Academic Senate Meeting Minutes, 1 of 5

ORANGE COAST COLLEGE ACADEMIC SENATE

Meeting Minutes April 25, 2017 12:00 – 1:00 PM Faculty House

RECORDER & SENATE SECRETARY: Recorder, Allison Paine, Academic Senate Staff Aide: First draft and posting of final Senate-approved minutes (received from secretary) to OCC Senate website and portal sites. Senate Secretary, Senator Marilyn Kennedy: Revisions of Staff Aide’s first draft and Senate-approved revisions. Distribution of final version to Chancellor, Board of Trustees members and secretary, union presidents, GWC and Coastline Academic Senate presidents, OCC College President, and faculty as per OCC Senate bylaws. [Special Note: All drafts of these minutes were taken solely by the Senate Secretary.]

DOCUMENT ACCESS ONLINE: For supporting documents and official minutes, please refer to the following sites: Orange Coast College Academic Senate Public Website: http://www.orangecoastcollege.edu/about_occ/AcademicSenate/Pages/AgendasAndMinutes.aspx Orange Coast College Academic Senate Employee Portal Website: http://occportal/Committees/as/Minutes2/Forms/Group%20by%20Academic%20Year.aspx

Members & Attendance A Arismendi-Pardi, Eduardo: Senator-at-Large A Isaac, Darryl: Consumer & Health Sciences Senator

√ Barnes, Carol: Counseling Senator √ Kennedy, Marilyn: Lit. & Lang. Senator, Secretary, PDI Chair (NV)

√ Blair, Jamie: Senator-at-Large A Kerins, Chris: Part-Time Senator

√ Brown, Cameron: Athletics & Kinesiology Senator √ Neil, Jeanne: Business & Comp. Senator

A Cervantes, Al: Technology Senator A Nguyen, Gigi: ASOCC Representative (NV)

√ Cuellar, Eric √ Phillips, Clyde: Student Services Senator

√ Dale, John: Library Senator √ Rickerson, Irini: Senator-at-Large

√ Drew, Dr. Rendell: Senator-at-Large √ Rudmann, Brent: Social Behavioral Sciences Senator

√ Ely, Cynthia: Part-time Senator √ Sachs, Loren: Senator-at-Large, Vice President

√ G’bye Diogba: Part-Time Senator

√ Gordon, Lee: Senator-at-Large, President Vacant: Senator-at-Large

A Hanlon, Anna: Curriculum Chair (NV) Vacant: Senator-at-Large

√ Ibranossian, Agatha: Visual & Performing Arts Senator Vacant: Math & Sciences Division Senator

Guests in Attendance: Kevin Ballinger, Tara Giblin, Dennis Harkins, Nathan Jensen, Larissa Nazarenko

Call to Order President Gordon

President Gordon called the meeting to order at 12:00 pm.

Approval of the Agenda

Motion 1: VP Sachs moved to approved the agenda; motion seconded; motion approved unanimously.

Approval of the Minutes Secretary Kennedy

Motion 2: VP Sachs moved to approve the minutes; motion seconded; motion approved unanimously.

Public Comments

Agenda-Item Speakers: Kevin Ballinger

Non-Agenda-Item Speakers: Jamie Blair, Julia Gallaer

For the Good of the Order All Senate Members

Senator Ely: Announced the first of an annual series called “Meet the Firms” that was held at the District and was quite successful, with over eleven different employers represented and at least one hundred students from OCC, GWC, and Coastline participating.

Senator Kennedy: Reminded everyone that the First Amendment attorney speaker [Will Creeley] who presented at our Senate two years ago clearly defined the differences between harassment and free speech, and that recording is available on the Senate’s public page.

Senator Cuellar: Announced the upcoming CLEEO 2.0 Summit on May 9, 2017, 1-3 PM, in OCC’s Multicultural

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Center with a lecture to be presented by a guest speaker, Dr. Marcelo Suárez-Orozco.

VP Sachs: Noted that OCC Angels Night was great, that the Angels won, and that VP Ballinger was on the big screen.

Senator Cuellar: Attended the UCI School of Law White House Initiative on Asian-Americans and Pacific Islanders in higher education; it was very informative.

President Gordon: Asked Senator Drew about the upcoming “Doc Crew and the Band” band concert on April 28; he invited all to attend.

