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115 April 2009
Oracle E-Business Suite - Release 12 Oracle General Ledger
Technology Course MaterialApril-2009
215 April 2009
Contents
1. Introduction2. Accounting Manager Setup3. General Ledger -Key Setups4. Journal Entry5. Journal Approval6. Budgets7. Inquiry8. Foreign Currency Transactions9. Consolidation10. FSG-Financial Statement Generator11. FSG & XML Publisher12. GL Important Profile Options
315 April 2009
Oracle General Ledger – Introduction
415 April 2009
Overview
General Ledger (GL) is the core accounting module where all the accounting entries created in sub-ledgers like AP,AR,FA,CM of Finance domain or PO,INV,OM of SCM domain and other modules like Projects are stored.To start using GL module first step is to setup the GL module which includes setting up of Ledger.Ledger is setup by using Accounting setup manager.Ledger is sum of Chart of accounts, currency , calendar and accounting convention.To start using one primary ledger is required. Optionally multiple secondary ledgers can be created.Once Ledger is setup , other setups like Journal Source, category, sequencing etc.. needs to be created.GL provides users Journal Entry screen to enter Functional , foreign and tax journals. Recurring and mass allocation further simplified users job in auto generating journals.Journals from sub-ledgers are imported in GL using Journals Import feature.Users can run standard reports to view accounting details or they can create custom reports via FSG.GL also provides features like Inquiry, Budgets, consolidation and average balance processing to users.
515 April 2009
Oracle General ledger & Other Modules
Oracle Ordermanagement
Oracle Receivables
Oracle Purchasing
Oracle Inventory
Oracle Payables
Oracle General Ledger
Oracle Fixed Assets
Oracle Cash
Management
Accounting Information Flows into General Ledgerfrom all sub-ledger Modules
From Journal Entries Lines in General Ledgerone can drill down to transactions level of Sub-ledgers
***Above List of modules integrating to GL is demonstrative and not exhaustive list.
615 April 2009
Oracle General ledger Overview
Open Ledger Period
Review/Post/Report
Enter /Import/
GenerateJournals
Revalue/Translate/
ConsolidateAccount Inquiry/FSG/
Standard Report
Close Accounting GL Period
Oracle General LedgerSetups :-Accounting Manager Setup-Legal Entity-COA- Ledger-Ledger Sets-Data Access Sets
715 April 2009
Oracle General Ledger – Accounting Manager Setup
815 April 2009
Accounting Setups
Accounting Setup Manager Screen is used to create Ledger and complete Ledger related setups . It also allows creation of Legal Entity and Operating Units.
Ledger is replacement of prior versions Set of Book. Additional component in Ledger is Accounting Convention
One needs to activate currencies and create Chart of Account first before going to this screen.
You can also create Legal entity & operating unit from Accounting Setup manager and also assign your ledger to Legal entity.
You can also associate a secondary ledger to your primary ledger .You can also link Reporting currencies to your primary ledger which will replace your earlier
version of MRC- Multiple Reporting Currencies.
915 April 2009
Setup- Financials- Accounting Manager
Use this Tab to create legal entity
Use this window to search existing
Ledgers or create a new Ledger
1015 April 2009
Create Chart of Account - COA
Chart of Account (COA) is a combination of segments. Each segment represents one business/legal entity or focus area which can be measured and accounted like company , cost centre , location, product and so on. How many segments should be there in COA ,depends on Client as to till what level client wants to capturehis accounting information which is both meaningful and manageable.
1115 April 2009
Create Segments of COAIn implementation scenario , this information is provided by client as to how they want to capture their accounting information and to what level they want to capture.
1215 April 2009
Flexfield QualifiersNatural Account and Balancing segment are mandatory qualifiers. Balancing segment is attached to a segment on which trial balance needs to be Balanced or in other words Journal entry Debit and credit needs to be balanced onbalancing segment. Natural Account segment once attached identifies/classifies each value stored in that segment as Asset, Liability, Expense , Revenue or Owner’s Equity.
