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ORDINARY COUNCIL MEETING HELD AT THE COMPLETION OF THORAK REGIONAL CEMETERY BOARD MEETING THURSDAY 19TH FEBRUARY 2014
AT COUNCIL CHAMBERS, BEES CREEK ROAD, FREDS PASS
AGENDA
1. OPENING OF MEETING 2. CONFLICT OF INTEREST 3. APOLOGIES AND LEAVE OF ABSENCE 4 STATEMENT FROM OFFICIAL MANAGER FRANK CRAWLEY 5. PUBLIC FORUM
5.1. Presentations Community Issues - Petitions 5.3. General Public
6. ACCEPTING OR DECLINING LATE ITEMS 7. NOTICE OF MOTION 8. CONFIRMATION OF MINUTES
8.1 Confirmation of the Minutes of the Ordinary Meeting held Thursday 22nd January 2015
Page 6 .
9. BUSINESS ARISING FROM THE MINUTES
10. CHIEF EXECUTIVE OFFICER’S REPORT
10.1 Chief Executive Officer Report - January 2015 10.2 PA15/CAM/016: DEVELOPMENT CONSENT AUTHORITY
REPRESENTATIVES Page 22.
11. GOVERNANCE REPORT
11.1
Governance Report - January 2015
Page 23.
POLICY AND ADMINISTRATION MATTERS 11.2 PA15/CSR/006: COMMON SEAL USAGE REPORT Page 24.
11.3 PA15/LGANT/173: LGANT – CALL FOR POLICY AND ACTION
MOTIONS TO BE AT THE GENERAL MEETING TO BE HELD IN TENNANT CREEK
Page 26.
11.4 FR15/LF/001: LEGAL FEES Page 31. PAGE 3
ORDINARY COUNCIL MEETING HELD AT THE COMPLETION OF THORAK REGIONAL CEMETERY BOARD MEETING THURSDAY 19TH FEBRUARY 2014
AT COUNCIL CHAMBERS, BEES CREEK ROAD, FREDS PASS (PAGE 2)
12. PROJECT OFFICE REPORT
Project Report – January 2015 Page 33.
13. INFRASTRUCTURE AND PLANNING REPORT
13.1 Infrastructure And Planning Report Page 50. Planning Page 51. Works Page 54. Property Page 57. Mobile Works Force Page 58. Waste Management Page 60. 13.2 PW15/RD/155: LOAD LIMITS ON COUNCIL’S ROAD
NETWORK
Page 62.
13.3 PW15/PNC/183: PLACE NAMES COMMITTEE LITCHFIELD HUNDRED OF STRANGWAYS - VIRGINIA - NAMING OF A ROAD - WOODWARD ROAD ROAD IN THE SUBDIVISION OF SECTION 2934 STAGE 3B
Page 65.
13.4 PW15/PNC/184: PLACE NAMES COMMITTEE – LITCHFIELD HUNDRED OF STRANGWAYS - LLOYD CREEK – NAMING OF A ROADS– MONAGHAN ROAD, WARD ROAD AND HODGE ROAD - ROADS IN THE SUBDIVISION OF LOT 4574
Page 68.
14. CORPORATE SERVICES REPORT
14.1 FR15/FIN/012: FINANCIAL REPORT - JANUARY 2015
Page 71.
14.2 FR15/BR/003: FINANCIAL BUDGET REVIEW - JANUARY 2015 Page 89.
14.3 FR15/BR/002: FINANCIAL BUDGET REVIEW - DECEMBER 2014
Page 91.
PAGE 4
ORDINARY COUNCIL MEETING HELD AT THE COMPLETION OF THORAK REGIONAL CEMETERY BOARD MEETING THURSDAY 19TH FEBRUARY 2014
AT COUNCIL CHAMBERS, BEES CREEK ROAD, FREDS PASS (PAGE 3)
15. BUSINESS & ECONOMIC DEVELOPMENT REPORT
15.1
Business and Economic Development Report - January 2015
Page 94.
15.2 FR15/FPRF/003: BUILDING COMPLIANCE FREDS PASS RESERVE
Page 100.
16. RECREATION RESERVES
INFORMATION TECHNOLOGY REPORT
Information Technology Report - January 2015 Page 102.
17. REGULATORY SERVICES REPORT
Regulatory Services Report - January 2015 Page 104.
18. OFFICIAL MANAGER REPORT
18.1
Official Managers Report – January 2015 Page 106.
19. URGENT GENERAL BUSINESS
20. QUESTIONS FROM THE PUBLIC GALLERY
21. CONFIDENTIAL MATTERS ADJOURNMENT OF PUBLIC MEETING: (For Confidential Matters) That pursuant to Section 65 (2) of the Local Government Act and Regulation 8 of the Local Government (Administration Regulations) the meeting is closed to the public to consider the Confidential Items of the Agenda.
22. NEXT MEETING SCHEDULED 19TH MARCH 2015
PAGE 5
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PAGE 20
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PAGE 25
Date Form Section Description Details
PAGE 26
PAGE 27
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<INSERT COMMITTEE NAME>
PAGE 30
<INSERT FINANCIAL YEAR> REPORT
LGANT REPRESENTATIVE: <INSERT REPRESENTATIVE>
Membership
The current Committee comprises
The Committee is chaired by
Business
The main business of the Committee during the year was to:
• ;
• ;
• ;
• .
Future Focus
Further Information
Contact:
Tel:Email:
Website:
PAGE 31
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Q/?0!@'-+/!H*#!A*&/(!!
:'?0!:/#H*#A'&,/! D0'&$'#$!*H!='?0!I*#L! RK=/#%/&,/!I%04!?%A%-'#!I*#L! RK0/&0!*H!?+=/#@%?%*&!#/P+%#/$! E/H/#/&,/?! E/,*#$!*H!='?0!$%?=+0/?!'&$!4*I!04/!$%?=+0/!I'?!#/?*-@/$!
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PAGE 34
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!"#$%&'#(!)*+&,%-!.//0%&1!2304!5/6#+'#(!7829! :'1/!F"! ! ! ! ! ! ! ! :'1/!F;!
G/&$/#/#?!='?0!?+==*#0!0*!04/!-*,'-!,*AA+&%0(! D+==*#0/$!6(!!-*,'-!,*&0#',0*#?! V*,'-!/A=-*(/#! RA=-*(?!'==#/&0%,/?!
((4%7G%"()L4(,,M(K6E7'%767&%(#N()#6GA(67G(HAA#&E6'%G(+#"@A!D/@/&!6+?%&/??/?!0/&$/#/$!0*!?+==-(!04/!?/#@%,/;!G/&$/#?!I/#/!#/@%/I/$!6(!04/!G/&$/#!)*AA%00//B!,*&?%?0%&1!*H!04/!O/&/#'-!.'&'1/#!:-'&&%&1!'&$!M&H#'?0#+,0+#/B!O/&/#'-!.'&'1/#!:#*>/,0?B!.'&'1/#!E*'$!N/0I*#LB!'&$!=#*,J/??!I'?!*@/#@%/I/$!6(!.'&'1/#!O*@/#&'&,/;!!R',4!G/&$/#/#!I'?!/@'-+'0/$!%&!',,*#$'&,/!I%04!04/!0/&$/#!?=/,%H%,'0%*&!,#%0/#%'!'?!H*--*I?C!!!
Respondents !"#$%&'()$* +,-$)"%".* +%./$(**0"%1/('#2.3*
*4'.1%"&12.3*
567**0"%1/('#2.3*
5"89**0"%1/('#2.3*
:233"($.*42#2,*
Criteria !! !! !! !! !! !! !!
Price 40 % 28.7 32.8 0.0 40.0 32.0 34.6 28.6
Local Devel-
opment 20 % 15.3 16.0 14.7 15.3 15.3 14.7 14.7
Capacity 20 % 13.3 16.7 15.3 16.7 16.0 16.7 12.7
Past Perform-
ance 20 % 13.3 16.0 14.0 16.7 14.7 14.0 10.0
Total 10
0 % 70.6 81.5 44.0 88.7 78.0 80.0 66.0
!!!
/J-/,0/$!'?!04/!?+,,/??H+-!G/&$/#/#!!