Senator Rickerson: Noted that the OCC Shorts [short films created by OCC film students] at the Newport Beach Film Festival was a great success and the films were excellent.

Senator Blair: Announced that her division dean earned Manager of the Year.

Consent Calendar

Motion 3: VP Sachs moved to approve the Consent Calendar; motion seconded; approved unanimously.

• Instructional Planning Council (IPC) Faculty Representatives (FA 17 - SP 19 Term): 1. Business and Computing: Arabian Morgan 2. Consumer Health and Sciences: Beth Blake 3. Counseling: Stacy Kirch 4. Kinesiology: Guido Sendowsky 5. Literature and Languages: Ben Lohman 6. Library: Lori Cassidy 7. Math and Science: Mariana Voicu 8. Social and Behavioral Science: Charles Otwell 9. Visual and Performing Arts: Tom Bruno

• Tenure Track Committee Representatives for Fall 2017 Kinesiology – Head Coach of Men’s and Women’s Tennis: Dean: Michael Sutliff Hiring Committee Rep: Anthony Iacopetti Inside-of-Discipline Rep: Kevin Smith Outside-of-Discipline Rep: Needs a Tenured Faculty Volunteer

• Kinesiology – Head Track and Field Coach: Dean: Michael Sutliff Hiring Committee Rep: Marco Ochoa Inside-of-Discipline Rep: Doug Smith Outside-of-Discipline Rep: Needs a Tenured Faculty Volunteer

• Math and Science –Chemistry: Dean: Tara Giblin Hiring Committee Rep: John Congleton Inside-of-Discipline Rep: Tom Mucciaro Outside-of-Discipline Rep: Needs a Tenured Faculty Volunteer

• Math and Science– Mathematics Position 1: Dean: Tara Giblin Hiring Committee Rep: Art Moore Inside-of-Discipline Rep: Andy Koines Outside-of-Discipline Rep: Needs a Tenured Faculty Volunteer

• Math and Science – Mathematics Position 2: Dean: Tara Giblin Hiring Committee Rep: Doug Lloyd Inside-of-Discipline Rep: Eduardo Arismendi-Pardi Outside-of-Discipline Rep: Needs a Tenured Faculty Volunteer

• Social and Behavioral Science – Anthropology: Dean: Kevin Henson Hiring Committee Rep: Christopher Quinn Inside-of-Discipline Rep: Gena Hollander Outside-of-Discipline Rep: Needs a Tenured Faculty Volunteer

• Social and Behavioral Science – History (World: Dean: Kevin Henson Hiring Committee Rep: Helen McComb Inside-of-Discipline Rep: Jarren Gonzalez Outside-of-Discipline Rep: Needs a Tenured Faculty Volunteer

• Social and Behavioral Science – History (US): Dean: Kevin Henson Hiring Committee Rep: Helen McComb Inside-of-Discipline Rep: Patrick Coaty Outside-of-Discipline Rep: Needs a Tenured Faculty Volunteer

• Visual and Performing Arts – Film/Video: Dean: Larissa Nazarenko Hiring Committee Rep: Kevin Myers Inside-of-Discipline Rep: Rick Golson Outside-of-Discipline Rep: Needs a Tenured Faculty Volunteer

• Visual and Performing Arts –Commercial Art: Dean: Larissa Nazarenko Hiring Committee Rep: Roger Whitridge Inside-of-Discipline Rep: Holly Topping Outside-of-Discipline Rep: Needs a Tenured Faculty Volunteer

President’s Report/Announcements: President Gordon

Motion 4: Senator Ely moved to extend President Gordon’s time five minutes, to be taken from her presentation, if necessary; motion seconded; motion approved unanimously.

President Gordon Announced/Presented on the Following Items:

• Budget: Senator Ely is working on a budget presentation for the Senate so that senators and faculty can be informed and active about budget decisions which will be necessary during the upcoming budget crunch.

• State Senate Legislative and Advocacy Committee: President Gordon has attended sessions in Sacramento and will be attending a legislative training session in Sacramento this week.

• Interdisciplinary Building: Building #2, the IDC Building, is now in the Governor’s budget, and it took a real

effort by a wide range of people in Sacramento to get it approved and in the budget.

• Civic Engagement: Senator Rudmann has been working with a grant for civic engagement which was linked to part of the Green Coast Day presentation, as well as made a special a focus by the Garrison Fellows.

