Operations and Maintenance Contract for LSSF T1 · Chennai. Being the space port of India, it caters to launching both national and international satellites using ISRO’s launch

Page 1 of 75

SDSC-LSSF-OMC-Tender doc

Operations and Maintenance Contract

for LSSF

Page 2 of 75


Table of Contents

1 Section 1. Introduction 5

1.1.1 Liquid propellant storage and service facilities 5

1.1.2 Mandate / Objectives of LSSF 6

1.1.3 Scope of Contract 6

1.1.4 Document Structure 7

1.1.5 Definitions 7

1.2. Background of existing LSSF facilities 9

1.2.1 Brief description of the Facilities 9

1.2.1.1 Earth Storable propellant Storage and servicing systems(ESPS) 9

1.2.1.2 Cryo propellant storage and servicing facilities(CPS) 10

1.2.1.3 Cryo and Earth Storable Gas Systems (CESGS) 12

1.2.1.4 Cryo Control & Instrumentation Systems (CC & IS) 13

1.3 Grouping of works 13

1.4 Work schedule finalization / Work force/manpower Selection / screening committee

14

1.5 Working day Calendar and Working hours 14

1.6 Work Execution terms 16

1.7 Basis of Cost estimation 17

1.8 Review of works and certification 18

1.9 Compliance with the Laws 19

1.10 Safety 21

1.11. Dress code 22

1.12 Transportation 22

1.13. Accommodation 23

1.14 Site visit 23

Page 3 of 75


1.2 Bidder eligibility / Qualification Criteria 23

2.0 Section 2. Terms and conditions 25

2.1 Clarification of the bid document and pre-bid conference 25

2.2 Submission of bids 25

2.3 Period of validity of proposal 26

2.4 Period of contract 26

2.5 Amendments to Tender 26

2.6 Language of proposal 27

2.7 Currency of proposal and payment 27

2.8 Techno commercial bid 27

2.9 Price bid 28

2.10 Clarifications on bids 28

2.11 Payment terms 28

2.12 Confidentiality 30

2.13 Time schedule 30

2.14 Competent authority reserves the right to the following 31

2.15 General instructions 31

2.16 Disqualification 32

2.17 Modification, substitution & withdrawal of proposal 33

2.18 Evaluation criteria 33

2.19 Selection of bidder 35

2.20 Earnest money deposit (bid security) 35

2.21 Security Deposit and solvency certificate 36

2.22 Penalty Clauses 37

2.23 Service Level Agreement (SLA) and penalties 37

2.24 Termination for default 39

Page 4 of 75


2.25 Code of conduct for the Successful Bidder 40

2.26 Force majeure 41

2.27 Termination for insolvency 42

2.28 Termination for convenience 42

2.29 Disputes and arbitration 43

3.0 Section 3. Requirement of manpower 44

4.0 Section 4. Annexure 48

4.1 Annexure. 1 - Techno commercial bid including compliance certificates

48

4.2 Annexure. 2 - Qualification of the bidder 60

4.3 Annexure. 3 – Price bid format 62

4.4 Annexure. 4 – Bid security form 64

4.5 Annexure. 5 – Request for clarifications form 65

4.6 Annexure. 6 – Self-declaration 66

Work Formats

5.0.

Work format A 67

Work format B 68

Work format C 69

Work format D 70

Work format E 71

Work format F 72

Work format G 74

Work format H 75

Page 5 of 75


Section. 1: Introduction

1.1.1 Liquid propellant Storage and Servicing Facilities

Satish Dhawan Space Centre, SHAR, Sriharikota is located about 100 KM north of

Chennai. Being the space port of India, it caters to launching both national and

international satellites using ISRO’s launch vehicles namely, PSLV, GSLV Mk II &

Mk III. These launch vehicles are based on Solid propulsion and Liquid

propulsion. The liquid propulsion systems propellant servicing is handled by

Liquid propellant Storage and Servicing Facilities (LSSF).

LSSF is one of the major entities in SDSC SHAR, consisting of more than 25

facilities for both Earth Storable and Cryo propellants for propellant storage and

Stage servicing at First Launch Pad, Second Launch Pad and remote propellant

Filling Console Centers at Zero point. LSSF is categorized as the following five

major systems.

• Earth Storable Propellant servicing systems (ESPS)

• Cryo Propellant systems (CPS)

• Cryo and Earth Storable Gas Systems (CESGS)

• Safety Systems and Cylinder Test Facility (SS &CTF)

• Control & Instrumentation Systems (C & IS)

The following are the facilities in the above systems in First Launch Pad, Second

Pad and Bulk Storage:-

I. Earth Storable Propellant servicing systems

� Launch pad Facilities

• N2O4 & UH25 - Propellant Storage, MST/UT & VAB, OFT, DPT, SPR

• DM Water Plant

• L40 / L110 Stage Decontamination Plant

• Effluent treatment plant

� Bulk Storage Facility:

• N2O4 & UH25 Propellant Storage

• MON3 & MMH Propellant Storage

II. Cryo Propellant systems

• Liquid Hydrogen System (LHFS)

• Liquid Oxygen System (LOFS)

Page 6 of 75


• Nitrogen Supply System (NSS)

III. Safety systems, Cylinder Test Facility and SRV Test Facility

• Safety Systems (Launch complex, Satellite Preparation Facility & Bulk

Storage)

• SRV Test Facility

• Gas Cylinder Test Facility (near RTR)

IV. Cryo and Earth Storable Gas Systems (CESGS)

• Stage Preparation Facilities (SPB, L-110 & SSPF)

• Compressed Gases Storage Building

• Cryo Preparation Building

V. Control & Instrumentation Systems (CS & IS)

• Calibration lab

• Filling Control Centres

• Local Control Rooms

The facilities in LSSF involve handling hazardous liquid propellants and high

pressure gases.

1.1.2 Mandate / Objectives of LSSF:

The following are the major objectives of the LSSF

• Design and development of propellant and gas storage facilities

• Realization of various propellant and gas storage facilities

• Receipt and Storage of the Earth storable and Cryo propellants

• Qualification and Readiness of the facilities for launch servicing

• Launch vehicle servicing with various servicing fluids.

1.1.3 Scope of Contract

SDSC is planning to offer some of the LSSF Facilities for out sourcing towards

operations and maintenance of LSSF facilities by engaging an Operations and

Maintenance Contract. SDSC hereby wishes to select a company (the “Bidder”)

Page 7 of 75


interested in engaging the Operations and Maintenance Contract for LSSF

Facilities. To meet the requirements of the work execution the Bidder has to

deploy the work force mentioned in Section 3

1.1.4 Document Structure

This Tender document gives the necessary background for technical information

and guidelines for preparing the proposal.

Structure of this document is as follows:

Section 1 Introduction

Section 2 Terms and Conditions

Section 3 Requirement of work force

Section 4 Annexures

Section 5 Work formats and scope of work in each facility

1.1.5 Definitions:

Word(s) Definition

Authorised

Signatory

shall mean the person Authorised by the resolution of the board

of the company to do the business

Contractor

shall mean the successful Bidder to whom the contract has been

awarded and with whom the Tender-accepting Authority has

signed the contract;

Contract

means the agreement entered into between the Tender-

accepting Authority and the Contractor, as recorded in the

document signed by the parties

Bid Tender document including all the attachments and appendices

thereto, and all documents incorporated by reference therein;

Bidder

means a Government Organization / PSU / PSE / Private

limited company or a limited Company preferably in the field

of Operation and maintenance of Chemical plants and

Hazardous materials operation under Indian Laws , that

responds to this Tender

Contract Price

means the price payable to the Contractor under the Contract

for the full and proper performance of its contractual

obligations

Page 8 of 75


Solution

means all the equipment / documentations, which the

Contractor is required to supply to the Tender-accepting

Authority under the Contract

LSSF Liquid propellant Storage and Servicing Facilities

SDSC Satish Dhawan Space Centre

ISRO Indian Space Research Organisation

Purchaser shall mean SDSC. Terms “SDSC” and “Purchaser” have

been used interchangeably in the Tender

Qualified Bidders shall mean the bidders/ companies that meet the qualification

criteria

Tender document

shall mean Tender Document or Bidding Document including

the written clarifications & modifications issued by SDSC in

respect of the Tender

Services/

Deliverables

shall mean requirements defined in this Tender document

including all additional services associated thereto to be

delivered by the Bidder

Month / Week The Month shall mean calendar month & Week shall mean

calendar week

Successful

Bidder/

Contractor

The bidder who is qualified & successful in the bidding process

and is given the Contract

Penalty Amount

means amount payable to the department on account of Delay

in performance and Deficiency in service by the Service

Provider

Confidential

Information

means all information including Project Data (whether in

written, oral, electronic or other format) which relates to the

technical, financial and business affairs, customers, Bidders,

products, developments, operations, processes, data, trade

secrets, know-how and personnel in connection with this

Tender / Bid Document.