1315 April 2009
Accounting Setup Manager – Create Ledger – Skip Legal Entity creation if you want
1415 April 2009
Specify Ledger Components
1515 April 2009
Add Reporting Currencies
1615 April 2009
Save Accounting Setup
1715 April 2009
Complete Ledger – Basic Accounting Setup
1815 April 2009
Review Ledger Setup and complete remaining setup
1915 April 2009
Specify Standard Information, Accounting Calendar and Sub-ledger accounting options
2015 April 2009
Specify Retained Earnings account
2115 April 2009
Complete remaining Options
2215 April 2009
Complete Advanced Options
2315 April 2009
Assign Balancing segment value to Ledger
2415 April 2009
Currency Translation Options
2515 April 2009
Complete Ledger Setup
2615 April 2009
General Ledger Accounting Setup Program is auto submitted on completion
2715 April 2009
Review the General Ledger Accounting Setup Program
2815 April 2009
Review the Ledger Definition
2915 April 2009
Create Legal Entity
3015 April 2009
Ledgers Created
3115 April 2009
Associate Legal Entity to Ledger
3215 April 2009
Create Operating Unit and Assign it to Legal Entity
3315 April 2009
Run Replicate Seed Data Program from System Administrator Responsibility
3415 April 2009
Create General Ledger Responsibility
3515 April 2009
Setting up Profile Option: GL Ledger Name
Profile Option: GL Data Access Set Automatically set
3615 April 2009
Data Access SetBy default one Data access set is create by system with the name of your Ledger. Data Access set shows the access levelon a particular ledger. Default one is Full ledger. Custom data access set can be created and assigned to users to limit their access.
3715 April 2009
Open /Close PeriodOpen Period of Ledger to allow user enter financial transactions. First period should be carefully opened after confirmation from client.
3815 April 2009
First Period Opened
3915 April 2009
Add more ledgers to a Data Access Set if multiple ledger’s access is required.
4015 April 2009
Setup Profile Option:GL: Data Access Set
Result – Journal Entry Screen you can select any of the Ledger assigned to Data access set
4115 April 2009
Ledger Sets
4215 April 2009
Concurrent Request fired for compilation on saving Ledger Set definition
4315 April 2009
Practice Exercise
1. Create Chart of Account, Currency & Calendar – Use XXX-your employee number with your setups.2. Create Ledger and complete all related setup via Accounting setup manager.3. Create and assign legal entity and operating unit.4. Create ledger Sets.5. Create Data Access Set.6. Setup Profile options.7. Create General Ledger Responsibility for your Ledger. – Use XXX-your employee number with your
setups.8. Open First Period of your ledger
4415 April 2009
Oracle General Ledger – Key Setups
4515 April 2009
Segment values
4615 April 2009
Cross Validation Rules
4715 April 2009
Security Rules
4815 April 2009
GL Accounts Combinations
4915 April 2009
Shorthand Alias
5015 April 2009
Rollup Groups
5115 April 2009
Summary Accounts
5215 April 2009
Sequences
5315 April 2009
Setup – Journal - Sources
5415 April 2009
Journal Categories
5515 April 2009
Auto Post
5615 April 2009
Auto Reverse
5715 April 2009
Setup- Currencies
5815 April 2009
Setup- Tax Options
5915 April 2009
Journal Approval Limits
6015 April 2009
Setup-Others-Schedules & Maintenance
