Ordinary Council - Shire of Augusta-Margaret River...Tower), Augusta – Impartiality Interest - Cr Smart . Cr Smart disclosed an impartiality interest in Item 11.2.1 Proposed Telecommunications

Ordinary Council

MINUTES

FOR THE MEETING HELD WEDNESDAY, 13 MARCH 2019

IN COUNCIL CHAMBERS, ALLNUTT TERRACE, AUGUSTA

COMMENCING AT 5:30PM

SHIRE OF AUGUSTA MARGARET RIVER ORDINARY COUNCIL MEETING 13 MARCH 2019

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Meeting Notice Dear Councillor I advise that an Ordinary Council Meeting of the Shire of Augusta Margaret River will be held in Council Chambers, Allnutt Terrace, Augusta on Wednesday 13 March 2019, commencing at 5:30pm. Yours faithfully

DALE PUTLAND ACTING CHIEF EXECUTIVE OFFICER


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ATTENTION/DISCLAIMER In certain circumstances members of the public are not entitled to inspect material, which in the opinion of the Chief Executive Officer is confidential, and relates to a meeting or a part of a meeting that is likely to be closed to members of the public. No responsibility whatsoever is implied or accepted by the Shire of Augusta Margaret River for any act, omission, statement or intimation occurring during Council or Committee meetings. The Shire of Augusta Margaret River disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement of intimation occurring during Council or Committee meetings. Any person or legal entity who acts or fails to act in reliance upon any statement, act or omission made in a Council or Committee meeting does so at that person’s or legal entity’s own risk. In particular and without derogating in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a licence, any statement or intimation of approval made by any member or Officer of the Shire of Augusta Margaret River during the course of any meeting is not intended to be and is not taken as notice of approval from the Shire of Augusta Margaret River. The Shire of Augusta Margaret River advises that anyone who has any application lodged with the Shire of Augusta Margaret River must obtain and should only rely on WRITTEN CONFIRMATION of the outcome of the application and any conditions attaching to the decision made by the Shire of Augusta Margaret River in respect of the application. The Shire of Augusta Margaret River advises that any plans or documents contained within this agenda may be subject to copyright law provisions (Copyright Act 1968, as amended) and that the express permission of the copyright owner(s) should be sought prior to their reproduction. It should be noted that copyright owners are entitled to take legal action against any persons who infringe their copyright. A reproduction of material that is protected by copyright may represent a copyright infringement.


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TABLE OF CONTENTS

ITEM NO. SUBJECT PAGE NO.

1. DECLARATION OF OPENING .................................................................................................. 5 2. ATTENDANCE ........................................................................................................................... 5 2.1 APOLOGIES ............................................................................................................................... 5 2.2. APPROVED LEAVE OF ABSENCE ........................................................................................... 6

3. DISCLOSURES OF INTEREST ................................................................................................. 6 4. PUBLIC QUESTIONS ................................................................................................................ 6 4.1. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE ................................ 6 4.2. PUBLIC QUESTION TIME ......................................................................................................... 6 4.2.1 MR KEN JOHN - UNNAMED GAZETTED ROAD ...................................................................... 6

5. APPLICATIONS FOR LEAVE OF ABSENCE ........................................................................... 7 6. CONFIRMATION OF MINUTES OF PREVIOUS MEETING ..................................................... 7 6.1 ORDINARY COUNCIL MEETING HELD 27 FEBRUARY 2019 ................................................. 7

7. DEPUTATIONS .......................................................................................................................... 8 7.1 ITEM 11.2.1 PROPOSED TELECOMMUNICATIONS INFRASTRUCTURE (MOBILE

PHONE TOWER) – AUGUSTA BOAT HARBOUR – MR MARTIN WITTEK ............................. 8

8. PETITIONS ................................................................................................................................. 8 9. ANNOUNCEMENTS FROM THE PRESIDING MEMBER......................................................... 8 10. QUESTIONS FROM MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN ..................... 8 11. REPORTS OF COMMITTEES AND EMPLOYEE REPORTS ................................................... 8 11.1 CHIEF EXECUTIVE OFFICER ................................................................................................... 9 11.1.1 GENERAL MEETING OF ELECTORS 2018 ............................................................................ 10 11.1.2 COMPLIANCE AUDIT RETURN 2018 ..................................................................................... 12 11.1.3 FINAL ADOPTION OF GL30 COMMUNITY GROUP AND SPORTING CLUB

COMMUNICATION POLICY .................................................................................................... 16 11.1.4 LOCAL GOVERNMENT ACT REVIEW - PHASE TWO ........................................................... 19

11.2. SUSTAINABLE DEVELOPMENT ............................................................................................ 23 11.2.1 PROPOSED TELECOMMUNICATIONS INFRASTRUCTURE (MOBILE PHONE

TOWER) - AUGUSTA BOAT HARBOUR ................................................................................ 24 11.2.2 SUPPLY OF MOBILE GARBAGE BINS ................................................................................... 24

11.3. INFRASTRUCTURE SERVICES ............................................................................................. 38 11.4. CORPORATE AND COMMUNITY SERVICES ....................................................................... 40 11.4.1 LIST OF PAYMENTS FOR JANUARY 2019 ............................................................................ 41 11.4.2 FINANCIAL ACTIVITY STATEMENT REPORT - JANUARY 2019 .......................................... 44 11.4.3 SPORT AND RECREATION ADVISORY COMMITTEE MEETING MINUTES 6

FEBRUARY 2019 ..................................................................................................................... 53 11.4.4 HOUSING ADVOCACY OFFICER PROJECT QUARTER TWO YEAR TWO

REPORT ................................................................................................................................... 56

12. MOTIONS FROM MEMBERS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN ............ 59 12.1 LOCAL MUNICIPAL HERITAGE LISTING - CAVES ROAD – CR MCLEOD .......................... 59 12.2 PROVISION OF TOILETS AT GAS BAY – SURFING PRO – CR MCLEOD .......................... 59

13. MOTIONS FOR CONSIDERATION AT NEXT MEETING ....................................................... 59 14. NEW BUSINESS OF AN URGENT NATURE ......................................................................... 59 14.1 MEMBERS ................................................................................................................................ 59 14.2 CEO .......................................................................................................................................... 59

15. CONFIDENTIAL BUSINESS .................................................................................................... 60


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16. CLOSURE OF MEETING ......................................................................................................... 60


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Minutes of the Ordinary Council Meeting held on Wednesday 13 March 2019, in Council Chambers, 61 Allnutt Terrace, Augusta, commencing at 5.30pm

Ordinary Council Meeting

1. DECLARATION OF OPENING The Shire President thanked all in attendance and declared the meeting open at 5.30pm

The Shire President gave an Acknowledgement of Country: ‘I acknowledge and respect the traditional custodians of this land and pay our respects to elders past and present and emerging, whose lands we share.’

2. ATTENDANCE Shire President : Cr Pam Townshend

Councillors : Cr Ian Earl

Cr Naomi Godden Cr Peter Lane Cr Pauline McLeod Cr Julia Meldrum Cr Mike Smart

Acting Chief Executive Officer : Dr Dale Putland Acting Director Sustainable Development : Mr Nick Logan Director Infrastructure Services : Mr Markus Botte

Acting Director Corporate and Community Services : Mr Andrew Ross

Acting Manager Planning and Development : Mr Matt Cuthbert Manager Waste, Health and Ranger Services : Ms Ruth Levett (seated in public gallery) Governance / Council Support Officer : Ms Claire Schiller

MEMBERS OF THE PUBLIC : 3

MEMBERS OF THE PRESS : Nil

2.1 Apologies Nil


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2.2. Approved Leave of Absence Nil

3. DISCLOSURES OF INTEREST 3.1 Item 11.2.1 Proposed Telecommunications Infratsructure (Mobile Phone Tower), Augusta – Impartiality Interest - Cr Smart Cr Smart disclosed an impartiality interest in Item 11.2.1 Proposed Telecommunications Infrastructure, the nature of the interest is as follows: ‘My home is within 900 metres of the proposed site. I feel I can vote impartially.’

3.2 Item 11.4.4 Housing Advocacy Officer Quarter Two, Year Two Report –

Impartiality Interest - Cr Godden Cr Godden disclosed an impartiality interest in Item 11.4.4 Housing Advocacy Officer Quarter Two, Year Two Report as she is the Chairperson of Just Home Margaret River Inc and has supported the delivery of this project.

3.3 Item 12.1 Local Municipal Heritage Listing – Caves Road – Proximity Interest – Cr Lane

Cr Lane disclosed a proximity interest in Item 12.1 Local Municipal Heritage Listing – Caves Road as he resides adjacent to Caves Road. 4. PUBLIC QUESTIONS

4.1. Response to Previous Public Questions Taken on Notice Nil

4.2. Public Question Time 4.2.1 Mr Ken John – Unnamed Gazetted Road

Mr Ken John asked the following questions in relation to an ‘un-named gazetted road’: Q1: Why is an gazetted road unnamed? Q2: Why has this issue not been resolved and why has the Shire been regularly grading the

road on an as needs basis since 2013 and now only does so on an as needs basis? The Director Infrastructure Services provided the followng responses: A1: The Shire is awaiting advise from Landgate regarding road naming. A2: All roads within the Shire are graded on an as needs basis. The road in question was found

to be in adequate condition for a farm track.


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Q3: Why hasn’t it been graded since 2017? The Shire President took the question on notice. Q4: Why has no meeting been arranged between the Shire President and CEO as requested

on 25 February 2019? The Acting CEO provided the following response: A4: The Shire has provided on-going advice in writing, via phonecalls and meetings, you have met

with the current and former CEOs, Shire Presidents and officers and have been offered a consistant response to your demands. While you are unhappy with the responses, the Shire position remains the same. The answers remain the same.

Mr Ken John made comments that were deemed offensive towards the actions of the Director Infrastructure Services. Cr Earl moved the following motion: MOTION / COUNCIL DECISION CR EARL, CR SMART OM2019/38 That Mr John be asked to apologise to Director Infrastructure, Mr Markus Botte.

CARRIED 7/0 The Shire Presdient requested Mr Ken John apologise as per Council decision. Mr Ken John went on to address issues of concern. Cr Smart then raised the following point of order: Point of Order Cr Smart: That Mr John be asked to leave the meeting. Mr Ken John then left Chambers at 5.42pm. 5. APPLICATIONS FOR LEAVE OF ABSENCE

5.1 Cr Pauline McLeod – 27 March 2019 Cr McLeod requested that Council grant her leave of absence from the 27 March 2019 Ordinary Meeting of Council. MOTION / COUNCIL DECISION CR GODDEN, CR EARL OM2019/39 That Council grants Cr McLeod leave of absence from the 27 March 2019 Ordinary Meeting of Council.

CARRIED 7/0 6. CONFIRMATION OF MINUTES OF PREVIOUS MEETING

6.1 Ordinary Council Meeting held 27 February 2019 MOTION / COUNCIL DECISION CR MELDRUM, CR MCLEOD OM2019/40 That Council confirms the minutes of the Ordinary Council Meeting held on 27 February 2019 to be a true and correct record of the meeting.

CARRIED 7/0


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7. DEPUTATIONS

7.1 Item 11.2.1 Proposed Telecommunications Infrastructure (Mobile Phone Tower) – Augusta Boat Harbour – Mr Martin Wittek

Mr Martin Wittek, Telstra Representative, addressed the meeting in relation to Item 11.2.1 Proposed Telecommunications Infrastructure (Mobile Phone Tower) – Augusta Boat Harbour. A summary of his deputation is as follows: • We have a station at Leeuwin Marina, Council previously requested Telstra explore the possibility

of a new location at the water tank. • We have met with various government departments / agencies trying to find a positive outcome. • Unfortunately the process timelime is impossible to implement. The end of our contract is July

2019. • DBCA require an assessment of flora and fauna, this can only be done during the srpingtime, will

would be too late. Therefore Leeuwin is the only option. • Telstra have reduced the visual impact by reducing the size and head frame. • Erection of a tower at this site will improve safety for users of the harbour. • It will present future business opportunities. • I have aletter from the Department of Primary Industries and Regional Development, representing

State Government for the Baclspot program, stating we have to have the project complete by June 2019.

• Is refused today, funding will go elsewhere. The Shire President thanked Mr Wittek for his deputation.

8. PETITIONS Nil

9. ANNOUNCEMENTS FROM THE PRESIDING MEMBER Nil

10. QUESTIONS FROM MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN Nil

11. REPORTS OF COMMITTEES AND EMPLOYEE REPORTS


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11.1.

Chief Executive Officer


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11.1.1 GENERAL MEETING OF ELECTORS 2018 LOCATION/ADDRESS Shire of Augusta Margaret River APPLICANT/LANDOWNER Shire of Augusta Margaret River FILE REFERENCE GRL/16 REPORT AUTHOR Claire Schiller, Governance / Council Support Officer AUTHORISING OFFICER Dale Putland, Acting Chief Executive Officer

IN BRIEF • The minutes of the General Meeting of Electors held on 12 December 2018 are to be considered

in accordance with section 5.33 of the Local Government Act 1995, and any decisions that were made at the Meeting of Electors are to be considered by Council at this meeting.