Page 9 of 75


Service

Provider(SP)/

Selected Bidder

Means the successful Bidder of this Bid, who will have to

perform the Works for Operation and Maintenance Contract for

LSSF as described in the Bid document.

Service Level

Agreement

(SLA)”

means the Operation and Maintenance facilities in which the

works to be executed by the Bidder, in terms of the Service

Level Requirements set out in the Bid

The Competent

Authority/Tender

ing Authority

Means Director, Satish Dhawan Space Centre, SDSC SHAR,

Sriharikota (or) his Authorized representative

1.2. Back ground of Existing projects.

LSSF has established more than 25 facilities at various locations in First Launch Pad,

Second Pad, Bulk Storage Facilities and remote operating facilities at Zero point. All

these facilities are well designed and operational with national / International

standards. All the safety features are well established to take care of the personnel,

equipment and environment.

1.2.1. Brief description of the Facilities:

1.2.1.1. Earth Storable Propellant servicing systems

Propellant facilities (UH25 & N2O4, MMH & MON3): These facilities are located

at 3 locations – FLP, SLP & Bulk Storage. The list of major activities involved in the

facilities is as follows. (All the activities are to be carried out as per the department’s

approved procedure / suitable instructions by the concern facility In-charge)

Sl.No Nature of work/Description

1

Spools/Hoses testing: cleanliness checks, hydro/pneumatic testing of

modified spools pieces/hoses and fixing back in the servicing lines(Hose

length from 2 to 6 mtrs and above with Dia -15mm to 150mm)

2 Purging of the Pipe lines to remove moisture and to get the required

cleanliness level.

3

Filter elements cleaning: Water washing, cleaning in the ultrasonic

cleaning machine, Drying, providing support for fixing back in the

servicing lines(Filter bodies sizing from 2” to 12” & filter elements from

10micron to 300 micron sizing) or packing and labeling of the elements for

storing.

Page 10 of 75


DM Water System: The activities involve regular operations like DM water generation

and facility maintenance operations similar to above table. The plants are located at 3

places- FLP, SLP & LPSF.

L40 / L110 Stage De contamination plant: The activities to be carried out in this

facility are similar to the activities mentioned in the table in page No.9.

Effluent Treatment System: The system consists of effluent collection pits located at

10 places involving tasks like maintenance of about 40 effluent lift pumps, collection of

effluents (including transportation), treatment of effluents (Chemicals are in

department scope) and letting out the treated effluent (after analysis) to ground.

(Refer work format for Group A (page No.62) & B (page No.63) for details of the

works of individual facilities.)

1.2.1.2. Cryogenic propellant storage & servicing facilities: The cryogenic propellant

storage & servicing facilities are required for servicing Cryo stages. Cryo

facilities comprise the following sub-systems:

� Liquid Hydrogen Systems, Safety Systems and Cylinder Test Facility

• Liquid Hydrogen Storage

• Safety Systems

• SRV Test Facility

• Gas Cylinder Test Facility

• Cryo Laboratory

4

Scrubber tank solution (urea /acetic acid solution as per required

specifications) Preparation and periodical replacement in N2O4 and UH-

25 Systems at FLP, SLP and BSF.

5

Bench Testing of Old Valves: Dismantling of Valves, Cleaning,

Assembly/replacement of Spare parts as per approved procedure, Packing

with test details for storing and assembly of the valves in the circuits

6 L40/L110 RFDS Enclosures cleaning, greasing, refurbishment, Positioning

on MLP and alignment checking, opening cover slabs

7

Safety relief valves cleaning and Testing: Water washing, transportation to

test facility, Drying, providing support for fixing back on the servicing

lines or Packing and labeling of the valves for storing

8 Piping and tubing connections to the various flow component / circuits

Page 11 of 75


� Liquid Oxygen systems and Nitrogen Servicing Systems (LOS & NSS)

• Nitrogen Supply System (NSS)

• Liquid Oxygen Systems

• Pneumatic Supply Systems

• Helium Fine Purification Systems

• Vacuum Systems(VS)

For servicing the process equipment and flow components of the above cryo systems,

following maintenance works are to be carried out at site (Similar to the activities

mentioned in the previous table).

• Spools / Hoses testing

• Purging of Pipe lines

• Gauges/PT’s / DPT’s Calibration

• Filter elements cleaning,

• Periodical external surface cleaning

• Safety Relief valves cleaning,

• Replacement of old tubes of EP valves with new tubes,

• Fabrication of single action units

Nitrogen Supply System: The liquid nitrogen storage area is configured to position

four numbers of skid mounted liquid nitrogen storage tank, each of 130 cu.m. Capacity.

Towards readiness for a GSLV launch a total of 500 Tons of LN2 needs to be loaded in

the storage tanks. Accordingly, over 40 road Tankers need to be received for this

operation.

The following activities are to be carried out for each tanker receipt.

• Arranging for receipt of Liquid Nitrogen road tankers.

• Weighment of road tankers at Weigh Bridge for Gross weight.

• Sampling of LN2 from road tanker for analysis & sending to lab at FLP.

• Transfer from road tanker to storage tanks.

• Weighment of road tankers at Weigh Bridge for Nett weight.

• Release of tankers to Stores

Cylinder Test Facility: Gas Cylinder Test Facility established at RTR complex, for

testing & re-qualifying high pressure N2/Air/O2/Helium Gas cylinders

SRV Test Facility: The safety valve test facility is established in second launch pad

(SLP). This facility caters the testing needs of safety valves of several sizes of various

entities of SDSC SHAR.

Page 12 of 75


(Refer work format for Group C (page No.64) & D(page No.65) for details of the works

of individual facilities.)

1.2.1.3. Cryo and Earth Storable Gas Systems (CESGS)

• Stage Preparation Facilities (SPB, L-110 & SSPF)

• Compressed Gases Storage Building

• Cryo Preparation Building

Gas storage and service facility is meant for the boosting of gases viz., Helium, Nitrogen

and Air up to 40 MPa and storing the gases in the high pressure gas cylinders. There are

about 450 Cylinders (2 cu.m. /1 cu.m./0.5 cu.m.) in the launch pads. This facility

consists of the following sub systems.

• Gas Charging systems (Helium, Nitrogen & Air)

• Gas Storage system

• Gas regulation and distribution system

• Stage servicing equipment

Nitrogen gas charging system: Nitrogen gas charging system will receive liquid nitrogen

in to the Liquid nitrogen storage tank and directly pump the liquid through vaporizers to

convert into gaseous nitrogen and charged in to high pressure storage cylinders.

The following activities are to be carried out.

• Running of LN2 pumps for gas boosting

• Configuration of gas cylinders for gas boosting

• Monitoring & surveillance of the gas boosting activity.

• Charging of GN2 mobile gas modules to users

Helium gas charging system: Helium gas charging system will receive liquid helium in

to the Liquid helium storage tank and through vaporizers liquid helium is converted

into gaseous helium. The gas is boosted to cylinders by using helium compressors. The

following activities are to be carried out.

• Running of Helium compressor for gas boosting

• Configuration of gas cylinders for gas boosting

• Monitoring & surveillance of the gas boosting activity.

• Charging of GHe mobile gas modules to users

Page 13 of 75


(Refer work format for Group E (page No.66) for details of the works of individual

facilities.)

1.2.1.4. Cryo Control & Instrumentation Systems (CC & IS)

• LOX, LHFS, NSS, LCR, CGSS Control Rooms

• Calibration lab

• Filling Control Centre

• Local Control Rooms

The console operations involve storage remote operations from consoles like Road

Tanker propellant transfer, data extraction and preservation and maintenance of

computer system. (Refer work format for Group F(page No.67), G (page No.69) & H(page

No.70) for details of the works of individual facilities.)

1.3. Grouping of works:

1.3.1. The facilities are identified as work groups for out sourcing. These works shall

be carried out under the direct supervision of the department employees.

1.3.2. Facility grouping is based on nature of work, activities to be carried out,

essential qualification of persons in several disciplines and likely operational

timings.

1.3.3. The works are defined for each group and each group has been identified

with required work force.

1.3.4. Within the same group where one shift is planned, the shift may be first or

General or Second shift.

Work Groups

Group Facilities

A UH25 & N2O4 Systems – FLP & SLP

DM Water & DCP Systems – FLP & SLP

B

MMH & MON Systems – FLP & SLP

Propellant systems - BSF

ETF

C Safety Systems – FLP & SLP

D Maintenance & Test facilities

(Cylinder Test Facility & Cryo systems)

E Gas Process Systems – FLP & SLP

Page 14 of 75


F Instrumentation – FLP, SLP & BSF

G Control System – FCC-1 & FCC-2

H Analysis labs (Instrumentation lab, Flow Calibration Lab &

Chemical analysis lab)

1.4. Work schedule finalization / Work force screening committee

1.4.1. Only qualified persons shall be employed for the listed works. Keeping in

view on the criticality of the work, contractor should employ persons who

have already worked in similar works.

1.4.2. Upon successful bidding, the contractor has to submit the list of workforce

along with qualification and experience certificates to the department focal

point for scrutiny.

