oRanchoJCity of Vision

CITY OF RIO RANCHOAGENDA BRIEFING MEMORANDUM

REFERENCE 1 S

1 AGENDA DATE2 February 11 2009

3 DEPARTMENT4 Public Works

5 SUBJECT6 Special Assessment District No 9 SAD Resolution 1 which sets the7 initial boundaries of the District and directs staff to prepare the8 Estimated Maximum Benefit to the affected properties and preliminary9 estimates of the assessments

10 SYNOPSIS11 Resolution 1 is the first resolution of a five resolution process for the12 creation of a Special Assessment District via the provisional method13 The purpose of this resolution is to establish the initial boundary of the14 District This resolution also directs staff to procure the services of an

15 engineering firm who will prepare a preliminary estimate of the amount16 each property would be assessed Also appraisals will be conducted of17 the properties to determine the Estimated Maximum Benefit of the18 proposed improvements19

20 BACKGROUND AND ANALYSIS21 At the October 22 2008 Governing Body Meeting the Governing Body22 approved a resolution that directed staff to prepare SAD 9 Resolution23 No 1 Resolution No 1 if approved would establish the District24 boundary and prepare costs and benefits as described above At the25 time the proposed boundary was limited to a portion of Rio Rancho26 Estates Unit 17 in the area of Pasilla Road Since then residents and27 landowners of several other areas have approached the city with a

28 desire to join the district The areas now included in the proposed SAD29 9 are

30

31 1 The area of Unit 17 around Pasilla Road as described in the attached32 Resolution

33 2 A proposed extension of Kalgan Road west of Chayote Road in Rio34 Rancho Estates Unit 20 This area was originally included in SAD 835 but was deleted from it due to some other actions that needed to36 take place37 3 The Industrial Park East development This is the commercial38 industrial area east of Pat D Arco Hwy between Sundt Road and39 Northern Boulevard The southern most portion of the area does not40 have sewer service and the property owners in the area have

1 requested to be included in this SAD in order to receive this service2 Also the entire Industrial Park has significant drainage issues during3 storm events A survey was sent to all the owners in the park to4 determine the level of interest of including the whole park in the5 SAD for drainage improvements The results of the survey will be6 presented to the Governing Body7 4 Hapsburg Road The landowners of this street in Rio Rancho Estates8 Unit 20 have approached the City with a petition to be included in

9 SAD 9 for the purpose of a drainage improvement The properties10 along this street have a significant natural arroyo running through11 their back yards and would like the city to investigate the feasibility12 and costs of having a storm drain installed and directing the arroyo13 flow into it A petition from these residents is included as

14 Attachment II The owners of 10 out of 14 properties have signed15 the petition16

17 IMPACT18 Approval of this resolution authorizes the next step in providing19 infrastructure improvements that are generally well supported by the

20 residents of this District Rejecting a SAD would prevent these21 improvements from taking place at this time Creating a provisional22 order improvement district directs additional investment to build public23 infrastructure funded by the benefiting property owners The24 infrastructure improvements protect the residents and lessen recurring25 city maintenance

26 ALTERNATIVES27 Adopt or reject this resolution enabling creation of Special Assessment28 District 9 Modifications can be made to the scope of improvements29 but not the process required by state law

30 DEPARTMENT RECOMMENDATION31 Adopt the Resolution creating the boundary of SAD 9 and directing staff32 to proceed with obtaining estimates costs and benefits as described33 above

34 REVI D y

35 LJ R ity Attorney DHuman Resources

36 mCity Clerk DInformation Tech37 DDevelopment Services DParks Rec

38 Dett tJ tlllI3P DPublic Safety39 DFire Rescue DPublic Works40 DFinancial Services

41 OTHER DEPARTMENTS DIVISIONS RECOMMENDATIONS42

43 r44 PREPARED BY DATE 2 2 3 if

DEPARTMENT DIRECTOR LrvJ DATE tdJ 0

cm MANAGER jCJ DATE fIc76 ATTACHMENT I Resolution7 ATTACHMENT II Petition from Residents of Hapsburg Road8 ATTACHMENT III Map of SAD

