OPTIONALPARTS OF BUSINESS LETTER

Attention Lines

In formal correspondence, it is a line of text denoting the intended recipient within an organization. In a business letter, it is usually positioned above the salutation.

Tips in Using ATTENTION LINESType the name of the person to whom you're sending the letter. If you type the person's name in theInside Address, skip this. Do the same on theenvelope.

Since an Attention line is used, an appropriate salutation is Ladies and Gentlemen.

Communication Consultants, Inc.

230 Saratoga NW, Atlanta, GA 30303-203Telephone: 404-555-0814Fax: 404-505-0134http://www.comm.com/atl/bus.htmlSeptember 27, 2012

Piedmont Environmental Protection ServicesAttention Ms. Evelyn Grant6060 St. Anthony StreetCharlotte, NC 28287-6078

Ladies and Gentlemen:

The Environmental Protection Institute has asked me to conduct a letter-writing workshop for personnel in the Piedmont area. The workshop is scheduled for October 8, 2012 through October 12, 2012 at the Belvedere Plaza in Charlotte.

Please send me copies of your letterhead and a statement about your preferred letter format by October 4, 2012. The Institute will refund your mailing expenses.

Sincerely yours,Allen M. Kelly

Allen M. KellyMarketing Manager

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Subject Lines

The subject line is below where you type in the e-mail address (es). It briefly describes the nature of your message

Tips in using SUBJECT LINES.

Type the gist of your letter in all uppercase characters, either flush left or centered. Be concise on one line. If you type a Reference Line (3), consider if you really need this line.

The Subject Line may be keyed in all capital letters or in capital and lowercase letters.

Drake Petroleum Co.1411 Main StreetTitusville, PA 16354-4411814-555-0714drake@titus.petro.comSeptember 27, 2012

All Employees:

SUMMER WORK SCHEDULE

Beginning October 1, all office personnel will work a four-day week. The hours will be from 7:30 a.m. until 4:30 p.m. with one hour for lunch.

If you use childcare facilities in the Norris building, please discuss this schedule with Brian Jones, childcare supervisor. Mr. Jones must know the number of children who will eat breakfast in the cafeteria.

Lynn Stafford

Lynn Stafford,Human Resources director

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Enclosure Notation

This line tells the reader to look in theenvelopefor more. It is located after the reference initials and is there to indicate that another item is enclosed, such as an attachmenta special notation at the end of a letter that indicates that an item(s) is included with the letter, usually the word.

Tips in using ENCLOSURE NOTATION.

Type the singular for only one enclosure, plural for more. If you don't enclose anything, skip it.

City Department StoreCREDIT DEPARTMENT

Blackhawk Mall P.O. Box 7700Wilmington, DE 19803-7700Telephone: 302.555.0110/Fax: 302.555.0110September 27, 2012

Mr. Robert Samuel Brooks4911 Mayfield RoadNewark, DE 19713-4911

Dear Mr. Brooks:

You have been approved for a City Department Store charge account. To activate your enclosed CDS Value Card, call our credit security line at 1-800-555-0196. Once your card is activated, you may begin using your CDS Value Card immediately.

Safeguard Your Credit, the enclosed booklet, outlines our credit terms on pages 3 through 6 pages 7 through 10 offer suggestions on how to use your credit wisely. For your convenience and security, you may report a lost or stolen credit card by calling the toll-free number printed on the back cover of the booklet.

By using your CDS Value Card within the next 30 days, you will save an extra 10 percent on any purchase over $125. Watch the advertisements included in your monthly statements for additional savings.

For questions about using your CDS Value Card or about our credit terms, please call me at 302.555.0110.

Sincerely,Sarah Rosenzweig Sarah RosenzweigCredit Manager

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Enclosures: CDS Value CardSafeguard Your Credit

CC Notation

What is CC? It is aduplicateofanythingwrittenortyped,madebyusingcarbonpaper.Before invention of the photocopier, carbon paper was used to create duplicates of documents by placing it between the original document and a blank piece of paper so that an image of the original was transferred to the blank piece of paper as a document was written or typed. A notation was placed at the bottom of the original document indicating for whom a "carbon copy" was created. This notation was typed, for example, as follows: cc: John Smith.

Nowadays, because of new generation CC means Courtesy Copy.

Tips in using CC NOTATION

CC:Stands forcourtesy copies(formerlycarbon copies). List the names of people in alphabetical order to whom you distribute copies if addresses would be useful to the recipient of the letter, include them. If you don't copy your letter to anyone, skip it.

PiedmontEnvironmentalProtectionServices

Charlotte Branch6060 St. AnthonyCharlotte, NC 28287-6087Telephone: 704-555-0122Fax: 704-555-0172E-mail: pled@environ.char.gov

September 27, 2012

Mr. Allen M. KellyMarketing ManagerCommunication Consultants, Inc.230 Saratoga NWAtlanta, GA 30303-3023

Dear Mr. Kelly:

LETTERHEAD AND PREFERRED LETTER FORMAT

The environmental protection employees in the Piedmont area certainly need your workshop on letter writing. We all have questions about several of our routine letters. From this reply, you can tell that I prefer the modified block format with block paragraphs and mixed punctuation.