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• SB677: President Gordon presented for at the State Plenary on proposed SB677 but he did not testify on it at

the State Senate subcommittee because there seems to be a consensus that this bill will never see the light of day out of the committee. State Senator Moorlach sponsored this bill; President Gordon disagrees with this bill. [Note: The bill was voted down in the committee days later.] Senator Moorlach pushed and supported the funding for the IDC building and helped convince Governor Brown to fund it; he has advocated for funding for our campus.

• Proposal to Alter IPC Process for Request for a Full-Time Faculty Position: President Gordon is proposing a change for submission requests for full-time faculty positions. He would like to add two items as requirements for a request: (1) a job description clarifying what the new hire will teach in terms of department(s)--not just a job title—which can and has been misleading, and (2) identification of the hiring committee members if the position is created. This last option is because there is such competition for good faculty, we are regularly losing out on hiring them, as we take longer than other colleges to get our positions advertised and out; good faculty are often hired somewhere else even if we are their first choice. This has happened many times. If we plan earlier, the committee members can go out and promote the position. This issue will be on the Senate agenda in the future.

• College Enrollment Task Force: A new task force was created by the administration and President Gordon is not aware of any faculty members on that task force. President Gordon is proposing to create a Faculty Task Force that is ideological only—that faculty members send concrete suggestions or specific tools and remedies that we can use to increase enrollment here directly to the Senate E-Board who will share it with the Senate and work on getting it implemented.

• IPC Subcommittee on Full-Time Faculty Hiring Prioritization: President Gordon is proposing to add the Honors Coordinator and three faculty member Senate appointees. This will create ten deans, and fourteen faculty on this subcommittee. It will be on the Senate agenda for a vote next week.

Officer/Senator Reports: Department Chair Elections

Secretary Kennedy reported that she is not overseeing Department Chair elections but was asked to speak on this. The E-Board discussed these elections and announcements have been sent out and the Staff Aide will be working with Class Climate on this. Department Chair elections must be held even if there is only one nominee due to the contract. (Later in the meeting there was discussion and clarification on emails sent out for division senators and department chairs. The E-Board will go over the information and clarify for faculty.)

OCC Senate, District, PGC Committee Reports

Professional Development Institute (PDI) Report: PDI Chair Marilyn Kennedy presented and submitted the following report:

PDI Email for Deadlines: An email was sent out Monday, April 24, 2017, with a reminder for deadlines based on college and District timelines.

1. Conference Subcommittee: With classes and workshops added, sixty-eight conferences for full-time faculty were granted for this fiscal year, with about $4,000.00 left for full-timers, and that will roll over into next year’s fund. Part-time faculty teaching 7.5+ LHEs or more were granted nineteen conferences this year, with about $8,000.00 left that will roll over into the general PDI conference fund for next year if not used.

2. Alternative Methods and Professional Improvement Subcommittees: Eight stipends or overload banking projects were granted for this fiscal year. Thanks to the tripling of funds + blending Alternative Methods funds with the conference funds [done during interest-based negotiations], faculty have been able to do more of these projects.

3. In-Service Subcommittee: Thanks to the New Faculty Academy many faculty are earning in-service credits learning about teaching, the college, and the district. Also, for this Spring 2017 Flex Day only, eligible full-time faculty may earn PDI salary advancement credits with a verified attendance sheet. There is no payment for Flex activities.

4. Sabbatical Subcommittee: Sabbaticals for 2017-2018 were granted to six full-time faculty: Jessica Alabi, Erik Bender, Amelie Hunter, Carl Morgan, Bill Saichek, and Brenda Shine.

New on Tenure-Track: If you are a new faculty member on the tenure track and want a personal one-on-one conversation/consultation with the PDI Chair about your professional development options and how you can move over on the salary scale, contact the PDI Chair to make an appointment at profmkennedy@aol.com or mkennedy@occ.cccd.edu Both in-person and phone consultations are available and earn salary advancement credits for you.

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Want a Detailed List of Available PDI Options in Projects, Funding, Credits, and Overload Banking? Read the page from the PDI Handbook, called “Which PDI Subcommittee Is Best for Your Project? —Chart.” It will provide a quick-and-easy way to determine what kinds of projects are covered and what types of funds, overload banking, or salary advancement credits are available to you.