1.4.3. The contractor has to engage the workforce and allocate the duties to them

for different facilities upon getting the clearance from the work finalization

committee/workforce screening committee constituted by LSSF.

1.4.4. It is the responsibility of the Successful Bidder to ensure that the

candidates once selected should work for a minimum period of one year.

Frequent changing of the work force is not allowed.

1.5. Working day calendar and Working hours

1.5.1. The working days for each calendar month will be worked on quarterly basis

on mutually agreeable terms between the work finalization committee and

contractor.

1.5.2. Monthly schedules will be generated for finalizing the shift timings

1.5.3. The work planned per month is given in the work formats and the facility is

to be operated for 26 days per month. Depending on the work schedules

weekly off will be given.

Page 15 of 75


1.5.4. Generally the working hours from Monday to Saturday.

• General shift: 09.00hrs to 17.30hrs

• 1St shift : 06.00hrs to 14.00hrs

• 2nd shift : 14.00hrs to 22.00hrs

Timings per day: 8 Hrs + 30 Min Lunch time.

1.5.5. Work schedules will be given on monthly basis and there will be quarterly

reviews to accommodate any changes in operations like change in shifts etc

1.5.6. Depending on the work front, the people may have to be provided for 2

shifts (prior intimation will be given) within allotted workforce.

Example: Allotted workforce for Group A,

Sl.No. Shift TA Tech Helper

If one shift

is planned

General / 1st

/2nd Shift 2 10 2

If two shifts are planned 1st shift 1 5 1

2nd shift 1 5 1

The two shifts are to be arranged with in the allotted workforce to a

particular group. Accordingly the transportation / conveyance to be planned

make allotted people to reach to the respective facility by the contractor.

1.5.7. The work force deployed shall be healthy and active. Work force shall not

have any communicable diseases.

1.5.8. Departmental delays: Even though the work is planned for 26 days, if for

some reason Department is not able to operate 26 days per month due to

restrictions imposed by department or due to holidays declared by

department, the same work will be reallocated whenever need arises in the

subsequent months either on Sunday/Public holiday.

1.5.9. The work distribution is continuous.

Page 16 of 75


1.6. Work execution terms

1.6.1. To meet the contractual terms of the Operation and maintenance contract of

the LSSF with specified workforce, it is the responsibility of the Bidder to

estimate the additional workforce for replacement/substitution of the

absentees to maintain the regular attendance at working facilities.

1.6.2. The listed works as given in the work formats shall be executed as per

procedures given by the Department engineers.

1.6.3. The Successful Bidder has to deploy adequate number of qualified /skilled

workforce for carrying out the works. It is essential to deploy the personnel

per day as mentioned in Section.3 (in page number 61 & 45).

1.6.4. The contract is on man day basis. The consumables and spares required will

be issued by Department as free issue material and the activities will be

monitored periodically.

1.6.5. Successful Bidder should not change their engaged workforce frequently

without prior approval from the Department.

1.6.6. Work force selection, facility allocation and work distribution for the contract

workforce will be decided by the Contractor after obtaining the clearance

from Department in the monthly and quarterly reviews.

1.6.7. A site office will be identified by Department and it should be manned on all

the working days by the contractor, to have co-ordination between the

allocated Contract shift personnel and the department in-charge.

1.6.8. Successful Bidder has to identify a Site Manager (Contractor side) and

should be located at site office.

1.6.9. Role of Site Manager(Contractor side):

1.6.9.1. Planning for necessary infrastructure of the contractor’s site office , records and office personnel and maintenance of technical work

completion records

1.6.9.2. Supervision of the workforce allocation, and maintenance of

attendance

1.6.9.3. Verification of the uniform /dress code and safety shoes, helmets

and other required Personal Protective Equipment.

Page 17 of 75


1.6.9.4. Ensuring the back ground of staff engaged.

1.6.9.5. Implementation of safety plan and complying with security and

safety requirements of Department.

1.6.9.6. To maintain accident and nearmiss records in the register. During the

visit of Safety officer, he has to generate NCRs of safety violations

and based on safety NCRs penalty may be imposed on the contractor

(as per the department norms).

1.6.9.7. Following the guidelines of the department including the safety

aspects, payment of salaries and all applicable taxes and labour laws

1.6.10. There should be an identified operational In-charge for shift for

monitoring the personnel deployed in the shifts.

1.7. Basis for Cost estimation:

The following are the major factors to be considered for estimating the cost of the

maintenance and operations cost.

1.7.1. Scope of works: Scope of Major works as detailed in work formats.

1.7.2. Operational shifts: The facilities are to be operated generally in one shift. i.e.

general shift. However based on the need during campaign periods, apart

from general shift certain facilities are to be operated in 1st, 2nd or both the

shifts (by splitting the workforce allotted to two shifts. Refer Clause

No.1.5.6).

1.7.3. Minimum number of persons: Based on the activities planned in each

facility, minimum number persons (as mentioned in page number. 61) are to

be provided for each facility to complete the planned / scheduled works. The

shortage of workforce may affect the planned works /facility schedules if

there is any absents in the deployed minimum workforce. Hence supplier

has to ensure full attendance for all the days failing which penalty clause will

be imposed .

1.7.4. Qualification Discipline: Based on the facility nature of works as listed and

the qualifications as indicated in the work formats, Qualification Discipline /

branch is one of the important criteria to be considered while estimating the

quotation. The qualifications required are mentioned in the work formats

1.7.5. Special accessories: The facilities for operation and maintenance contract are

not common with each other to execute works. In certain facilities, it is

Page 18 of 75


mandatory to take additional safety precautions by wearing the personal

protection equipment / special accessories etc. Refer work formats for

details.

1.7.6. Transportation of the employees in shifts as indicated in the Sl. No. 1.12.

1.7.7. Canteen expenditure: It is the responsibility of the contractor to provide the

canteen facility to his workforce.

1.7.8. Work Contract Validity & Schedules:

1.7.8.1. Workforce shall be identified for work schedules catering to 26 days

per month with one day off per week, not necessarily Sunday. This

holiday will be finalized based on department schedule.

1.7.8.2. The work contract is valid for 3 consecutive years and based on the

successful performance of the contractor, the contract may be

extended for one more year. The concurrence for the same shall be

confirmed by the Bidder.

1.7.8.3. Supplier has to provide the safety shoes, helmets and uniform(three

pairs per year)

1.7.9. Price escalation per year

Bidder has to quote the Price for three years and the average cost of one year

will be taken and fixed for the first year. At the end of each year the contract

value will be revised based on the following Escalation formula.

Fo = 0.20* Fi + 0.80 * Fi* (1+ (Ro – Ri/ Ri))

Fo = Revised contract value

Fi = Previous year contract value

Ro= RBI labour index for the following year

Ri = RBI labour index for the previous year

For example, say contract value for 1st year is 1000, Index for the previous

year is 100 and that for current year is 108, then the contract value for

subsequent year is

= 0.20*(1000) + 0.80*(1000)*(1+(108-100/100))

= 1064 (6.4% increase)

Page 19 of 75


1.8. Review of works and certification

1.8.1. The schedule of works prepared by Department has to be kept as record with

site office and the progress of works will be followed up by Site manager and

the Facility In-charge who will be identified by the department after

placement of the Order.

1.8.2. Site manager has to ensure the attendance of the workforce allotted to each

facility. On a particular day if any absentees found due to unforeseen

situations, it is the responsibility of the Site manager to allot the substitute for

the absentee without any delay.

1.8.3. At the end of every month attendance certificate has to be generated by the

site manager and to be submitted to the Facility In charge for review and

Certification.

1.8.4. The approved copy of the attendance certificate along with the other back up

papers (like service tax, previous month salary payment bill, EPF, Group

Insurance etc.) has to be submitted to the Accounts Division for effecting

payment.

1.9. Compliance with the Laws: The Bidder has to comply with the following.

1.9.1. Bidder has to submit the Labour license

1.9.2. License for Contract Workers: The contractor shall wherever applicable,

obtain license under the Contract Labour (Regulation & Abolition) Act,

1970 according to the number of workforce engaged by him on contract

basis, depositing the prescribed fees and complying with the formalities.

1.9.3. Upon successful bidding, the contractor has to pay the wages to workers as

per Register of Wages-cum-Muster Roll of Contract Labour Act 1970.

1.9.4. Group Insurance: It is mandatory to have Group Insurance for Rs.75 lakhs

from nationalized insurance company to the personnel engaged in the job

for the period of contract. The proof of such claim should be submitted

before starting the work and whenever demanded. The commencement

date of Group Insurance shall be only after receipt of purchase order.

1.9.5. Service Tax: Service tax, shall be payable extra against documentary

evidence.

1.9.6. EPF: To ensure statutory payments like EPF as per Act.

Page 20 of 75


1.9.6.1. The Contractor shall have the Registration No. under the Employees’ Provident Funds Act & Miscellaneous Act/Rules.

