Oracle General Ledger

‘FSG’ Financial Statement Generator

Training Course Overview

FSG Training : Course Aims

FSG features and Capabilities Writing FSG components Building FSG reports ADI as a reporting Tool Advanced reporting features FSG strategy & procedures

Today’s Agenda

Overview of GL Set-up Overview of FSG reports

Running reports in Oracle & ADI Using different components Standard examples of FSG reports Basic Report Components Row Sets Column Sets

Overview of GL Set-up

Some terminologySet of BooksFunctional CurrencyAccounting CalendarChart of accounts

Set of Books

Oracle terminology for the complete accounts systems of different business’s within the same system

One accounting calendar One base currency One chart of accounts(accounting

structure)

Calendar

Year runs from 1st May to 30th April 18 Periods in a year

12 monthly periods4 Quarterly adjusting periods 2 Year end adjusting periodsOnce a period has been closed, should not be

re-opened.Reports can be run for any period including

AdjustingAt year end the P&L is automatically swept to

Retained Earnings

Management Accounting CalendarPeriod # Period Name Financial Year From To

1 May-05 2006 1-May-05 31-May-052 Jun-05 2006 1-Jun-05 30-Jun-053 Jul-05 2006 1-Jul-05 31-Jul-054 Q1-ADJ-05 2006 31-Jul-05 31-Jul-055 Aug-05 2006 1-Aug-05 31-Aug-056 Sep-05 2006 1-Sep-05 30-Sep-057 Oct-05 2006 1-Oct-05 31-Oct-058 Q2-ADJ-05 2006 31-Oct-05 31-Oct-059 Nov-05 2006 1-Nov-05 30-Nov-05

10 Dec-05 2006 1-Dec-05 31-Dec-0511 Jan-06 2006 1-Jan-06 31-Jan-0612 Q3-ADJ-06 2006 31-Jan-06 31-Jan-0613 Feb-06 2006 1-Feb-06 28-Feb-0614 Mar-06 2006 1-Mar-06 31-Mar-0615 Apr-06 2006 1-Apr-06 30-Apr-0616 Q4-ADJ-06 2006 30-Apr-06 30-Apr-0617 YE-ADJ1-06 2006 30-Apr-06 30-Apr-0618 YR-ADJ2-06 2006 30-Apr-06 30-Apr-06

CurrenciesEach set of books has one functional currency

(e.g... GBP)This is the default currency for reports &

transaction entryAll foreign currency entries are automatically

included in functional currency balanceYou cannot get a balance just for balances in

functional currency, but you can report on balances of foreign entered currencies

Report in many entered currencies one report‘Translation’ allows reporting of whole TB in

Foreign Currency

Currencies - Exchange Rates

Foreign -> functional currencye.g... Euro - Sterling

Create a rate for each dayStandard Corporate Rates loaded automaticallyRate set on last day of previous monthMonth end revaluation rates entered manually

Loaded to system via Reuters

Chart of Accounts

Accounting Flexfield Account code security The Chart of Account Structure

Accounting Flexfield

Oracle terminology for database field Key flexfield (fundamental) Max 30 segments Specify a balancing segment Specify a natural account segment

revenue, expense, etc.. Segments independent of each other Segments combined to form unique account

codes ( CCID’s)

Account code security

Cross Validation RulesRestrict how segments are combined

Security Rules Restrict which values a user can use

Your Chart of Accounts Structure

Seg Name Default– Entity From Logon– Office From Logon– Group none– Account none– Local 000000– Partner 0000– Project 00000– Year 0000– Tax Year 0000– Spare2 0000

Example of a full account combination 85.70.0000.16603.000000.0000.00202.0000.0000.0000

Chart of accounts - standards

All segments are global apart from the ‘Local’ segment

Cannot add values to the set-up without world firm approval

New combinations of existing segment values are created automatically

Parent accounts exist on main segments for reporting ( Group & Account )

FSG : Financial Statement Generator

Build your own custom reports without programming.

Define reports with complete control over the accounts, periods, calculations & submission

FSG : Features

Generate financial reports, such as income statements and balance sheets

Apply security rules to control financial information

Define your reports with reusable report objects

Design custom financial reports to meet specific business needs.

FSG : More Features

Print as many reports as you need, simultaneously.

Print the same report for multiple companies, cost centres etc, in a single submission.

Schedule reports to run automatically. Produce ad hoc reports whenever you

need them.

Basic Report Building Principles

Re-usable report components ( objects) Row and Column set is required minimum. Build advanced options into simple reports Content Sets, Display Sets, Row Order &

Level of detail.

Using Report Components