CITY OF RIO RANCHORESOLUTION

RESOLUTION NO 15 ENACTMENT NO

I RELATING TO THE PROPOSED RIO RANCHO NEW MEXICO SPECIAL2 ASSESSMENT DISTRICT NO 9 DIRECTING STAFF TO CONTRACT ENGINEER S TO3 PREPARE SUBMIT AND FILE WITH THE CITY CLERK CERTAIN PRELIMINARY4 PLANS ESTIMATES OF COSTS ANDASSESSMENT PLATS WITH ADDENDUM ALL5 IN CONNECTION THEREWITH AND DECLARING THE OFFICIAL INTENT OF THE CITY6 TO REIMBURSE ITSELF WITH THE PROCEEDS OF A FUTURE TAX EXEMPT7 BORROWING FOR CERTAIN CAPITAL EXPENDITURES RELATING TO THE8 DISTRICT

9

10 WHEREAS the City Council the Council ofthe City of Rio Rancho the City is oftheII opinion that in the general interest ofthe City and specifically property within12 the proposed district it is necessary that certain streets and parts thereof13 which may include but not be limited to storm drainage facilities the14 Drainage Improvements and paving the Street Improvements sanitary15 sewer lines the Sanitary Sewer Improvements waterlines the Water16 Improvements and certain private utilities to include electric power natural17 gas and communications the Private Utility Improvements be constructed18 installed improved and otherwise acquired all within the City collectively the19 Improvements be constructed installed improved and otherwise acquired20 all within the City collectively the Improvements and21

22 WHEREAS for the purpose of designation and identification it is desirable that the23 Improvements be known and identified as Rio Rancho New Mexico Special24 Assessment District No 9 the District and25

26 WHEREAS the Council has determined that it is in the best interest of the City to make27 certain preliminary expenditures related to the Improvements and capital28 expenditures on the Improvements and the Council currently intends and29 reasonably expects to participate in a taxable or tax exempt borrowing to30 finance such expenditures within 18 months of the date of such31 expenditures or the placing in service of the Improvements whichever is later32 but in no event more than 3 years after the date of the original expenditure33 of such moneys and34

35 WHEREAS the Council desires to declare its official intent pursuant to 26 C F R S36 1 150 2 to reimburse the City for such capital expenditures with the37 proceeds of the City s future taxable or tax exempt borrowing Any capital38 expenditures related to the Improvements and preliminary expenditures39 made by the City prior to completion of the taxable or tax exempt borrowing40 may be reimbursed from the proceeds of the borrowing41

42 NOW THEREFORE BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF43 RIO RANCHO

I

2 Section 1 That the City Engineer is directed to engage a firm the Engineers3 Professional Engineers duly licensed under the laws of the State of New Mexico who are4 hereby directed to prepare submit and file with the City Clerk the following5

6 A Preliminary plans for the contemplated Improvements showing7 1 For each type of street a typical section of the proposed improvements the8 type of material to be used and the approximate thickness and width of the9 material approximate location of type within the project preliminary design

10 grades plotted against existing ground elevation andII 2 For each type of storm sewer drain storm water conveyance or pond12 sanitary sewer water line electric natural gas telephone the type of13 material and the approximate diameter s of all trunk lines stub outs14 collection lines mains approximate location within project preliminary15 design grades plotted against existing ground elevations and16 3 For each other major improvement component a general description17

18 B An estimate of the Improvements total cost by lump sum or unit prices The19 estimate of the cost shall also include without limiting the generality ofthe foregoing20 the advertising appraising tax reimbursement capital improvement expansion21 construction period interest reserve fund financing engineering printing legal and22 such other expenses as in the judgment of the Engineers are necessary to pay the23 complete cost of the Improvements24

25 C An assessment plat showing the area to be included in the District and an

26 addendum thereto showing the amount of maximum benefit estimated to accrue to27 each tract or parcel of land in the District on the front foot zone area or other28 equitable basis and including an Engineer s Report on the method used in29 determining such benefits30

31 Section 2 The Improvements shall be constructed for and the District shall be generally32 comprised of the following streets areas and parts thereof33