1.9.6.2. Arrangements to remit the prescribed contributions under the Employees’ Provident Fund and Miscellaneous Act, 1952, shall be made by the contractor and proof of remittance shall be submitted to Accounts Department along with bills.

1.9.6.3. The rate of employer’s contribution towards EPF as per existing provisions is 13.61% (12% employer’s contribution+1.61% administrative charges) on the wages and the rate of worker’s contribution is 12%.

1.9.7. Income Tax: Income Tax at the prevailing rate as applicable from time to

time shall be deducted from the Successful Bidder’s bill as per the Income

Tax Act, 1961 and the rules there-under or any reenactment or

modifications thereof.

1.9.8. Indemnity Bond:

The Contractor shall indemnify SDSC SHAR on Rs. 230/- Non-Judicial

Stamp Paper against any action, claims or proceedings relating to

infringement of all or any of the prevailing laws like Workmen

Compensation Act 1923, Contract Labour Regulation and Abolition Act

1970 and Central Rules 1971, EPF Act, Industrial Disputes and any other

Acts specifically not mentioned during the currency of the contract. The

Indemnity Bond has to be executed as per our specimen.

1.9.9. To pay same and similar wages to men and women workers when they

perform same and similar work under Equal Remuneration Act 1946.

1.9.10. To pay wages to the employees through bank account before 5th of every

month and submit the proof to the department.

1.9.11. Police verification of the character and antecedents of the work force:

1.9.11.1. The Character and Antecedents of the workforce shall be got

verified through record check by the Service Provider/Contractor

from the concerned Police authorities and the Original Police

Report shall be submitted to this office on the first day of the

contract.

1.9.11.2. The Contractor shall also verify, certify the conduct of the work

force at frequent intervals. If any of the workforce misbehaves or

Page 21 of 75


commits any misconduct, SDSC SHAR reserves the right to refuse

permission to such persons to enter its premises, and such work

force shall be withdrawn by the contractor immediately.

1.9.11.3. The Contractor shall employ only Indian National, above 18 years

of age mentally and physically fit. Head, Purchase & Stores, SDSC

SHAR reserves the right to expel any workforce of the contractor

without assigning any reason.

1.10. Safety:

1.10.1. It is the responsibility of the Successful bidder to review and ensure the

safety of contract employees, positioned at various facilities by his Site

manager (Contract agency is solely responsible for any injury/death of

the workforce).

1.10.2. Deploy a safety supervisor / engineer at site for supervision and

implementation of safety plan.

1.10.3. Safety Audit has to be conducted for every 15 days by a Qualified &

Certified safety officer (Diploma /Degree in Industrial Safety

Engineering) and submit the report to the department focal point. Also

surprise inspection during contract period shall be carried out by him.

1.10.4. Contractor has to give an undertaking that they will comply with

prevailing safety norms at site put forth by Department.

1.10.5. The safety and Security regulations of Department should be complied

during the execution of work and implement safe methods and practices.

1.10.6. Entry into areas/ facilities without proper authorization from the

Department focal point will not be entertained.

1.10.7. The Successful bidder is responsible for any injury or loss to their

personnel.

1.10.8. MSDS of chemicals, warning sign boards or tags are displayed in building,

for safety awareness. The contract employees are required to be strictly

followed the same.

1.10.9. Any incidents including near misses are to be reported to the Facility In-

Charge immediately by the Site Manager.

Page 22 of 75


1.10.10. It is the responsibility of the Contractor to provide the Medical facility /

treatment to his work force. However Department will provide the First

Aid for any minor mishaps.

1.10.11. The work shall be carried out without any damage or loss to SDSC

property/equipment. The responsibility for loss, if any, occurring due to

negligence of contract personnel solely rests on the contractor and

contractor is liable to compensate SDSC for any such loss/ damage.

1.10.12. To ensure the Health and Safety, training is to be provided to work force

by certified safety officer required for carrying out the works at site.

1.10.13. Details of such safety training shall be maintained for scrutiny /

inspection

1.10.14. To ensure the equipment, tools used at site are safe, fit for use and ensure

safe working conditions to his work force.

1.10.15. The workforce provided shall wear Personal protection equipments

(Safety helmets, Safety shoes and company (cotton) uniform) without

hesitation.

• First Aid Kit, Safety belts, Safety Helmets, Safety shoes and

company cotton uniform is in the scope of contractor.

• To carry out propellant system related activities and based on the

need, safety mask with combined canister, chemical compatible

yellow dress, Gum boots and SCABA will be provided by the

department at free of cost.

• The department materials shall not be carried by the workforce to

outside, failing which will lead to severe punishment as per

department norms / rules.

1.10.16. Contract Safety Supervisor shall produce periodical safety compliance

report to Department Safety

1.11. Dress code: All the contract personnel should mandatorily wear the cotton dress

(with identified colour code), Safety Helmet and Safety Shoes for the personnel

deployed at work place. Colour of the uniform can be finalized after consultation

with the Department after release of P.O. Supplier has to provide three pairs of

uniform per year.

Page 23 of 75


1.12. Transportation

1.12.1. Contractor shall make his own arrangement for transportation of work

force from Sullurpeta to SHAR and back. The internal canteen trips

required for contract employees are also in the scope of the contractor only.

1.12.2. The work spot is spread about 15-25 KM from gate–I of SDSC SHAR.

1.12.3. The contractor has to plan for the transportation of his employees as per the

mutually agreed work allotment / shifts. (Refer annexure for shift wise

manpower requirement Page no.61)

1.12.4. The vehicles arranged by the contractor should be Passenger travel worthy

and shall be certified by the RTO. Fitness Certificates shall be obtained from

the RTO annually and all the documents related to certifications (RC & FC

etc.) shall be submitted to the department review periodically.

1.12.5. Depending on need, entry permit for certain individual’s own vehicles will

be provided by department based on request subject to the safety/Security

regulations.

1.13. Accommodation:

1.13.1. It is the responsibility of the contractor to ensure his employees to stay

within the circumstances of Sriharikota / Sullurpeta to ensure the positive

attendance with timely discipline.

1.13.2. Accommodation for all the contract employees is in the contractor scope

only.

1.14. Site Visit

1.14.1 Visit by Purchaser: During the Technical evaluation of the Tender, if required the purchaser has the right to visit the bidder’s facilities to Clarify / confirm the documents /claims submitted by him. It is the responsibility of the bidder to submit necessary supporting documents / to show his facilities.

Page 24 of 75


1.2. Bidder Eligibility / Qualification Criteria

Following are the essential qualifying criteria for the Agency for Supply of Skilled

Manpower:

1.2.1. The Bidder should be a Company/Firm registered in India since last 5 (five)

years Incorporation/Registration certificate along with MoA / Bylaws (or

similar document) should be furnished as documentary proof. A Consortium /

Joint Venture are not allowed.

1.2.2. Bidder can choose the following options for the total scope of work:

Option-A.Total scope of work and the responsibility of the tender is with

the Bidder.

Option-B.After successful bid on his company name, upon getting the

confirmation from the purchaser, the successful bidder can source a

maximum of 50 % of the work force required with the following

conditions.

• The maximum number of sub contracts should be limited to two

contracts only.

• The total responsibility including the Attendance of work force,

allocation of works, bill payments and all the purchase order

conditions rests with the successful bidder only.

• It is the responsibility of the successful bidder to ensure all the statutory norms related to wages, EPF, Insurance etc as mentioned in

the document for the shared work force also.

• EPF and Group insurance certificates for the engaged work force on

the name of the sub-contractor is acceptable

1.2.3. The Bidder should have experience of running at least two projects of similar

nature for supply with minimum 200 Skilled work force in each project in last

five years for any Central/ State Government/ Government

Corporation/PSU/Reputed Private Limited company. Copy of Work Orders/

PO should be furnished as documentary proof.

1.2.4. The bidder should have average annual turnover of Rs. 3 Crore in last 3 years (Financial year 12-13, 13-14 and 14-15) in the Operation and Maintenance

contract in the Mechanical / Chemical process Engineering Industries

Page 25 of 75


(manpower services/supply contracts) and should have executed similar

works between 01-04-2012 and 31-03-2015.

• The value of work outsourcing contract executed during the afore

mentioned period should not be less than Rs. 1.5 Crore in case of

single work (or) Rs. One Crore in case of two works with in last three

years. As documentary proof, audited balance sheet & Profit & Loss

A/c is to be submitted.

1.2.5. The bidder should not have been black listed by any State Government,

Central Government or any other Public Sector undertaking or a Corporation

as on the date of Tender opening. An affidavit (Duly Notarized) to this effect

should be submitted by the bidder on its letter head.

1.2.6. The Bidder is required to submit an affidavit duly attested by notary that it

has no case pending with B.I.F.R

Page 26 of 75


Section 2. Terms & Conditions

2.1. Clarification of the bid document and pre-bid conference

During evaluation of Bids, the department may, at its discretion, ask the Bidder for

clarification of its Bid. The request for clarification and the response shall be in

writing and no change in price or substance of the Bid shall be sought, offered or

permitted. Bidders requiring specific points of clarification may communicate to

SDSC, 2 days prior to the deadline for Price Bid meeting. The Competent authority

will host a Pre-Bid Conference if required. Competent Authority will endeavor to

provide timely response to all questions.

