (Toyota Prado’s) are able to be used to transport

medical personnel during the weekend. Should this request be granted it is

proposed that the vehicles are to be driven by Council staff in a voluntary

capacity.

The use of Council’s GPS equipment, the week prior to the rally, to mark a

detailed course and produce an accurate map to assist medical personnel,

NSW Police and NSW Ambulance if and when required.

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Use of Council projector, screen and PA system during event.

Use of Council traffic control signage.

Tables and chairs for use in the SRA hall over the weekend.

Install Condo 750 banner in the main street at least one month prior to this

event.

Main street closure on Friday 11th April from 5:00pm to 10:00pm for display of

entrants and their vehicles, sign and scrutineering.

Councils SRA Hall is unavailable for use, except the kitchen and toilets.

FINANCE AND RISK

It is estimated the cost to Council of in-kind assistance will be approx. $5,600.00,

which may be charged to the special events budget. All Traffic Control will be

installed and removed by Council staff. The use of spotters, which is the

responsibility of the event organisers. All Councils vehicles will be driven by

volunteer council staff to ensure that the vehicles are not miss-used and that any

incidents are covered by Councils insurances.

ENGAGEMENT

Upon talking with the Condobolin Sports Promotion Committee, they only require the

use of the kitchen and toilets for competitors camping within the SRA Grounds and

they will not require the hire and use of the tables and chairs in the SRA Hall for the

weekend as the presentation night will be held at the RSL auditorium.

CONCLUSION

Council’s support and assistance provided to the 2015 Slattery Auctions Condo 750,

provides good opportunity to contribute to a successful sporting event held in the

Lachlan Shire.

Maree Linsket


Phil King


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6.4.15 LACHLAN TRAFFIC COMMITTEE MEETING FEBRUARY 2015

Author: M Linsket

TRIM: 13.6.6.3

Community

Strategic Plan


Systems

Strategic

Outcome


business needs

Delivery

Program

3.1.1 Implement road maintenance, renewals and

improvements in accordance with asset management plan

Operational

Plan

3.1.1 Complete annual maintenance, renewals and

improvements program

SEPARATE ATTACHMENT

RECOMMENDATION

That Council:

I. Notes the status of outstanding matters from previous Local Traffic

Committee meetings.

II. Install School Bus signage at the Willow Bend Aboriginal Community.

III. Install double white continuous centre lines in McInnes Street at the

intersection of Brooks Lane and continuing around the bend.

IV. Install Detour for Heavy Vehicles for the entire route as shown in

Attachment 6.2.

V. Form a contra ‘T’ intersection by installing a ‘Giveway’ sign

Cunningham Street at the intersection with Leifermann Street.

VI. Approve the Traffic Plan No LSC 001/015 for the Condobolin Picnic

Races.



ITEM NO. 6.4.15

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VII. Approve the Traffic Plan No LSC 002/015 for the Tottenham Picnic

Races.

VIII. Approve the Traffic Plan No LSC 003/015 for the Tullibigeal Picnic

Races.

IX. Approve the Traffic Plans No LSC 004/015 and LSC 005/015 for Anzac

Day Condobolin subject to the following conditions;

a. The event organiser will notify all the emergency services.

b. All traffic to be restricted at the commencement of the road closure.

c. Provision of an emergency vehicle access plan detailing ingress,

egress for emergency access.

d. Road to be restored to previous condition

e. Provide a copy of Certificate of Currency for Public Liability to the

amount of $20M.

f. Event organiser advertise the road closure through local media

outlets

g. The event organiser follows any reasonable direction from an

Officer of Council.

h. The event organiser provides Council with a completed a Schedule

1 Form.

X. Approve the Traffic Plan No LSC 006/015 for Anzac Day Lake Cargelligo

subject to the following conditions;


b. All traffic to be restricted at the commencement of the road

closure.





amount of $20M.


outlets

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Officer of Council.

h. The event organiser provides Council with a completed a

Schedule 1 Form.

XI. Approve the Traffic Plans No LSC 007/015 for Anzac Day Burcher




closure.





amount of $20M.


outlets


Officer of Council.


Schedule 1 Form.

XII. Approve the Traffic Plans No LSC 008/015 for Anzac Day Tottenham




closure.





amount of $20M.


outlets

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Officer of Council.


Schedule 1 Form.

XIII. Approve the Traffic Plans No LSC 009/015 for Anzac Day Tullibigeal




closure.





amount of $20M.


outlets


Officer of Council.


Schedule 1 Form.

XIV. Approve the Traffic Plans No LSC 010/015, LSC 011/015, LSC 012/015,

LSC 013/015 and LSC 014/015 for the Condo 750 – Cross Country Rally

Tullibigeal subject to the following conditions;



closure.





amount of $20M.