RECOMMENDATION That Council: 1. Receives the minutes of the 12 December 2018 General Meeting of Electors; 2. Notes the acceptance of the 2017/18 Annual Report in its entirety; and 3. Notes the acceptance of the 2017/18 Audited Financial Statements. LOCATION PLAN Nil TABLED ITEMS Nil BACKGROUND The General Meeting of Electors was held in Council Chambers, Margaret River, on Wednesday 12 December 2018 in accordance with the Local Government Act 1995 and was held within the prescribed 56 days following Council’s acceptance of the Audited Annual Financial Statement. CONSULTATION AND ADVICE External Consultation Nil Internal Consultation Acting CEO DISCUSSION / OFFICER COMMENTS The following decisions were made at the General Electors’ Meeting held 12 December 2018: MOTION / COUNCIL DECISION CR EARL, CR LANE EM2018/1 That the General Meeting of Electors receives the 2017/18 Annual Report for the Shire of Augusta Margaret River.

CARRIED 7/0 and; MOTION / COUNCIL DECISION CR EARL, CR LANE EM2018/2 That the General Meeting of Electors receives the 2017/18 Audited Financial Statements for the Shire of Augusta Margaret River.


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CARRIED 7/0 No other motions were moved from the floor, nor decisions made by electors at the meeting. STATUTORY ENVIRONMENT / LEGAL IMPLICATIONS Local Government Act 1995, s5.27 (3), 5.31, s5.32 & s5.33 STRATEGIC PLAN / POLICY IMPLICATIONS Community Strategic Plan 2036 (CSP) Corporate Business Plan 2018-2022 Key Result Area 5: Effective leadership and governance Community Outcome 5.7: Measure and report on success and sustainability Strategic Response 5.7.2: Report on our success and sustainability to the community and stakeholders Service level strategy/plan 5.7.2.1: Implement Annual Reports consistent with the guidelines for the Department of Local Government, Sport and Cultural Industries’ Integrated Planning and Reporting Framework PLANNING FRAMEWORK Nil FINANCIAL IMPLICATIONS Nil SUSTAINABILITY IMPLICATIONS Environmental Nil Social The Annual Report provides the community with a report on the progress Council has made against the Shire’s Strategic Plan. Economic Nil VOTING REQUIREMENTS Simple Majority RECOMMENDATION That Council: 1. Receives the minutes of the 12 December 2018 General Meeting of Electors; 2. Notes the acceptance of the 2017/18 Annual Report in its entirety; and 3. Notes the acceptance of the 2017/18 Audited Financial Statements. ADVICE TO APPLICANT / PROPONENT Nil ATTACHMENTS 1. Minutes to the General Meeting of Electors held 12 December 2018

RECOMMENDATION / COUNCIL DECISION CR LANE, CR MELDRUM OM2019/41 That Council: 1. Receives the minutes of the 12 December 2018 General Meeting of Electors; 2. Notes the acceptance of the 2017/18 Annual Report in its entirety; and 3. Notes the acceptance of the 2017/18 Audited Financial Statements.

CARRIED 7/0


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11.1.2 COMPLIANCE AUDIT RETURN 2018 LOCATION/ADDRESS Shire of Augusta Margaret River APPLICANT/LANDOWNER Shire of Augusta Margaret River FILE REFERENCE COR/80 REPORT AUTHOR Emma Rogers, Governance (Legal, Risk, Permit) Officer AUTHORISING OFFICER Ian McLeod, Coordinator Legal and Governance Services

IN BRIEF • Council is requested to consider the Audit and Risk Management Committee’s review of the 2018

Compliance Audit Return, adopt the 2018 Compliance Audit Return and forward a certified copy of the Return to the Department of Local Government, Sport and Cultural Industries by 31 March 2019.

RECOMMENDATION That Council: 1. Accepts the recommendations of the Audit and Risk Management Committee, noting that

compliance was achieved in all areas with the exception of one question; 2. Adopts the 2018 Compliance Audit Return for the Shire of Augusta Margaret River; and 3. Forwards a certified copy of the 2018 Compliance Audit Return to the Department of Local

Government, Sport and Cultural Industries prior to 31 March 2019. LOCATION PLAN Nil TABLED ITEMS The recommendation to Council made by the Audit and Risk Management Committee (ARMC) will be tabled at the meeting for Council’s consideration. The report to the ARMC is included in the attachments. BACKGROUND Each local government is required to carry out a compliance audit for the period 1 January to 31 December each year in a form approved by the Minister. The ARMC is to review the compliance audit return and report to Council the results of that review (r14 Local Government (Audit) Regulations 1996). The 2018 Compliance Audit Return continues in a reduced format, with the areas of compliance restricted to those considered high risk. The questions relate to regulation 13 of the Local Government (Audit) Regulations 1996. Additional questions seeking input into Integrated Planning and Reporting are also included. The Compliance Audit Return, and recommendation by the ARMC (tabled item), is presented to Council for consideration and adoption. A certified copy of the return, along with the relevant section of the minutes and any additional information explaining or qualifying the compliance audit, is to be submitted to the Department of Local Government, Sport and Cultural Industries by 31 March 2019. CONSULTATION AND ADVICE External Consultation Nil Internal Consultation Chief Executive Officer, Directors and relevant officers


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DISCUSSION / OFFICER COMMENTS The 2018 Compliance Audit Return has been completed, for the period of 1 January 2018 to 31 December 2018. The 2018 CAR consists of a total of 95 questions, divided into 9 categories, covering various aspects of the Shire’s functions and services. These categories include: 1. Commercial Enterprises by Local Governments 2. Delegation of Power/Duty 3. Disclosure of Interest 4. Disposal of Property 5. Finance 6. Integrated Planning and Reporting 7. Local Government Employees 8. Official Conduct 9. Tenders for Providing Goods and Services The process of gathering responses to the 95 questions includes forwarding relevant officers the questions that relate to their duties and responsibilities. The officer is required to review relevant records, registers, minutes of meetings, advertisements, policies etc. and provide an informed response to the question. Where the question relates to multiple officer’s responsibilities, such as “Did all persons exercising a delegated power or duty under the Act keep, on all occasions, a written record as required”, all delegated officers provide a response, and the responses are compiled. From a total of 95 questions, the responses provided by the Chief Executive Officer, Directors and other relevant officers indicate that full compliance has been achieved in all areas with the exception of 1 questions (outlined below). Disclosure of Interest Question13: Where an elected member or an employee disclosed an interest in a matter discussed at a Council or committee meeting where there was a reasonable belief that the impartiality of the person having the interest would be adversely affected, was it recorded in the minutes. Reference: LGA s5.103; LG (Admin Regs) Reg 34C; & LG (Rules of Conduct) Reg 11. Response: No Comments: At the AMRS Sustainable Advisory Committee (SAC) meeting held 20 September 2018, Councillor Godden disclosed an interest in a matter to be discussed (Environmental Management Fund). The minutes of the meeting record the interest as follows: 5.0 Disclosures of Interest N. Godden – Transition Margaret River Although the disclosure of interest was recorded, the nature of the interest (i.e. the association with Transition Margaret River) was not made clear in the minutes. LG (Rules of Conduct) Reg 11(6) requires the nature of the interest to be recorded in the minutes. When the same matter was presented to Council for adoption at the ordinary meeting held 14 November 2018, Cr Godden again disclosed an interest, and the minutes of the OM are as follows: 3.6 Item 11.2.2 Environmental Management Fund 2018-19 – Impartiality Interest – Cr Godden

Cr Godden disclosed an impartiality interest in Item 11.2.2 Environmental Management Fund 2018-19, the nature of the interest being:

‘I am a member of Transition Margaret River and I can make an impartial decision.’


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It’s evident that the interest Cr Godden has in the matter is impartial, as she is a member of Transition Margaret River, and declared to make an impartial decision. It can be assumed that the same disclosure was made at the SAC meeting, however, the nature of the interest was not made clear in the minutes of the meeting. This is a minor technical breach by the minute taker. Remedial actions taken: Shire officers recording the minutes of the SAC meetings have received further training on disclosures of interest requirements, and advised to have on hand disclosure of interest forms for members to complete at the meeting to assist in capturing all of the required information. STATUTORY ENVIRONMENT / LEGAL IMPLICATIONS The Annual Compliance Audit Return is required under the provisions of s.7.13 (i) of the Local Government Act 1995 and r.14 & 15 of the Local Government (Audit) Regulations 1996. STRATEGIC PLAN / POLICY IMPLICATIONS Community Strategic Plan 2036 (CSP) Corporate Business Plan 2018-2022 Key Result Area 5: Effective Leadership and Governance 5.1 Responsible ownership of outcomes 5.1.3 Ensure Councillors and employees demonstrate the importance of ethical behaviour and compliance with codes of conduct. 5.1.3.3 Complete and submit Statutory Compliance Return and remediate any errors within timeframes. PLANNING FRAMEWORK Nil FINANCIAL IMPLICATIONS Nil SUSTAINABILITY IMPLICATIONS Environmental Nil Social Nil Economic Nil VOTING REQUIREMENTS Simple Majority RECOMMENDATION That Council: 1. Accepts the recommendations of the Audit and Risk Management Committee, noting that


Government, Sport and Cultural Industries prior to 31 March 2019. ADVICE TO APPLICANT / PROPONENT Nil ATTACHMENTS 1. Compliance Audit Return 1 January 2018 to 31 December 2018. 2. Compliance Audit Return report to the Audit and Risk Management Committee Meeting held 13

March 2019.


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RECOMMENDATION / COUNCIL DECISION CR EARL, CR MCLEOD OM2019/42 That Council: 1. Accepts the recommendations of the Audit and Risk Management Committee, noting that


Government, Sport and Cultural Industries prior to 31 March 2019. CARRIED 7/0


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11.1.3 FINAL ADOPTION OF GL30 COMMUNITY GROUP AND SPORTING CLUB COMMUNICATION POLICY LOCATION/ADDRESS Shire of Augusta Margaret River APPLICANT/LANDOWNER Shire of Augusta Margaret River FILE REFERENCE GOV/38 REPORT AUTHOR Hannah Waters, Executive Assistant Corporate and Community

Services AUTHORISING OFFICER Dale Putland, Acting Chief Executive Officer

IN BRIEF • There has been an increase in the number of duplicate and conflicting requests from community

groups and sporting clubs over the past twelve months. • The Community Group and Sporting Club Communication Policy has been created to streamline

communication between the community groups, sporting clubs and the Shire. • The draft Community Group and Sporting Club Communication Policy was endorsed by Council for

public comment on 12 December 2018. • Public consultation ran for eight weeks on the website from 19 December until 15 February 2019. • Due to the newspaper, advertising deadlines throughout December and January the policy was

advertised in the Margaret River Times 1 February 2019. • The submission period closed 15 February 2019 and zero submissions were received during this

time. RECOMMENDATION That Council adopts GL30 Community Group and Sporting Club Communication Policy as per Attachment 1. LOCATION PLAN Nil TABLED ITEMS Nil BACKGROUND Determining the local government’s policies is one of four main roles for Council listed under Section 2.7 of the Local Government Act 1995. Policies are an important component of governance by which responsibilities to stakeholders are identified and effective systems of leadership, authority, accountability and control are implemented. CONSULTATION AND ADVICE External Consultation The draft Community Group and Sporting Club Communication Policy was advertised for public comment 19 December 2018 to 15 February 2019. Feedback could be provided via email or hard copy submission. Over this time zero submissions were received. Internal Consultation The Community Group and Sporting Club Communication Policy was developed in consultation with the Executive Leadership Team, Managers and Coordinators.


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DISCUSSION / OFFICER COMMENTS The Shire receives requests from community groups and sporting clubs for information, financial support, building maintenance, reserve maintenance and capital requests throughout the year. During the past twelve months, one sporting club has made multiple requests for funding. In some cases several identical requests made by the club were made by different members of the group/club’s executive committee and in other cases, contradictory requests were received from a member of the same group/club without prior discussion with or approval from the executive committee. Lack of communication within community groups and sporting clubs prior to submitting request to the Shire can lead to unachievable expectations, requests that cannot be met due to conflicting requests and inefficiencies in the use of officer time. To prevent such occurrences in the future the Community Group and Sporting Club Communication Policy has been created appointing group/club Presidents as the sole Shire liaison. As a nominated representative of the group/club, Presidents have the power to liaise and negotiate with the Shire and are able to feed the information back to their committees. In the event the President of the group/club is not available to liaise with the Shire, written authorisation from the President appointing an alternative committee or group/club member will be accepted on a case-by-case basis. Implementation of the policy will provide the Shire confidence that the request/s coming from the President or appointed liaison have the support of the committee and or group/club as a whole to act on their behalf and report the result of the requests back to the group/club. STATUTORY ENVIRONMENT / LEGAL IMPLICATIONS The Local Government Act 1995 specifies the key roles of the Council. Under Section 2.7 of the Local Government Act 1995 Council has four main roles: 1. Direct and control the Local Government's affairs; 2. Be responsible for the local government’s functions; 3. Oversee the allocation of the local government’s finances and resources, and 4. Determine the local government’s policies. Policy determination is a key role of the Council. Policies are guidelines to provide a consistent approach and framework for Council decision making and for the CEO and staff to action Council’s requests. Policies are not legislation and there may be circumstances where a position needs to be taken which is at variance with an existing policy. In these circumstances, Council should make a decision, which departs from an existing policy. STRATEGIC PLAN / POLICY IMPLICATIONS Community Strategic Plan 2036 (CSP) Corporate Business Plan 2018-2022 Key Result Area 5: Effective leadership and governance Community Outcome 5.1: Effective governance and corporate leadership Strategic Response 5.1.5: Develop effective partnerships and strategic alliances to maximise community benefits PLANNING FRAMEWORK Nil FINANCIAL IMPLICATIONS Nil SUSTAINABILITY IMPLICATIONS The policies support good governance, which aids sustainability. VOTING REQUIREMENTS Simple Majority


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RECOMMENDATION That Council adopts GL30 Community Group and Sporting Club Communication Policy as per Attachment 1. ADVICE TO APPLICANT / PROPONENT Nil ATTACHMENTS 1. GL30 Community Group and Sporting Club Communication Policy.