2.2. Submission of Bids

It is proposed to evaluate the supplier based on the previous experience and

capabilities in the workforce /Workforce supply services.

The supplier has to quote on “TWO-PART BID” basis Viz: Techno-

Commercial Bid & Price Bid separately.

Part-1 (Techno-Commercial Bid): Bidder has to confirm all the specifications

mentioned in Tender document, annexures and confirm the activities mentioned

in work formats without mentioning cost. Tenders fulfilling the above

conditions only will be short listed for Price bid opening.

Part-2 (Price Bid): Price Bid has to be filled with cost. This will be considered

only after evaluation and satisfaction of Techno-Commercial bids.

Sealed cover containing the Techno- Commercial Bid & Price Bid separately with

label “ Operations & Maintenance Contract for LSSF Facilities, SDSC,”.

2.2.1. It should contain one big sealed envelope containing two sealed envelopes

with superscription as follows

2.2.1.1.Envelope 1: Envelope 1: Original of Techno- Commercial Bid with

EMD (Rs 5, 00,000/-) and this Tender document (signed, stamped and

sealed).

Page 27 of 75


2.2.1.2. Envelope 2: Original Hard copy of Price bid (single copy) in format in

annexure 3 of this Tender

2.2.2. Bidders shall furnish the required information on their Techno-commercial and Price Bid in enclosed formats only.

2.2.3. Any deviations in format may make the tender liable for rejection.

2.2.4. Disclosure of Price bid information in Techno- Commercial Bid shall be

sufficient grounds for rejection of the bid.

2.2.5. All the documents mentioned against Techno-Commercial should be

submitted in Techno-Commercial proposal only and should not be included in

case in Price Bid. Similarly all the documents mentioned against Price Bid

should be submitted in Price Bid proposal only and should not be included in

case in Techno- Commercial Bid.

2.3. Period of validity of proposal

2.3.1. The Proposals submitted by bidders shall be valid for a period of “90 days”

from the date of opening of Techno-Commercial bid.

2.3.2. On completion of the validity period (90 days), in case required, SDSC,

would solicit the bidder’s consent to an extension of the period of validity for

another 60 / 90 days.

2.3.3. The request and the responses thereto shall be made in writing by post and

email.

2.4. Period of Contract 2.4.1. The contract period is three years and one month from the date of award of

the contract. Based on the satisfactory performance of the contractor, one more year may be extended.

2.4.2. The works will be offered immediately after the award of the contract.

2.5. Amendments of Tender document, annexures and work formats

2.5.1. At any time prior to the deadline for submission of bid, SDSC may amend the Tender documents by issuing suitable Corrigendum.

2.5.2. Any corrigendum issued in this regard shall be intimated to the supplier individually also in writing/ e-mail.

Page 28 of 75


2.5.3. To give reasonable time to the vendors, so that they can take corrigendum into account in preparing their Bid, the Department may extend (if necessary), the deadline for submission of bids.

2.6. Language of Bids

2.6.1. The Bid, and all correspondence and documents related to the Bid exchanged by the bidder and the Department should be in English.

2.6.2. Supporting documents and printed literature furnished by the bidder may be in any language other than English provided they are accompanied by an accurate translation of the relevant passages in English language.

2.6.3. Supporting material, which is not translated in English, will not be considered for evaluation.

2.6.4. For the purpose of evaluation and interpretation of the Bid, the English language translation shall prevail.

2.6.5. Correspondence between the successful bidder and the competent authority would be in English.

2.7. Currency of Proposal and payment

The currency (ies) of the Bid offer and the payments made (financial transactions) shall be in Indian Rupees (INR).

2.8. Techno- Commercial Bid

The points mentioned in eligibility criteria should be supported by relevant

documents such Work order, scope of work, certificate from client etc:

2.8.1. Signed, stamped and Sealed copy of Tender document, annexures and work

formats

2.8.2. Techno-commercial bid Form as per Annexure 1

2.8.2. Qualification of Bidder as detailed in Annexure 2 (Company Profile along with

documentary evidence of services offered and all relevant enclosures.)

2.8.3. Copy of Power of Attorney/ Board Resolution authorizing the person for

signing the bid documents.

2.8.4. Any additional information that the bidder may think fit but not included

elsewhere in\ the proposal, which will help the Competent Authority to assess

the capabilities of the Agency.

Page 29 of 75


2.8.5. Duly stamped notarized Affidavit for not being registered with BIFR and not

being Black listed by any Central/State Govt. or its undertaking on the letter

head of bidder.

2.8.6. Certified copies of valid PAN Card of the Agency and not of any individual.

2.8.7. Copy of the Service Tax registration certificate 2.8.8. Copy of the IT return filed / audited financial statements for FY 2012-13 & FY

2013-14 & FY 2014-15

2.8.9. Copy of EPF registration certificate Note: The Techno-Commercial Bid shall not include any Price bid information.

2.9. Price Bid

2.9.1. Techno-commercial bids will the verified as per the Tender document

eligibility criteria to qualify for the Price bid.

2.9.2. Price Bids of only those bidders, who’s techno-commercial bid is qualified

satisfactorily on the Techno commercial Evaluation, will be opened.

2.9.3. The Price Bids should be submitted strictly in the format given by SDSC as per

Annexure 3 (page number. 49) of this document and should not have any

deviations, restrictive statements, etc. therein. Else, such bids are liable to be

rejected at the sole discretion of SDSC.

2.10. Clarifications on Bids

2.10.1. During evaluation of Techno-commercial bid, if found necessary, SDSC

may seek confirmations of the bid from the bidder

2.10.1. The bidder may also seek any clarifications from the purchaser

2.10.2. The request for clarification and the response shall be in writing. Please

refer the format for seeking the clarifications

2.11. Payment Terms

2.11.1. The payment shall be made monthly at the tendered and approved rate

(inclusive of all taxes) calculated on the basis of the certification of the bills

recommended by the Facility In charge of the facilities followed by the

approval from the competent authority.

Page 30 of 75


Matrix structure defining channel of communication

2.11.2.

2.11.3. Supplier has to produce the bill for the completed works before 10th of every

month along with the previous months back up papers.

• Attendance sheet of the previous month

• Service tax payment proof

• Insurance premium payment proof

• EPF payment proof

• Bank statement for previous month salary payment proof

2.11.4. Payment will be made to the Bidder inclusive of service tax. Change in taxes

applicable, if any, from time to time as notified by the CBDT, the actual taxes

on the date of billing would prevail.

2.11.5. The Bidder has to submit the Bills/Invoices as per the terms & conditions of

the Bid Document and contract agreement.

2.11.6. If the Bidder is liable for any penalty as per the SLA the same shall be

adjusted from the payments due to the Bidder.

2.11.7. SDSC will release the payment within 10 days of submission of valid invoice

subject to the condition that invoice and all supporting documents produced

are in order and work is performed to the satisfaction of the Department.

Department shall be entitled to delay or withhold the payment of any invoice

or part of it delivered by Contractor, when the Department disagrees with

the contents of the invoice submitted by the contractor.

Site Manager Department Contract Manager

Contract Tech Assistant Facility In Charge

Day to day interaction on O&M

Work allocation & Attendance log

Feedback on attendance & work Framework of work distribution

Preparation of monthly bill duly certified by

Facility In-Charge and submission

Contract Technician Department Tech Assist/Technician

Page 31 of 75


2.11.8. It is mandatory for the contractors to open a Bank Account at any Nationalized

Bank for easy and quick payments. All payments under the contract will be

made only on this Bank Account through Electronic Clearing System/

RTGS/ NEFT/ CBS within 10 days after submission of bills as per Clause.

2.11.3.

2.12. Confidentiality

2.12.1. The Tender contains information proprietary to Competent Authority. 2.12.2. Competent Authority requires the recipients of this Tender to maintain its

contents in the same confidence as their own confidential formation and refrain from reproducing it in whole or in part without the written Permission of Competent Authority.

2.12.3. Competent Authority will not return the bids/responses to the Tender received.

2.12.4. The information provided by the bidder/s will be held in confidence and will be used for the sole purpose of evaluation of bids.

2.12.5. The successful bidder shall ensure the integrity of data in the respective offices.

2.12.6. They shall ensure that the engaged resources do not carry away any copy/backup of any data in any form which they are handling.

2.13. Time schedule

The entire assignment has to be completed within a period as mentioned below:

Activity Duration

Release of Purchase Order T

Submission of Security deposit T+15 days

Submission of the necessary documents to the focal point at SDSC SHAR

T+25 days

Allocation of the workforce by the Contractor

for the facilities

T + 30 days

Page 32 of 75


2.14. Competent authority reserves right to the following

2.14.1. Rejection any or all proposals received in response to the Tender without

giving any reason whatsoever.