( (
PAGE 35
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4%7G%"()L4(,:0(K8=&OE7I#N(I"%%7(67G('E>J%"(F6A'%(6'(+6A'%(4"67AN%"(5'6'E#7A!5%@/!6+?%&/??/?!0/&$/#/$!0*!?+==-(!04/!?/#@%,/;!G/&$/#?!I/#/!#/@%/I/$!6(!04/!G/&$/#!)*AA%00//B!,*&?%?0%&1!*H!04/!O/&/#'-!.'&'1/#!:-'&&%&1!'&$!M&H#'?0#+,0+#/B!O/&/#'-!.'&'1/#!:#*>/,0?B!.'&'1/#!S'?0/!D/#@%,/?B!'&$!=#*,/??!I'?!*@/#@%/I/$!6(!O*@/#&'&,/!"HH%,/#!.'&'1/#!Q+?%&/??'&$!R,*&*A%,!W/@/-*=JA/&0!;!!R',4!G/&$/#/#!I'?!/@'-+'0/$!%&!',,*#$'&,/!I%04!04/!0/&$/#!?=/,%H%,'0%*&!,#%0/#%'!'?!H*--*I?C!!!
!N*0/!V'&$!)-/'#%&1!:0(!V0$!G/&$/#!I'?!$//A/$!N*&,*&H*#A%&1!'&$!04/#/6(!&*0!',,/=0/$!!V%0,4H%/-$!O#//&!S'?0/!E/,(,-/#?!G/&$/#!I%04!04/!4%14/?0!?,*#/!*H!Y8!=/#,/&0!I'?!',J,/=0/$!'?!04/!?+,,/??H+-!0/&$/#;!!!!
LE77()#6G(67G(4O#"7I6'%()#6G((G4/!W/='#0A/&0!*H!G#'&?=*#0!%?!,+##/&0-(!*#1'&%?%&1!'!I/0!?/'?*&!5'--%&1!S/%140!W/H-/,0*JA/0/#!0/?0%&1!*H!5%&&!E*'$!'&$!G4*#&1'0/!#*'$!$+#%&1!04/!&/K0!7!I//L?;!!!(G4/!W/='#0A/&0!*H!G#'&?=*#0!M?!,*&?%$/#%&1!=#*=*?%&1!'!>*%&0!=#*>/,0!I%04!V%0,4H%/-$!)*+&,%-B!RK0#',0%@/!M&$+?0#%/?!<??*,%'0%*&!'&$!04/!W/='#0A/&0!0*!%&@/?0%1'0/!'!#/,*&?0#+,0%*&!$/?%1&!H*#!5%&&!E*'$;!G4/!W/='#0A/&0!/?0%A'0/?!04'0!04/!$/?%1&!I%--!,*?0!Z298888!'&$!04/!%&0/&0!%?!0*!?4'#/!04'0!,*?0!I%04!)*+&,%-!'&$!RK0#',0%@/!M&$+?0#%/?;!(2G8&6'E#7(/NNE&%"()%*#"'(
G4/!W%#0!O%#-!:#*1#'A!4'?!&*I!6//&!H*#I'#$/$!0*!?%K!D,4**-?!I%04%&!04/!.+&%,%='-%0(B!'&$!'--!#J
#%,+-+A;!
G4/!S'?0/!R$+,'0%*&!6**L-/0!$#'H0?!'#/!,+##/&0-(!6/%&1!H%&'-%?/$;!G4/!6**L-/0!$/?%1&!I%--!04/&!6/!#/@%/I/$!'&$!?+6A%00/$!H*#!=#%&0%&1!$+#%&1!.'#,4;!
Respondents "#!$%&%'!()*!')+! ,-##./0++%12!()*!')+!
'%)$.3%0'+!2/001!4,#)0!!
/0$*$'0/#!
5,).0/%10!)/00!!#0/&%$0#!()*!
')+!
Criteria !! !! !! !!
Price 40 % 19.8 40.0 30.7 33.8
Local Development 20 % 15.3 6.7 16.0 13.3
Capacity 20 % 14.0 14.7 16.7 8.7
Past Performance 20 % 14.7 12.7 16.7 12.0
Total 100 % 63.8 74.0 80.0 67.8
PAGE 36
!+,-.!/).0,0(((!"#$%&'()%*#"'(!
!"#$%&'#(!)*+&,%-!.//0%&1!2304!5/6#+'#(!7829! :'1/!9"! ! ! ! ! ! ! ! :'1/!9;!
CURRENT PROJECTS
CRM PROJECT OWNER
PROJECT NAME VALUE DETAILS ACTION RQUIRED STATUS BUDGET ALLOCATION
1. 6200 CEO Roadside Waste Collection
$50,000 Communication and consultation phase
Commence public consultation
Public consulation outcomes pend-ing further decision
$50000
2. CEO Municipality Development Plan
N/A Land use objectives 5/20yrs, current docu-ment needs update, Council planning devel-opment guidelines
Organise meetings with
Councillors and Staff
Hold Pending advice from Department as per conversation with John Coleman 8/10/14 & CEO
Planning General consultancy
budget
3. GMIP 5 Year Sealed Road Up-grading Program
N/A Created a priority List for Arterial and Local Road Network
Finalise with John D, Herb, Russell
Draft Plan completed
4. 6676 GMIP Maintenance Depot Faciity
$800,000 Shed for MWF, Wash Down Bay, And Road-side Collection Mechanical repairs, of-
fice etc
Proceed with Concept Designs
Scope of Work Defined Call for Tenders
W3985.70
5. GMIP Finn Road Pavement Evaluation
N/A Evaluate Pavement Ca-pacity
Requested Subgrade wet season FWD
test
Awaiting Dept Transport to Re-spond. Awaiting DOT project pro-posal with Extractive Industries
6. GMIP Thorngate Road Pave-mentEvaluation
N/A Evaluate Pavement Ca-pacity
Requested Sub grade wet season FWD test
Awaiting Dept Transport to Re-spond
7. 6677 GMIP Lunch Room HDWTS $40,000 Install demountable lunch room
Install power and wa-ter
Completed WO 3986
8. GMIP Asset Register N/A Data Backlog Continue upload as data
provided
In Progress Planning general consultancy budget
9. GMIP Asset Management Plan (Condition report)
N/A Per Asset Register Asset Accountant & Maloney to com-mence
review March
In Progress Valuers appointed Planning general consultancy budget
#$%&'(&)**! +$!,'-.!! /'01-)2).!
PAGE 37
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(5!H;2()2H;P(!)/12345(
( PROJECT
OWNER PROJECT NAME VALUE DETAILS ACTION
REQUIRED STATUS BUDGET ALLOCA-
TION SPADE READY PROJECTS 1. GMIP Black Spot 2015/16 Girraween Rd Improve-
ments N/A Widening Rd to equal width , audio tactile
Line marking Await funding
Applied for Funding
2. GMIP Black Spot 2015/16 Freds Pass Road Redcliffe Rd intersection
N/A Improve the Y intersection Await Funding
Applied for Funding
3. GMIP Chibnall Road Design Drainage and Align-ment
N/A Design Drainage and Alignment Await Funding
Awaiting Funding
!
3/K!Q242;(!)/12345( PROJECT
OWNER PROJECT NAME VALUE DETAILS ACTION
REQUIRED STATUS BUDGET
ALLOCATION 1. GMIP Tender Supply of Road Signs and Furniture N/A RFT 116 Nil Completed Works general consul-
tancy budget 2. GMIP Tender Maintenance of existing network and
construction of New Roads and associated Works N/A RFT 119 &121 Tender Closes
15 January 2015 Completed
Works general consul-tancy budget
3
GMIP Tender Asphalt Patching and Pavement Re-pairs
N/A RFT 117 Prepare Tender and give to
MWF to do works
Pothole and edging
4 GMIP Tender- Mulching green waste and Timber Waste at Transfer Stations
$120000 RFT 120 Tenders Close 3 February
Completed Works general consultancy budget
5 GMIP Spencer Rd Lower 2 Crest $60,000 Completed Lowered crest Constructed W3838.70
6 GMIP Speed Sign Ambiguity Review N/A GF not found issues upon in-spection, only 2 issues identified
Raise CRM as is-sues identified
Not Proceed-ing
7 GMIP Radio Mast $90,000 Install radio mast at the office Cancelled for 20142015
Not Proceed-ing
W3878.70
8 GMIP Tender Sealing of New Pavements and reseal-ing of Roads
N/A RFT XXXX In April extend con-tract 1 year
Completed Works general consul-tancy budget
!
PAGE 39
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PAGE 62
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PAGE 63
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PAGE 65
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PAGE 71
SECTION 1 - EXECUTIVE SUMMARY 1.1 Executive Summary
SECTION 2 - FINANCIAL RESULTS 2.1 Budget Summary Reports
2.2 Investment Management Report
2.3 Debtor Control Accounts
2.4 Creditors Paid Report
2.5 Statement of Credit Card Transaction
2.6 Financial Reserves Schedule
TABLE OF CONTENTS
PAGE 72
SECTION 1
Executive Summary1.1 Executive Overview
January 2015 represents 58.6% of the financial year 2014/15.