6115 April 2009
Practice Exercise
1. Review the Setup forms covered in this Key set up session.2. Create Values in all your Value sets.3. Create Your own Journal Category, Journal Source.4. Create Security Rules .5. Create Cross Validation Rules
6215 April 2009
Oracle General Ledger – Journal Entry
6315 April 2009
Journal Entry- Batches
6415 April 2009
Journals- Manual Journal Entry
6515 April 2009
Posting Journal
6615 April 2009
Reversing Journals1.Press Reverse Button on the Posted Journal
which needs to be reversed
2. Choose Period in which reversal should have accounting impact
3. Concurrent Program for Reversal will be submitted
4. Reversed Journal Created
6715 April 2009
Tax Journals
1. Enable Journal Entry tax at Ledger Lever in Accounting Setup
2. Complete Tax Regime, Tax Code & Tax Rate Set up in E-Business Tax Responsibility
6815 April 2009
Set up Tax Optionsin General Ledger
6915 April 2009
Tax Journal Created
7015 April 2009
Auto Copy Batch
7115 April 2009
Journal Wizard
7215 April 2009
GL: Default Desktop Viewer Profile Option for Excel Versions
7315 April 2009
Notification for Prior Period Journal Entry
7415 April 2009
Journals – Mass Allocation
7515 April 2009
7615 April 2009
Recurring Journals
7715 April 2009
7815 April 2009
Multiple Recurring Journals Created
7915 April 2009
Generate Journal – Reversal, Allocation, Recurring & Carryforward
8015 April 2009
Schedule Allocation & Recurring Journal
8115 April 2009
Auto Allocation – Workbench/View Status
8215 April 2009
Journal ImportYou can import Journals for multiple ledgers
8315 April 2009
Encumbrance Journal
8415 April 2009
Practice Exercise
1. Create Simple Functional Journal.2. Use Auto Copy Feature to copy a journal.3. Create tax Journal4. Create Foreign Currency Journal.5. Post Journals6. Reverse Journals7. Create Recurring Journals and Generate Recurring journals.8. Create and generate Mass allocation Journal.9. Review Journal Import Screen.
8515 April 2009
Oracle General Ledger – Journal Approval
8615 April 2009
Journal Approval
Prerequisites:Enable Journal Approval at Ledger levelEnable Journal Approval at Journal Source LevelCreate Employee HierarchyEnter Authorization LimitsSet profile Options: Journals: Allow Preparer Approval & Journals: Find Approver Method.
8715 April 2009
Ledger Setup – Enable Journal Approval
8815 April 2009
Journal Source level
8915 April 2009
Employee Hierarchy
9015 April 2009
Profile Options
9115 April 2009
Authorization Limits
9215 April 2009
Enter Journal Exceeding Preparer limits
9315 April 2009
Approver Approves Journal
9415 April 2009
Practice Exercise
1. Complete Setup related to Approval Enabling in Ledger.2. Setup Approval related profile options.3. Create two employees and setup Supervisor hierarchy.4. Create Authorization limits for these employees.5. Create Journal exceeding Limit and review notification in supervisor user ID.
9515 April 2009
Oracle General Ledger – Budgets
9615 April 2009
Budgets
9715 April 2009
Define Budget
Open: The budget is available for update and budget entry.Current: The budget is open, and it is the default budget when you use most budgeting and inquiry forms. You can have only one Current budget at a time for each ledger.Frozen: The budget is unavailable for update or budget entry.