RECOMMENDATION / COUNCIL DECISION CR MELDRUM, CR EARL OM2019/43 That Council adopts GL30 Community Group and Sporting Club Communication Policy as per Attachment 1.

CARRIED 7/0


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11.1.4 LOCAL GOVERNMENT ACT REVIEW - PHASE TWO LOCATION/ADDRESS Shire of Augusta Margaret River APPLICANT/LANDOWNER Shire of Augusta Margaret River FILE REFERENCE PRL/3 REPORT AUTHOR Emma Rogers, Governance (Legal, Risk, Permit) Officer AUTHORISING OFFICER Ian McLeod, Coordinator Legal and Governance Services

IN BRIEF • The Local Government Act 1995 is currently under review, and the Department of Local

Government, Sport and Cultural Industries is inviting submissions from local governments, officers, elected members, and members of the community on phase 2 of the review.

• A draft submission was presented to, and discussed with Council at a Concept Forum on the 13 February 2019.

• It’s proposed to forward a finalised and adopted submission to WALGA and Department of Local Government, Sport and Cultural Industries prior to 31 March 2019.

RECOMMENDATION That Council: 1. Adopts the attached submission on phase 2 of the review of the Local Government Act 1995; 2. Forwards the adopted submission and accompanying minutes to WALGA; and 3. Forwards the adopted submission and accompanying minutes to the Department of Local

Government, Sport and Cultural Industries prior to 31 March 2019. LOCATION PLAN Nil TABLED ITEMS Nil BACKGROUND In 2017, the State Government announced a review of the Local Government Act 1995 (LGA). This review is the first significant reform of local government conducted in more than twenty years. Western Australia has changed greatly since the LGA was introduced in 1995. Public expectations of local government and what can be achieved through technology have evolved.

The LGA provides the framework for Western Australian local government. Local governments are created by the Act which sets out the functions, responsibilities and powers of local government.

The objective of the review is to develop a new, modern Act that empowers local government to better deliver for the community now and into the future. The review is being conducted in two phases as outlined below:

Phase 1 Phase 2

Making information available online

Increasing participation in local government elections


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Phase 1 Phase 2

Meeting public expectations for accountability, including gift disclosures

Meeting public expectations of ethics, standards and performance

Building capacity through reducing red tape*

Increasing community participation

Introducing an adaptive regulatory framework

Improving financial management

Building capacity through reducing red tape*

Other matters raised in phase 1 consultation

*matter to be dealt with in both phases Phase 1 Local Governments and community were invited to have their say on priority reforms for phase 1 in early 2018. A summary of the findings of phase 1 are outlined below:

• Universal training for candidates and council members, including ongoing professional development;

• Revised gift framework that provides clarity and meets community expectations; • Modernise public notice requirements and provides greater flexibility for local government to

better inform their community; • Reforms to better manage behaviours, including

o Mandatory codes of conduct for council members, candidates and staff and new sanctions; and

o Reporting requirements associated with breaches to drive cultural change; • Improvements to ensure greater consistency in CEO recruitment, performance management

and termination through mandatory standards developed in consultation with the sector. The drafting of a Bill addressing the findings of phase 1 is underway. Phase 2 Phase 2 of the review focuses on delivering for the community based on the themes Agile, Smart and Inclusive. The review considers nine key topics as outlined in the table below. Local governments and community members are currently invited to have a say on the reform areas.

Agile Smart Inclusive Beneficial enterprises Administrative efficiencies / and

local laws Community engagement – Integrated Planning and Reporting (IPR)

Financial management Council meetings Complaints management Rates, fees and charges Interventions Elections

CONSULTATION AND ADVICE External Consultation • WALGA position statements • LG Professionals position statements • Discussion papers on the nine key areas published by the Department of Local Government, Sport

and Cultural Industries (Department)


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Relevant officers also attended a State-wide forum on the Future of Local Government on 30 January 2019 where the Hon David Templeman MLA, Minister for Local Government; Heritage; Culture and the Arts spoke of the review of the LGA. WALGA and LG Professionals presented their positions on the review, and local government officers and elected members put forward their visions of a new LGA. Internal Consultation • Chief Executive Officer • Acting Director Corporate and Community Services • Coordinator Legal Services and Governance • Senior Legal Officer • Governance / Council Support Officer • Community and Corporate Planner • Coordinator Revenue and Customer Service • Governance (Legal, Risk and Permit) Officer DISCUSSION / OFFICER COMMENTS The Department is currently inviting submissions from local governments, individual officers and elected members, and members of the community on phase 2 of the review. The Department website provides discussion papers on each of the nine key areas, and a survey link https://www.dlgsc.wa.gov.au/localgovernment/strengthening/Pages/LG-Act-Review.aspx The Department’s submission and survey period closes 31 March 2019. WALGA is also seeking submissions from local governments to form their final position on the phase 2 of the review. The WALGA submission period closes 22 February 2019. Relevant Shire officers have complied the attached submission on phase 2 of the review, based on the following:

• Relevant experience and expertise from working within the framework of the LGA, at the Shire of Augusta Margaret River (Shire);

• Information from Department’s discussion papers on each of the nine key areas; • Ideas from the Statewide forum on Future of Local Government; • WALGA and LG Professionals’ position statements; and • Shire’s Corporate and Community Strategic Plans.

The submission was presented to, and discussed with Council at two Concept Forum on the 13th and 20th February 2019. A draft submission was forwarded to WALGA prior to 22 February 2019. It’s proposed to forward a copy of the finalised submission adopted by Council to WALGA and the Department, following the outcome of this meeting. STATUTORY ENVIRONMENT / LEGAL IMPLICATIONS STRATEGIC PLAN / POLICY IMPLICATIONS Community Strategic Plan 2036 (CSP) Corporate Business Plan 2018-2022 Key Result Area 5: Effective Leadership and Governance 5.1.3.3 Regularly review Shire governance processes, in according with advice from WALGA and the Department of Local Government Sport and Cultural Industries. PLANNING FRAMEWORK Nil FINANCIAL IMPLICATIONS Nil SUSTAINABILITY IMPLICATIONS Environmental

https://www.dlgsc.wa.gov.au/localgovernment/strengthening/Pages/LG-Act-Review.aspx


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Integrated planning and reporting (IPR) is one of the key reform areas of the review. IPR provides the opportunity for community members and stakeholders to participate in shaping the future of their community and identifying issues and solutions relating to valuing, protecting and enhancing the natural environment. Social The LGA review has the potential to modernise local governments, increase community participation, and enable local governments to better meet community expectations. Economic The reform aims to relieve regulatory burden, improve financial management, and broaden the scope of services provided local governments through beneficial enterprises. VOTING REQUIREMENTS Simple Majority RECOMMENDATION That Council: 1. Adopts the attached submission on phase 2 of the review of the Local Government Act 1995; 2. Forwards the adopted submission and accompanying minutes to WALGA; and 3. Forwards the adopted submission and accompanying minutes to the Department of Local

Government, Sport and Cultural Industries prior to 31 March 2019. ADVICE TO APPLICANT / PROPONENT Nil ATTACHMENTS 1. Submission on phase 2 of the review of the Local Government Act 1995. RECOMMENDATION / COUNCIL DECISION CR GODDEN, CR MELDRUM OM2019/44 That Council: 1. Adopts the attached submission on phase 2 of the review of the Local Government Act 1995; 2. Forwards the adopted submission and accompanying minutes to WALGA; and 3. Forwards the adopted submission and accompanying minutes to the Department of Local

Government, Sport and Cultural Industries prior to 31 March 2019. CARRIED 7/0


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11.2. Sustainable Development


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11.2.1 PROPOSED TELECOMMUNICATIONS INFRASTRUCTURE (MOBILE PHONE TOWER) - AUGUSTA BOAT HARBOUR LOCATION/ADDRESS Reserve 51096 (Lot 331) Leeuwin Road, Augusta APPLICANT/LANDOWNER Planning Solutions Urban And Regional Planning (on behalf of

Telstra)/Department of Transport FILE REFERENCE RES/51096, P218357 REPORT AUTHOR Matt Slocomb, Strategic Planning Officer AUTHORISING OFFICER Nick Logan, Acting Director Sustainable Development

IN BRIEF • A proposal was received for the development of telecommunications infrastructure at the Augusta

Boat Harbour on 18 June 2018, consisting of a 41.3m high monopole for mobile phone transmission.

• The proposal was publically advertised and eleven (11) submissions were received, one (1) of which was in support of the proposal, one (1) indifferent with the other nine (9) opposed. Those opposed were primarily concerned about the visual impact associated with the tower, conflicting with the high landscape amenity of the area and impacting adjacent tourist/travel route corridor.

• At its meeting on 24 October 2018, Council deferred the proposal in order to allow the proponent time to consider alternative sites for the tower.

• The proponent has been in discussions with the Department of Biodiversity, Conservation and Attractions (DBCA) regarding an alternative location at the ‘water tank site’ (Lot 306, Reserve 8428) located within the Leeuwin Naturaliste National Park. In December 2018 DBCA indicated they were not prepared to support the proposal in this location.

• A determination is now required for the original position in the harbour, with the proponent reducing the tower by 5.5m height (overall height to 35.8m) to address visual impacts.

• The proposal is considered compliant with the relevant policy framework and is recommended for approval, subject to conditions.

RECOMMENDATION That Council approves the proposed Telecommunications Infrastructure (Mobile Phone Tower) at Reserve 51096 (Lot 331) Leeuwin Road, Augusta. LOCATION Reserve 51096 (Lot 331) Leeuwin Road, Augusta is located approximately 4km south of the Augusta town site and forms part of the Augusta Boat Harbour. Development is confined to a 63.5m² compound located within the 8.5ha site. The location of the development area is identified below at Figure 1. The subject site is currently zoned Public Purposes (Harbour Purposes) with management vested in the Department of Transport.


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Figure 1. Aerial Location Plan PROPOSAL The proposal involves the installation of new telecommunications infrastructure by Telstra, comprised of the following: • 35.8m monopole to be of a concrete finish/construction; • Four panel antennas mounted at the top of the monopole on a circular headframe, with 2 parabolic

antennas on the monopole below; • One equipment shelter finished in Colorbond ‘deep ocean’, and ancillary equipment located within

a fenced compound at ground level. The tower and associated infrastructure will be enclosed within a secure compound, which measures approximately 63.5sqm in area. The proposed development will be setback approximately 85m from Leeuwin Road and located at the intersection of the Flinders Bay to harbour footpath and the vehicle access way to the northern groyne. The proposal is part of the mobile blackspot program that is being funded by co-investment between federal and state governments in order to improve coverage in regional areas. The basis for this particular location, as provided by the applicant is to improve coverage in the area surrounding the harbour facility. The details associated with the proposal have been included as an attachment to this report (see Attachment 1). TABLED ITEMS Nil BACKGROUND The proposal initially submitted on 18 June 2018 comprised a 41.3m monopole located at the harbour site. The proposal was advertised, assessed and presented to Council on 24 October 2018. At its meeting on 24 October 2018, Council deferred the item to allow the proponent time to consider alternative sites for the tower. The item was deferred again at the meeting of the 14 November, owing to ongoing negotiations between Telstra and DCBCA in respect to the possible use of the ‘water tank site’ at Lot 306, Reserve 8428, located within the Leeuwin Naturalise National Park. The item was again deferred at the meeting on the 28 November pending further advice from Telstra. Advice was received from the applicant in February 2019 indicating that negotiations with DBCA had ceased, with DBCA not prepared to support the proposal to relocate the proposed to Reserve 8428. Accordingly, approval is now sought for the site originally proposed within the Boat Harbour.