Budget
2014/15
Revised
Budget*
YTD actuals +
Committed
% of
Revised
Budget
Total Operational Income 11,293,045- 11,303,045- 9,985,392- 88.4%
Total Operational Expenditure 11,101,355 11,475,750 6,854,997 61.7%
191,690- 172,705 3,130,395-
Total Capital Income 2,210,250- 3,670,965- 910,893- 41.2%
Total Capital Expenditure 4,395,578 5,104,998 3,110,690 70.8%
2,185,328 1,434,033 2,199,797
Net (Income)/Expenditure 1,993,638 1,606,738 930,598- * Revised budget represents the December 2014 Budget Review adjustments
The results to the end of January are summarized below and are as expected for this time of
the year when taking into consideration of one-off annual payments made at the start of the
financial year such as insurances, raising of annual committments at the start of the year for
regular payments such as cleaning, security, leasing fees etc and timing of one-off projects
together with the levying of rates also at the begining of the year.
A budget review was completed reviewing the results to 31 December 2014 and is the subject
of another report to be presented at the same meeting. The proposed adjustments have been
incorporated into this report with the addition of a "Revised Budget" column.
The total outstanding rates as at 31 January 2015 is approximately $ 4.2million.
Overview
PAGE 73
2.1(a) Budget Summary Reports-Council
Budget versus Actuals as at 31 January 2015
% Year Elapsed = 58.63%
Operational Income
Budget 2014/15 Revised Budget* Year to date
Actuals
Variance to
Revised Budget
% Received of
Revised budget
Governance - - 1,921- 1,921- #DIV/0!
Administration - - 1,921- 1,921- #DIV/0!
Corporate Services 6,499,928- 6,499,928- 6,149,831- 350,097 94.6%
Rates(includes general rates) 5,571,328- 5,571,328- 5,716,456- 145,128- 102.6%
Administration 928,600- 928,600- 433,376- 495,224 46.7%
Infrastructure 2,390,869- 2,390,869- 1,429,066- 961,803 59.8%
Planning 149,000- 149,000- 60,896- 88,104 40.9%
Works - Roads 2,236,869- 2,236,869- 1,358,063- 878,806 60.7%
Works - Administration 5,000- 5,000- 10,107- 5,107- 202.1%
Regulatory Services 24,200- 24,200- 23,282- 918 96.2%
Animal Control 24,200- 24,200- 23,282- 918 96.2%
Waste Management 2,377,048- 2,387,048- 2,380,192- 6,856 99.7%
Rates 2,165,270- 2,165,270- 2,214,705- 49,435- 102.3%
Waste Transfer Stations 211,778- 221,778- 165,487- 56,291 74.6%
Community 1,000- 1,000- 1,100- 100- 110.0%
Administration 1,000- 1,000- 1,100- 100- 110.0%
Total Operational Income 11,293,045- 11,303,045- 9,985,392- 1,317,653 88.3%
* Revised budget represents the December 2014 Budget Review adjustments
Capital Income
Budget 2014/15
Year to date
Actuals Variance % Received
Governance 12,000- 12,000- 11,364- 636 94.7%
Administration 12,000- 12,000- 11,364- 636 94.7%
Infrastructure 1,793,000- 3,269,715- 504,099- 2,765,616 15.4%
Planning 17,000- - - - #DIV/0!
Developer Contributions (IDL) 930,000- 930,000- 488,384- 441,616 52.5%
Works - Roads 824,000- 2,324,000- - 2,324,000 0.0%
Works - Administration 17,000- - - - #DIV/0!
Mobile Workforce 5,000- 15,715- 15,715- - 100.0%
Regulatory Services 16,000- - - - #DIV/0!
Animal Control 16,000- - - - #DIV/0!
Waste Management 389,250- 389,250- 395,430- 6,180- 101.6%
Humpty Doo Transfer Station Levy 389,250- 389,250- 398,559- 9,309- 102.4%
Total Capital Income 2,210,250- 3,670,965- 910,893- 2,760,072 24.8%
* Revised budget represents the December 2014 Budget Review adjustments
TOTAL INCOME 13,503,295- 14,974,010- 10,896,285- 4,077,726 72.8%
PAGE 74
2.1(a) Budget Summary Reports-Council
Budget versus Actuals as at 31 January 2015
% Year Elapsed = 58.63%
Operational Expenditure
Budget
2014/15
Revised
Budget*
Year to date
Actuals
Committed YTD actuals +
Committed
Variance to
Revised Budget
%
Received
of
Revised
budget
Governance 1,017,012 1,152,412 604,644 1,292 605,936 546,476 52.6%
Elected Members 318,250 335,650 162,717 1,251 163,968 171,682 48.9%
Public Relations 17,880 17,880 2,242 - 2,242 15,638 12.5%
Administration 680,882 798,882 439,684 41 439,725 359,157 55.0%
Corporate Services 1,985,873 2,202,873 1,256,715 58,519 1,315,234 887,639 59.7%
Administration 1,985,873 2,202,873 1,256,715 58,519 1,315,234 887,639 59.7%
Infrastructure - Works 5,227,392 5,239,387 2,632,029 272,293 2,904,323 2,335,064 55.4%
Planning 468,778 396,718 241,975 10,355 252,331 144,387 63.6%
Works -Roads 1,965,890 1,931,990 795,602 196,800 992,402 939,588 51.4%
Works - Street Lighting 28,000 28,000 11,578 - 11,578 16,422 41.4%
Works - Administration 579,802 624,857 253,396 21,036 274,433 350,424 43.9%
Mobile Workforce 996,757 1,030,657 550,396 34,613 585,008 445,649 56.8%
Reserve Operations 950,450 950,450 613,806 4,801 618,607 331,843 65.1%
Property Administration 237,715 276,715 165,275 4,688 169,963 106,752 61.4%
Regulatory Services 376,668 376,668 185,235 3,160 188,395 188,273 50.0%
Animal Control 376,668 376,668 185,235 3,160 188,395 188,273 50.0%
Waste Management 2,419,410 2,429,410 1,208,005 595,935 1,803,940 625,470 74.3%
Waste Transfer Stations 1,355,795 1,355,795 584,746 590,089 1,174,835 180,960 86.7%
Administration 1,063,615 1,073,615 623,258 5,846 629,104 444,511 58.6%
Community Services 75,000 75,000 33,450 3,719.17 37,169 37,831 49.6%
Operations 75,000 75,000 33,450 3,719 37,169 37,831 49.6%
Total Operational Expenditure 11,101,355 11,475,750 5,920,078 934,919 6,854,997 4,620,753 59.7%
* Revised budget represents the December 2014 Budget Review adjustments
PAGE 75
2.1(a) Budget Summary Reports-Council
Budget versus Actuals as at 31 January 2015
% Year Elapsed = 58.6%
Capital Expenditure
Budget
2014/15
Revised
Budget*
Year to date
Actuals Committed
YTD actuals +
Committed Variance % Spent
Governance 32,000 130,614 130,536 - 130,536 78 99.9%
Administration 32,000 130,614 130,536 - 130,536 78 99.9%
Corporate Services 50,000 142,430 181,549 - 181,549 39,119- 127.5%
Administration 50,000 142,430 181,549 - 181,549 39,119- 127.5%
Infrastructure - Works 4,227,578 4,725,954 2,697,001 73,914 2,770,915 1,955,039 58.6%
Planning 63,000 230,976 58,970 - 58,970 172,006 25.5%
Works - Roads 2,871,578 4,071,578 2,305,930 73,242 2,379,171 1,692,407 58.4%
Works - Administration 41,000 41,000 64,034 - 64,034 23,034- 156.2%
Mobile Workforce 1,062,000 285,415 184,347 - 184,347 101,068 64.6%
Property Administration 190,000 96,985 83,721 673 84,393 12,592 87.0%
Regulatory Services 16,000 16,000 6,707 - 6,707 9,293 41.9%
Animal Control 16,000 16,000 6,707 - 6,707 9,293 41.9%
Waste Management 70,000 90,000 20,255 727 20,982 69,018 23.3%
Waste Transfer Stations 70,000 90,000 20,255 727 20,982 69,018 23.3%
Total Capital Expenditure 4,395,578 5,104,998 3,036,048 74,641 3,110,690 1,994,308 60.9%