9815 April 2009
Open Next Budget Year
9915 April 2009
Enter Display Sequence
10015 April 2009
Budget Organization – Account Ranges Assignment
10115 April 2009
Budgetary Control Options
10215 April 2009
Enter Account Assignments
10315 April 2009
Enter Budgetary Control Options
10415 April 2009
Enter Budget Journal
10515 April 2009
Create Budget Journal
10615 April 2009
View Results
10715 April 2009
Budget Journal Created
10815 April 2009
Enter Actual Journal against Budgeted Account
10915 April 2009
View Results
11015 April 2009
Changed Amount to INR 45000
11115 April 2009
View Results
11215 April 2009
Practice Exercise
1. Create Budget & Budget Organization2. Simulate Advisory and None Scenario.3. Simulate QTD,YTD and PJTD scenario.
11315 April 2009
Oracle General Ledger – Inquiry
11415 April 2009
Inquiry –Account, Average, Budget, Journal & Funds
You can review your account balances , journals and funds in Inquiry section
11515 April 2009
Account Analysis and Drilldown
11615 April 2009
Drill Down to Account balances Level
11715 April 2009
Drill Down to Journal batches Level
11815 April 2009
Drill Down to Journal Level
11915 April 2009
Average balance Inquiry Screen
12015 April 2009
Budget Inquiry Screen
12115 April 2009
Journal Inquiry Screen
12215 April 2009
Funds Available Inquiry Screen
12315 April 2009
Account Analysis and Drilldown
12415 April 2009
Export Details
12515 April 2009
Create View
12615 April 2009
Practice Exercise
1. Perform Inquiry for your Journals & Accounts.2. Use Drill down feature to check balances details.3. Use Account Analysis drill down. 4. Export the details.5. Modify/Create the View
12715 April 2009
Oracle General Ledger – Foreign Currency Transactions
12815 April 2009
Process Involved due to Foreign Currency
In Ledger if Reporting Currencies setup is used then revaluation journal is created automatically.
•Functional Currency is specified at Ledger Level.•Transactions in Sub-Ledger or Journals in GL may be entered in the Foreign currency due to the nature of transaction.•Company may be required to report its balances in currency other than Ledger Functional Currency.•In Such scenario Conversion , Revaluation and Translations are processes which are involved.
Below are some scenarios where Subsidiary company’s transaction and Functional currency may be same or different than the Parent company and types of processes which will be involved in such scenarios.
Remeasurement includes Conversion and Revaluation. Conversion happens at the time of transaction and Revaluation happens when program –Revaluation is run for a range of accounts and for a period.
12915 April 2009
Pre-Requisites for Foreign Currencies( Conversion/Revaluation & translation)
Define & Enable Currencies.Define Currency Conversion rates.Assign a currency to a ledgerDefine a Cumulative Translation Adjustment account ( Type Owners Equity for Balance Sheet items and one for Revenue and expense type for P/L )for your ledger.Define Revaluation unrealized gain/loss accountEnter Daily Rates.Assign rate types for your ledgerEnter Historical rate(Optional) Enable Segment tracking segment to track translation and revaluation accounts tracked on a secondary segment.
13015 April 2009
Ledger Setup – Reporting Currency
Functional Currency
Reporting Currency
Currency translation Options
13115 April 2009
Creation & Assignment of Translation Adjustment account
13215 April 2009
Enter Foreign Currency JournalUSD Journal
Conversion
13315 April 2009
Submitting Translation
13415 April 2009
Check Trial Balance and compare functional and Foreign currency trial
13515 April 2009
Trial balance Output - INR
Trial balance Output - USD
13615 April 2009
Currency – Revaluation
Enter Foreign Currency Journal –effective date 01-mar-09. Do the revaluation on 31-Mar-09
13715 April 2009
Run Revaluation Program
13815 April 2009
Run Revaluation Program
13915 April 2009
Revaluation Output- NO Batch generated as there was no difference in the currency rate as on transaction date and as on Revaluation date.
14015 April 2009
Change Currency Rate to 60 instead of 50
14115 April 2009
Resubmit Revaluation Program
14215 April 2009
Revaluation batch created as per Output file
14315 April 2009
Revaluation Journal
14415 April 2009
Practice Exercise
1. Enter Currency Daily Rates.2. Assign reporting currencies in ledger setup.3. Create Translation adjustment account.4. Enter Foreign Currency Journal .5. Change Foreign Currency rates 6. Run Revaluation program7. Run Translation program.8. Review report output.9. Review revaluation journal
14515 April 2009
Oracle General Ledger – Consolidation
14615 April 2009
ConsolidationConsolidation is the period-end process of combining the financial results of separate subsidiaries with the parent company to form a single, combined statement of financial results. The Global Consolidation System (GCS) provides the flexibility to help you manage your consolidation needs regardless of your company structure.