34 PAVING IMPROVEMENTS35 Rio Rancho Estates Units 17 2036

37 Kalgan Road as extended by platting action from Vatapa Road NE to Chayote Road38 Milpa Alta Rd between Chayote Rd and Sonora Rd39 Matamoros Rd between Milpa Alta Rd and Pasilla Rd40 Pasilla Rd between Matamoros Rd and CampecheRd41 Saltillo Rd between Pasilla Rd and Chapingo Rd42 Campeche Rd between Pasilla Rd and Chapingo Rd43

44 STORM DRAINAGE IMPROVEMENTS45 Rio Rancho Estates Units 17 20 and IPE46

47 Kalgan Road as extended by platting action from Vatapa Road NE to Chayote Road48 Hapsburg Rd Block 116 Lots 26 through 3949 Milpa Alta Rd between Chayote Rd and Sonora Rd50 Matamoros Rd between Milpa Alta Rd and Pasilla Rd51 Pasilla Rd between Matamoros Rd and CampecheRd52 Saltillo Rd between Pasilla Rd and Chapingo Rd53 Campeche Rd between Pasilla Rd and Chapingo Rd

2

34

5

6

7

8

9

0

1

2

3

4

5

6

7

8

9

20

2

22

Industrial Park East particularly along Industrial Park Loop

SANITARY SEWER IMPROVEMENTSRio Rancho Estates Units 17 20 and IPE

Kalgan Road as extended by platting action from Vatapa Road NE to Chayote RoadIndustrial Park East particularly south of Industrial Park Loop

WATER IMPROVEMENTSRio Rancho Estates Units 17 20

Kalgan Road as extended by platting action from Vatapa Road NE to Chayote Road

PRIVATE UTILITY IMPROVEMENTSRio Rancho Estates Unit 20

Kalgan Road as extended by platting action from Vatapa Road NE to Chayote Road

ALL IN THE CITY OF RIO RANCHO SANDOVAL COUNTY NEW MEXICO

Section 3 The contemplated construction of the Improvements shall consist of andinclude the following

A The Storm Drainage Improvements shall include excavation grading trenchingremoval and replacement of any obstacles pipe laying construction of culvertshead walls manholes backfilling rip rap and concrete run downs Acquisition ofeasements or title of properties required for storm water conveyance structures and

ponds All Storm Drainage Improvements shall be located within the street right ofway drainage right of way or appropriate easement

24

25

26

27

28

29

30

3

32

B The Street Improvements shall include excavation embankment and pavingconsisting of compacted subgrade asphaltic concrete surface and drainagestructures including curb gutter paved ditches or equivalent controls33

34

35 C The Sanitary Sewer Improvements shall include excavation trenching pipe laying36 and backfilling removal and replacement of any paving and other obstacles37 collection lines shall be polyvinyl chloride pipe or where necessary ductile iron38 pipe manholes shall be located in street intersection or as required Main stubs39 shall be provided at locations where future intersections or extensions are

40 anticipated Collection line shall generally be located 10 feet off the centerline ofthe4 rights of way Service stubs shall be provided per City standards for services and42 extend beyond the public right of way43

44 D The Water Improvements shall include excavation trenching pipelaying valves45 pressure reducing valves fire hydrants and backfilling removal and replacement of46 any paving and other obstacles distribution lines shall be polyvinyl chloride pipe or

47 where necessary ductile iron pipe service lines shall be provided per City standards48 for services49

50 E The Private Utilities including electric natural gas cable and telephone shall5 include all excavation trenching placement junctions backfilling and service52 extensions to the public utility easements and beyond as necessary

I

2

3

4

5

6

7

8

9

10

II

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

31

J

33

34

35

36

37

Section 4 For each of the contemplated Improvements the basis of assessment shall

generally be as follows

A For Drainage Improvements the assessment will be levied against those tracts or

parcels of land situated wholly or partially within the drainage basin in which and

through which the Drainage and Street Improvements are being placedAssessments will be levied against each tract or parcel of land on an area basis in

proportion to the drainage that each tract or parcel of land contributes to the totalbasin flow and or in proportion to the flood protection received by and the eliminationof potential flooding to the access to each tract or parcel of land due to theconstruction of the Drainage Improvements and the diversion of drainage flows bythe platted street system