* Revised budget represents the December 2014 Budget Review adjustments
TOTAL EXPENDITURE 15,496,933 16,580,748 8,956,126 1,009,560 9,965,686 6,615,062 60.1%
SUMMARY
Budget
2014/15
Revised
Budget*
YTD actuals +
Committed
% of Revised
Budget
Total Operational Income 11,293,045- 11,303,045- 9,985,392- 88.3%
Total Operational Expenditure 11,101,355 11,475,750 6,854,997 59.7%
191,690- 172,705 3,130,395-
Total Capital Income 2,210,250- 3,670,965- 910,893- 24.8%
Total Capital Expenditure 4,395,578 5,104,998 3,110,690 60.9%
2,185,328 1,434,033 2,199,797
PAGE 76
2.2 Investment Management Report
Date Invested Invested Amount Days
Invested
Invested
with
Interest
rate Due date
Expected
return to
Maturity
Date
Date Invested Invested AmountDays
InvestedInvested with Interest rate Due date
Expected return
to Maturity Date
11/02/2014 $1,700,000.00 365 NAB 3.78% 11/02/2015 $64,260.00
20/08/2014 $1,625,942.94 184 Westpac 3.60% 19/02/2015 $29,507.52
11/11/2014 $2,478,000.00 365 ANZ 3.60% 11/05/2015 $89,208.00
10/06/2014 $156,001.82 365 NAB 3.70% 10/06/2015 $5,772.07
14/01/2015 $4,600,000.00 181 NAB 3.58% 14/07/2015 $81,663.23
26/09/2014 $1,310,517.47 365 NAB 3.63% 26/09/2015 $47,571.78
3/12/2014 $1,149,604.66 365 Westpac 3.65% 3/12/2015 $41,960.57
8/12/2014 $1,041,959.06 365 ANZ 3.65% 8/12/2015 $38,031.51
17/12/2014 $1,010,200.00 365 NAB 3.63% 17/12/2015 $36,670.26
Total Investments $ 15,072,225.95 $434,644.94
$156,001.82 Trust Monies
$14,916,224.13 Litchfield Council Investment
Investments Total 15,072,225.95$
672,961.39$ Business Max-l
150,549.26$ General Operational
Total of Funds 15,895,736.60$
Investment Schedule as at 31 January 2015
Westpac , $9,126,385
54%
ANZ, $3,519,959 , 22%
Bendigo, $311,637.91
2%
NAB , $3,166,519.29 18%
Total Funds by Institution
PAGE 77
2.3 Debtor Control Accounts
Category Current 30 Days 60 Days90 Days and
overBalance
Road Levy Debtors - - - 110 110
Waste 13,136 7,583 6,588 3,421 30,728
Other Sundry 3,200 2,140 - 19,561 24,901
Total 16,336$ 9,722$ 6,588$ 23,093$ 55,739$
Sundry Debtor Accounts as at 31 January 2015
$0
$5,000
$10,000
$15,000
$20,000
$25,000
Current 30 Days 60 Days 90 Days and over
Aged Debtor Accounts as at 31 January 2015
Other Sundry
Waste
Road Levy Debtors
PAGE 78
2.3 Debtor Control Accounts
$ 2,312,147
$ 1,876,448
$ 4,188,595
Since 1 July 2014, prior years outstanding rates have reduced by 18%. Of the 2014/15 levies, 70% has been collected with the
second instalment due 27 February 2014.
Summary of outstanding Rates as at 31/01/15:-
2014/15 outstanding rates
Prior years outstanding rates
Rates are either due or overdue, no further ageing is possible. Prepayments are payments made in advance for the 2015/16
levies and charges and are not included in the outstanding balance. As at 31 January 2015, the balance of prepayments is
$251,868.
Outstanding Rates & Charges Balance as at 31 January 2015
9,920,984
9,603,135
5,998,032
4,859,501
4,587,111 4,441,004 4,188,595
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
Rates Outstanding Balance as at 31 January 2015
Arrears Current Total Outstanding Balance 2013/14 Outstanding Balances
PAGE 79
2.4 Creditors Paid Report
Creditor Accounts Paid for January 2015
EFT/Cheque Date Payee Description Amount 530.47-01 21/01/15 Fulton Hogan Industries Pty Ltd Contract 113 385,060.39
530.60-01 21/01/15 Freds Pass Reserve Management Board 3rd Quarter Operational and R&M payment 170,280.00
00412766 29/01/15 Airpower NT Pty Ltd Supply Tipper Truck 83,665.40
00412758 8/01/15 Bridge Toyota Toyota Hilux Dual Cab 49,591.73
00412761 22/01/15 Bridge Toyota Toyota Hilux Dual Cab 4X4 49,591.73
533.2-01 30/01/15 Hawk Earthmoving Pty Ltd Contract 101 47,372.65
528.280-01 14/01/15 City of Darwin Dec 14 - Shoal Bay Weigh Bridge Charges 39,327.48
528.514-01 14/01/15 Veolia Environmental Services Dec 14 - Transfer of waste to Shoal Bay 35,874.70
527.139-01 8/01/15 Cridlands MB Pty Ltd Legal services 33,268.95
527.132-01 8/01/15 Airpower NT Pty Ltd Kubota Mower 32,224.10
531.132-01 28/01/15 Airpower NT Pty Ltd Kubota Pro Deck Mower 27,692.10
533.827-01 30/01/15 Litchfield Green Waste Recyclers Mulch Wood & Green waste 27,060.00
530.827-01 21/01/15 Litchfield Green Waste Recyclers Double grind wood & green waste 24,338.60
531.849-01 28/01/15 WEX Australia ( Puma Card) Dec 14 - Fuel account 19,576.08
530.162-01 21/01/15 Civica Pty Ltd Feb 15 - Monthly MS Fee for Authority 16,533.00
533.162-01 30/01/15 Civica Pty Ltd Jan 15 - Monthly MS Fee for Authority 16,533.00
DD301214 22/01/15 Westpac Cards & Direct Debits Dec 14 - Credit card purchases 14,507.02
533.770-01 30/01/15 Hays Specialist Recruitment (Aust.) Recruitment costs 13,862.41
531.910-01 28/01/15 Kent Relocation Group Pty Ltd Relocation expenses 13,709.50
530.770-01 21/01/15 Hays Specialist Recruitment (Aust.) Recruitment Costs 13,597.69
529.151-01 15/01/15 Harvey Norman Computers/Electrical Computers & Iphones/pads 13,437.00
525.141-01 7/01/15 Michels Warren Munday Consultancy - Corporate Communication 9,930.50
527.899-01 8/01/15 Miegel Bros Pty Ltd Heavy Duty Trailer 9,603.00
525.898-01 7/01/15 Australian Warning Systems Pty Ltd Supply led lights to vehicles 9,218.28
533.898-01 30/01/15 Australian Warning Systems Pty Ltd Digital display boards 8,394.10
530.87-01 21/01/15 Top End Linemarkers Pty Ltd Road line marking 7,546.00
533.912-01 30/01/15 Roadrunner Parts Supply red arrow boards for trucks 7,535.00
525.497-01 7/01/15 Mr A A McKay Dec 14 - Monthly Allowances 7,516.60
530.78-01 21/01/15 Power & Water Corporation Nov 14 - Power account 6,675.52
531.900-01 28/01/15 Mully's Earthworks Repair driveway 6,314.00
530.906-01 21/01/15 Ward Keller Pty Ltd ( Lawyers ) Dec 14 - General matters 5,500.00
533.850-01 30/01/15 Humpty Doo Developments Pty Ltd Jan 2015 - MWF Shed lease 5,099.10
525.902-01 7/01/15 Changing Places (Vic) Pty Ltd Feasibility Report for Thorak Cemetery 4,900.50
533.921-01 30/01/15 Local Government Managers Australia 2015 LGMA Management Challenge 4,900.00
533.900-01 30/01/15 Mully's Earthworks Clean culvert 4,883.30
530.762-01 21/01/15 Mr J Delaney Consultancy services 4,860.00
531.2-01 28/01/15 Hawk Earthmoving Pty Ltd Contract 101 4,849.68
530.596-01 21/01/15 Area9 IT Solutions - HARDWARE Dec 14 - IT support & assistance 4,812.50
529.165-01 15/01/15 Think Water Repairs to irrigation 4,400.00
529.85-01 15/01/15 TELSTRA Dec 14 Monthly phone bill 4,388.80
531.367-01 28/01/15 Bunnings Group Limited Dec 14 - Monthly hardware account 4,376.32
533.31-01 30/01/15 Top End Sign Sales Supply sponsor sign 4,114.00
533.85-01 30/01/15 TELSTRA Jan 15 - Monthly phone account 4,029.95