* For more details on these professional development options please review the PDI Handbook at the OCC Portal following this path: OCC Portal Committees Professional Development Institute. Click on the PDI Handbook under “Key Documents “and refer to the table of contents for more details. You may also contact the PDI Chair directly at profmkennedy@aol.com or mkennedy@occ.cccd.edu for advice, questions, and applications.

Unfinished Business: Study Abroad Assoc. Dean Nathan Jensen, Global Engagement Center

Dean Jensen requested that this item be carried over until next week to confer with the Study Abroad faculty in the Literature and Languages division.

Motion to Consolidate Items

Motion 5: President Gordon moved to consolidate Board Policies AP/BP 6306 and Stabilization Failure Impact; motion seconded; motion passed unanimously.

Unfinished Business: Board Policies AP/BP 6305 & Stabilization Failure Impact Senators Ely and Kennedy

Stabilization: Senator Ely stated that she is meeting with VP Pagel this Wednesday to go over the budget to understand what happens if the budget fails and we don’t get out of stabilization—to itemize the impact so that we all may better understand it.

AP6305-Reserves: Senator Ely informed senators that she did get clarification on why the proposed language for AP 6305 regarding reserves is being proposed to be inserted. An AP, or Administrative Procedure, is a Board policy to be issued by the chancellor or designee as a statement of methods or procedures to be used by staff in implementing board policy procedures, or BPs. All APs shall be consistent with their BP policies. If changes are made to a BP it must be consistent with the AP language. When board polices are amended they will be examined to make sure they are consistent with their APs.

Senator Kennedy noted that if this language is added as a guideline for future BPs, since APs are guidelines for those BPs, then language should also be added regarding the state law requiring a 5% reserve, not a 10%, so that there is parity and balance in the guiding information.

[Note: A link to analysis about reserves in school district budgets: http://www.lao.ca.gov/reports/2015/edu/district-reserves/district-reserves-012115.pdf]

Unfinished Business: SLO Coordinator/Self-Study Accreditation Report Writer VPI Ballinger

VPI Ballinger noted that there are two positions for SLO Coordinators this time around for two-year terms for each of them—these will be announced at the end of the week. We need two positions this time since the SLO Coordinator was having trouble getting everything done and the next year is a self-study and accreditation writing year then followed by a site visit. Two coordinators will help us better prepare for all of those situations appropriately.

Our college and program SLOs are moving along with course outcomes and we are getting all the Round Twos

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done—we are at 89% completion. We are in Cycle Three of our SLOs

The Self-Study Accreditation Report Writer description is in the same format as last time. We want one or two writers to try to give the document a consistent voice; we wish to identify one or two faculty members for that. Last year Jeremey Zitter stepped up and did that at the end, as we may have had two or three people before him. We will announce this job description by the end of the week.

New Business: IPC Planning Committee Handbook VP Sachs

VP Sachs discussed the IPC Handbook revisions. The biggest revisions are twofold: (1) The ARR process is being moved to the spring instead of fall which will set a more pragmatic, realistic pace for faculty due to many other fall obligations and will allow for our lab and classroom needs to be ready at the start of the academic year. (2) Faculty hiring changes as proposed by President Gordon that will add faculty membership--adding the Honors Coordinator and three faculty Senate appointees—this will be voted on in IPC next week.

A senator asked if raising the ARR cap to $1000 was being considered and if the data was being studied to see if this would be advantageous. VPI Ballinger stated that it is up to $750 this year. All big item requests are now run through the ARR process, such as Perkins, and other state funding sources; it allows the campus to more strategically plan to spend its money.

A senator asked if there were IPC members who have expertise on those specialized funding sources so that the decisions are made wisely and with expert knowledge. VPI Ballinger stated that the CTE Directors and some deans have this knowledge, and VP Sachs noted that some faculty in that subcommittee

do, as well.

Adjournment President Gordon

Meeting adjourned at 12:55 PM.