B For Street Improvements the assessment will be levied on an area unit or front footbasis against those tracts or parcels of land abutting those portions of the streets

being improved and to pay the costs of improving intersections on a unit basis

against those tracts or parcels of land abutting that portion of any street which iswithin one half of the distance to the next intersection from an intersection which isbeing improved and which is formed in part or whole by said street or where the

intersecting street dead ends without intersecting another street after suchintersection against those tracts or parcels abutting that portion of the street

extending from the intersection

C For Sanitary Sewer Improvements the assessment will be levied on a front footbasis against those tracts or parcels ot land abutting the street right ot way in whichand through which the Sanitary Sewer Improvement shall be placed Sanitarysewer service connections will be assessed against those tracts or parcels of land inthe District on a direct cost basis to each such tract or parcel of land specificallybenefited by such service

D For Water Improvements assessments will be levied on a front foot basis againstthose tracts or parcels of land abutting the street right of way in which and throughwhich the Water Improvements shall be placed Water service connections will beassessed against tracts or parcels of land in the District on a direct cost basis toeach such tract or parcel of land specifically benefited by such service

38

39 E For Private Utilities Improvements electric natural gas cable and telephone the40 assessments will be levied on a front foot basis against those tracts or parcels of41 land abutting the street right of way in which and through which the Private Utilities42 Improvements shall be placed Private Utilities Improvements will be assessed43 against tracts or parcels of land in the District on a direct cost basis to each such44 tract or parcel of land specifically benefited by such service45

46 F The basis of assessment set forth in paragraphs A through E of this Section 4 may47 be modified by the Engineers in preparing the addendum to the assessment plat and48 Engineer s Report if the Engineers find that such modification is necessary or

49 advisable to more equitably distribute the assessment of benefits associated with50 any of the Improvements Any such modifications are subject to Council approval by

subsequent resolution2

3 Section 5 The City presently intends and reasonably expects to participate in a taxable or

4 tax exempt borrowing within 18 months of the date of the preliminary expenditures or

5 expenditure of moneys on the Improvements or the date upon which the Improvements are

6 placed in service or abandoned whichever is later but in no event more than 3 years after7 the date of the original expenditure of such moneys and intends to reimburse the City s

8 funds used to advance the expenditures from the proceeds of the borrowing9

10 ADOPTED THIS 11TH DAY OF FEBRUARY 200911

12

13

14

15

16

17

18

19

20

21

22

Thomas E Swisstack Mayor

Date

ATTEST

j

Roman Montoya City Clerk

SEAL

Petition for inclusion in Rio Rancho SAD 9

Residents and land owners along Hapsburg Rd NE request consideration and inclusion in Rio RanchoSAD 9 for reasonsof improvements to the arroyo running East from Nativitas Road and crossing lots

along the North side ofHapsburg Rd NE

In signing this petition the owner ofeach lot understands that this is solely a petition to be included in

Rio Rancho SAD 9 and is not a commitment to remain in the SAD if final costs for improvements are

too high or for any other determined reason

The acceptance of this petition will allow Rio Rancho Engineering to conduct research to determine

feasibility and costs associated with the relocation of the arroyo to the rear property line of each lot

facing Hapsburg Rd NE

The relocation will include moving of the arroyo to the rear North End ofeach lot and will also

include the installation ofa culvert to direct the water flow East and into the future holding pondplanned to be developed on Block 116 lots 25 21 This will require that each lot owner grant the city of

Rio Rancho an easement along the North property line equal to approximately 20 twenty feet