533.565-01 30/01/15 Curby's (NT) Pty Ltd Mirrors - Australia Day Items 3,927.00
531.896-01 28/01/15 E E Muir & Sons Pty Ltd Herbicide 3,724.60
527.110-01 8/01/15 Jape Furnishing Superstore Workstation x 3 3,694.00
533.48-01 30/01/15 Carcom Installations Pty Ltd Install distance meter to ute 3,681.00
530.436-01 21/01/15 Delta Electrics NT Pty Ltd Service/Repair standby generator 3,611.94
530.183-01 21/01/15 Chris's Backhoe Hire Pty Ltd Dec 14 - Grave digging 3,432.00
525.2-01 7/01/15 Hawk Earthmoving Pty Ltd Contract 101 3,411.45
531.414-01 28/01/15 Total Excavations Drain cleaning 3,322.00
528.139-01 14/01/15 Cridlands MB Pty Ltd Legal services 3,305.85
530.414-01 21/01/15 Total Excavations Excavation works to dirt road at Thorak 3,126.75
531.825-01 28/01/15 Prestige Automotive Electrical & Upgrade lighting on vehicle 3,000.25
PAGE 80
2.4 Creditors Paid Report
Creditor Accounts Paid for January 2015
EFT/Cheque Date Payee Description Amount 525.855-01 7/01/15 TenderLink Implementation Fee for Tenderlink 2,915.00
527.836-01 8/01/15 Ashdown-Ingram Green Led Beacons 2,904.00
530.421-01 21/01/15 Life's Memories Pty Ltd Granite Memorial 2,693.25
525.498-01 7/01/15 Mr M I Salter Dec 14 - Monthly Allowances 2,591.92
525.267-01 7/01/15 K & J Burns Electrical & Refrigeration Inspect and replace faulty smoke alarm, 2,530.22
525.806-01 7/01/15 Zippy Cleaning & Maintenance Service Dec 14 - Clean Litchfield Council Office 2,428.54
531.599-01 28/01/15 Welding & Maintenance Services NT Fix compactor bin lugs 2,299.00
530.247-01 21/01/15 Train Safe NT Chemical user course 2,200.00
528.162-01 14/01/15 Civica Pty Ltd Travel expense recovery 2,141.50
530.290-01 21/01/15 Austeng Engineering Solutions Supply spares for cremator 2,051.72
530.86-01 21/01/15 TIO Insurance Refund duplicated payment 2,009.96
530.893-01 21/01/15 Pacific Brands Sports & Leisure - Supply uniforms 1,970.10
533.144-01 30/01/15 Origin LP Gas 1,878.55
533.522-01 30/01/15 Farmworld NT Pty Ltd Scrapper Box & Seeder 1,710.00
00412759 16/01/15 RTM Pension Concession Unit Pension Concession Refund 1,575.00
531.907-01 28/01/15 Quack Pest Control Termite treatment 1,518.00
533.414-01 30/01/15 Total Excavations Drain cleaning 1,507.00
528.883-01 14/01/15 TFH Hire Services Pty Ltd Supply temporary fencing 1,478.40
525.24-01 7/01/15 Mr M Bowman Dec 14 - Monthly Allowance 1,461.82
525.117-01 7/01/15 Mr V Statham Dec 14 - Monthly Allowances 1,461.82
525.704-01 7/01/15 Ms J Cole Dec 14 - Monthly Allowances 1,461.82
528.806-01 14/01/15 Zippy Cleaning & Maintenance Service Dec 14 - Cemetery cleaning 1,451.78
528.731-01 14/01/15 AMCOM Pty Ltd Feb 15 - Internet charges 1,329.41
531.902-01 28/01/15 Changing Places (Vic) Pty Ltd Consultancy services 1,323.24
B Pay 82 27/01/15 RTM Motor Vehicle Registry - MVR Hino Truck Rego - CA 73 KN 1,321.40
528.384-01 14/01/15 Ms C Vernon Dec 14 - Authority Consulting 1,275.00
531.514-01 28/01/15 Veolia Environmental Services Dec 14 - Transfer of waste to Shoal Bay 1,271.32
528.110-01 14/01/15 Jape Furnishing Superstore Work stations 1,212.00
529.144-01 15/01/15 Origin LP Gas 1,210.10
533.506-01 30/01/15 Turbo's Tyres 4 tyres for ute 1,179.20
530.51-01 21/01/15 Southern Cross Protection Dec 14 - Security patrols 1,160.95
533.36-01 30/01/15 Bridge Toyota Supply & Fit Towbar to Ute 1,102.39
530.815-01 21/01/15 Jeffress Advertising Tender Add 1,102.24
533.363-01 30/01/15 Hallmark Computer Pty Ltd 4 X GP UPS 1,040.76
530.508-01 21/01/15 EASA Counselling services 1,007.15
527.856-01 8/01/15 Habitat Real Estate Rental Allowance Pay 14 1,000.00
531.856-01 28/01/15 Habitat Real Estate Rental Allowance - Pay 15 1,000.00
530.825-01 21/01/15 Prestige Automotive Electrical & Fit light bar to vehicle 977.90
533.55-01 30/01/15 Chubb Fire & Security Pty Ltd Alarm response 963.34
529.515-01 15/01/15 JC Electronic Security Pty Ltd Repairs to security cameras 958.16
525.424-01 7/01/15 S.E. Rentals PTY Ltd Dec 14 - Copier lease 942.70
531.424-01 28/01/15 S.E. Rentals PTY Ltd Jan 15 - Copier lease 942.70
530.300-01 21/01/15 Darwin Office Technology P/L Dec 14 - Metered copier charges 903.67
529.78-01 15/01/15 Power & Water Corporation Nov 14 - Monthly water account 903.13
529.22-01 15/01/15 Iron Mountain Australia Pty Ltd Dec 14 - Record Management 896.48
533.599-01 30/01/15 Welding & Maintenance Services NT Reinforce compactor lugs 880.00
529.522-01 15/01/15 Farmworld NT Pty Ltd Hydraulic parts for tractor 872.06
525.147-01 7/01/15 Geminex Totally Workwear Amber & Red/Blue Beacons 848.46
530.457-01 21/01/15 Tyres,Batteries & Accessories (TBA Tractor battery 815.00
533.132-01 30/01/15 Airpower NT Pty Ltd Parts for tractor/mower 812.00
533.690-01 30/01/15 Total Hydraulic Connections (NT) Pt Fix hydraulic leak on bobcat 728.37
525.676-01 7/01/15 Final Touch Australia Lavender Butterfly Keepsake Urns 699.40
527.97-01 8/01/15 Cleanaway Dec 14 - Clear Cemetery Bins 610.74
533.820-01 30/01/15 Consolidated Bearing Company ( CBC Verge slasher belts 561.65
525.56-01 7/01/15 Colemans Printing Pty Ltd Purchase order books 550.00
PAGE 81
2.4 Creditors Paid Report
Creditor Accounts Paid for January 2015
EFT/Cheque Date Payee Description Amount 531.371-01 28/01/15 Aardvark Crane & Tilt Transport abandoned vehicle 544.50
529.560-01 15/01/15 Jobfit Health Group Pty Ltd Medical examination 521.40
530.813-01 21/01/15 Belgrave Homes Pty Ltd Refund Security Deposit 500.00
533.389-01 30/01/15 Litchfield Vet Hospital Vetinary fees 492.10
529.133-01 15/01/15 Rural Business Guide Poster, etc for Australia Day 440.00
530.801-01 21/01/15 King Diesel & Maintenance Pty Ltd 250 Hour service on loader 437.80
525.371-01 7/01/15 Aardvark Crane & Tilt Transport abandoned vehicle 423.50
533.58-01 30/01/15 Staples Australia Pty Ltd (Corporate) Stationery 403.66
525.212-01 7/01/15 Greening Australia Horticultural consultancy 400.00
528.326-01 14/01/15 Eyesight Security P/L Dec 14 - Security patrols 397.61
530.599-01 21/01/15 Welding & Maintenance Services NT JCB backhoe fabricate new step 396.00
531.78-01 28/01/15 Power & Water Corporation Dec 14 Power account 362.42
528.855-01 14/01/15 TenderLink Public tender advert 330.00
525.834-01 7/01/15 Palmer Steel Trading (Aust) P/L Galvanised sign posts 327.47
529.267-01 15/01/15 K & J Burns Electrical & Refrigeration Repair airconditioning controls 315.04
527.681-01 8/01/15 Extreme Marquees Supply replacement parts for damaged mar 315.00
531.98-01 28/01/15 All Rural Mechanical 15,000km vehicle service 311.00
530.267-01 21/01/15 K & J Burns Electrical & Refrigeration Replace smoke detectors 310.86
531.134-01 28/01/15 Figleaf Pool Products Water sample testing 303.40
