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MANAGING PRIORITIESMANAGING PRIORITIES
CEO STYLECEO STYLE
OROR
WHY YOU’LL NEVER GET IT ALL DONE!WHY YOU’LL NEVER GET IT ALL DONE!
Larry Hart – TEC Chair
Atlanta, GA
WHY ARE YOU HERE?
What “credentials” do I have?
TEC Chair… 4 groups, 3 ½ days of meetings every month, 33 121s, full groups (interviewing and selecting), Chair Advisory Board, member of CTG (1/2 day each month)
Own 2 franchised businesses Average 20-25 consulting days per year ex TEC Play 50-60 rounds of golf per year Vacation time (2-4 weeks per year) Fantastic wife + 3 married children + 6 grandchildren I owned/taught priority management for over 10 years
…And considering another business to franchise!!!
THE FORMULA THAT CHANGED THE WORLD…
E = mc2
THE FORMULA THAT WILL CHANGE YOUR WORLD…
RESULTS = TASK + SKILLS + TOOLS
RESULTS =
The RIGHT Task
+The RIGHT Skill
+The RIGHT Tool
RESULTS =
Doing the RIGHT thing…
…the RIGHT way…
…using the RIGHT Tool
YOU ONLY DO THREE THINGS EACH DAY…
Attend meetings…
YOU ONLY DO THREE THINGS EACH DAY…
Perform a “known” task…
YOU ONLY DO THREE THINGS EACH DAY…
Handle unexpected
events
THE ONLY DIFFERENCE BETWEEN THE CEO AND
OTHERS IN THE ORGANIZATION IS THE TIME SPENT IN EACH!!
80% of what you do everyday is habit…
good or bad!
TOP TEN TIMEWASTERS
1.Shifting Priorities/Crisis Management
2.Telephone Interruptions/E-Mail
3.Lack of Priorities/Objectives
4.Attempting too much
5.Drop-in visitors
6.Ineffective Delegation
7.Cluttered desk… losing things
8.Lack of self discipline… procrastination
9.Inability to say “NO”
10.Poorly run meetings
So… How do you choose what is the “Right” Thing?Planning based on “priorities”…
What do you, or your company want to accomplish with your life/efforts, i.e. what is your vision?
What can you do this year to make progress on that vision? What can you do this month to make progress on that vision? What can you do this week to make progress on that vision? What can you do today, right now, to get what you want from
your life?
Therefore, whatever you are doing, right now, should give you the life you want… if not, stop doing it!
SETTING PRIORITIES…
The process of making the tough but required decision of what is most important to you…
… and sticking with that decision and resulting action until it is done.
Important
and
Urgent
Important
And
Not Urgent
Urgent
and
Not Important
Not Urgent
and
Not Important
Impo
rtan
t
Urgent
AImportant
and
Urgent
BImportant
And
Not Urgent
Impo
rtan
t
Urgent
BImportant
And
Not Urgent
Impo
rtan
t
Urgent
Ivey Lee and Charles Schwab
Make a list of things to do.
80% Set priorities and work on the most important until it is
completed.
40% Do it every day!
20% Do for 30 days. Send a check for what you think the advice was worth. $25,000
A = Commitments and promises due today; negative consequences if not completed.
B = Anything important but not due today.
ROAD RULES(cannot be broken!)
When you think of something, write it down… NOW!
Plan each day… the day/evening before.
What does it mean to “plan” the next day?
Determine what time sensitive commitments or appointments you have made and block the time.
Determine what activities you plan to attempt in between those appointments. Those who do not plan over-estimate the time available to complete their “to-dos”. The average person is “interrupted” 50% of each day.
WHAT CAN YOU CONTROL?
Where you commit your time, i.e. appointments with others and yourself
The activities you choose to do, i.e. the “to-do” list
How you handle information… how you receive it, where you store it and where you can retrieve it
Your workspace… organized or chaotic?
DELEGATION
Plan before you delegate…What are you going to delegate? What do you expect and by when?
Assign the delegation… delegate to people who can actually do the job
Tell them why it is important to you
Set a due date and communicate expectations in writing
DELEGATION
Ask what they need to accomplish the task and/or what could get in their way… deal with any obstacles.
If the delegation has a long time frame, set checkpoints and follow-up to determine, at that time, if anything will prevent on-time completion
REWARD/RECOGNIZE… results that get recognized get repeated!!
DESK/PAPER/E-MAIL MANAGEMENT
DO IT
DUMP IT
DELEGATE IT
DECIDE WHEN YOU WILL DO IT… AND FILE
THE “TOOL” QUESTION… Paper Pocket Electronic Blackberry Phones PDAs Computers Online Laptops
HOW DO YOU DO ALL THIS?
Your “UNIQUE ABILITY”…
- Dan Sullivan, “The Strategic Coach”
WHAT IS YOUR JOB?
1.Establish and communicate the vision, mission and values/culture of the organization.
2.Hold everyone accountable for agreed upon results
3.Establish and maintain the key relationships critical to the organization
4.Choose and develop your direct reports
BALANCE
Work
Family
Physical
Learning
Spiritual
Social
CHOICE NOT CHANCE
DETERMINES DESTINY