Block 116 lot 26 Alto Bonito LLC

Block 116 lot 27 Alto Bonito LLC

Block 116 lot 28 Charlie Marquez 11

I r A A

7229 Hapsburg Rd NE Rio Rancho NM 87144 505 263 032Block 116 lot 29 Alto Bonito LLCBlock 116 lot 30 Kenneth G Read

4215 Rio Colorado Ct NW Alb NM 87120 505 898 4942

Block 116 lot 31 Randall Waks

Block 116 lot 32 Randall WaksBlock 116 lot 33 Randall Waks

P O Box 25432 Decatur 625 5 4 1400

Block 116 lot 34 Rolla Homes

Block 116 lot 35 Rolla Homes

P O Box 45359 RR NM 71 505 771 8480Block 116 lot 36 Marty Moriarty

7117 Hapsburg Rd NE Rio a cho NM

Block 116 lot 37 American Quality Builder Ii6401 Coors Blvd NW Abq NM 87120 50

Block 116 lot 38 Douglas Versaw Margaret Herrera7109 Hapsburg Rd NE Rio Rancho N 1 50y771

Block 116 lot 39 Vincent Vigil730 Lisbon Ave SE Rio Rancho NM 87124 505 8 4 II2 o

Signed petition will be sent to Rio Rancho Engineering and District 6 Councilor no later than Jan 13

2009

Petition for inclusion in Rio Rancho SAD 9

Residents and land owners along Hapsburg Rd NE request consideration and inclusion in Rio Rancho

SAD 9 for reasons of improvements to the arroyo running East from Nativitas Road and crossing lots

along the North side ofHapsburg Rd NE

In signing this petition the owner ofeach lot understands that this is solely a petition to be included in

RioRancho SAD 9 and is nota commitment to remain in the SAD if final costs for improvements are

too high or for any other detennined reason

The acceptance ofthis petition will allow Rio Rancho Engineering to conduct research to detennine

feasibility and costs associated with the relocation ofthe arroyo to the rearproperty line ofeach lot

facing Hapsburg Rd NE

The relocation will include moving of the arroyo to the rearNorth End ofeach lot and will also

include the installation ofa culvert to direct the water flow East and into the future holding pondplanned to be developed on Block 116 lots 25 21 This will require that each lot owner grant the city of

Rio Rancho an easement along the North property line equal to approximately 20 twenty feet

Block 116 lot 26 Alto Bonito LLC

Block 116 lot 27 Alto Bonito LLC

Block 1 I 6 lot 28 Charlie MarquezHapsburg Rd NE Rio Rancho NM 87144 505 263 2032

Block 11610t 29 Alto Bonito LLC

Block 116 lot 30 Kenneth G Read

4215 Rio Colo uJo Ct NWAb NM 87120

W84942lBlock 11610t 31 Randall Waks 11MR QeWBlock 116 lot 32 RandallWaks lABlock 11610t33 RandallWaks W

PO Box 25432 Decatur II62525 217 424 1400

Block 116 lot 34 Rolla Homes

Block 116 lot 35 Rolla Homes

P O Box 45359 RR NM 87174 505 771 8480

Block I16 lot 36 Marty Moriarty7117 Hapsburg Rd NE Rio Rancho NM 87144

Block 116lot 37 American Quality Builders

6401 Coors Blvd NW Abq NM 87120 505 264 5350

Block 116 lot 38 Douglas Versaw Margaret Herrera

7109 Hapsburg Rd NE Rio Rancho NM 87144 505 771 0047

Block 116 lot 39 Vincent Vigil730 Lisbon Ave SE Rio Rancho NM 87124 505 891 4904

Signed petition will be sent to Rio Rancho Engineering and District 6 Councilor no later than Ian 13