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outlets


Officer of Council.


Schedule 1 Form.

INTRODUCTION

The Lachlan Shire Traffic Committee (Traffic Committee) met on Wednesday 11

February 2015. The above recommendations are referred to Council for

determination.

BACKGROUND

The details of the matters considered by the Traffic Committee are outlined in the

attachment. The matters requiring Council to make determinations are shown above.

DISCUSSION

As noted within the Lachlan Traffic Committee Minutes.

FINANCE AND RISK

All works required will be carried under current maintenance programs. Each item

considered by the Traffic Committee by its very nature, considers the risks

associated with the proposed recommendation.

ENGAGEMENT

Engagement has occurred with the community groups and will continue prior to each

event to ensure it is managed and run safely.

CONCLUSION

That Council will continue to provide support and resources to meet the

outcomes/recommendations of the Lachlan Traffic Committee.

Maree Linsket


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Phil King


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6.4.16 LAKE CARGELLIGO WALKWAY – RMS WITHDRAWAL OF FUNDING

Author: P. King

TRIM: 13.6.6.3

Community

Strategic

Plan



Strategic

Outcome

3.3 Visually appealing built environment, landscapes and

streetscapes.

Delivery

Program

3.3.4 Maintain and develop parks and reserves across the

Shire.

Operational

Plan

None Identified.

ATTACHMENT

RECOMMENDATION

That Council note the report

INTRODUCTION

Roads and Maritime Services (RMS) run a grants program for Active Transport

(Walking and Cycling Projects). This program is nominally 50:50 and was combined

with $112,000 that had been nominated to complete the Lake Cargelligo Walkway to

Deadmans Point,

BACKGROUND

Council received an opportunity to nominate a shovel ready project for the RMS

2013/14 Active Transport Grants Program due to funds that had become available at

short notice. Typically nominated projects from other Council’s that have been

withdrawn or identified as not being complete allow RMS to divert funds towards a

project that might have missed out on funding in the first round. At the time Council

had already commissioned a number of environmental and archeological studies and

community consultation had commenced. On the basis of the preparations that had



ITEM NO. 6.4.16

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been completed, RMS diverted $112,000 towards the Lake Cargelligo Walkway

Stage 2 to Deadmans Point.

DISCUSSION

The Lake Cargelligo Walkway had been completed to Townsend Street. Plans had

been proposed to extend the walkway along the foreshore to Reef Street and then

on the shoulder of McInnes Street out to Deadmans Point (Route A). There were a

few members of the community who were not comfortable with the idea of a walkway

passing between their homes and the Lake and they were concerned about their

lack of privacy amongst a few other things. It was also seen as a safety issues in

having pedestrians walking alongside a road with an 80kph speed limit. Stakeholder

acceptance of the walkway was seen as the biggest hurdle to overcome to progress

the project.

The Director Infrastructure held a meeting on site and was able to address a number

of the concerns that were raised. The Director visited a number of the opponents to

the project at their homes and was able to discuss the project in great detail and

answer their questions and concerns regarding the impact on them from the

walkway.

Every one of the opponents changed their opinion of the project and was now in

support of the walkway continuing along the foreshore from Townsend Street to

Deadmans Point (Route 2). Two meetings were held on site with staff from the

Office of Environment and Heritage (OEH). At these meetings it was identified that

consideration must be given to the prevalence of aboriginal artefacts and that an

Aboriginal Heritage Impact Permit (AHIP) would be required prior to the

commencement of works.

Council had already engaged Kayandel to complete an archaeological study in 2010

and it was brought to council’s attention that there had been changes to the

guidelines requiring a new report, a Cultural Heritage Assessment Report, (CHAR) to

be supplied with the AHIP application. The new report would need to meet the

current (2010) guidelines, whereas the existing reports had been prepared to

meeting the 1997 guidelines, which were current at the time.

It was also identified that the consultation process for the AHIP would also need to

be re-started, as there had been a lapse of more than 6 months in consultation on

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the project with the stakeholders that were identified at the time of the existing

reports.

In addition to these revelations it was also discovered that the original documentation

had been completed for Route 1 and that to proceed with Route 2 would require

further investigation, and possibly the completion of additional archaeological survey.

FINANCE AND RISK

There are considerable risks of commencing the project without the appropriate

approvals being obtained, particularly with regard to the protection of aboriginal

artifacts. Penalties include large fines and possible incarceration for significant

breaches of the National Parkes and Wildlife Act. One mitigation method that had

been proposed was to ensure that the proposed pathway was constructed of “no dig

techniques” and was primarily constructed of leaving any artifacts known and

unknown in situ and simply covering them over with the pathway materials.