Approximate Location of Tower


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PLANNING FRAMEWORK State Planning Policy 5.2 – Telecommunications Infrastructure (SPP5.2) SPP 5.2 provides a range of matters to be considered when determining applications for telecommunications infrastructure. The matters to be considered include: • Achieving a balance between the social and economic benefits of access to modern

telecommunications services for people and business throughout the state whilst minimising visual impacts wherever possible;

• Infrastructure being sited so as not to be visually prominent from significant viewing locations (scenic routes, lookout sites, lookouts and recreation sites) or detract from a significant view of a heritage item or place, a landmark, streetscape vista or panorama, whether viewed from public or private land;

• Not located on sites where environmental, cultural heritage, social and visual landscape values may be compromised and incorporate design features that are sympathetic to the surrounding landscape;

• Located to facilitate continuous network coverage and improved telecommunications for the community;

• Be co-located wherever possible. Compliance with the above policy requirements is discussed further in the consultation section of this report. Local Planning Strategy (LPS) and State Planning Policy 6.1 – Leeuwin Naturalise Ridge (LNRSPP) The tower is proposed to be located within Visual Management Area C pursuant to the Shires Local Planning Strategy, which allows development to be prominent within the landscape, but borrow from the naturally established form, line, colour and texture to be compatible with the existing landscape. In respect to visual impact, the strategy states that where deemed necessary by the Local Government, proposed development should evaluate visual impacts of the proposal in accordance with methodology in the manual 'Visual Landscape Planning in Western Australia' (DPI, 2007), and submit this to the Local Government for evaluation and approval. All development located within a reserve requires the prior approval of the Council, which needs to be considered in respect to the purpose intended for the reserve. The proposal is also located along a Travel Route Corridor as identified in clause 4.33.1 of the LPS and under the Leeuwin Naturaliste Ridge Statement of Planning Policy (LNRSPP), which requires compliance with Travel Route Corridor and Landscape policy objectives of the LNRSPP. The specific use classification that the site is located within under the LNRSPP is ‘Travel Route Corridors within Natural Landscape Significance’, to which the following policy is provided under PS 3.4: “In areas of Natural Landscape Significance, including where they are in Travel Route Corridors, the significant natural characteristics will be protected and provide adequate development setbacks. In these areas, development will be screened from Travel Route Corridors except public recreation or safety facilities that may be seen in the foreground”. Comments in respect to the visual impacts associated with the proposal have been discussed further in the comment section of the report. Local Development Plan – Augusta Boat Harbour The site is located within an area identified for overflow parking in accordance with the Augusta Boat Harbour Local Development Plan. Specifically, the tower has been position within an area identified for landscaping on the local development plan and will not prejudice the implementation of the plan.


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CONSULTATION External Consultation The proposal was advertised to landowners within 1km radius of the proposed development site in August 2018. Information was placed on the Shire’s website and the proposal was advertised in a locally circulating newspaper for a duration of two weeks. At the closure of the consultation period, the Shire had received eleven (11) submissions. For a detailed description of the submissions and related officer comments and recommendations please refer to the Schedule of Submissions (Attachment 2). The main areas of concern have been taking into account in the final assessment of the proposal. Given the similarity between the original and revised proposal, additional consultation was not required in this case. The revised proposal has been considered in response to the comments provided through consultation undertaken in August 2018. Liaison with DBCA Following the deferral of the item in October/November 2018, the proponents have been liaising with DBCA in respect to the use of the water tank site (see figure 2).

Figure 2. Location of water tank site Telstra prepared a draft proposal for the consideration of the DBCA, which consisted of a 21m guyed mast to be located to the north-western side of the water tank site within a previously disturbed area of vegetation. In comparison to the harbour site, the water tank site had the following advantages: • Being located on the inland side of Leeuwin Road it did not impact ocean views from the Travel

Route Corridor, integral the scenic qualities of the route. Views inland are largely screened by higher roadside vegetation and the excavated nature of the Road, and people driving the route or walking in are more inclined to look towards the ocean than inland;

• The 22m guyed mast had a greater degree of visual permeability as opposed to a concrete monopole, which would assist in the tower blending into the surrounds;

• There are several power lines throughout the area adjacent to the tank site which would increase the visual absorption at this location.

Harbour Site

Water Tank Site


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Aside from the issue of consent from DBCA, the main issue with this location is that the tower would be visible from the Leeuwin Lighthouse heritage area, which is not the case for the harbour site. As discussed above, in February 2019 the applicant advised that DBCA were not prepared to support the water tank site. Below is an excerpt of the advice provided to the proponent by the DBCA: “In view of the concerns regarding the visual impact of the proposal on the on the national park and the scenic values of the Leeuwin Naturalise Ridge, the option to locate a facility at the boat harbour is ostensibly a viable option. This would be DBCA’s preference and I encourage you to continue your discussions with the Shire of Augusta Margaret River to determine if a suitable solution at this location can be achieved”. As outlined above, the applicant is now seeking a determination in respect to the harbour site. DISCUSSION / OFFICER COMMENTS In light of the comments received during the consultation process and the policy requirements relating to telecommunication infrastructure, the key areas of assessment have been addressed in turn as follows: Potential impacts on Human Health Some concerns were raised in respect to human health impacts associated with the proposal. The predicted EME radiation for the types of radio systems being proposed by the applicant represents 0.25% of the exposure limit provided under the standard. It is to be noted that the applicant is capable of emitting up to 100% of this guideline, accordingly the proposal is consistent with the limits set by the Australian Radiation Protection and Nuclear Safety Agency. Options for Co-Location An important aspect in considering the requirement for telecommunications proposals is the options for co-location, given that the clause 5.1.1v) of SPP5.2 promotes the co-location of infrastructure wherever possible and is a crucial consideration to ensure proliferation of these structures does not occur. In assessing the need, it is important to note that the towers operate through line of site, and coverage varies depending on a large numbers of factors. These factors include the position of the infrastructure in the landscape (higher points will achieve more coverage), the height at which receivers are positioned on the mast or pole (higher placed receivers achieve a greater area of coverage) as well as the direction that the receivers face. A provider could have a greater density of infrastructure throughout an area at lower heights, whereas another provider may achieve similar results with fewer better-placed receivers. There are four existing towers within the broad vicinity of the proposed site as depicted in Figure 3. Two of the towers already contain Telstra infrastructure, the exception being the Osnaburg Road Tower (Site 3) and the tower located adjacent to Allnut Drive which is a dedicated NBN tower (site 5). A summary of the towers and their locations relative to the site has been provided overleaf:


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Site Location Infrastructure 1 Proposed Tower Location Nil 2 Lot 11 Hillview Road, Augusta 65m telecommunications tower containing Telstra,

Optus and Vodaphone Infrastructure 3 Osnaburg Road Site – Osnaburg

/Leeuwin Road, Augusta 37m guyed mast containing Optus Infrastructure

4 Lot 4 Ellis Street, Augusta 23m tower containing Telstra Infrastructure 5 110 (Lot 830) Allnut Terrace Augusta 40m tower containing NBN infrastructure

Figure 3. Other Telecommunications Facilities within area. Of the above locations, sites three (3) and five (5) do not currently contain Telstra Infrastructure. A coverage map has been provided (Attachment 3), but this does not differentiate between the coverage currently provided by the existing Telstra Infrastructure in the locality. Additionally, mapped comparison between the coverage of the proposal and that possible though colocation on the Optus Tower (site 3) has not been provided. The applicant has advised that the main purpose of the proposal is to provide improved coverage along Leeuwin Road, and to the Flinders Bay area and Augusta Boat Harbour. These areas are located on the southern slope of the Leeuwin Ridgeline, which would not be achieved through colocation at the Optus site. An objective of the mobile black spot program is to address mobile coverage limitations on the State’s major regional highways, which would support the proposed location within close proximity to Leeuwin Road. This differs somewhat from previous telecommunications applications considered by the Shire where the key objective is to maximise the number of dwellings able to be connected to the service. For this reason, it is considered that colocation is unlikely to achieve the same coverage outcomes as intended by the blackspot program that provides some rationale to the proposed location. Visual Amenity Telecommunications infrastructure is inherently difficult to assess from a visual impact perspective, as previously discussed the infrastructure relies on line of sight in order to provide coverage and for this reason the best placed locations from a coverage perspective may be visually prominent areas of the landscape. The applicant has, in response to the concerns raised through the consultation process, lowered the height of the tower and prepared a visual impact assessment. The visual impact assessment is included as an attachment to this report (Attachment 4). The broad approach applied in undertaking a visual impact assessment has been summarised as follows:


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• A visual impact assessment takes into account levels of sensitivity of a place, which considers the possible number of viewers, period or duration that the location will be in view, and the distance or proximity to the structure;

• The visibility is also considered taking into account the extent to which the surrounding landscape ‘absorbs’ a structure – i.e. a structure in close proximity will stand out more on a flat site with no other surrounding structures/vegetation when compared to a location further away that varies in topography with other structures and vegetation surrounding;

• The above is used to determine a visual impact rating, which is applied to a number of locations near the proposal.

The outcomes of the visual impact assessment are: • The visual impact considered three locations, the flinders bay settlement to the north (images taken

from Storm Bay Road), Skippy Rock Road to the west and Leeuwin Road to the south; • The proposed tower will be visible from all three locations assessed; • Based on the level of the pole and surrounding landscape, the tower will not be visible from Cape

Leeuwin; • The tower may be visible from parts of the Augusta Townsite; • The level of impact associated with the respective sites has been classified as between moderate,

and minor – moderate. In respect to the views from the three locations subject of the assessment, Figure 4a-c depicts photomontages of the respective locations as well as a summary of the assessment.

Figure 4a. Tower as viewed from Storm Bay Road The assessment classifies this location of ‘high sensitivity’ given that dwellings located in this area will be subject to impacts of a long duration. The report contends that the degree of change will be low, due to the visual absorption of the landscape, outlining the following reasons in support of this view: • Combination of the visibility of the harbour, as well as masts, light posts and other structures within

the harbour that break the horizon line, increasing the extent of visual absorption. • The headland located in the foreground provides screening to the base of the tower, as well as

compound and ancillary equipment, which minimises the visual impact; • Structures located within and around the residential area in the foreground, including power poles

and other dwellings will have the effect of minimising the prominence of the tower or partially obscure it;

• Colour of the tower (being non-reflective, as well as distance between the tower and the receivers.


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Figure 4b. Tower as viewed from Skippy Rock Road In respect to the views obtained from Skippy Rock Road, the Visual Impact Assessment has concluded that the impact in this case would be moderate. This area does not provide the same panoramic views that the other locations afford, and for this reason is a lower sensitivity. In respect to the degree of change, the tower is only visible along parts of Skippy Rock Road. For the parts of the road that the tower is in view, the majority of the tower will be visible. It is considered that this location is not as sensitive as views obtained from Flinders Bay and Leeuwin Road, but demonstrates that some impacts will be experienced within the National Park.

Figure 4c. Tower as viewed from Leeuwin Road on the southern side of the tower site The visual impact from Leeuwin Road to the south has been classified as minor to moderate. The sensitivity of the site is considered moderate due to the panoramic views available in the location, including some views of Cape Leeuwin, however the visual absorption of this location is relatively high, which is largely attributable to the power lines running alongside Leeuwin road, as well as the base of the facility being screened by the headland. Impacts within the harbour have not been assessed, which may warrant some consideration due to the intentions for the site to be developed for tourism purposes. Given the extent of excavation of the harbour, the quarry wall will provide some visual absorption for the lower parts of the tower and as the site develops, the increased number of structures/building will increase visual absorption. Finally, it is considered that communications infrastructure would not be incongruent within a harbour setting, and the setting is of a lower sensitivity given that visitation to the site will be for shorter durations (as opposed to permanent residences) and the structure is some distance from the main development area of the harbour.


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Conclusion Clause 5.1.1 of the State Planning Policy 5.2 that states that wherever possible telecommunications “should be sited and designed to minimise visual impact and whenever possible: be located where it will not be prominently visible from significant viewing locations such as scenic routes, lookouts and recreation sites”. The assessment identified that the proposal will not be visible from Cape Leeuwin. The SPP also states that the assessor needs to balance visual impacts with the benefits of improved coverage. Despite the tower being visible from Storm Bay and Skippy Rock road, it is not considered that the tower will be prominently visible from these sites, nor are they scenic routes, lookouts or recreation sites. The visual impact assessment does not take into account impacts experienced while travelling along Leeuwin Road from the north or in closer proximity to the site, where the tower will be prominent in the landscape. Leeuwin Road is considered a scenic tourist route, and for this reason the proposal does not meet clause 5.1.1 of SPP5.2 in these instances. As previously discussed, Leeuwin Road is identified as a Travel Route corridor under the LPS and LNRSPP. The LNRSPP states development will be screened from Travel Route Corridors except public recreation or safety facilities that may be seen in the foreground. The decision whether to support the proposal or otherwise largely comes down to the way in which this clause is interpreted. The effect of the LNRSPP is to provide an exemption from adherence to visual management standards where the proposal serves a public safety purpose. Although Telstra is one of several carriers operating in the area, it would be difficult to argue that improved telecommunications would not lead to an improved public safety outcome. Additionally, the applicant has advised that a component of the black spot program is to allow emergency service providers to collocate onto the infrastructure created. The relocation of the Augusta Sea Rescue to the harbour may provide an opportunity for further use of the tower for improved community safety outcomes. It is considered that the possible improvements in coverage does not outweigh the extent of visual impact associated with the proposal. However, if the Shire were to seek to refuse the application based on visual impacts, a number of factors would make this difficult if challenged through appeal: • The conflicting provisions of SPP5.2 and the LNRSPP; • The ability to argue that improved telecommunications do not represent a public safety facility; • The site location within Visual Management Area C under the Local Planning Strategy, which

allows development to be prominent within the landscape; • The argument that the boat harbour represents a logical position for the infrastructure – being an

already disturbed location that will experience further development into the future (increasing visual absorption). Communications infrastructure would be expected within a harbour setting and the excavated nature of the site assists in screening the base of the tower, compound and ancillary equipment.