2009

g 2Lc Od

82i

qiq

1

J I I I Ii I

I i i E1

10

l i7f0l

J7l SoltglO

Qq 1

b

IfCam che Rd

90 g

oQ

C

o

91

S6

QJ

6008

6004 6111

61111 6119

01

6201 6109

6ZIZ 621

6216 6217

6221

622

6200 620I

1

6ZlZ

9 t9

o q 0ot

Ffb

O

otq

p

FjJo Ie

fJ ee

1

eq eo

e Ae

eo

eo

tIf

eo

of eo

eo

e10

e beeo

q Q e

ee

0

rfCe

eo

joG

co

10

b

fit1

Yco Ol1

y

q

O Si v

0

11 lJb

1 0 6

1i 6

006

6

IIJ

o

11

00

crc

1

1

0

If

601

6

1

t ll 1oS Q

t

0

i

rif

L MontelTCY Rd00

o

qb 10

ilil h

l I

ODiICo

1

01Co C

fii 0

1 cr

03f1

pl

f b 3

Ff

i

ffi

fmHIz

Lerma Rd

b4OO

6404 ii

640e

f10c

Il

016

6l20 6604

MOO

ru

6008

Wit0

o

6022I

6012

6026 AI

Contreras R

coc f

Z9

6262

0

6301 62711

630962116

00

6JI

O6317 O

63216306

63Z 6314

nZ963U

22

6Jll 63260

63376134

63416338

63

634963

00

6008

I

11

II

L q co

i

ti l

8

c1lf

i

i

lt

i6369

6313

l 6361

636l

t1

UI

Q

qo 3Jl

CJ oy 6377

Otect

IH E u H

of tC

t

0

lt

It

It

O6401

0

Mil

1

Matamoros Rd

1 1 I6l17

6l21

II

N

6609

I w

Soltillo Rd70

70

6707

70

00709

671

67196116

6711

g

i

6720

6117u

g

6114

00Campeche Rd

N

0

g

6808

68il C6812

6ii1j6816

68206821 06825

6820

681

6824 Crc ReI

S oltcj1 690t

69IS 6g l

tq 6p J 69 lPueblo Ct

lb 0

YjI

cb 0

Z

gN

Monterrey ReI

Ii

i 8rt j

41 i

0 OII

6oJor

69

6J f

qI

20

I0

o

0

10

II

0 tI

I 90

AuIOrGRd

RJO RANCHO S A D S

UI

6110

gt 0

0

00

670a

631Z

6316

mo

6lZ4

6lZ

6332

6336

0

644

634

12

01

noyoTed6400 6401

0

12

f

r00

r

r

r6712

r6716

r0

0

670

6716

6720

0

12

CO

7000

7012

70

700

I

oi

v

1

I

fo

I

I

I

I6701

I

I709

I671

I6717

I6721

6800 6101

6101 frI

I

I

I

I

I6832 68

I

I00

I6000

I

I

I

I00i

I

I

I

I7017

70

70

70

I7101

J2

5r

g 0

DDif l

E a10

01

00

J

m

J

o

roZJ1

DtlD

EB RJO RANCHO S A D S 3 oJo 7J

l

s

il91l 0901

691l 6913

6916

0

100

700ll 7009

7012 701l

701 7017

1020 lOll

1024 7OZ

7Ol11 7029

f7033

7036 1037

7100 7101

end Rd6911 6916

100 7000 2 07000

7104 71

710tlo

7109

7112 71n

Na vitas Rd

I I I

7

i0 b

tV

S

J

v

v v Ttv 0

ytJ tV Jt

72JJ

f rLOo Li j

J

DDil l

fjaCD 1

0

010

0 0

0

CD

tIj

1012

o iiOldenb R

2

10

7100

1104 sa

1108 i7112 g 8

IIQ

Q

0

8

Mogsey In

nJ rP

ptq L a9

pi

a ttA401

a oW3tlii

S o o

iOlditnbCt

69

5

C

u

s 0

j

5 8 S u 0 g

0 im 7101

7100

UI If7109

7113

720

anl7

nit en

Lon

7117

7111

f 7325

C10Ul

ZoaT

J

o

roz

Pjj0

jI

RJO I ANCHO S A D S

Adoms Ln

Jllf

r7

M IM99 l

6901

6904L

11

f169

8169

1169

U69

tt69t69

000100

00

701 CJI 99119

1017

70

00 7101M98

Oil 00

lOll090

Ull

9Hl lltl

oou 10

7

ou

ZlU 7Zl

n16 nl7

mo IZU

m U

U

00 7301

0 007004

7101

aotL

UtL 7313 710411M

nonoo

noo7Z04

g7301

7 0I7JO

17

nzo nZ1

i u

fTJll

J7

J