Embed Size (px)
Citation preview
Optimaze.net
A Next Generation Computer Aided Facilities Management (CAFM) Solution
for Corporate Tenants
Introduction
• Web-based computer aided facilities management (CAFM) service for corporate real estate planning and management
• Currently used to manage 81 million square feet by nearly 30 corporations
• Saves approximately 5-8% annually in facilities expenses
• Supports green initiatives: Reduces emissions by approx. 15 %
3
Other costs
Occupancy costs
Personnel costsRental costs ($8,000-$16,000 per workspace)
Utilities and other service costs
TOTAL CORPORATE
COSTS
OCCUPANCY COSTS
Annual Rental Cost per WorkspaceNYC $16,400, Washington D.C. $14,580, Palo Alto $11,250, East Bay $9,400, San
Francisco $8,550, Los Angeles $7,980(DTZ Research, Jan. 2007)
Do you know your facilities costs…
and how to minimize them?
• How to avoid unnecessary real estate investments
• How to increase visibility in facilities/space costs and usage
• How to make rented facilities work as a strategic resource, instead of a fixed cost
• How to assign internal facilities costs to organizational units based on actual space usage in a fully transparent, fair manner
Solution – Optimaze.net
Efficiency of workspace useft2
workspaceCommonspaces
Spaces indirect use
Financial data
Capital costs
Administration costs
Operating costs
Main office Regional offices Sales offices
Location hierarchy
Space utilization cost$ ft2
$/workspace $ workspace
Space information drawings
Organizational hierarchyft2
Space utilization
Salesunit
Organizational unit
Output
Solution – Optimaze.net
Strategic level informationfor decision making
Tactical levelinformation and tools
Operative levelinformation and tools
Finance
Human Resources
Facilities
Optimaze.net Channel
Output: rich set of customizable reports and key performance indicators (utilization efficiency, cost per workspace, etc.)
Optimaze.net Moment
Input: building drawings, occupancy data (HR, equipment, furniture, decorations, etc.), cost data from finance department
Output: detailed reports (over 100 types), key figures
Example
Example of a Strategic Channel Report with Key Performance
IndicatorsOrganization Hierarchy Actual 7/2006Buildings 14 pcsSpaces 481 pcsWorkstations 212 pcsEmployees 167 pcsRoom Area 301,736 sq. ft.Allocated Area 405,824 sq. ft.Sq. ft. / employee 1,806.85 sq. ft.Sq. ft. / workstation 1,423.32 sq. ft.
Organization Hierarchy Actual 7/2006$ / sq. ft. / month $24.08 $ / workstation / month $3,185.31 $ / employee / month $4,043.63 Under utilization rate 21.23%
How Optimaze.net works - 1. Facilities/Space Data
• Collect building drawings and classify the spaces by type, function, and user
Direct useSpace use informationIncluding employeesCommon spaces
Space classification facilitates financial reporting
How Optimaze.net works - 2. Facilities/Space Classification
The corporation’s financial accounting system is linked to Optimaze.net to input all facilities related cost data
(utilities, cleaning, maintenance, etc.)
InvoiceRegistration Accounting System
AllocatedOccupancy Costs
ActualOccupancy Costs
Optimaze.net
User
Internal Rent / Budget
Space data
Data Input
Facilities &Space Data
How Optimaze.net works - 3. Financial Data
E.g. Administration costs (net area)
E.g. Building cleaning costs (net area x cleaning ratio)
E.g. Electricity costs (net area x electricity ratio)
All facility related costs delivered from accounting system are allocated in Moment to different units of space and onwards to cost centers of organizations.
Dem
o C
om
pan
y
Sto
ckh
olm
Lü
bec
k Warehouse
Office building
Production building
Main building
Office building
How Optimaze.net works - 4. Financial Data
• Optimaze.net provides average cost data to complement internal corporate data• Customizable figures and reports about space usage and costs for each square foot or workspace across all locations, levels, and cost centers of an organization
Implementation – Required Labor and Resources
• Collect digital building drawings and classify spaces
• Human resources data to assign employees to specific workspaces
• Finance data about facilities related costs• Additionally, if desired, operational data
about equipment, e.g. computers, assigned to their actual locations in the drawings
Conclusion - Benefits
• Optimaze.net is a web-based, easy-to-use service• Annual facilities costs savings can be several
million dollars for a >2,000 employee corporation• Optimaze.net allows centralized management of
facilities and space• Optimaze.net provides strategic information
about future space needs as well as full visibility of current space usage costs and efficiency to prevent unnecessary investments
• Allocation of actual space utilization costs to each square foot, work space, or space unit happens transparently
Green Alternative
• Optimaze.net supports sustainable development
– Reduction in occupancy costs reduces emissions
– Improvement of total space usage from 280 sq.ft/person to 225 sq.ft./person decreases emissions by 15 % *
– At the same time occupancy costs decrease by $3,500/year/person
– With Optimaze.net you can do both
*Seppo Junnila: Alternative Scenarios for Managing the Environmental Performance of a Service Sector Company, Massachusetts Institute of Technology and Yale University, Journal of Industrial Ecology Volume 10, Number 4
Brand strategy