Whilst the Shire has reservations about the visual impacts associated with the proposal, it is considered that weight of the policy framework favours the proposal in this case, and a refusal on the grounds of visual impact would be difficult to defend. Furthermore, the reduction in height of the proposal by 5m reduces its visual impact. The proposal is recommended for approval, subject to conditions. STRATEGIC PLAN / POLICY IMPLICATIONS Community Strategic Plan 2036 (CSP) Corporate Business Plan 2018-2022 Key Result Area 3: Managing Growth Sustainably Community Outcome 3.1: Clearly defined areas for growth and renewal Strategic Response: Implement Local Planning Scheme No. 1 Service level strategy/plan: Provide planning services


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FINANCIAL IMPLICATIONS Nil SUSTAINABILITY IMPLICATIONS Environmental The proposal does not involve the removal of any vegetation and is compliant with the limits in respect to electromagnetic energy emissions. Social As outlined above there will be visual amenity impacts experienced as a consequence of development which is required to be balanced in response to the broader provisions telecommunications services which can be beneficial from a from a community safety perspective. Economic Increased and reliable access to telecommunications is beneficial for economic development, particularly for business and people working from home within the area. VOTING REQUIREMENTS Simple Majority RECOMMENDATION That Council approves the application for Telecommunications Infrastructure (Mobile Phone Tower) at Reserve 51096 (Lot 331) Leeuwin Road, Augusta, subject to compliance with the following conditions:

1. The development is to be carried out in compliance with the plans and documentation listed below and endorsed with Council’s stamp, except where amended by other conditions of this consent.

Plans and Specifications P1 – P4 received at the Shire on the 19 February 201

2. If the development, the subject of this approval, is not substantially commenced within two (2) years from the date of this letter, the approval will lapse and be of no further effect. Where an approval has lapsed, development is prohibited without further approval being obtained.

3. The approved telecommunications monopole is permitted at a maximum height of 35m, measures from ground level to the top of the monopole, and a maximum of 35.8m to the top of any associated antennae fixed to the monopole.

4. The Telecommunications Infrastructure shall be dismantled and removed from the site at the time the infrastructure is no longer functioning and operational.

5. The tower and ancillary structures shall be finished in a non-reflective materials and/or painted in a colour of natural or earth toning consistent with the existing landscape and existing development. To this end, reflective materials (including but not limited to 'silver' sheeting) or reflective colours as cladding/external painting (including but not limited to white, cream, off white or pale grey) are prohibited.

ADVICE NOTES a) This is not a Building Permit. A Certified Building Permit application to commence work must be

lodged to the Permit Authority in accordance with the Building Act 2011.

ADVICE TO APPLICANT / PROPONENT Nil

ATTACHMENTS 1. Development Plans and EME Report 2. Schedule of Submissions 3. Coverage Map 4. Visual Impact Assessment


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RECOMMENDATION / COUNCIL DECISION CR EARL, CR LANE OM2019/45 That Council approves the application for Telecommunications Infrastructure (Mobile Phone Tower) at Reserve 51096 (Lot 331) Leeuwin Road, Augusta, subject to compliance with the following conditions: 1. The development is to be carried out in compliance with the plans and documentation

listed below and endorsed with Council’s stamp, except where amended by other conditions of this consent. Plans and Specifications P1 – P4 received at the Shire on the 19 February 201

2. If the development, the subject of this approval, is not substantially commenced within

two (2) years from the date of this letter, the approval will lapse and be of no further effect. Where an approval has lapsed, development is prohibited without further approval being obtained.

3. The approved telecommunications monopole is permitted at a maximum height of 35m, measures from ground level to the top of the monopole, and a maximum of 35.8m to the top of any associated antennae fixed to the monopole.

4. The Telecommunications Infrastructure shall be dismantled and removed from the site at the time the infrastructure is no longer functioning and operational.

5. The tower and ancillary structures shall be finished in a non-reflective materials and/or painted in a colour of natural or earth toning consistent with the existing landscape and existing development. To this end, reflective materials (including but not limited to 'silver' sheeting) or reflective colours as cladding/external painting (including but not limited to white, cream, off white or pale grey) are prohibited.

ADVICE NOTES a) This is not a Building Permit. A Certified Building Permit application to commence work

must be lodged to the Permit Authority in accordance with the Building Act 2011. CARRIED 5/2

CRS MELDRUM AND SMART VOTED AGAINST


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11.2.2 SUPPLY OF MOBILE GARBAGE BINS LOCATION/ADDRESS Shire of Augusta Margaret River APPLICANT/LANDOWNER Shire of Augusta Margaret River FILE REFERENCE WST32 REPORT AUTHOR Ruth Levett, Manager Health Waste & Ranger Services AUTHORISING OFFICER Nick Logan, Acting Director Sustainable Development

IN BRIEF • On Thursday 21 February 2019, the Shire of Augusta Margaret River issued a Request for

Quotation (“RFQ”) for the supply and delivery of Mobile Garbage Bins (MGBs) required in order to allow the commencement of the mandatory three-bin kerbside waste collection system previously endorsed by Council, and proposed to commence 1 July 2019.

• The scope of this Request included once-off supply and delivery of: o 8,000 red-lidded dark green 140-litre MGBs (complete units); o 3,500 lime green-lidded dark green 240-litre MGBs (complete units); o 1,500 yellow-lidded dark green 240-litre MGBs (complete units); and o 3,500 lime green lids to suit the Shire’s existing stock of 240-litre dark green MGBs.

• All bins lids will be required to be imprinted with details on the types of materials which can be

placed in them for collection, and each bin will be required to be imprinted with the Shire’s logo. • Delivery of the bins and bin lids is required to be made in time for roll-out of bins, anticipated to

commence 1 May 2019 and be complete by 28 June 2019. RECOMMENDATION That Council: 1. Awards Sulo MGB Australia Pty Ltd as the successful tenderer for the supply and delivery of mobile

garbage bins for the price stated in the Confidential Attachment; and 2. Gives the CEO be given delegated authority to form the Contract inclusive of any satisfactory

contract negotiations and resultant amendments. LOCATION PLAN Nil TABLED ITEMS RFQ 021920 Supply of Mobile Garbage Bins BACKGROUND Council has resolved to introduce a mandatory three-bin system commencing 1 July 2019 – on the expiration of the current kerbside waste collection contracts – with the third bin being for food organics and garden organics (FOGO). To facilitate this change, the current green-lidded 240-litre MGBs will either have their lids changed out for lime-green lids, or be replaced with new 240-litre lime green lidded bins. These lime green lidded bins will be used for collection of FOGO. It is also intended to introduce a 140 litre red-lidded MGB for the collection of general waste. The fortnightly recycling collection service utilising 240 litre yellow-lidded MGBs will become a mandatory service. CONSULTATION AND ADVICE External Consultation Extensive community consultation was undertaken throughout the Feasibility Study to determine the community’s preference for their waste service. The decision was unanimously in favour of


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commencing a 3-bin system. Quotations were sought for the new MGBs using WALGA eQuotes and three suppliers were asked to provide quotations. Two quotations were received. Internal Consultation Consultation with internal stakeholders occurred concurrently with the external consultation and again, a 3-bin system was well supported. DISCUSSION / OFFICER COMMENTS The Shire currently operates a two-bin system for kerbside general waste and an opt-in recyclables collection. Townships within the Shire – Augusta, Witchcliffe, Margaret River, Cowaramup, Gnarabup, Prevelly and Gracetown – all receive a weekly kerbside general waste collection service utilising 240 litre green-lidded Mobile Garbage Bins (MGBs), and an opt-in fortnightly recycling collection service utilising 240 litre yellow-lidded MGBs. The current system achieves very low diversion of waste away from landfill. As a key recommendation of the Feasibility Study, it was proposed and agreed to implement a three-bin system to increase the diversion of waste from landfill and ensure that as much waste as possible is converted into reusable products and returned for use within the community. The introduction of a three-bin system will achieve a much higher diversion of waste away from landfill and will result in more and cleaner recyclables being collected. Organic waste is approximately half of the residential waste generated in the region and is readily converted into compost for the local agriculture and viticulture markets. Diverting organics and increasing recycling will ensure that the Shire’s Strategic objectives are met. The submissions to supply new bins and lids represented good value for money. As the Evaluation Report reveals, the bins and parts to be supplied are very similar and the scores of both Respondents were very close. Clarifications confirmed that both Respondents were able to satisfactorily deliver the bins and lids within the specified timeframe. Further details of the Evaluation Panel’s decision can be found in the attached Evaluation Report. It is imperative that a bin purchase agreement is resolved as soon as possible to enable the significant process of supply and roll-out of the new system to commence. STATUTORY ENVIRONMENT / LEGAL IMPLICATIONS Section 3.57 of the Local Government Act 1995. STRATEGIC PLAN / POLICY IMPLICATIONS Community Strategic Plan 2036 (CSP) Key result area 3:Ensuring sustainable development Objective: The community’s environmental, economic, cultural and social values are maintained to ensure vibrant, sustainable townships which maintain their distinctive country character within a healthy, managed environment. Outcome 4: Sustainable resource use and waste management Shire role 1: Treat waste as a resource 2: Reduce raw material use and increase material and energy recovery 3: Reduce environmental impact of waste and maximise conservation of natural resources 4: Encourage the community to reduce, reuse and recycle KPI 70% of waste received at disposal sites is diverted from landfill PLANNING FRAMEWORK Nil FINANCIAL IMPLICATIONS Council has established a Waste Management Reserve for the purpose of infrastructure and capital projects. The annual budget is set for the management of the Shire’s waste facilities and provision of waste services. Supply of goods and services are generally obtained through a tender process to


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ensure Council receives value for money outcomes and complies with its obligations under section 3.57 of the Local Government Act 1995. An RFQ was issued to supply new 140L red-lidded general waste bins, lime green lids and bins to replace existing damaged general waste bins which will become FOGO bins, and to supply recycling bins to those properties who do not currently recycle. The prices submitted are within the anticipated expenditure range of up to $500,000. The Shire has applied for and is likely to receive a grant of $240,000 to offset the cost of a portion of the MGBs in the 2019/20 financial year. Purchase of the bins is subject to Council endorsement of the funding required to purchase the bins, which is anticipated to be funded through reserves. . Funds are to be transferred from the Shire’s Waste Management Reserve as part of the mid-year budget review for the outright purchase of bins. There will be no impact on the bottom line of the Shire’s annual budget for the 2018/19 Financial Year. SUSTAINABILITY IMPLICATIONS Environmental The introduction of the three-bin system will achieve a significant reduction in greenhouse gas from landfilling when the majority of the organic waste is diverted for processing into compost. Ultimately, some 70% of waste will be diverted from landfill. This will extend the life of the landfill and reduce air and groundwater emissions. Social The community has sent a clear message that it is their preference to have a more sustainable means of disposing of its waste and would like to see more reprocessing of waste in the region. The three-bin system gives them the opportunity to take some action and make a difference to the environment. It is the goal to ultimately see a composted product returned to the community free of charge. Economic The price tendered represents value for money for the goods supplied. The Shire will own the bins which will become an asset and be amortised over a 10 year period. Bin numbering and recording ensures that bins allocated to a property are charged for and recovered in the annual rates. VOTING REQUIREMENTS Absolute Majority RECOMMENDATION That Council: 1. Awards Sulo MGB Australia Pty Ltd as the successful tenderer for the supply and delivery of mobile

garbage bins for the price stated in the Confidential Attachment; and 2. Gives the CEO be given delegated authority to form the Contract inclusive of any satisfactory

contract negotiations and resultant amendments. ADVICE TO APPLICANT / PROPONENT Sulo MGB Australia Pty Ltd be advised that they are the preferred supplier for Mobile Garbage bins. ATTACHMENTS 1. Confidential Evaluation Report RECOMMENDATION / COUNCIL DECISION CR MELDRUM, CR GODDEN OM2019/46 That Council: 1. Awards Sulo MGB Australia Pty Ltd as the successful tenderer for the supply and delivery

of mobile garbage bins for the price stated in the Confidential Attachment; 2. Gives the CEO delegated authority to form the contract inclusive of any satisfactory contract

negotiations and resultant amendments; and 3. Authorises the unbudgeted expenditure and a transfer from the waste management reserve

to purchase the bins. CARRIED BY ABSOLUTE MAJORITY 7/0


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11.3. Infrastructure Services


39

11.3. INFRASTRUCTURE SERVICES Nil


40

11.4. Corporate and Community

Services


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11.4.1 LIST OF PAYMENTS FOR JANUARY 2019 LOCATION/ADDRESS Shire of Augusta Margaret River APPLICANT/LANDOWNER Shire of Augusta Margaret River FILE REFERENCE FIN/42 REPORT AUTHOR Belinda Browning, Accounts Payable Officer AUTHORISING OFFICER Andrew Ross, Acting Director Corporate Community Services

IN BRIEF It is a requirement of the Local Government (Financial Management) Regulations 1996 that payments made under delegated authority by the CEO are reported to Council on a monthly basis showing details of each account paid since the last such list was prepared. RECOMMENDATION That Council notes the January 2019 List of Payments for $4,008,844.82 as certified correct by the Chief Executive Officer. LOCATION PLAN Nil TABLED ITEMS Nil BACKGROUND Where Council has delegated authority to the CEO to make payments from the Shire’s bank accounts then under Local Government (Financial Management) Regulations 1996, Regulation 13 (1) a list of such payments is to be prepared each month for noting by Council. CONSULTATION AND ADVICE External Consultation Nil Internal Consultation Nil DISCUSSION / OFFICER COMMENTS Table 1 below provides a summary of the payments made and Table 2 makes comparison between payments for the 2017-18 and 2018-19 financial years. The List of Payments attachment provides further details as required under Regulation 13 (1). These details are as follows. (a) The payee’s name; (b) The amount of the payment; (c) The date of the payment; and (d) Sufficient information to identify the transaction. In order to improve operational efficiency and reduce costs, the Shire’s Finance team continually liaise with creditors paid by cheque to encourage them to switch to EFT.