2.14.2. Waive or change any formalities, irregularities, or inconsistencies in

proposal format delivery.

2.14.3. Extend the time for submission of proposal.

2.14.4. Modify the Tender document, by an amendment that would be published

on the SDSC’s website and inform the individuals in writing.

2.14.5. May extend the timelines of completion of assignments at the sole

discretion of Competent Authority.

2.14.6. Independently ascertain information from other organizations to which

bidder has already extended a service for similar assignments.

2.14.7. To terminate the services if the assignment is not proceeding in accordance

with the terms of contract.

2.15. General Instructions

2.15.1. The successful bidder should treat all data and information about LSSF

Facilities obtained in the execution of the proposed assignment as

confidential and holds it in strict confidence and should not reveal such

data/information to any other party without the prior written approval of

Competent Authority.

2.15.2. The proposal should be submitted strictly in the format provided in this

Tender document and should be signed by the authorized signatory with

seal of the Company.

2.15.3. A signed, stamped and sealed copy of this Tender shall be submitted

along with the Techno-commercial proposal as a token of acceptance of

Tender terms & conditions.

2.15.4. The proposal should be free of overwriting/ corrections/

alterations/strikes/erasures.

2.15.5. The proposals should be signed by the authorized representative/s of the

bidder.

2.15.6. The Bidders should ensure the completeness of bid. The list of documents

are as indicated in the Sl.No.2.8 (Techno- Commercial Bid) & 2.9 (Price Bid)

of this document.

Page 33 of 75


2.15.7. The Bidder should not sublet, transfer or assign the contract or any part of

the assigned work without the knowledge of the department. In the event

of Bidder contravening this condition, the Department shall be entitled to

terminate the contract at the risk and expense of the Bidder.

2.15.8. The Bidders are expected to examine all instructions, forms, terms, project

requirements and other information in the Bid document. Failure to furnish

any information required by the Bid or submission of a Bid not

substantially responsive in every respect will be at the Bidder’s risk and

may result in rejection of the Bid and forfeiture of the Bid security.

2.15.9. All decisions taken by the competent authority regarding the processing of

this Bid and award of contract shall be final and binding on all parties

concerned

2.16. Disqualification The proposal submitted by a bidder is liable to be disqualified if:

2.16.1. It is not submitted in accordance with this document.

2.16.2. During validity of the bid or its extended period, if any, the bidder

increases his quoted prices.

2.16.3. Bid is received after due date and time or or not accompanied by EMD

amount..

2.16.4. Bid is not accompanied by all requisite documents.

2.16.5. Awardee of the contract qualifies the letter of acceptance of the contract

with his conditions.

2.16.6. Bidder fails to enter into a contract within 15 days of the date of notice of

the award of tender or within such extended period, as may be specified by

competent authority. In such case the EMD deposited would be forfeited by

the department and the Bidder would be blacklisted.

2.16.7. The Bidder is a firm not meeting eligibility criteria as mentioned in this

Tender

2.16.8. Conditional Bid has been submitted.

2.16.9. The Bidder has made misleading or false representations in the forms,

statements and attachments submitted in proof of the eligibility

requirements.

2.16.10. The Bidder fails to provide clarifications related thereto, when sought.

Page 34 of 75


2.16.11. The Bidder has been found to canvass, influence or attempt to influence in

any manner for the qualification or selection process, including without

limitation, by offering bribes or other illegal gratification.

2.16.12. Bidders may specifically note that during the process of evaluation of the

tender documents, if it comes to the knowledge of the department

expressly or implied, that a bidder has intended to form a cartel resulting

in delay / holding up the processing of tender then the bidders so

involved are liable to be disqualified for this contract as well as for a

further period of two years from participation in any of the tenders floated

by SDSC.

2.17. Modification, Substitution & Withdrawal of Proposal

2.17.1. The bidder may modify, substitute or withdraw his proposal after its

submission, provided that written notice of the modification or withdrawal

is received by SDSC prior to the deadline prescribed for submission of

proposals.

2.17.2. In case of substitution or withdrawal of proposal, the previous bid

document will be returned unopened on bid opening day. In case of

modification of proposal, modified bid document along with original bid

document will be opened on bid opening day.

2.17.3. The Bidder’s modification, substitution or withdrawal notice shall be

prepared, sealed, marked and dispatched. The modification, substitution or

withdrawal notice may also be sent by fax or email but should be followed

by a duly signed confirmation copy (in original) not later than the deadline

for submission of proposals.

2.17.4. No proposal may be modified or substituted subsequent to the deadline for

submission of proposal.

2.17.5. No proposal may be withdrawn in the interval between the deadline for

submission of proposals and the expiration of the period of proposal

validity specified by the bidder on the Proposal Form.

2.18. Evaluation Criteria 2.18.1. Criteria for evaluation of Techno-Commercial Bids: Bidders has to fulfill the

following criterion.

Page 35 of 75


Sl.No Criteria

1. The Bidder should be a Company/Society/Firm registered in India since last 5 (five) years or more.

2. • The bidder should have average annual turnover of Rs. 3 Crores in last 3 years (Financial year 12-13, 13- 14 and 14-15) in the Operation and Maintenance contracts in Mechanical / Chemical process Engineering Industries (manpower services/supply contracts) and should have executed similar works between 01-04-2012 and 31-03-2015.

• The value of work outsourcing contract executed during the afore mentioned period should not be less than Rs. 1.5 Crores in case of single work (or) Rs. 1 Crores in case of two works over a period of two years.

• As documentary proof, audited balance sheet & Profit & Loss A/c is to be submitted.

3. The Bidder should have experience of running at least two projects for supply of minimum 200 skilled work force in each project in last five years in any of the Central/State government/PSU/ Government Agency/Reputed Private limited company. (Certificate from client is to be attached)

4.

The bidder should have experience of executing at least two projects involving in maintenance and operational contract as scope of work in Central Government /State Government/PSU/Govt. Agency/ Reputed Private limited company

5.

The Number of work force (minimum of 200 people) with their qualification and employee id is to be provided.(List from HR)

6 Bidder should not be having any criminal case pending at the time of bid submission (Self-declaration)

7 The Bidder (not individual) should have a PAN (Copy of PAN card has to be attached).

8 The bidder should not have been blacklisted by Central Government or any State Government organization / department in India at the time of submission of the Bid (Self-declaration has to be attached)

9 The Bidder (not individual) should be registered with Service Tax departments (Copy of registration certificate).

10 The Bidder should be registered with appropriate authorities under Employees Provident Fund and Employees State Insurance Acts. (Certified copies of the registration with EPF, Contribution statement of last 1 year for existing employees )

Page 36 of 75


2.18.1.1. Only those bidders qualified in the Techno-Commercial Bids evaluation

criteria will qualify for the next level of evaluation.

2.18.2. Price Bid Evaluation

Price Bids of the bidders qualified in Techno-commercial Bid would be opened and the most economical option (lowest quote) will be considered as L1/ Successful bidder.

2.19. Selection of Bidder

2.19.1. Only the Techno-commercial Bids will be opened first.

2.19.2. The Techno-Commercial Bid Proposals will be evaluated as per the criteria

mentioned in 2.18.1 and annexure.1. Bidders qualified in the Techno-

Commercial Bid Evaluation only will be eligible for their Price Bid(s)

opening.

2.19.3. Proposal with the Overall lowest quote will be declared as L1/ Successful

bidder.

2.19.4. Before the expiry of the period of validity of proposal the competent

authority will notify the selected bidder.

2.19.5. The selected Bidder shall acknowledge in writing receipt of the notification

of award and will send his acceptance to enter into agreement within seven

(7) days.

2.19.6. If the selected bidder does not accept Contract or after accepting Contract

does not enter in to the agreement, within specified period the competent

authority reserves the right to cancel the Contract issued to him. The

competent authority may also blacklist the bidder.

2.19.7. The bidder shall be issued the Contract order immediately. However, for

the purpose of this tender, the date of signing of Contract shall be the

date of commencement of the Contract and the Bidder / Contractor shall

commence the work immediately as per table 2.13.

2.20. Earnest Money Deposit (Bid Security)

2.20.1. The tenderer has to submit an Earnest Money Deposit (EMD) for Rs. 5

lakhs in a single installment through Demand Draft (DD)/Banker’s

Cheque/ Fixed Deposit Receipts or Bank Guarantee from any of the

Scheduled Banks executed on non-judicial stamp paper of appropriate

Page 37 of 75


value. In case of Bank Guarantee, it shall be valid for a period of 90 days

beyond the final tender validity date. It shall be taken in favour of Sr.

Accounts Officer, SDSC SHAR payable at State Bank of India, Sriharikota

branch. The bid will be disqualified if the EMD is not submitted along with

the Techno commercial Bid (Annexure A).

2.20.2. Foreign vendors, registered vendors or vendors who have already applied for renewal of registration, Central PSUs/PSEs/Autonomous Bodies, Micro and Small Enterprises, KVIC, National Small Industries Corporation, etc., shall be exempt from the payment of EMD. Vendors seeking exemption from payment of EMD shall submit necessary documentary proof.