14715 April 2009
Consolidation Methods
There are two methods you can use to achieve consolidated results with Oracle Applications:
1. Reporting Consolidations: (Discussed in FSG section in next slides)Define an FSG report which consolidates data stored in a single ledger or which sums data across separate ledgers on the same applications instance.
2. Data Transfer Consolidations:
Serves global enterprises with multiple ledgers or multiple applications instances. With data transfer consolidations, you move your financial data from diverse ledgers and data sources into a single consolidation ledger. You can report on and analyze consolidated financial information from this consolidated ledger.
14815 April 2009
Consolidation Steps
Prepare Consolidation Data- Revalue and Translate Subsidiary balances.Create Consolidation & COA mappings.Transfer Data.Eliminate Balances.Report.
14915 April 2009
COA Mapping
15015 April 2009
Segment Mapping Rules
15115 April 2009
Consolidation Definition
In R12 you can consolidate your Reporting currency ledger with parent Ledger
15215 April 2009
Transfer- Data and Data Set
15315 April 2009
Elimination – Define & GenerateThe Oracle General Ledger Automatic Intercompany Eliminations program eliminates intercompany balances. Create an elimination set which is a batch of one or more elimination journal entries.
Full Eliminations: Elimination sets can optionally use an elimination company to fully eliminate a group of intercompany elimination entries for a set of subsidiaries.
If your elimination journals are out of balance, you can specify balancing options to either allow out of balance journals to be created or to post the net difference to an alternative account. In addition, threshold rules can be applied to prevent the creation of the balancing lines if the net difference exceeds a specific amount, a percentage of a particular account, or a percentage of the total journal.
You generate the elimination set every period to automatically create the elimination journal entries. You have the option of automatically posting the journal now or you can wait till you review it to post.
You can also use the Consolidation Workbench to track the elimination status of your elimination sets and post any generated elimination sets.
15415 April 2009
Practice Exercise
Run revaluation and translation for your Subsidiary book.Create Consolidation mappings.Run consolidation.Transfer Data.Eliminate entries.Review Consolidated batch.Post Consolidated batch in parent book.
15515 April 2009
Oracle General Ledger – FSG (Financial Statement Generator)
15615 April 2009
FSGFinancial Statement Generator (FSG) is a powerful report building tool for Oracle General Ledger.Purpose of FSG:
Generate financial reports, such as income statements and balance sheetsGenerate presentation quality financial reports with XML PublisherDesign custom financial reports to meet specific business needsPrint & schedule Reports.Print reports to tab-delimited files for easy import into client-based spreadsheet programs.Create XBRL instance documents for easier exchange and analysis of your reporting information.
15715 April 2009
Required Component
Row SetColumn SetReport
Optional ComponentContent SetRow OrderDisplay Set/GroupReport Set
15815 April 2009
Before Creating/Running FSG ensure that you have accounting data for the month report is run for.
To ensure this we have passed below journal for Mar-09 and will prepare FSG to capture this data in FSG report.
Line Account Entered: Debit Entered: Credit
1 101.101.101.10010.000.000 250000
2 101.201.101.10010.000.000 200000
3 101.301.101.10010.000.000 150000
4 101.401.101.10010.000.000 100000
5 101.501.101.10010.000.000 50000
6 101.000.101.40010.000.000 750000
15915 April 2009
FSG-Row Set
16015 April 2009
16115 April 2009
Column Set
16215 April 2009
16315 April 2009
Report
16415 April 2009
What if – Use E-E-E-E-E-E-E in the row set assignment
16515 April 2009
What if – Use T-T-T-T-T-T in the row set assignment
What if – Use T-T-E-T-T-T in the row set assignment ( Expand in Cost Centre segment and Total in all others)
16615 April 2009
FSG – Comparative StatementAdd one more Column in the Column Set with Offset -1 if you want previous month’s data in that column.