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TABLE 1 – SUMMARY OF PAYMENTS MADE IN THE MONTH JANUARY 2019

MODE OF PAYMENT CHEQUE / EFT NUMBERS SUB-TOTAL AMOUNT

Cheques (includes reimbursement of credit cards) 42385-42392 $ 39,638.36 $ 39,638.36

EFT 68643-69083 $2,505,191.24 Direct Debits $1,464,015.22 $3,969,206.46

TOTAL $4,008,844.82

TABLE 2 – COMPARISON WITH PRIOR YEAR OF PAYMENTS MONTH CHEQUES EFT/DD TOTAL PMTS CUMULATIVE CHEQUES EFT/DD TOTAL PMTS CUMULATIVE

2017-18 2017-18 2017-18 PAYMENTS 2018-19 2018-19 2018-19 PAYMENTS

JULY 11,911.90 4,058,767.09 4,070,678.99 3,693,703.78 26,103.88 5,421,569.55 5,447,673.43 5,447,673.43 AUGUST 12,189.23 3,345,515.25 3,357,704.48 7,417,044.16 24,324.24 3,479,792.07 3,504,116.31 8,951,789.74

SEPTEMBER 22,462.49 9,460,770.44 9,483,232.93 15,746,398.37 12,292.40 3,829,327.80 3,841,620.20 12,793,409.94 OCTOBER 14,248.57 6,213,632.69 6,227,881.26 20,776,246.78 16,100.80 12,583,756.59 12,599,857.39 25,393,267.33

NOVEMBER 16,796.25 3,002,051.85 3,018,848.10 23,314,937.30 18,922.59 4,513,582.09 4,532,504.68 29,925,772.01 DECEMBER 16,784.55 3,486,311.03 3,503,095.58 26,037,639.47 26,683.06 4,637,340.93 4,664,023.99 34,589,796.00 JANUARY 23,253.79 3,016,860.48 3,040,114.27 28,570,044.69 39,638.36 3,969,206.46 4,008,844.82 38,598,640.82

FEBRUARY 8,323.20 3,158,631.14 3,166,954.34 31,081,914.60 MARCH 13,755.44 3,754,347.57 3,768,103.01 33,900,567.24 APRIL 21,948.61 3,759,184.07 3,781,132.68 38,890,752.20 MAY 12,777.70 4,065,100.21 4,077,877.91 41,953,695.96 JULY 63,421.26 7,100,844.90 7,164,266.16 46,063,662.23

237,872.99 54,422,016.72 54,659,889.71 54,659,889.71


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STATUTORY ENVIRONMENT / LEGAL IMPLICATIONS Local Government Act 1995, s 6.10, and Local Government (Financial Management) Regulations 1996, r 13 STRATEGIC PLAN / POLICY IMPLICATIONS Community Strategic Plan 2036 (CSP) Corporate Business Plan 2018-2022 Key Result Area 5: Effective leadership and governance Community Outcome 2: Effective and integrated strategy, planning, financial and asset management Strategic Response: Ensure the Shire’s financial performance is well managed and leads to a strong financial position Service level strategy/plan: Continue to monitor and analyse monthly, year to date and annual financial performance. PLANNING FRAMEWORK Nil FINANCIAL IMPLICATIONS Nil SUSTAINABILITY IMPLICATIONS Environmental Nil Social Nil Economic Nil VOTING REQUIREMENTS Simple Majority RECOMMENDATION That Council notes the January 2019 List of Payments for $4,008,844.82 as certified correct by the Chief Executive Officer. ADVICE TO APPLICANT / PROPONENT Nil ATTACHMENTS 1. List of Payments for January 2019

RECOMMENDATION / COUNCIL DECISION CR EARL, CR MELDRUM OM2019/47 That Council notes the January 2019 List of Payments for $4,008,844.82 as certified correct by the Chief Executive Officer.

CARRIED 7/0


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11.4.2 FINANCIAL ACTIVITY STATEMENT REPORT - JANUARY 2019 LOCATION/ADDRESS N/A APPLICANT/LANDOWNER Shire of Augusta Margaret River FILE REFERENCE FIN/14 REPORT AUTHOR Andrew Ross, Acting Director Corporate and Community Services AUTHORISING OFFICER Dale Putland, Acting Chief Executive Officer

IN BRIEF • The monthly financial activity statement report is a standard financial reporting item prepared in

accordance with the provisions of the Local Government Act 1995 and Regulation 34 of the Local Government (Financial Management) Regulations 1996.

• Council is to consider the financial results for the period ending 31 January 2019. RECOMMENDATION That Council receives the Monthly Financial Report – January 2019 in accordance with Section 6.4 of the Local Government Act 1995 and Regulation 34 of the Local Government (Financial Management) Regulations 1996. LOCATION PLAN Nil TABLED ITEMS Nil BACKGROUND In accordance with Financial Management Regulation 34, the Shire is to prepare each month a Statement of Financial Activity reporting on the sources and applications of funds, as set out in the annual budget under Financial Management Regulation 22(1), for that month with the following details:

(a) annual budget estimates; (b) budget estimates to the end of the month to which the statement relates; (c) actual amounts of expenditure, revenue and income to the end of the month to which the

statement relates; (d) material variances between the comparable amounts referred to in (b) and (c); and (e) net current assets at the end of the month to which the statement relates.

Also under Financial Management Regulation 34(5) Council are to adopt each year a material variance threshold. At the Ordinary Meeting of Council on 25 July 2018 (OM2018/186) Council adopted a monthly variance for reporting of material variances, where financial activity is greater than 10% and $10,000. CONSULTATION AND ADVICE External Consultation Nil Internal Consultation Business unit managers were provided the draft monthly financial reports for their business units and have provided their comments on variances greater than 10% and $10,000. DISCUSSION / OFFICER COMMENTS The commentary contained in the body of this report is in line with Financial Management Regulation (2)(b) that requires commentary on material variances to the Statement of Financial Activity at the nature/type, program or business unit level.


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The Statement of Financial Activity shows a year to date actual closing position at 31 January of $13.861 million ($0.631 million lower than last month’s result of $14.492 million). This result was higher than the expected year to date budgeted position of $7.496 million. The following details the main reasons for this favourable variation to Budget. Operating revenue is $0.546 million or 1.8% above budget (last month $0.477 million or 1.6% above budget). The main contributors to this favourable result are:

• higher than budget operating grants of $0.296 million (last month $0.272 million) primarily due to the receipt of the Mitigation Activity Funding grant of $0.162 million

• fees and charges of $0.102 million (last month $0.111 million) with the main over budget variation being in the Waste Services area; and

• interest received on investments of $0.114 million (last month $0.094 million). Income from rates is currently under budget by $0.090 million (last month $0.109 million) due to lower than expected interim and back rates. Operating expenditure on a year to date basis is $0.871 million or 3.9% below budget (last month $0.846 million or 4.4% below budget). The main contributing factors are:

• employee expenses being $0.149 million or 1.7% under budget (last month $0.084 million or 1.2% under budget);

• materials and contracts are $0.602 million or 10.2% below budget (last month $0.518 million or 9.8% below budget);

• other expenses are $0.083 million or 14.2% under budget (last month $0.170 million or 30.2% below budget); and

• depreciation is $0.192 million or 3.6% over budget (last month $0.161 million or 3.5% over budget).

Timing of staff vacancies and recruitment has contributed to employee expenses being under budget for a number of areas including CEO, Community Buildings, Customer Relations, Health, Parks and Gardens and Waste Services. Training and seasonal labour requirements have also contributed to under budget employee expenses in other areas such as caravan parks. The timing of various operating projects has contributed to materials and contracts being under budget and areas with under budget variations greater than $0.050 million include Asset Services, CEO, Child Care, Information Technology, Planning Waste Services, Landcare and Community Planning and Development. Over budget materials and contracts expenditure for the Maintenance and Public Works Overheads areas partly offsets the above. Variation in the budget profile compared to the actual disbursement of donations, grants and subsidies is the reason other expenses is under budget for the Corporate and Community Services, Members of Council and Landcare areas. Grants for capital works are $0.485 million or 14% under budget (last month $1.419 million or 52.7% under budget). A combination of higher than budgeted developer contributions, proceeds from sale of land held for resale and Community Sport and Recreation Facilities Fund grant instalments being received for the Lower Western Oval project have offset the impact of grants not yet being received for the HEART project although a $1.400 million grant was received from Lotterywest during the month. Capital expenditure of $1.252 million during the month compared to the budget for the month of $2.833 million. On a year to date basis capital expenditure is $4.866 million or 34.5% under budget (last month $3.286 million or 29.1% under budget). The major causes of this variation are:

• the timing of works for buildings at the Margaret River Youth Precinct; • the extension for the Wallcliffe Bushfire Brigade shed is not expected to be completed until

May; • various projects for the Rangers have not commenced as were profiled; • delivery of shelves for the Augusta Library is expected in April;


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• a number of projects for waste services projects have been delayed/deferred as a result of an amended licence approval and these include landfill fencing, construction of a new landfill cell and the leachate pond;

• community buildings expenditure is $2.385 million under budget projections with the main reason being the revised cash flow forecast for the HEART project varies to that used for the budget and also some building projects have been completed under budget;

• some projects for the Margaret River Recreation Centre, Augusta recreation facilities and Gloucester Park have been delayed;

• parks and gardens expenditure is $0.205 million under budget with the main variations being a result of the timing of actual expenditure compared to budget for the Lower Western Oval project, renewal of public open space, John Archibald Drive landscaping project and Rapids Landing School POS project;

• expenditure for Asset Services is $0.290 million under budget with the main cause being delays to the Gnarabup coastal erosion project, the land purchase process for the Margaret River trail and shelters for the Augusta interpretation plan;

• road and related projects are $0.279 million under budget with the main variations occurring for drainage expansion, path expansion and road rehabilitation projects;

• plant and equipment purchases are $0.427 million under budget with procurement of a number of plant items in progress; and

• an outstanding invoice for the power upgrade at Turner Caravan Park is a contributing reason for caravan parks expenditure being $0.200 million under budget.

Capital expenditure for the month included the following.

• $0.846 million for community building projects including $0.749 million for the HEART project, $0.088 million for cladding of the fly tower and $0.006 million of asbestos replacement works for the Augusta Bowling Club;

• $0.032 million on various Parks and Gardens projects with the majority of expenditure being incurred for cemetery works and development of the Lower Western Oval;

• $0.308 million on road related projects of which $0.034 million was spent on infrastructure upgrade projects and $0.274 million was spent on infrastructure renewal projects. Path projects, the Margaret River main street upgrade project, various road reconstruction projects, gravel re-sheeting, gravel reshouldering and preservation of marine structures were the main areas of expenditure; and

• $0.047 million to replace two mowers and a Ranger vehicle.

Financial performance against budget are shown in the following charts.


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Following is the Statement of Financial Activity for the year ending 31 January 2019.


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SHIRE OF AUGUSTA MARGARET RIVERSTATEMENT OF FINANCIAL ACTIVITYFOR THE PERIOD ENDING 31 January 2019

BUSINESS UNITS 2017-18 2018-19 2018-19 2018-19 2018-19 YTDLast Year Approved Month of YTD YTD Variance

Actual Budget Jan Budget Actual >10% & Comments$ $ $ $ $ >$10,000

Net Current Assets at 1 July surplus/(deficit) 4,331,506 5,103,678 5,103,678 5,254,476 Includes advance payment of FAGs for 2018-19

Revenue from Operating ActivitiesRates 20,943,450 21,769,660 48,035 21,658,160 21,605,975 0General Financing 2,274,065 1,492,719 91,756 829,533 944,073 114,540 Perm: FAGs grant and interest earned on investmentsMembers of Council 179 500 0 375 32 0Chief Executive Officer 75,226 0 0 0 3,000 0Director Corporate & Community 14,010 27,500 0 24,600 2,610 (21,990) Timing/Perm: grants for Scott River project Director Sustainable Development 1,000 0 1,496 0 2,882 0Director Infrastructure 0 0 0 0 0 0Finance 73,146 15,941 0 6,200 9,299 0Records 920 0 30 0 310 0Corporate Services 2,158 1,500 0 1,500 724 0Customer Relations 198,836 193,800 18,264 118,050 111,452 0Information Comm. Technology 10,024 0 150 0 914 0Human Resources 39,000 20,000 0 0 0 0Community Planning & Development 37,910 43,917 21,685 22,992 30,994 0Emergency and Fire Services 621,007 305,449 82,138 193,633 384,494 190,861 Perm: Bushfire MAF grant & ESL grantRangers 207,086 211,700 16,815 120,200 122,867 0Libraries 39,913 38,700 9,182 23,200 31,365 0Environmental Health 121,961 123,915 3,648 98,859 108,873 0Outside School Hours Care 456,838 463,300 98,129 262,750 363,767 101,017 Perm: school holidays care, new subsidies & grantsWaste Services 4,890,517 4,927,040 63,214 4,577,198 4,656,030 0Town Planning 281,277 318,360 38,168 185,710 176,574 0Community Buildings 16,611 0 214 0 4,455 0MR Recreation Centre 802,510 829,900 75,457 481,650 497,802 0Cultural Centre 8,280 1,300 0 0 3,500 0Augusta Recreation Centre 29,460 41,500 2,395 24,000 16,788 0Gloucester Park 73,174 74,500 1,401 54,750 45,526 0Parks and Gardens 5,835 4,400 0 4,400 3,517 0Asset Services 129,897 105,600 1,044 50,100 52,472 0Landcare 1,950 25,000 2,000 0 22,348 22,348 Perm: grant for beach emergency numbering signsConstruction 0 0 10,000 0 10,000 0Maintenance 20,893 0 0 0 139 0Plant Program 47,511 2,000 0 2,000 51,174 49,174 Timing: items to be auctionedCaravan Parks 2,046,017 2,176,194 464,739 1,274,570 1,221,293 0Building Control 260,398 248,200 22,132 142,575 129,145 (13,430) Timing: pool inspection feesWorks Overheads 328 0 0 0 0 0Plant Operation Costs 9,081 0 140 0 2,637 0Other Property and Services 127,766 20,000 8,325 12,000 98,412 86,412 Perm: limesand royalties and profit on sale of land

