Operations First Quarter 2018

January 1- March 31 Town of Pincher Creek

Departmental Overview The first quarter of 2018 was all about snow! With record accumulations, our team worked

tirelessly trying to combat mother nature and maintain connectivity throughout town. As snow

fell on February 23-24, a wind event necessitated the closure of highways in the region. Staff

supported both the emergency command center as well as the reception center while working

to ensure priority routes throughout the community remained passible for emergency

response.

When extreme weather hits the community, it challenges our staff and resources to achieve

our objectives safely and in a timely manner while working under extraordinary conditions

which can prove hazardous if not done properly. The number of compliments received through

our citizens request program acknowledging the accomplishments and efforts of our staff

throughout these events has been very much appreciated! Here is just one example of the kind

feedback received;

“HUGE shout out to the snow removal crew! Nowhere in

Western Canada can you have a foot of snow and have

main street cleared the next day. Good Job!”

Operations staff will be taking all the feedback received throughout the winter into

consideration as we sit down in the coming months to review the winter street maintenance

policy and investigate the inclusion of certain trails into a maintenance policy and logistics

surrounding alley clearing requests that were received this winter.

Snow accumulation along the North Hill trail system – February 26, 2018

Other overall activities that operations staff participated in include investigations into waste

management and recyclables, consideration on this front has been given to what other

municipalities are currently doing and what the feasibility of potential integration into our

community could look like.

The first quarter saw the conclusion of the Medically At-Risk Driver pilot project partnership to

explore development and implementation of an alternative transportation system for seniors

and medically challenged drivers. As staff completed the final report for submission, we took

time to reflect upon our appreciation of the year long partnership and looked at ways the

learnings from this project could be utilized throughout other areas of the department.

Administratively, the operations department prepared 33 letters, 10 requests for decision and

processed 2 requests for proposals and corresponding tender rewards

We are gearing up for an action packed second quarter as we look to host a public disaster

preparedness event on May 8th in honour of national emergency preparedness week. We will

also be celebrating national public works week from May 20-26 with a proclamation event and

operations meet and greet, water treatment plant tours and snow plow blade painting! June 16

will be our annual toxic round up fair where we will be collecting paint, electronics and

household hazardous waste for proper disposal. This event takes place alongside our reuse fair,

which is not in it’s 9th year and going strong! This is an opportunity for community members to

bring household items in working condition that they no longer need/want and drop them off,

free of charge, for someone else who may need/want it to collect, also free of charge!

We welcome all residents to join us at any of these upcoming events and hope to see you

there!

Streets and Water/Wastewater Distribution Jan-Mar ‘18

➢ Completion of directional drilling under golf course

➢ Hyde St project completed (Some clean up and reclamation required when weather

allows)

➢ Sanding and snow removal as required

➢ Water service repair 446 Pineridge

➢ Sanitary flushing contract awarded

➢ Concrete repair and preplacement contract awarded

Upcoming Apr – June ‘18

➢ Sanitary main flushing

➢ Concrete and asphalt evaluation to determine repairs and replacement for this year

➢ Boulevard cleaning and repair

➢ Catch basin repairs

➢ Street sweeping

➢ Watermain replacement projects at Thistle crescent and Albert/Morden Avenues

2018 Snow Dump Accumulations

Solid Waste and Fleet

This winter has produced many ongoing

equipment repairs and breakages. We have just

received our new 12-foot snow blade to replace

our 35 years plus snow blade. Started to look at

the mowing equipment. Working on the new

mowing equipment lease with cervus

equipment. Our 2010 garbage truck has been

sold to STE of Calgary.

Facilities and Open Spaces January – March 2018

➢ Clean snow off sidewalks and trails

➢ Ice making at Castleview playground

➢ Trail Garbage and Playground Checks

➢ Emergency light checks and furnaces

➢ Urn graves

➢ Building Maintenance

➢ Get sports fields ready

Upcoming April – June 2018

➢ Prepare Sports Fields

➢ Paint Soccer Lines

➢ Cleanup Veterans Memorial Campground

➢ Set up Irrigations

➢ Clean up cemetery for Mothers Day

➢ Cut Grass

➢ Building Maintenance

➢ Full Graves and Urn Graves

new snow blade

Ice Surface at Castle View

Playground

Water and Wastewater Sanitary wastewater approval #95-MUN-080 January 1 – March 31, 2018

Total volume flows = 182,777 M3

Water treatment filtered and treated water for distribution January 1 – March 31,

2018

Total volume flows = 169,362 M3

Requests for Proposals 1. Request for Proposal (RFP) 2018-NC5 Sanitary System Main Line Flushing

As Per TILMA and Town of Pincher Creek Policy #110-94:

RFP Opened February 12, 2018 – Via Alberta Purchasing Connection

RFP Closed March 12, 2018

Pre-Bid Meeting N/A

Submissions were opened in public on March 12, 2018

Contract was awarded to McGill’s Industrial Services

2. Request for Proposal (RFP) 2018-NC6 2018/19 Concrete Repairs As Per TILMA and Town of Pincher Creek Policy #110-94:

RFP Opened February 12, 2018 – To Prequalified Contractors

RFP Closed March 12, 2018

Pre-Bid Meeting N/A

Submissions were opened in public on March 12, 2018

Contract was awarded to B.M.T. Construction Ltd.

2018 Capital Projects

Citizens Requests

0 20 40 60 80 100 120 140

Animal Control

Arena

Bylaw Services

Capital Tendered Projects

Cemetary

Compliment

Development

Disaster/Emergency Event

Drainage

Facilty Maintenance(Community Futures)

Facility Maintenance (CRC)

Facility Maintenance (RCMP)

Facility Maintenance (shop)

Facility Maintenance (Town Office)

Facility Maintenance (Town office Daycare)

Fibre Optic Infrastructure

Fleet Management

Garbage (extra pick ups)

Garbage (general)

Garbage (Missed Collections)

Garbage (Bin not out)

Garbage (Bin repair)

Garbage (inaccessible bin)

Mayor & Council

Parks (Castleview)

Parks ( Dilmer)

Parks (General)

Recreation

Sewer

Sewer Camera Requests

Sidewalks

Signs

Snow removal (sidewalks/trails)

Sports field (general)

Street Lights

Streets

Tax

Trees/Shrubs/weeds

Utilities

Walkway/Pathway

Water Distrubution

Water Distrubution (Meter read)

Water Treatment

FIRST QUARTER 2018