16715 April 2009
Row Order – Ranking by Column and Display 3 columns
Row Order – Change Display of 3 columns and change of Sequence.
16815 April 2009
Content Set
16915 April 2009
FSG-Content SetOutput when T-T-T-T-T-T in the row set assignment. Content Set is used to Override Row Set definition.
Content Set Options
17015 April 2009
Output with Content Set to Override Row set Definition.
17115 April 2009
FSG –Display Set & Group
17215 April 2009
FSG – Report Set
17315 April 2009
FSG-Auto Copy
Options in Auto Copy
17415 April 2009
Practice Exercise
1. Create a Row Set2. Assign account in the row set3. Create a column set and assign period types in the column set.4. Create default headings in column set builder5. Create and run report6. Create Optional components and see how report differs with each component.
17515 April 2009
Oracle General Ledger – FSG & XML Publisher
17615 April 2009
FSG & XML PublisherRun FSG From Financial Reports window with Output option
as XMLStep 1 – Go to Reports- Run-Financials and select FSG report which is required in XML format
Step2 – After Concurrent Program is complete. From SRS window Select XML Report Publisher and in parameter select your Request which completed In Step1. Select Right values in Output format chose either Excel/HTML/PDF or RTF
17715 April 2009
Sample PDF Output generated
17815 April 2009
FSG & XML PublisherFrom SRS Window Publish your FSG report with XML Publisher
17915 April 2009
Output from Program - Publish FSG Report
18015 April 2009
FSG & XML Publisher
Republish the FSG report against a different report template
18115 April 2009
Practice Exercise
1. Run your FSG reports in different ways mentioned in this FSG & XML session.2. Review and check the output.
18215 April 2009
Oracle General Ledger – Profile Options
18315 April 2009
Oracle General Ledger – Profile Options
GL : Default Desktop Viewer GL: Data Access Set
GL Account Analysis Report: Enable Segment Value Security on Beginning/Ending Balances
GL: Income Statement Accounts Revaluation Rule
GL AutoAllocation: Continue to Next Step if No Journal Created GL: Journal Review Required
GL Consolidation: Cross Instance Workflow Notification ContactGL: Launch AutoReverse After Open
Period
GL Consolidation: Exclude Journal Category During Transfer GL: Owner's Equity Translation Rule
GL Consolidation: Preserve Journal BatchingGL: Reverse Transaction Codes on
Un-natural Balances
GL Consolidation: Preserve Journal Effective DateGL:Create Encumbrance Entries for
Budgetary Accounts
GL Consolidation: Separate rows for debit and credit account balances in consolidation journal GL:Create Interfund Entries
18415 April 2009
Oracle General Ledger – Profile Options
GL Daily Rates: Cross Rates Override GL:Enforce Account Category Balancing
GL Journal Import: Separate Journals by Accounting Date Journals: Allow Multiple Exchange Rates
GL Ledger IDJournals: Allow Non-Business Day Transactions
GL Ledger NameJournals: Allow Posting During Journal Entry
GL Revaluation: Days to Roll Forward Daily Rates Journals: Allow Preparer Approval
GL Revaluation: Tracking by Cost Center Journals: Default Category
GL Revaluation: Validate Gain/Loss Accounts Journals: Display Inverse Rate
GL Summarization: Accounts Processed at a Time Per Delete Worker Journals: Enable Prior Period Notification
GL Summarization: Maintenance Index Selection Factor Journals: Find Approver Method
GL Summarization: Number of Delete Workers Journals: Mix Statistical and Monetary
GL Summarization: Rows Deleted Per Commit Journals: Override Reversal Method
GL Translation: Revenue/Expense Translation Rule GL: Auto Allocation Rollback Allowed
GL: Archive Journal Import Data
18515 April 2009
Practice Exercise
1. Review Relevant Profile Options by logging as System Administrator
18615 April 2009