33,868,235 33,482,595 1,080,557 30,169,005 30,715,444 546,439Expenditure from Operating Activities

Revenue (459,373) (319,444) (31,143) (192,193) (174,461) 17,732 Timing: printing & debt recovery costsGeneral Financing (559,612) (604,642) (15,435) (396,276) (306,397) 89,879 Timing: loan interest accrual reversalMembers of Council (329,429) (393,224) (26,650) (240,464) (153,614) 86,850 Timing: donations and projectsChief Executive Officer (996,984) (1,356,786) (42,477) (767,813) (561,527) 206,286 Perm/Timing: employee costs & projectsDirector Corporate & Community (410,508) (498,770) (46,068) (369,612) (292,866) 76,746 Timing: projects (community infrastructure, Scott River)Director Sustainable Development (677,279) (686,350) (51,086) (411,144) (359,538) 51,606 Perm/Timing: employee costsDirector Infrastructure (242,171) (385,540) (18,184) (233,433) (172,288) 61,145 Perm/Timing: employee costs Finance (916,635) (966,222) (46,684) (785,383) (769,894) 0Records (176,219) (194,632) (20,097) (120,705) (110,531) 0Corporate Services (253,867) (272,840) (37,868) (157,295) (153,828) 0Customer Relations (517,871) (547,932) (47,071) (336,557) (301,491) 35,066 Perm/timing: employee costsInformation Comm. Technology (1,056,950) (1,158,039) (66,325) (872,928) (689,013) 183,915 Timing: software licences, special projectsHuman Resources (606,178) (665,960) (60,176) (400,263) (376,577) 0Community Planning & Development (594,080) (727,906) (49,268) (429,867) (344,107) 85,760 Timing: various projectsEmergency and Fire Services (1,190,120) (1,112,859) (100,259) (688,084) (765,020) (76,936) Perm: grant funded bushfire mitigation expenditureRangers (667,645) (702,644) (69,794) (451,463) (392,545) 58,918 Timing: contract services & burialsBeach Lifeguards (88,010) (126,220) (24,105) (65,151) (31,643) 33,508 Timing: employee costsLibraries (952,077) (987,441) (80,112) (596,853) (540,724) 56,129 Timing: employee costs, stockEnvironmental Health (499,847) (570,020) (59,482) (356,010) (315,932) 40,078 Timing: employee costs, projectsOutside School Hours Care (443,311) (438,968) (65,078) (281,862) (274,535) 0Waste Services (2,944,241) (2,811,796) (217,278) (1,694,436) (1,372,184) 322,252 Timing: projects, waste collection & disposal, tfr stnsTown Planning (947,132) (1,087,572) (111,310) (673,747) (570,647) 103,100 Timing: projectsLandcare (434,887) (668,198) (77,325) (373,018) (240,242) 132,776 Timing: projectsCommunity Buildings (1,877,839) (1,954,385) (182,270) (1,160,630) (1,107,042) 0MR Recreation Centre (2,368,501) (2,265,198) (217,658) (1,403,854) (1,302,483) 0Cultural Centre (1,753,337) (478,307) (47,075) (372,507) (396,765) 0Augusta Recreation Centre (144,593) (167,514) (9,144) (105,619) (60,589) 45,030 Timing: works scheduled for later in the yearGloucester Park (256,965) (234,304) (13,034) (139,969) (102,430) 37,539 Timing: projectsParks and Gardens (3,932,611) (2,554,964) (212,463) (1,461,481) (1,551,996) 0Asset Services (916,344) (1,136,808) (80,964) (724,038) (549,211) 174,827 Timing: projectsConstruction 0 0 0 0 0 0Maintenance (8,554,748) (8,508,587) (665,970) (4,969,304) (5,535,714) (566,410) Timing/Perm: Storm damage works, drainagePlant Program (52,314) (169,042) (2,271) (159,042) (49,664) 109,378 Timing/Perm: higher than expected auction proceedsCaravan Parks (1,392,722) (1,386,056) (154,199) (807,940) (666,230) 141,710 Timing: employee costs, maintenanceBuilding Control (160,526) (175,620) (15,846) (112,777) (109,257) 0Works Overheads (158,890) (75,018) (171,009) (119,348) (518,837) (399,489) Timing: under recovery -costs to be allocated to jobsPlant Operation Costs 149,843 209,208 14,407 76,899 14,499 (62,400) Timing: over recovery, actual costs lower Other Property and Services (78,087) (51,000) (12,139) (32,000) (309,891) (277,891) Perm: write down of land inventory & land sale costs

(37,462,056) (36,231,600) (3,132,911) (22,386,167) (21,515,215) 870,952


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SHIRE OF AUGUSTA - MARGARET RIVERSTATEMENT OF FINANCIAL ACTIVITYFOR THE PERIOD ENDING 31 January 2019

BUSINESS UNITS 2016-17 2018-19 2018-19 2018-19 2018-19 YTDLast Year Approved Month of YTD YTD Variance

Actual Budget Jan Budget Actual >10% &$ $ $ $ $ >$10,000

Operating activities excluded from BudgetDepreciation on assets 9,114,195 9,146,640 792,375 5,335,540 5,527,170 0(Profit)/Loss Asset Disposal 1,550,599 147,042 0 147,042 (32,770) (179,812) Perm/Timing: plant auction proceeds higher

12,550,222 9,293,682 792,375 5,482,582 5,494,400 11,818

Amount attributable to operating activities 13,287,907 11,648,355 (1,259,980) 18,369,099 19,949,105

INVESTING ACTIVITIESNon Operating Grants & Contributions

Community Planning & Development 1,435,323 0 0 0 0 0Emergency and Fire Services 746,412 818,078 57,275 72,478 57,275 (15,203) Timing: grants for BFB shed extensionsWaste Services (26,450) 0 0 0 0 0Town Planning 435,459 200,000 15,673 100,000 226,013 126,013 Timing: developer contributions receivedCommunity Buildings 2,500,000 4,155,268 1,400,000 2,050,000 1,400,000 (650,000) Timing: grant claims for HEART projectGloucester Park 13,030 0 0 0 0 0Parks and Gardens 24,000 332,207 166,104 0 257,356 257,356 Timing: part of CSRFF grant for LWO claimedAsset Services 8,450 45,000 0 45,000 0 (45,000) Timing: WA Bicycle Network grantConstruction 3,238,427 2,114,039 333,333 1,200,114 1,041,863 (158,251) Timing/Perm: grant claims/MRWA direct grant higherOther Property & Services 0 0 0 0 0 0

8,374,650 7,664,592 1,972,385 3,467,592 2,982,507 (485,085)Capital Investment

Purchase Land Held for Resale 0 0 0 0 0 0Purchase Land and Buildings (3,226,406) (11,279,595) (845,732) (6,756,285) (4,046,526) 2,709,759 Timing/Perm: Cultural Centre & completed projectsPurchase Infrastructure Assets - Other (3,960,237) (4,528,639) (42,540) (3,221,377) (1,894,836) 1,326,541 Timing: waste services & caravan park projectsPurchase Infrastructure Assets - Roads (5,787,854) (8,273,574) (307,911) (2,419,627) (2,141,089) 278,538 Timiing: road reconstruction projectsPurchase Plant and Equipment (2,749,965) (2,204,690) (50,692) (1,449,090) (1,022,257) 426,833 Timing: various plant purchases in progressPurchase Furniture and Equipment (80,425) (341,500) (5,604) (273,500) (148,802) 124,698 Timing: Library, waste & recreation equipmentProceeds from Disposal of Assets 583,960 1,457,182 0 897,182 1,036,529 139,347 Perm/Timing: plant auction proceeds higherProceeds from Sale of Land Held for Resale 0 0 0 0 263,636 263,636 Perm/Timing: plant auction proceeds higher

(15,220,926) (25,170,816) (1,252,479) (13,222,697) (7,953,345) 5,269,352

Amount attributable to investing activities (6,846,275) (17,506,224) 719,906 (9,755,105) (4,970,838)

FINANCING ACTIVITIESRepayment of Debentures (578,281) (853,730) (43,816) (535,039) (535,039) 0Advances to Community Groups (18,815) 0 0 0 0 0Proceeds from Self-Supporting & IF Loans 12,701 11,317 0 6,817 8,155 0Proceeds from New Loan 2,450,000 500,000 0 500,000 500,000 0Transfers to Cash Reserves (5,715,268) (3,044,815) (47,250) (1,090,156) (1,090,156) 0Transfers from Cash Reserves 2,662,506 9,245,097 0 0 0 0

Amount attributable to financing activities (1,187,156) 5,857,869 (91,065) (1,118,378) (1,117,040) 0

Net Current Assets Surplus (Deficit) 5,254,476 0 (631,139) 7,495,616 13,861,228 Investments At 31 January 2019 the Shire’s cash on hand, deposits and investments totalled $38,093,563 (an increase of $1,642,467 to last month’s total of $36,451,096) and total investment interest earned for the year was $503,055 and exceeded the budget of $424,900.

Term Deposits – Cash Management At the end of January the Shire had the following short-term facilities (term deposits).

Term Days Maturity Institution (ADI) Principal

$ Interest Rate Interest

$ 182 2/4/19 Bendigo Bank 1,000,000 2.55% 12,715 182 20/3/19 Bankwest 2,500,000 2.55% 15,719 364 15/3/19 Bankwest 1,500,000 2.50% 37,397 365 11/4/19 National Australia Bank 2,500,000 2.62% 65,500 365 18/7/19 NAB 1,500,000 2.74% 41,100 365 16/8/19 Bankwest 4,000,000 2.76% 110,400 365 6/9/19 Bankwest 2,000,000 2.70% 54,000 265 13/9/19 National Australia Bank 5,000,000 2.70% 135,500


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182 2/4/19 Credit Union Australia 1,000,000 2.65% 13,214 183 9/4/19 Bank of Queensland 1,000,000 2.65% 13,286 183 9/4/19 AMP Bank 3,000,000 2.75% 41,363 123 8/2/19 National Australia Bank 1,500,000 2.66% 13,446 123 8/2/19 Bankwest 1,500,000 2.67% 13,496

28,000,000 567,137 During the month no changes occurred to term deposits. The average rate of interest to be paid on all of the term deposits is 2.65%.

The Shire also has an Overnight Cash Deposit Facility (OCDF) with WA Treasury Corporation (WATC) which is used to hold the Royalties for Regions funds allocated for the main street redevelopment project. The South West Development Commission are a joint signatory for this facility. During the month interest of $6,760 was earned and the current balance of the investment, including this interest, is $5.496 million. The current rate of interest earned on this facility is 1.45% and is set at 5 basis points lower than the Reserve Bank’s cash reference rate.


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In-Kind Support At 31 January 2019 fee waivers, donations and financial assistance sponsorships totalled $12,558 and included $4,500 of sporting sponsorships, $7,608 of fee waivers and a $450 donation. Reserves Movement to reserves represent interest earned on reserve funds. During the month no reserve transfers were processed. STATUTORY ENVIRONMENT / LEGAL IMPLICATIONS Nil STRATEGIC PLAN / POLICY IMPLICATIONS Community Strategic Plan 2036 (CSP) Corporate Business Plan 2018-2022 Key Result Area 5: Effective leadership and governance Outcome 6: Measure and report on success and sustainability Strategy 1: effectively measure our success and progress to a sustainable future Service level strategy/plan: Continue to monitor monthly, year to date and annual financial performance including preparation of the annual financial report PLANNING FRAMEWORK Nil FINANCIAL IMPLICATIONS The overall financial performance of the Shire is as summarised in this report. SUSTAINABILITY IMPLICATIONS Environmental Nil Social Nil Economic As stated in the report. VOTING REQUIREMENTS Simple Majority RECOMMENDATION That Council receives the Monthly Financial Report – January 2019 in accordance with Section 6.4 of the Local Government Act 1995 and Regulation 34 of the Local Government (Financial Management) Regulations 1996. ADVICE TO APPLICANT / PROPONENT Nil ATTACHMENTS 1. Monthly Financial Report consisting of:

a. Notes to and forming part of the Statement of Financial Activity b. Financial Reports by Business Units

RECOMMENDATION / COUNCIL DECISION CR EARL, CR LANE OM2019/48 That Council receives the Monthly Financial Report – January 2019 in accordance with Section 6.4 of the Local Government Act 1995 and Regulation 34 of the Local Government (Financial Management) Regulations 1996.