2.20.3. EMD of a vendor shall be forfeited if the tenderer/Contractor withdraws or amends his tender or deviates from the tender in any respect within the period of validity of the tender. Failure to furnish security deposit/performance bond by a successful vendor within the specified period shall also result in forfeiture of EMD.

2.20.4. EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order. EMD shall be refunded to the successful tenderer/Contractor after payment of the Security Deposit or may be adjusted against the Security Deposit. EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the Centre/Unit, within thirty days from the date of such cancellation or withdrawal.

2.21. Security Deposit & Solvency certificate

a) The Bidder/Contractor/Service Provider shall guarantee faithful execution of the contract in accordance with the terms and conditions specified herein. As a

performance security, the Bidder/Contractor/Service Provider shall furnish a

Security Deposit Rs. 25 lakhs within 15 days from the date of contract in the form

of Bank Guarantee valid for entire contract period with a claim period of six

months beyond the validity of the Contract. The Security Deposit shall not carry

any interest and shall be returned after satisfactory completion of all the

contractual obligations.

b) In the event of any breach of any of the terms and conditions of the Contract,

SDSC SHAR shall have (without prejudice to other right and remedies) the right

to terminate the contract forthwith and / or to forfeit the entire or part of the

amount of security deposit or any part or thereof.

c) Solvency Certificate for Rs. 50.00 lakhs from a Nationalized/Scheduled Bank

immediately after successful bid along with Security deposit.

Page 38 of 75


2.22. Penalty clauses

2.22.1. In case the successful bidder encounters conditions that are likely to affect the timely performance of Services during the Contract period, he shall

promptly notify the competent authority in writing of the fact of the delay,

its likely duration and its cause(s) with justification.

2.22.2. As soon as practicable after receipt of the successful bidder’s notice, SDSC

shall evaluate the situation and may, at its discretion, extend the successful

bidder’s time for performance.

2.22.3. Except as provided above, a delay by the successful bidder in the

performance of its delivery obligations shall render the successful bidder

liable to the imposition of Penalty pursuant to conditions of Contract as

envisaged in clause 2.22.

2.23. Service Level Agreement (SLA) and Penalties

2.23.1. Penalty for the delay in deployment of Resources and Start of work:-

2.23.1.1. Subject to conditions of contract if the successful bidder fails to commence the activities within the time period as mentioned in Time

Schedule (Clause No. 2.13) of the bid document, competent authority

shall without prejudice to its other remedies under the penalty

deduct Clause No. 2.22.3.

2.23.1.2. However if the delay (including extended timelines) is beyond Three

months , the contract may be terminated by Competent Authority

and the entire Security Deposit will be forfeited.

2.23.2. Penalty related to SLA (Service Level Agreement)

2.23.2.1. The purpose of the Service Level Agreement (hereinafter referred to

as SLA) is to clearly define the levels of service that shall be provided

by the Successful bidder to the SDSC during the duration of this

contract.

2.23.2.2. The SDSC shall conduct periodical / regular review of the

performance of the services being provided by the successful bidder

to validate the effectiveness of the signed SLA.

Page 39 of 75


2.22.2.3. This work formats provides for minimum level of services required

as per contractual Obligations based on performance indicators and

measurements thereof.

2.22.2.4. The successful bidder shall ensure provisioning of all required

services while monitoring the performance of the same to

effectively comply with the performance levels.

2.23.3. Penalty for the absenteeism during the Operation and Maintenance period:

As the increase in absenteeism will affect the schedule of works, the following

penalty clauses will be applied.

Penalty clause

% of absent / day Penalty factor

0 1

1 - 3 1.1

4 - 6 1.3

7 - 9 1.6

10 - 14 2

15 - 19 2.4

20 - 24 2.8

25 - 34 3.3

35 - 44 3.8

45 - 54 4.3

55 - 74 4.8

75 - 100 5.5

A B C D E F G H I J K L M N

C x26 BxD FxB 100 x

(D-F)/D (D-F)xB

(D-F)x (J-1)xB

G-K L x

0.145 L+M

Cost per day

Total alloted manpower

Total Monthly mandays

Total Monthly payment

Monthly

Present mandays

Payment to presen

t

% absent

Amount for the absent

Deduction factor

Deduction

amount

Net payment

Tax Total

Payment

Tech Asst

100 19 494 49400 440 44000 10.93 5400 2 5400 38600 5597 44197

Tech 100 68 1768 176800 1590 159000 10.06 17800 2 17800 141200 20474 161674

Helper

100 9 234 23400 209 20900 10.68 2500 2 2500 18400 2668 21068

25700 198200 28739 226939

Page 40 of 75


Example for One month: If 19 Tech Asst attended for 26 days, i.e., 494 mandays (19 x 26), payment would be 49400 (19 x 26 x 100) + Tax (14.5% of 49400). In a month out of 494 total man days if 54 man days are absent with salary of Rs100 per man day, payment is 44000 - deduction (54*100*(2-1) = 5400) = 38600 + Tax (14.5% of 38600).

2.24.0. Termination for Default

The Competent Authority may, without prejudice to any other course of action, for

breach of contract, by written notice of 30 days to the Service Provider, terminate the

agreement in whole or in part, if:

2.24.1. The Service Provider fails to perform any or all of the obligations within the

time period(s) specified in the agreement or any extension thereof granted,

by Competent Authority.

2.24.2. The quality of the delivery of various tasks during the contract period is not up to the satisfaction of the Competent Authority.

2.24.3. The Service Provider fails to perform any other obligation under the

agreement.

2.24.4. The contact may be terminated if it is found that data integrity has been

compromised.

2.24.5. In the event of the Competent Authority terminating the contract in whole

or in part, pursuant to clause above, the Competent Authority may procure

at Service Provider’s risk and cost upon such terms and in such a manner as

it deems appropriate, items or services similar to those remaining

undelivered.

2.24.6. The Service Provider shall stop the performance of the contract from the

effective date of termination. No consequential damages shall be payable to

the Bidder in the event of termination.

2.24.7. In case of termination of contract as mentioned in clause above, the Security

Deposit furnished by the Bidder shall stand forfeited.

2.25. Code of conduct for the Successful Bidder: 2.25.1. Code of conduct for Successful Bidder: 2.25.1.1. Successful bidder shall provide required workforce as mentioned in

Work formats and Section.3 of this document to all facilities of the LSSF

in the provided timelines.

Page 41 of 75


2.25.1.2. Successful bidder shall be responsible for management of workforce,

this includes but is not limited to performance, leave management,

scheduling, salary, discipline, punctuality, behavior, code of conduct

etc.

2.25.1.3. Successful bidder shall be required to do the HR related management of

workforce provided for operations like payment of salary on time

through authorized mode, submission of their PF, TDS deduction and

other compliances related to labour laws.

2.25.1.4. Successful bidder should ensure that the workforce provided do not

approach the Department for any issues related to salary, leave etc.

2.25.1.5. As per Government Regulations, the workforce provided shall never be

considered for government jobs based on this contract and it is the

responsibility of the bidder to communicate this to the candidates

clearly. Any communication related to the same shall not be

entertained.

2.25.1.6. Successful bidder shall ensure that his employees observe the office

timings and working days as applicable in work formats and monthly

schedules mutually agreed by department and the contractor. Due to

exigencies of work, the deployed staff may have to come on

holidays/Sundays,

2.25.1.7. Successful bidder shall be held responsible along with the concerned

workforce in case of any malpractices and violation of ‘Model Code of

Conduct’ by his employee(s).

2.25.1.8. The cell phone, camera, USB memory sticks and other electronic

gadgets are strictly prohibited for the contract work force. Violation of

the same will attract with the department penalty / punishment

procedures as per the contractor safety manual.

2.25.1.9. Penalty (if any) shall be applicable only to the contractor and should not affect the salaries of the workforce supplied.

2.25.2. Code of conduct for workforce:

2.25.2.1. All the Contract work force should religiously follow their working

timings

2.25.2.2. All the Contract work force should behave / talk decently with the staff

of the Department. The successful bidder’s personnel should be polite,

Page 42 of 75


cordial, positive and efficient, while handling the assigned work and

their actions shall promote good will and enhance the image of this

Department.

2.25.2.3. Cleanliness should be maintained inside the office.

2.25.2.4. The successful bidder shall be responsible for any act of indiscipline on the part of workforce deployed by the successful bidder. Contract work

force should not be politically motivated /influenced and involve in the

union activities against the Department.

2.25.2.5. All the Contract work force are strictly prohibited for the consumption

of alcoholic drinks, paan masala, smoking, loitering without work etc in

the premises of the office.

2.25.2.6. Contract work force should not interfere with the duties of the

employees of the Department.

2.25.2.7. Any other condition, rule specified by the work formats for maintaining

enthusiastic and efficient work environment in the LSSF Facilities.