533.540-01 30/01/15 Hosepower (NT) Pty Ltd Replace hydraulic hose 302.20
528.14-01 14/01/15 Australia Post Postage stamps 300.00
531.656-01 28/01/15 Earthworks NT Pty Ltd Screened fill sand 294.80
533.920-01 30/01/15 E Chalmers Reimburse for Aust Day Breakfast 289.75
528.596-01 14/01/15 Area9 IT Solutions - HARDWARE Broadband Router 283.67
DD220115 23/01/15 S.E. Rentals PTY Ltd Jan 15 - Cemetery copier lease 260.79
DD221214 6/01/15 S.E. Rentals PTY Ltd Dec 14 - Cemetery copier lease 260.79
530.490-01 21/01/15 Combined IT Solutions Pty Ltd Jan 15 - Tracking System Data Access 255.20
525.135-01 7/01/15 Coolalinga Mowers Battery & Parts for mower 255.00
531.41-01 28/01/15 Arno's Tyre Service Puncture repair on Backhoe 253.00
00412760 16/01/15 Litchfield Council Petty Cash Petty Cash Reimbursement 251.35
528.58-01 14/01/15 Staples Australia Pty Ltd (Corporate) E-mailed Stamp, Envelopes 324x229x250, e 242.57
528.61-01 14/01/15 Greenthemes Indoor Plant & Hire Dec 14 - Indoor plant hire 242.30
531.738-01 28/01/15 Yenz Face Painting 2 hours face painting Australia Day Even 240.00
533.457-01 30/01/15 Tyres,Batteries & Accessories (TBA supply 12 Volt battery 215.00
530.786-01 21/01/15 Mr W D Green Reimburse expenses 213.50
531.457-01 28/01/15 Tyres,Batteries & Accessories (TBA Jockey Wheel for Tractor 205.00
533.715-01 30/01/15 Palmerston Computerized Embroidery uniforms, etc, uniforms, etc, uniform 204.60
533.92-01 30/01/15 St John Ambulance Australia (NT) In Re stock first aid supplies 197.58
525.909-01 7/01/15 Mrs C A Roberts Refund of Exclusive Rights Reservation 182.50
528.226-01 14/01/15 Barnyard Trading Pty Ltd Herbicide sprayer 180.33
530.897-01 21/01/15 Turf NT Pty Ltd Supply of turf 176.00
530.147-01 21/01/15 Geminex Totally Workwear Protective wear 175.15
528.135-01 14/01/15 Coolalinga Mowers Supply a Belt and Spring for Mower 168.00
531.855-01 28/01/15 TenderLink Public tender add 165.00
527.805-01 8/01/15 Mrs L B Mavromatis Rates Refund 160.00
527.189-01 8/01/15 HD Enterprises P/L (HD Pump Sales & Supply of Battery - Auto 12v 158.00
533.41-01 30/01/15 Arno's Tyre Service Repair puncture on Backhoe 154.00
531.278-01 28/01/15 Mr D Tranter Reimburse expenses - Plants 140.00
533.644-01 30/01/15 Pattison's Heavy Machinery Maintenance Press plate flat off slasher 138.23
529.820-01 15/01/15 Consolidated Bearing Company ( CBC Bearings for spray unit 137.96
B Pay 81 8/01/15 Sensis Pty Ltd Dec 14 - Yellow Pages Directory 136.40
530.85-01 21/01/15 TELSTRA Dec 14 - Cemetery phone account 136.36
530.25-01 21/01/15 RTM Integrated Land information Sys Dec 14 - Land search 132.00
525.751-01 7/01/15 Mrs A F Connolly Reimburse expenses for Aust. Day 131.20
PAGE 82
2.4 Creditors Paid Report
Creditor Accounts Paid for January 2015
EFT/Cheque Date Payee Description Amount 529.751-01 15/01/15 Mrs A F Connolly Reimburse expenses for Aust. Day 127.79
533.911-01 30/01/15 BioPak Pty Ltd Aust Day Items 123.20
531.676-01 28/01/15 Final Touch Australia Supply Keepsake Urns 120.00
533.99-01 30/01/15 SBA Office National Stationery 113.20
525.360-01 7/01/15 Ace Traffic Control Traffic Control 110.00
525.540-01 7/01/15 Hosepower (NT) Pty Ltd Exhaust hose & clamp 107.23
530.529-01 21/01/15 Mr G J Minaker Reimburse for expenses 103.62
528.914-01 14/01/15 Mr G A Stockdale Reimburse expenses - Safety boots 100.00
528.529-01 14/01/15 Mr G J Minaker Reimburse expenses - Safety Shoes 100.00
528.575-01 14/01/15 Cyclone Motorcycles 4 x tie down straps 99.90
533.452-01 30/01/15 Top End Diesel Pty Ltd Rego inspection for Crew Truck 96.80
530.586-01 21/01/15 Mr J J Dunning Reimburse expense - Hand cable puller 95.98
531.147-01 28/01/15 Geminex Totally Workwear Protective clothing 92.53
531.55-01 28/01/15 Chubb Fire & Security Pty Ltd Alarm response 82.50
531.876-01 28/01/15 NT Ice Supply 30 bags of Ice 82.50
533.151-01 30/01/15 Harvey Norman Computers/Electrical 2 x Mouse 76.00
531.911-01 28/01/15 BioPak Pty Ltd Australia Day Items 75.87
529.586-01 15/01/15 Mr J J Dunning Reimburse expenses - Aluminium sign 56.87
530.916-01 21/01/15 Mr B Byrnes Refund for Criminal History Check 55.00
533.886-01 30/01/15 Mr R J Freeman Reimburse - Criminal history check 55.00
528.189-01 14/01/15 HD Enterprises P/L (HD Pump Sales & Tractor/Mower Spare Parts 53.34
533.189-01 30/01/15 HD Enterprises P/L (HD Pump Sales & Snatch strap & shackle 49.30
530.807-01 21/01/15 Totalweld Sales & Service P/L Welding rods 42.50
531.30-01 28/01/15 Territory Springwater Pty Ltd Bottled water 42.00
529.659-01 15/01/15 Litchfield Springs Water Pty Ltd 4x 15ltr water bottles 40.00
528.287-01 14/01/15 Harvey Distributors Cleaning supplies 36.32
525.443-01 7/01/15 Territory Uniforms Uniforms - Polo 34.95
527.659-01 8/01/15 Litchfield Springs Water Pty Ltd 3x15l water bottles 30.00
525.608-01 7/01/15 Hitachi Construction Machinery ( Air filter element 28.16
528.522-01 14/01/15 Farmworld NT Pty Ltd Spare keys for tractors 24.00
530.189-01 21/01/15 HD Enterprises P/L (HD Pump Sales & Air compressor parts 21.97
525.660-01 7/01/15 Central Animal Records (Aust) Pty L Dog tags 20.95
531.58-01 28/01/15 Staples Australia Pty Ltd (Corporate) Coke cans 19.10
529.497-01 15/01/15 Mr A A McKay Reimburse parking fees 16.70
Total 1,392,931.11$
PAGE 83
2.5 Statement of Credit Card Transactions
Credit Card Transactions for December 2014**Was unavailable at time of printing December Report
STAFF MEMBER DETAILS COST CODES GROSS GSTIian Wilson Staff Amenities 3000.350.515 420.00$ -$
CEO Staff Amenities 3000.350.515 321.37$ 29.22$
Venue hire 3000.350.515 500.00$ 45.45$
Florist fees 3000.350.515 60.00$ 5.45$
Staff Amenities 3000.350.515 119.79$ -$
Staff Amenities 3000.350.515 399.99$ 36.36$
Diesel Fuel W3989.122 383.30$ 34.85$
Phone account 3000.350.640 149.04$ 13.55$
Council meals 3020.330.620 430.00$ 39.09$
Airfares - Kerbside Waste Project W3992.70 1,437.95$ 130.72$
AIM Staff Training - Waste Project W3992.70 2,350.00$ 213.64$
Stationery 3000.350.500 398.16$ 36.20$
I phone cover & protector 3800.375.525 59.95$ 5.45$ I phone cover & protector 3120.375.525 59.95$ 5.45$ Monitor stands 3400.375.525 218.90$ 19.90$ Monitor stands 3200.375.525 218.90$ 19.90$ Travel costs-Kerbside Waste Project W3992.70 389.76$ 35.43$
Graeme Francis Windows 8.1 Pack 3120.355.407 132.87$ -$ Director of Planning & Works Waste Management Seminar 3410.310.644 111.65$ 10.15$
Diane Chellingworth Telstra phone 3120.350.640 50.00$ 4.55$
Software licence 3120.360.638 858.00$ 78.00$
Software licence 3120.360.638 25.75$ -$
Subscription 3120.360.638 147.00$ 13.36$
Miguel Alarcon Computer leads 3200.355.528 59.90$ 5.44$