CARRIED 7/0


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11.4.3 SPORT AND RECREATION ADVISORY COMMITTEE MEETING MINUTES 6 FEBRUARY 2019

LOCATION/ADDRESS Shire of Augusta Margaret River APPLICANT/LANDOWNER Shire of Augusta Margaret River FILE REFERENCE REC/36 REPORT AUTHOR Hannah Waters, Executive Assistant Corporate and Community

Services AUTHORISING OFFICER Andrew Ross, Acting Director Corporate and Community Services

IN BRIEF • On the 6 February 2019, the Sports and Recreation Advisory Committee (SRAC) held its bi-monthly

meeting. • The committee were given the opportunity to provide input to assist the development of Sports and

Recreation Business Planning within the Shire. • The Margaret River BMX Club’s committee membership was discussed. • The Shire’s Interest Free Loan program and requirements for disclosures of interest to be submitted

by committee members were discussed. • Delegates provided updates on their clubs. RECOMMENDATION That Council: 1. Receives the unconfirmed minutes of the Sport and Recreation Advisory Committee meeting held

6 February 2019. 2. Notes the correction to the meeting minutes of the 17 October and 6 December 2018 to reflect

Margaret River BMX Club as an apology to both meetings. 3. Notes the Margaret River BMX Club’s retention of their membership on the Sports and Recreation

Advisory Committee. LOCATION PLAN Nil TABLED ITEMS Nil BACKGROUND Sports and Recreation Advisory Committee meetings are held bi-monthly on the first Wednesday of the month. CONSULTATION AND ADVICE External Consultation SRAC delegates Internal Consultation Nil DISCUSSION / OFFICER COMMENTS Sport and Recreation Business Planning within the Shire Committee members were asked to provide input to assist the Shire determining priority projects over the next four to five years. Future visioning to provide suitable facilities was also discussed.


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Retention of SRAC membership Notification was received from the Margaret River BMX delegate that their absences from the past four meetings was due to a series of eye surgeries. This advice satisfied the notification requirements for Margaret River BMX to remain an active, voting committee member. Shire Interest Free Loans and Disclosures of Interest The committee were provided with an update on the Shire’s Interest Free Loan guidelines and application process. Clubs who are considering capital improvements were encouraged to review the guidelines. The requirement for a Disclosure of Interest form from committee members in the event clubs submitted an interest free loan application was discussed. Updates from the Clubs The delegates provided updates on their clubs/associations. STATUTORY ENVIRONMENT / LEGAL IMPLICATIONS Nil STRATEGIC PLAN / POLICY IMPLICATIONS Community Strategic Plan 2036 (CSP) Corporate Business Plan 2018-2022 Key Result Area 5: Effective leadership and governance Community Outcome 5.1: Effective governance and corporate leadership Strategic Response 5.1.5: Develop effective partnerships and strategic alliances to maximise community benefits Service level strategy/plan 5.1.5.2: Hold regular meetings with the Sport and Recreation Advisory Committee PLANNING FRAMEWORK Nil FINANCIAL IMPLICATIONS Nil SUSTAINABILITY IMPLICATIONS Environmental Nil Social Sporting groups provide members of the community the opportunity for physical fitness and socialisation. Economic Nil VOTING REQUIREMENTS Simple Majority RECOMMENDATION That Council: 1. Receives the unconfirmed minutes of the Sport and Recreation Advisory Committee meeting held

6 February 2019. 2. Notes the correction to the meeting minutes of the 17 October and 6 December 2018 to reflect

Margaret River BMX Club as an apology to both meetings. 3. Notes the Margaret River BMX Club’s retention of their membership on the Sports and Recreation

Advisory Committee. ADVICE TO APPLICANT / PROPONENT Nil


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ATTACHMENTS 1. Unconfirmed Sports and Recreation Advisory Committee meeting minutes and attachments – 6

February 2019. RECOMMENDATION / COUNCIL DECISION CR EARL, CR MELDRUM OM2019/49 That Council: 1. Receives the unconfirmed minutes of the Sport and Recreation Advisory Committee meeting

held 6 February 2019. 2. Notes the correction to the meeting minutes of the 17 October and 6 December 2018 to

reflect Margaret River BMX Club as an apology to both meetings. 3. Notes the Margaret River BMX Club’s retention of their membership on the Sports and

Recreation Advisory Committee. CARRIED 7/0


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11.4.4 HOUSING ADVOCACY OFFICER PROJECT QUARTER TWO YEAR TWO REPORT LOCATION/ADDRESS Shire of Augusta Margaret River APPLICANT/LANDOWNER Shire of Augusta Margaret River FILE REFERENCE CSV/104 REPORT AUTHOR Jason Cleary, Coordinator Community Development and Planning AUTHORISING OFFICER Andrew Ross, Acting Director Corporate and Community Services

Cr Godden disclosed an interest at Item 3.2 left Chambers at 7.10pm IN BRIEF • Council endorsed in January 2017 (OM2017/15) to provide Just Home with $20,000 per annum for

3 years commencing the 2017-18 financial year, for part funding of a Housing Advocacy Officer (subject to co-matched funding) to enable regular data collection and reporting.

• The Just Home Housing Advocacy Officer commenced in July 2017 and have provided all year 1 reporting and the first quarter report for year 2.

• Just Home have now provided the second quarter report for year 2 October – December 2018. RECOMMENDATION That Council accepts the Second Quarter Report, Year 2, October - December 2018. LOCATION PLAN Nil TABLED ITEMS Nil BACKGROUND Affordable housing and homelessness has been a discussion between Council and community members for a number of years. Homelessness exists on a global scale, with little progress over time in reducing the incidence of people living without a secure home. A definition of homelessness and its surrounding data continues to be debated universally. There is limited data available in relation to homelessness and associated service use within the Shire. The Australian Bureau of Statistics (ASB) advises there is no single variable in the Census which can accurately inform on homelessness. Just Home, the Margaret River Community Centre (MRCC) and the Margaret River Soup Kitchen are local providers of support services to those facing housing stress. These groups report an increase in the use of local services in recent years. The Shire’s Affordable Housing Strategy 2015 and the Homelessness Policy 2016 acknowledge that the challenge of homelessness is multi-faceted and requires involvement by all levels of government, non-government, private and community sectors. The Affordable Housing Strategy identifies the need for and availability of affordable housing, setting out a series of measures aimed at assisting with the delivery of affordable housing of a type and quantity sufficient to meet with the defined demand. Most importantly, the Strategy focuses only on outcomes which can feasibly be delivered by the Shire. For the last two years Just Home have dedicated their efforts to reducing housing stress and preventing homelessness in the Augusta Margaret River area through volunteer efforts. The group incorporated in May 2017 and compiled a long term action plan as a result of engagement conducted over 2016 as part of the Shire’s Homelessness Policy. This includes the Housing Advocacy Project which includes a funded position to provide immediate support to people experiencing or at risk of homelessness and


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housing stress in Augusta Margaret River, and to monitor local experiences for rigorous data collection. Through this work Council committed $20,000 in the 2017-18 budget and further two financial years to Just Home to part fund this project (OM2017/15). Year one has been completed and year two has been approved and financed with reporting to Council required each quarter. Just Home designed the Housing Advocacy Officer to be part time at 15 hours per week and based at the MRCC. The position description details the total cost for the position over three years is $124,078.29 which includes a total remuneration package of $119,078.29 and $5,000 for evaluation. This is part funded by the Shire at $20,000 per year for three years, subject to ongoing co-matched funding. As part of their agreement with the Shire, Just Home are required to provide data quarterly to Council, detailing the demographics of the clients engaged in services, and the nature of the services provided. CONSULTATION AND ADVICE External Consultation Extensive community consultation occurred on the topic of homelessness over March to June 2016 by the Shire and through collaboration with Just Home, which information assisted development of the Homelessness Policy. Consultation and awareness raising programs have continued throughout the project. Internal Consultation Nil DISCUSSION / OFFICER COMMENTS The quarter two year two report (attachment 1) shows 25 clients received services for this period, nine new clients were received over the period. 59 clients have accessed Just Home services since July 2017. 25 clients remain with open cases and are receiving ongoing Just Home services. This report continues the trend that most clients are long term residents of the region with the majority of new clients accessing the service in this period being residents for over five years. Mental health and disability continue to be common coexisting factors for clients. November – March begins a seasonal influx of workers and families which fills much of the affordable housing options and inflates rental costs significantly. More than 50 phone calls were received in the October to December period from workers and families with $350 to $500 budgets and unable to find accommodation. These were not considered significant need clients and are provided only basic housing information. Domestic violence continues to be an issue with two new clients this quarter experiencing domestic violence with both being unable to access the closest specialised support in Busselton. This further shows the need for specialised service for women experiencing family violence in the Margaret River region. During this period significant housing opportunities were confirmed for clients as per below:

• One client accessed National Rental Affordability Scheme accommodation • Four clients moved into private rental properties • Three clients moved into share house arrangements • One client accommodated at Tuart House Women’s Shelter Busselton • One Department of Communities housing application completed

Local initiatives have continued to be pursued through the Homelessness and Affordable Housing Working Group over the quarter. The group consists of Shire officers and Just Home representatives, who meet quarterly. The group are focused on building a collaboration with the State Government to develop an emergency and/or affordable accommodation in the Shire. The next meeting is scheduled following the Shape of Housing in Australia review submission process that is taking place throughout February. STATUTORY ENVIRONMENT / LEGAL IMPLICATIONS Nil


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STRATEGIC PLAN / POLICY IMPLICATIONS Community Strategic Plan 2036 (CSP) Corporate Business Plan 2018-2022 Key Result Area 2: Welcoming, inclusive and healthy communities Community Outcome 6: Community health, safety and social justice in the face of changing climate Strategy 2: Lead and partner with other agencies on community safety and regulatory programs for community wellbeing. PLANNING FRAMEWORK Nil FINANCIAL IMPLICATIONS Council has committed $20,000 in the 2017-18 and 2018-19 budget and one further year 2019-20 to Just Home (OM2017/15). Just Home have previously submitted the required financial reports for the first year confirming matched funding and confirmed budgeted income and expenses for year 2. SUSTAINABILITY IMPLICATIONS The Shire’s Homelessness Policy includes acknowledgment of the Shire’s commitment to using its best endeavours to meet the needs of current and future generations through the integration of environmental protection, social advancement, cultural recognition and economic prosperity. Voting Requirements Simple Majority RECOMMENDATION That Council accepts the Second Quarter Report, Year 2, October - December 2018. ADVICE TO APPLICANT / PROPONENT Nil ATTACHMENTS 1. Just Home Margaret River Year 2 Quarter 2 Report October – December 2018. RECOMMENDATION / COUNCIL DECISION CR MCLEOD, CR MELDRUM OM2019/50 That Council accepts the Second Quarter Report, Year 2, October - December 2018.

6/0

Cr McLeod requested that the following statement be recorded in the minutes:

‘That Cr Godden be recognised for her exceptional work as Chair of Just Home.’ Cr Godden re-entered Chambers at 7.11pm


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12. MOTIONS FROM MEMBERS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

12.1 Local Municipal Heritage Listing – Caves Road – Cr McLeod Cr Lane disclosed a proximity interest at Item 3.1, and left chambers at 7.11pm

On 20 February 2019, Cr McLeod gave notice of the below motion. At the 27 February 2019 Ordinary Meeting of Council, Council resolved to defer the item pending a Councillor briefing on 13 March 2019. MOTION That Council requests the CEO to have Caves Road included on our local municipal heritage listing, writes to the City of Busselton and request they consider the same action and undertake a local community media drive in an attempt to uncover community heritage stories – old and new about Caves Road. Cr McLeod moved the folowing revised motion: MOTION / COUNCIL DECISION CR MCLEOD, CR GODDEN OM2019/51 That Council:

a) Supports the inclusion of Caves Road on our local municipal heritage listing, and b) Requests the CEO to initiate the inclusion; c) Writes to the City of Busselton and request they consider the same action; and d) Undertakes a local community media drive in an attempt to uncover community heritage

stories – old and new about Caves Road. CARRIED 6/0

Cr Lane re-entered Chambers at 7.14pm

12.2 Provision of Toilets at Gas Bay – Cr McLeod

At the 27 February 2019 Ordinary Council Meeting, Cr McLeod gave notice of the following motion: MOTION Council request the CEO investigates the provision of toilets at gas bay and reports back to Council on the same. MOTION / COUNCIL DECISION CR MCLEOD, CR Lane OM2019/53 Council request the CEO investigates the provision of toilets at gas bay and reports back to Council on the same.

CARRIED 7/0 13. MOTIONS FOR CONSIDERATION AT NEXT MEETING

Nil 14. NEW BUSINESS OF AN URGENT NATURE

14.1. Members Nil


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14.2. CEO Nil 15. CONFIDENTIAL BUSINESS

Nil 16. CLOSURE OF MEETING The Shire President thanked all in attendance and declared the meeting closed at 7.23pm

Documents

Ordinary Council - Shire of Augusta-Margaret River...Tower), Augusta – Impartiality Interest - Cr Smart . Cr Smart disclosed an impartiality interest in Item 11.2.1 Proposed Telecommunications