It was seen as showing due diligence, even at the risk of losing the funding to ensure

that everything was in order prior to “breaking ground”. Upon informing the RMS, as

the funding partner, of the difficulties that had arising in relation to the archeological

study and the extended time that it would take to obtain the appropriate permit, they

made the decision to withdraw the funding that had been allocated in the 2014/15

Active Transport Programme.

ENGAGEMENT

The Director Infrastructure Services has met with a number of stakeholders over the

past twelve months and been regular contact with key community members to

provide an update of the project. In order to comply with the requirements of OEH

the statutory consultation process will also be recommenced. It is proposed to keep

RMS informed of the approvals process in the hope that funds might again be made

available to this project.

CONCLUSION

That the project be continued with the object of completing all the approvals for

works to be commenced in 2015/16. Consideration be given to including some

additional funds in the 2015/16 budget to supplement the costs of engaging the

archeologists to complete the required studies.

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Phil King


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7.0 DEPUTATIONS

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8.0 MEETINGS AND FUNCTIONS ATTENDED BY THE MAYOR &

DEPUTY MAYOR

17/11/14 Community Safety Precinct Committee Parkes

17/11/14 Lake Cargelligo Training Centre Opening

19/11/14 Council Meeting

22/11/14 Condobolin Fashion and Giftware Showcase RSL

27/11/14 Centroc and Joint Organisation Forum at Blayney

28/11/14 TV Interview with Prime 7 Condobolin

01/12/14 Western Division Meeting in Cobar

02/12/14 Western Division Forum in Cobar

3/12/14 Councillor Strategic Briefing Session

4/12/14 Lachlan Shire Council Christmas Fiesta

5/12/14 Lachlan Service Agreement Rural Fire Service

5/12/14 Bush Bursary Student Barbecue Lunch at Hospital

5/12/14 Christmas Lights Lake Cargelligo

9/12/14 Lake Cargelligo Central School Presentation

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9.0 NOTICES OF MOTION

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10.0 DELEGATES REPORT

Councillor Nelson attended the Traffic Committee Meeting on Wednesday 11

February 2015, Recommendations from this meeting will be presented to Council.

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11.0 CORRESPONDENCE

11.1 AUSTRALIA DAY COUNCIL

Correspondence received from the Australia Day Council of New South Wales

thanking Council for participating in the 2015 Australia Day Ambassador Program

and NSW Local Citizen of the Year Program

11.2 TOTTENHAM CHRISTMAS TREE COMMITTEE

Correspondence received from the Tottenham Christmas Tree Committee thanking

Council for all their support in 2014.

ATTACHMENT

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12.0 COMMON SEAL

RECOMMENDATION

That the Common Seal be affixed to the following documents:

Creation of easements over Lots 10, 12 & 13 in DP 1123767, Boona Road

Industrial Estate.

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13.0 QUESTIONS OF WHICH NOTICE HAS BEEN GIVEN

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14.0 MATTERS RULED URGENT BY THE MAYOR

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15.0 CONSIDERATION OF CONFIDENTIAL BUSINESS MATTERS

15.1 REASONS FOR CONFIDENTIALITY

I. Agreement with Frank Whiddon Masonic Homes (G.M.)

This Report is submitted in accordance with Clause 10A(2)© of the Local

Government Act 1993, and Council’s Code of Meeting Practice which

permits the business relating to the following:

…information that would, if disclosed, confer a commercial advantage or a

person with whom the Council is conducting business.

To be referred to Closed Session

II. Veterinarian Services for Condobolin (DEP)

This Report is submitted in accordance with Clause 10A(2) (d) of the Local

Government Act 1993, and Council’s Code of Meeting Practice which

permits the business relating to the following:

…commercial information of a confidential nature that would, if disclosed

prejudice the commercial position of the person who supplied it.


III. Water Truck and Water Tank Trailer Tender (DIS)

That the report is submitted in accordance with clause 10A 2(d) (1) of

the Local Government Act, 1993, and Council’s Code of Meeting Practice

which permits the business relating to the following:

…commercial information of a confidential nature that would, if disclosed

prejudice the commercial position of the person who supplied it.


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17.0 ATTACHMENTS

Attachment 6.1.1

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Back to Business Paper

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Attachment 6.1.4

Back to Business paper

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Attachment 6.2.3


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Attachment 6.4.9

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Back to the Business Paper

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Attachment 6.4.11


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Attachment 6.4.13

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Attachment 6.4.14


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Attachment 6.4.16


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Attachment 11.1

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Attachment 11.2


Documents

ORDINARY MEETING OF COUNCIL … 3 ORDINARY MEETING 18 February 2015 TABLE OF CONTENTS 1.0 CONFIRMATION OF THE MINUTES 5 2.0 LEAVE OF ABSENCE