Project Engineer Windows 8.1 upgrade 3200.355.528 132.87$ -$
Allan McKay Electronic communication 3020.330.640 31.63$ -$
Mayor
Business & Economic
Development Manager
PAGE 84
2.5 Statement of Credit Card Transactions
Credit Card Transactions for December 2014**Was unavailable at time of printing December Report
STAFF MEMBER DETAILS COST CODES GROSS GSTAndrew Farrell Staff Amenities 3000.350.515 142.97$ 12.99$
Mobile Workforce Manager Staff Amenities 3000.350.515 111.00$ 10.09$
Staff Amenities 3000.350.515 102.41$ 9.31$
Staff Amenities 3000.350.515 30.92$ -$
Diesel fuel for excavator W3659.122 218.29$ 19.84$
Mobile phone case 3220.375.527 49.99$ 4.54$
First aid kit 3800.350.516 225.94$ 20.54$
Equipment repair kit 3800.502.401 553.30$ 50.30$
Computer software 3220.375.527 1,974.50$ 179.50$
Windows 8.1 upgrade 3220.375.527 132.87$ -$
Glen Byrnes Staff amenities 3000.350.515 147.00$ 13.36$
Waste Management Staff amenities 3000.350.515 17.82$ -$
Degreaser W3971.123 9.00$ 0.82$
Staff amenities 3410.350.515 20.60$ 1.87$
Staff amenities 3410.350.515 4.35$ -$
Staff amenities 3410.350.515 25.86$ 2.35$
Staff amenities 3410.350.515 13.42$ 1.22$
Staff amenities 3410.350.515 32.13$ -$
Stationery 3410.350.500 32.39$ 2.94$
Staff amenities 3410.350.515 15.00$ -$
V Belt W3971.123 22.28$ 2.03$
Staff amenities 3410.350.515 67.38$ 6.12$
Hydraulic oil W3971.123 115.50$ 10.50$
Oil pump & oil W3971.123 119.00$ 10.82$
Repack battery W3746.30 69.00$ 6.27$
Gear oil W3971.123 154.00$ 14.00$
Total 13,873.65$ 1,161.57$
PAGE 85
2.5 Statement of Credit Card Transactions
Credit Card Transactions for January 2015
STAFF MEMBER DETAILS COST CODES GROSS GSTIian Wilson Electronic communication 3000.350.640 3.79$ -$
CEO Computer hardware 3000.355.528 1,680.00$ 152.73$
Staff amenities 3000.350.515 140.68$ 12.79$
Diesel fuel W3989.122 119.21$ 10.84$
Air fares - Jetstar 3000.310.645 1,696.30$ 154.21$
Air fare - Webjet 3000.310.645 193.43$ 17.58$
Trailer transport cost (fuel) W4021.122 1,339.78$ 121.80$
Diesel fuel W3989.122 38.80$ 3.53$
Cab fares 3000.310.645 72.16$ 6.56$
Car hire 3800.310.645 153.98$ 14.00$
Air fare - Jetstar 3000.310.645 237.68$ 21.61$
Diesel fuel W3989.122 100.01$ 9.09$
Air fares - Regional Express 3000.310.645 201.50$ 18.32$
Phone account 3000.350.640 144.64$ 13.15$
Trailer parts W4021.123 140.23$ 12.75$
Graeme Francis Waste Mngmnt Assoc Fee 3410.310.644 403.33$ 36.67$
Director of Planning & Works
Diane Chellingworth Windows 8.1 Pro Pack X 3 3120.360.635 398.61$ -$
Phone account 3120.360.635 50.00$ 4.55$
Varidesk for office 3120.375.527 693.00$ 63.00$
Australia Day Council 3120.310.645 440.00$ -$
Australia Day Council 3700.341.670 440.00$ -$
Andrew Farrell Tyres for 4WD ute W3983.123 1,495.00$ 135.91$
Iphone Cover 3400.375.527 39.90$ 3.63$
Dual Monitor Stand 3400.375.527 139.00$ 12.64$
Dual Monitor Stand 3200.375.527 139.00$ 12.64$
Dual Monitor Stand 3120.375.527 139.00$ 12.64$
Monitor Riser 3400.375.527 59.95$ 5.45$
Rain Coats 4040.350.508 251.80$ 22.89$
Software upgrade 3120.360.635 42.74$ -$
Staff Amenities 3000.350.515 44.93$ -$
Staff Amenities 3000.350.515 72.97$ -$
Gas Regulator & Plunger 3220.510.506 126.28$ 11.48$
Business & Economic
Development Manager
Mobile Workforce
Manager
PAGE 86
2.5 Statement of Credit Card Transactions
Credit Card Transactions for January 2015
STAFF MEMBER DETAILS COST CODES GROSS GST
Allan McKay Electronic communication 3020.330.640 31.98$ -$
Mayor
Glen Byrnes Staff amenities 3410.350.515 41.07$ 3.73$
Waste Management Staff amenities 3410.350.515 37.26$ -$
Cat litter for oil absorption W3746.30 94.80$ 8.62$
Diaries 3410.350.500 43.95$ 3.99$
Hooks & shackles W3746.30 28.00$ 2.55$
Puncture repair W3803.120 41.80$ 3.80$
1/2 " Impact wrench W3746.30 351.32$ 31.94$
Tyre repair strings W3973.123 33.56$ 3.05$
Oil filter W3973.123 22.99$ 2.09$
Oil & fuel filter W3972.123 46.70$ 4.26$
Hydraulic oil W3972.123 115.50$ 10.50$
20lt Truck wash 3430.622.420 88.56$ 8.05$
20lt Diesel oil W3973.123 125.42$ 11.40$
Total 12,340.61$ 984.41$
PAGE 87
2.6 Financial Reserves Schedule
Financial Reserves Schedule as at 31 January 2015
Contingency Election Infrastructure
Humpty Doo
Waste
Transfer
Station
MWF
Amenities
Machinery
Shed
Property
Realignment
Plant and
Vehicle
Replacement
Infrastructure
Development
Levy*
Total
$ $ $ $ $ $ $ $
Balance as at 1/7/14 2,842,427 67,000 4,666,400 1,032,364 832,000 581,630 581,682 800,221 11,403,724
Transfers to Reserves:- - - - - - - - - -
Transfers from Reserves:-
Dirt Girl World Get Grubby Program 7,500- FR14/WRE/001LI Oct-14
Howard Springs BMX Track 50,000- FR14/RG/054 Oct-14Wadham Lagoon Flood Mitigation Plan 50,000- PW14/RFWL/001LI Oct-14
New position - Asset Accountant 50,000- PA14/ST/026 Nov-14Revaluation of Assets 76,999- FR14/ROA/001LI Nov-14
MWF Signs Tender Equipment 99,500- PA14/ST/027 Nov-14
MWF Patching Tender Equipment 25,000- PW14/CP/108LI Dec-14Waste Management & Disposal Services 50,000- PW14/DUMPS/001LI Dec-14
- Balance as at 31/01/15 2,784,927 67,000 4,439,401 1,032,364 832,000 581,630 457,182 800,221 10,994,725
*Externally restricted reserves
Council Minute & Meeting
PAGE 88
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PAGE 92
*'
PAGE 93
Business & Economic Development Report
PAGE 94
PA15/BEDR/001 Business and Economic Development Report
Ordinary Council Meeting 19th February 2015 Page 2.
1. BUSINESS AND SERVICES
Caravan Dump Points Council is looking at putting in a caravan dump site within the Municipality in the research that has been carried by speaking with other operators of caravan dump site in the district. This information found that it is cleaner for caravan dump sites to be connected directly into sewage system and not a septic system. Council has approached Power and Water to nominate a suitable site within the municipality where a connection can be made into a sewage system for the caravan dump point.
Extra Bus Services Council has been approached to operate extra bus services within the Municipality for Council to understand what extra bus services are required in the municipality. Council will undertake in conducting a survey within the Municipality. Prison Bus Service As Willard Road is NTG asset council has no control over bus services on this road. Advised given by NTG the bus service network in under review.
2. COMMUNITY RECREATION RESERVES Attended Recreation Reserve Board meetings with
Fred’s Pass Sport & Recreation Management Board is moving forward with the Master plan in setting up the Operational Committees meetings held in January 2015 were the Master Plan, and Marketing and Communications committees.