Approval of Minutes

May 2, 2017

Voting Tallies Motion

1: Approve Agenda

Motion 2:

Minutes

Motion 3: Consent Calendar

Motion 4:

Extend Time

Motion 5: Consolidate

Items

Senate Membership

Absent Absent Absent Absent Absent Arismendi-Pardi, Eduardo: Senator-at-Large (2014-2017)

Aye Aye Aye Aye Aye Barnes, Carol: Counseling Senator (2015-2018)

Aye Aye Aye Aye Aye Blair, Jamie: Senator-at-Large (2016-2018)

Absent Absent Absent Absent Absent Cervantes: Al: Technology Senator (2014-2017)

Aye Aye Aye Aye Aye Cuellar, Eric: Senator-at-Large (2016-2018)

Aye Aye Aye Aye Aye Dale, John: Library Senator (2014-2017)

Aye Aye Aye Aye Aye Drew, Rendell: Senator-at-Large (2016-2019)

Aye Aye Aye Aye Aye Ely, Cynthia: Part-Time Senator (2016-2017)

Aye Aye Aye Aye Aye G’bye, Digoba: Part-Time Senator (2016-2017)

Aye Aye Aye Aye Aye Gordon, Lee: Senator-at-Large (2016-2019)

----- ----- ----- ----- ----- Hanlon, Anna: Curriculum Chair (Non-Voting)

Aye Aye Aye Aye Aye Ibranossian, Agatha: Visual & Performing Arts Senator (2015-2018)

Absent Absent Absent Absent Absent Isaac, Darryl: Consumer & Health Sciences Senator

Aye Aye Aye Aye Aye Kennedy, Marilyn: Lit & Lang Senator, PDI Chair (2014-2017)

Absent Absent Absent Absent Absent Kerins, Chris (John): Part-Time Senator (2016-2017)

Absent Absent Aye Aye Aye Neil, Jeanne: Business & Computing Senator (2016-2019) 12:25 arrival

------- ------- ------- ------- ------- Nguyen, Gigi: Assoc. Student Rep.(Non-Voting)

Aye Aye Aye Aye Aye Phillips, Clyde: Student Services Senator (2014-2017)

Aye Aye Aye Aye Aye Rickerson, Irini: Senator-at-Large (2015-2018)

Aye Aye Aye Aye Aye Rudmann, Brent: Social & Behavioral Sciences Senator (2014-2017)

Aye Aye Aye Aye Aye Sachs, Loren: Senator-at-Large (2016-2019)

----- ----- ----- ----- ----- Math Division Senator: Vacant (2014-2017)

----- ----- ----- ----- ----- Senator-at-Large: Vacant (2014-2017)

----- ----- ----- ----- ----- Senator-at-Large: Vacant (2014-2017)

OCC Academic Senate Executive Board Meeting Minutes

Tuesday, April 25, 2017 1:00–2:00 pm Faculty House

E-Board Members in Attendance: Lee Gordon, Marilyn Kennedy, Loren Sachs

E-Board Members Absent: Anna Hanlon Guests: Jamie Blair, Julia Gallaer

1. Call to Order: President Gordon called the meeting to order at 1:00 PM

2. Agenda/Non-Agenda Item Public Comments: Julia Gallaer

3. Approval of the Agenda: Approved unanimously. 4. Approval of the Minutes for April 11, 2017: Minutes will be approved next week. 4. Reports from Members of the Executive Board: PDI Chair introduced Jamie Blair’s PDI project for the Senate

Records and archives, and Jamie Blair presented and discussed her work. Motion 1: Secretary Kennedy moved to

approved the PDI project as completed; motion seconded; motion approved unanimously.

5. Committee Appointments and Election Processes: Discussion and planning of senator, department chair, and

IPC elections.

6. Future Agenda Discussion/Setting the Agenda: The agenda was set for the next meeting. Public comments,

the Brown Act, and Robert’s Rules were discussed.

7. Senate Budget Discussion: It was discussed and determined that the Senate Staff Aide will not have time to

complete the elections and get the minutes done for the rest of the spring semester. Therefore, the elections

were determined a priority. Options were discussed as per requesting a substitute from the President’s office to

take the rough draft minutes in lieu of the Senate Staff Aide, to request more hours for the Senate Staff Aide for

the rest of the spring semester, or to compensate someone from Senate monies to take the rough draft minutes

which is the duty of the Senate Staff Aide. This work was determined to be a 3-hour job. Motion 2: President

Gordon moved to compensate Secretary Kennedy for the extra hours work normally done by the Senate Staff

Aide from the Senate budget; motion seconded; motion passed. Vote: Ayes: Gordon, Sachs; Noes; none;

Abstentions: Kennedy.

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Minutes Approval: May 2, 2017