Directors in the other cities prefer different letter formats. I have discussed your workshop with them and have asked them to send you copies of their letterhead and statements about their preferred letter formats October 4, 2012.

Will you join me for dinner on October 7? Please call me to discuss your plans.

Sincerely,Evelyn Grant

Evelyn GrantDirector

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cc:Mr. Warren BowersMrs. Joan ExumBCC Notation

What is BCC? BCC means Blind Courtesy Copy

Copy of a letter or e-mail sent to a person without indication on the original that a copy has been sent; symbolized bybcc.The bcc: field of e-mails should be used for sending messages to a mailing list to avoid privacy issues arising from revealing e-mail addresses of recipients to other recipients.

PiedmontEnvironmentalProtectionServices

Charlotte Branch6060 St. AnthonyCharlotte, NC 28287-6087Telephone: 704-555-0122Fax: 704-555-0172E-mail: pled@environ.char.govSeptember 27, 2012

Mr. Allen M. KellyMarketing ManagerCommunication Consultants, Inc.230 Saratoga NWAtlanta, GA 30303-3023

Dear Mr. Kelly:

LETTERHEAD AND PREFERRED LETTER FORMAT

The environmental protection employees in the Piedmont area certainly need your workshop on letter writing. We all have questions about several of our routine letters. From this reply, you can tell that I prefer the modified block format with block paragraphs and mixed punctuation.

Directors in the other cities prefer different letter formats. I have discussed your workshop with them and have asked them to send you copies of their letterhead and statements about their preferred letter formats October 4, 2012.

Will you join me for dinner on October 7? Please call me to discuss your plans.

Sincerely,Evelyn Grant

Evelyn GrantDirector

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bcc:Mr. Warren BowersMrs. Joan ExumPostscripts

PS means that you want the reader to read any extra information that you include near the end of the letter that you just remember.

The Clean Team-Winning Peace of Mind for You!www.TCT.com Phone: 215-555-9003September 27, 2012

The Williams Family12 Banek WayPhiladelphia, PA 19103

Greetings

You can have a clean house without lifting a finger!

We can help you, just as weve helped hundreds of other Philadelphia families during the past two decades by making sure your home is always fresh and clean. Roto-Clean, our specially designed rotation system for busy households, keeps your home in top shape. Heres how the system works:On the first visit to your home, we give the whole house a general cleanup with an indepth cleaning of your bathrooms and kitchen. On the second visit, we clean everything again but do an indepth cleaning of your living room and bedrooms. Each time, your whole house gets a general cleanup with special attention to designated areas.

These tasks and other are always included in our general cleanup plan: Cleaning and disinfecting tile walls, bathtubs, showers, sinks, and toilets Wiping appliances and cabinet/vanity tops Washing the floor and vacuuming carpets Shining mirrors and fixtures Dusting furniture and removing cobwebsIndepth cleaning includes these special touches: Scrubbing tile grout Disinfecting floors Hand wiping baseboards, doors, and cabinet fronts Small-brush cleaning around faucets, drains, and other hard-to-clean places Vacuuming window coverings and cleaning lampshades

You will find our staff pleasant, efficient and willing to go that extra mile. They are carefully trained, bonded and insured.You get a great cleaning staff and reasonable rates. In fact, the first cleaning visit is 50 percent off with a six-month contract! Take advantage of this limited offer by calling me today at 215-555-9003 or by visiting our website at www.TCT.com

Sincerely,Sylvia SandersSylvia SandersPresident

P.S. Lets make an appointment, so I can tell you how little you will spend to keep your house clean and to keep a peace of your mind!

Mailing Notation

What is Mailing Notation? For short meaning Mailing Notation serves as stamp in the letter. It indicates how the letter will be delivered.

Tips in using CC NOTATION

Type the gist of your letter in all uppercase characters if appropriate. Examples include:

SPECIAL DELIVERYCERTIFIED MAILAIRMAIL

Zone 3, Lourdes Village San Jose4418 Pili, Camarines Sur

PNI Management Philippines6th Floor, Strata 2000 Building Emerald Avenue, Ortigas CenterMakati City

Dear PNI Management Philippines:

While I was surfing the Internet on August 1, 2016, I saw your job-wanted advertisement for an account officer and it caught my attention. I am interested in the said position that is why I am offering my qualifications to your company.

I am a graduate of Ateneo de Naga University with Bachelor of Science in Accountancy. When I was in college, I enrolled in many accounting subjects like Income Taxation, Cost Accounting, Intermediate Accounting and Management Accounting wherein I learned to journalize entries, process payrolls, liquidates assets and etc.

In addition, I have accomplished Practice sets which practice us in recording transactions, issuing checks, vouchers and sales invoice, filling up forms and etc. With these I had developed my skills in accounting. Enclosed with this letter is my resume which contains more of my qualifications and information about me.

If I met your standards, I am always ready for your interview. You can contact me at my phone number 09090999999.

Sincerely,

Joedy Mae B.MangampoMs. Joedy Mae B. Mangampo

SPEED MAIL