4. WORK HEALTH AND SAFETY SUMMARY Litchfield Council Incidents Reported January 2015
Nil incidents reported in January 2015
Incident Reported
July August September October November December January
No/Minor Injury 0 3 1 1
0 0 0
Injury Sustained 0 0 0 0
1 0 0
Environmental 0 1 0 0 0 0 0
Lost Time/days 0 4 hours 0 0 0 0 0
PAGE 95
PA15/BEDR/001 Business and Economic Development Report
Ordinary Council Meeting 19th February 2015 Page 3.
Safety Meetings
Mobile Work Force
Waste Transfer Station
Regulatory Work Health and Safety Inductions
Council Secretary
Planning Officer
Asset Accountant Training
WZ1 Property Manager and Road Network Manager
WZ1 MOBILE Work Force Manager and Works Supervisor 5. THORAK REGIONAL CEMETERY Incidents Report January 2015
Incident Reported
July August September October November December January
No/Minor Injury 0 0 0 1 0 1 0
Injury Sustained 0 0 0 0 0 0 0
Environmental 0 0 0 0 0 0 0
Lost Time/days 0 0 0 0 0 0 0
Safety Meetings
Cemetery 6. HUMAN RESOURCES Number of employees and vacancies by department
Department Number of employees Vacancies
Executive 1 0
Regulatory Services 2 1 x Ranger
Projects 2 0
Business & Economic Development
4 0
Infrastructure & Planning 8 0
Property 1 0
Mobile Workforce 8 0
PAGE 96
PA15/BEDR/001 Business and Economic Development Report
Ordinary Council Meeting 19th February 2015 Page 4.
Waste Transfer Stations 9 1 x Waste Monitor
Planning 1 x Planning Controller
1 x Planning Assistant
Works 1 x Works Controller
1 x Works Assistant
Governance 2 0
Finance 5 0
Customer Service 1 2 x Customer Service Officers
Thorak Cemetery 5 0
Human Resources 1 0
Total 49 8
Vacancies Advertised
2 x Customer Service Officers
Ranger
Works and Planning Controller (2 positions)
Vacancies filled
Asset Accountant
Customer Service Manager
Planning Assistant
Secretary
7. GRANTS Grant Projects in progress
Grant Amount Acquittal
Date Comments
Special Purpose Grant - Thorak Regional Cemetery - Master plan
$80,000 30/06/2014 To be acquitted by May
2015
Environment Protection Authority Environment Grant - Waste - Waste Education Resources
$10,000 30/03/2015 Booklets in draft
Grants Acquitted Litchfield Council has not acquitted any grants this month. Grant Applications waiting:
National Stronger Regions Fund - Freds Pass Reserve - Electrical Distribution & Ablutions 50:50 $280,005
Grant Applications that Reserves / Clubs being submitting
PAGE 97
PA15/BEDR/001 Business and Economic Development Report
Ordinary Council Meeting 19th February 2015 Page 5.
Livingstone Recreation Reserve - Volleyball Exterior Netting $3,000 - Grass Roots Grant (NTG)
Humpty Doo Village Green - basketball hoop & bounce pad $5,000 - Grass Roots Grant (NTG)
Knuckey Lagoon Reserve - basketball hoop & bounce pad $5,000 - Grass Roots Grant (NTG)
Southern Districts Cricket Club (Howard Park Reserve) - Cricket Pitch resurfaces $4,180 Grass Roots Grant (NTG)
Successful Grants
Humpty Doo Bowls Club – Bowling green $85,000 Facility & Capital Equipment Grant (NTG)
Litchfield Horse & Pony Club – Storage Building $20,000 Facility & Capital Equipment Grant (NTG)
Facility & Capital Equipment Grants (NTG) awarded in the greater Darwin region include
$17,000 to the Darwin Show Jumping Club to purchase a new trailer and equipment at Freds Pass Reserve
Unsuccessful Grants
Freds Pass Reserve – Irrigation $100,000 Facility & Capital Equipment Grant (NTG)
McMinns Lagoon Reserve - Interpretative Signage Project $10,339 - (Land care) 25th Anniversary Grant 2014-15
8. INSURANCE
Date Claim
No Name Problem Status
30/08/2014 1370
Litchfield Council JCB Backhoe Fire
Paid in Jan 2015 & closed
27/10/2014 1408
Litchfield Council 200 series windscreen
Replaced, awaiting payment from TIO
27/10/2014 1407
Litchfield Council 2WD Hilux bumper
In process
17/11/2014 1437
Litchfield Council Tyre damage HDWTS
In Insurers hands
25/11/2014 1452
Litchfield Council
Freds Pass Reserve Light tower fire
Paid in Jan 2015 & closed
26/11/2014 1443
Litchfield Council Leg injury HDWTS
In Insurers hands
19/12/2 1470 Litchfield Hilux SR5 windscreen Paid in Jan 2015 & closed
PAGE 98
PA15/BEDR/001 Business and Economic Development Report
Ordinary Council Meeting 19th February 2015 Page 6.
014 Council CB10RW
05/12/2014 1460
Litchfield Council Holden - Windscreen
Paid in Jan 2015 & closed
08/01/2015 1476 Tom Auton Vehicle damage
Not accepted by insurer and closed January 2015
15/01/2015 1491
Litchfield Council Fence damage HPR
Paid in January 2015 & closed
=
PAGE 99
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PAGE 105
Official Manager Report
PAGE 106
PA15/OMR/001 Official Manager Report
Page 2.
Ordinary Council Meeting 19th February 2015 Page 2.
Statement for Ordinary Council Meeting - 19 February 2015
From Frank Crawley:
As you may all be aware, Litchfield Council was placed under official management by the Minister for
Local Government and Community Services on the 27 of January.
As this is the first Ordinary Council Meeting since that decision, I would like to take a moment to
clarify some issues that have been raised.
Firstly, the decision by the Minister to place the Council under Official Management:
As part of that decision, the Mayor and four councillors have been temporarily suspended. While
suspended they receive no payments or allowances.
I am employed by the NT Government as an Executive Contract officer Level 1. The council will get
invoiced for the time I spend acting in the elected member role. Currently this is averaging about 2.5
days per week. This cost is less than what would have been paid to the Mayor and councillors under
normal conditions. The council will not get invoiced for the cost of the investigation. This will be
borne by the NT Government.
I have been appointed Official Manager. This means I will undertake the role of the elected
members, and will act to look after the interests of the Council.
I will also be undertaking an investigation into the affairs of the Council, which will review
procedures and processes undertaken by the Council, including for example, meeting protocols. I am
unable to discuss further details or progress of the investigation while it is ongoing.
My investigation isn't an audit of the financial statements of the Council. In relation to finances it will
look at the systems, processes, reporting and internal controls. It will not look at the complaints that
were being dealt with by the disciplinary committee. It will review governance processes and
procedures related to the elected members.
I will provide the Minister with a report and recommendations based on my investigation, by 30
June.
The elected members will then have 21 days to respond to the report. The Minister will then make a
decision to either reinstate or dismiss the elected members.
Given the size of the municipality and the decision making processes the council is responsible for, it
is important that we take the time needed to ensure the investigation is completed in a manner that
ensures the best possible outcome for Litchfield residents and ratepayers.
There has also been recent media coverage about the role of elected members, mayors, and CEOs
within a council context. And I'd like to address this to clear up any misunderstanding:
A mayor of a council has the same powers as an elected member, with the addition that they chair
meetings, speak on behalf of the council, and carry out civic and ceremonial functions.
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PA15/OMR/001 Official Manager Report
Page 3.
Ordinary Council Meeting 19th February 2015 Page 3.
Elected members develop and approve plans and budgets, and make decisions on high level
strategic issues.
The CEO is responsible for ensuring that the plans and budgets approved by the council are
implemented and followed.
I'd now like to turn to how the Ordinary Council Meetings will be conducted in the absence of the
elected members:
Council meetings will consist of myself undertaking the role of the elected members, and the CEO, as
well as senior management staff.
We will continue to approve plans and carry out decisions, as per the normal operation of a council.
However, major decisions on significant developments and high-level strategic issues will be
deferred until a Council is back in place.
The public gallery will continue to be a part of the Council meetings and the following procedures
and protocols will apply:
Members of the public may raise their concerns and issues during the public forum
Council will reserve the right to take questions on notice if the matter requires investigation
At the end of the open section of the council, members of the public will have an
opportunity to raise questions. Once again the council will reserve the right to take
questions on notice if the matter requires investigation
During the open section of the meeting members of the public will not participate in the
deliberations
Members of the public gallery are also strongly encouraged to contact Council in writing with any
issues and concerns. This will enable Council to record and respond to the queries in a timely
manner.
I'd also like to reassure you all that the day-to-day business of council continues to operate as
normal throughout this process, and staff and service delivery will not be affected.
Thank you.
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