2.26. Force Majeure

2.26.1. Notwithstanding anything contained in the provisions of conditions of

contract the Successful Bidder shall not be liable for forfeiture of its Security

Deposit, Penalty or termination for default, if and to the extent that, its’ delay

in performance or other failure to perform its obligations under the Contract

is the result of an event of Force Majeure.

2.26.2. For purpose of this Clause, Force Majeure means an event beyond the control

of the Successful Bidder and not involving the Successful Bidder’s fault or

negligence and not foreseeable. Such events may include, but are not limited

to, acts of SDSC either in its sovereign or contractual capacity, wars or

revolutions, fires, floods, epidemics, quarantine restrictions and freight

embargoes.

2.26.3. If a Force Majeure situation arises the Successful Bidder shall promptly notify

SDSC in writing of such conditions and the cause thereof. Unless otherwise

directed by SDSC in writing, the Successful Bidder shall continue to perform

its obligations under the Contract as far as is reasonably practical, and shall

seek all reasonable alternative means for performance not prevented by the

Force Majeure event.

Page 43 of 75


2.27. Termination for Insolvency

2.27.1. Competent authority may at any time terminate the Contract by giving

written notice of 30 days to the Successful Bidder, if the successful bidder

becomes bankrupt or otherwise insolvent.

2.27.2. In this event termination will be without compensation to the Successful

Bidder, provided that such termination will not prejudice or affect any right

of action or remedy, which has accrued or will accrue thereafter to

competent authority.

2.28. Termination for Convenience

2.28.1. Competent authority, by written notice of 30 days sent to the Successful Bidder

may terminate the Contract, in whole or in part, at any time for its

convenience. The notice of termination shall specify that termination is for

SDSC’s convenience, the extent to which performance of the Successful Bidder

under the Contract is terminated, and the date upon which such termination

becomes effective. However, any undisputed payment to the invoices of the

task accomplished by successful bidder would be paid by competent

authority.

2.29. Disputes and Arbitration

2.29.1.If any dispute of any kind whatsoever shall arise between SDSC and the

Successful Bidder in connection with or arising out of the Contract, including

without prejudice to the generality of the foregoing, any question regarding its

existence, validity, or termination, the parties shall seek to resolve any such

dispute or difference by mutual consultation. If the parties fail to resolve such a

dispute or difference by mutual consultation, the dispute can be filed at AP

Jurisdiction.

Section 3. Requirement of Workforce

3.1.Responsibilities and nature of work for the contract workforce

Workforce details

Page 44 of 75


To complete the facility operation and maintenance works, contractor has to provide the

workforce with the following details.

Technical Assistants: Diploma in Engineering (Discipline as mentioned in the work

formats), with Two years experience shall be employed for the following works.

Technical Assistants

• Co-ordination between Dept. Engineer & Contract Technicians as per Facility

Requirements/works.

• Allocation of works to the contract technicians

• Supervision of the activities being carried at various facilities by contract team

• Results and discrepancies, if any to be reported to the dept engineer

• Execution of the planned facility works under supervision of Dept. Engineer

• To generate the test reports/records/Drawings

• To ensure the presence of technician and their safety at work site.

Technical Assistants (Mechanical):

• Conducting of test & Evaluation of the system

• Maintenance of flow components and spares inventory.

• Bubble point testing of filter elements & Configuration of fluid circuits

• Conducting helium leak check using MSLD equipment

• Performance checks of pumps

• Trial assembly and alignment checks of RFDS system at launch pad

• Other process related activities

Technical Assistants (Chemical):

• Analysis of chemical propellant sample and gas samples

• Maintenance of gas chromatography and gas analyzer

• Checking of mechanical impurities and moisture content

• Other process related activities

Technical Assistants (Instrumentation & Control systems):

• FCV Functional checks and linearity checks

• Propellant pump MCC level checks

• Health monitoring of all the instruments and consoles

Page 45 of 75


• Ensuring of propellant pump healthiness during checks

• EP valve functional verification

• End to end Electrical and other instruments checks

Technicians (Mechanical):

Technicians: ITI, with two years experience are to be deployed for the following works

� Servicing (Bench testing) of valves and testing of spools

� Filter elements cleaning, testing and installation.

� Testing cylinders and hoses & Servicing of RVE/RRU/RVV

� Purging of pipe lines & Leak checks of fluid circuits

� Testing of pressure vessels and accumulators

� Replacement of neutralizer solutions

� Functional checks of neutralizer pumps

� Assembly of RFDS hoods at launch pad and torquing

� Removal of RFDS system after launch

� Wire locking of critical manual valves � Conditioning and testing of newly fabricated lines � Torque verification for all the flange joints

Technicians (Chemical):

� Assist analysis of chemical propellant sample and gas samples

� Maintenance of gas chromatography and gas analyzer

� Checking of mechanical impurities and moisture content

Technicians (Instrumentation and control system):

� Calibration of instruments

� Health checks of IJBs and FJBs at controlled atmosphere

� Meggering of cables

� Glanding of cables for instruments like PTs, TTs and MFMs… at IJBs & FJBs

� End and End electrical simulations

� Control system operations

Helpers: 8th class

Page 46 of 75


• Mobilizations of valves, hoses, filter elements and instruments.

• Cleaning of removed flow components, consoles and field junction boxes.

• Removal of RFDS system and PC10 after launch at launch pad

• Shifting of neutralizers and pipe & fittings from stores to the facility

• Removal and relaying of instrumentation and power cables

• Preparation of hydro tests and mopping of tank after test

• Mobilization of chemical for effluent treatment and DM water generation

• Cleaning of consoles and instrumentation racks

• Strontium per chlorate mobilization and transferring to filling cart

3.2. The following are the consolidated summary of the workforce towards the completion

of the facility works.

Sl.No Technical

Assistants Technicians Helpers Remarks

1 19 68 09 For Details refer facility wise manpower mentioned in the

document

3.3.Contractor has to engage the workforce as given below. On any particular month a

maximum of 96 persons (within the discipline / compositions) only will be certified for 26 days maximum. Variation within the discipline / post is not acceptable. The planned manpower is to meet the requirement of the works planned for 26 days with 8 ½ hours per day. Hence extra working hours are not planned / permitted

Summary of Manpower

Discipline / Post TA Tech Helper

Mechanical 9 47

9 Electronics/Instrumentation 8 17

Chemical 2 4

Total 19 68 9

Facility wise manpower required

Gr

ou

p

Facility Description Location

No of

Contract

Employees

Qualification

(Including two years experience in

the similar field for technical

Shifts wise

Manpower, Nos

(Approx)

Page 47 of 75


T

A

Te

ch

Help

er

assistants and Technicians) 1st 2nd General

A UH25 & N2O4 Propellant

and DMW & DCP Systems FLP & SLP 2 10 2

TA: Diploma in Mechanical

Engineering,

Technician: ITI Mechanical Fitter,

Helper:8th

class

4

12

80

B

UH25, N2O4, MMH &

MON3 Propellant Systems

and Effluent treatment

FLP, SLP &

BSF 2 12 2

C Safety Systems FLP, SLP &

BSF 1 4 0

D

Maintenance & Test

facilities (Cylinder test

facility & Cryo systems)

SLP & RTR

Complex 0 10 1

E Gas Systems FLP & SLP

area 4 11 1

F Instrumentation Systems FLP, SLP &

BSF 4 10 0

TA: Diploma in Electronics Engineering,

Technician: ITI Electronics

G Control Systems FCC-1 &

FCC-2 3 3 1

TA: Diploma in

Electronics/Instrumentation/ Control

Engineering

Technician: ITI Electronic Mechanic,

Helper: 8th

class

H

Analysis laboratories

(Instrumentation lab, Flow

calibration lab)

FLP, SLP &

BSF 1 4 1

TA: Diploma in

Instrumentation/Electronics.

Technician: ITI Instrument

Mechanic/Electronic Mechanic,

Helper: 8th

class

Analysis laboratories

(Chemical analysis lab) BSF 2 4 1

TA: Diploma in chemical/BSC

Chemistry.

Technician: Intermediate/12th with

Chemistry as one of the subject/ITI

Chemical qualified, Helper: 8th

class

Total 19 68 9 96

Minimum Transportation Requirement Based on the manpower contractor has to plan the transportation

arrangement

Summary of Manpower Legend:

FLP: First Launch Pad, SLP: Second Launch Pad, BSF: Bulk Storage facility,

FCC: Filling Control Centre at Zero point, TA: Technical Assistant, Tech:

Technician

Distance from Main Gate

FLP SLP BSF

9 KM 10 KM 14 KM

Discipline/Post TA Tech Helper

Mechanical 9 47

9 Electronics/

Instrumentation

8 17

Chemical 2 4

Total 19 68 9

4.0. Section. 4 4.1. Annexure.1 – Techno-Commercial Bid form

(To be included in Techno-Commercial Bid Proposal Envelope) Date: --/--/20--

To

Page 48 of 75


Sathish Dhawan Space Centre, ISRO, Sriharikota, SPSR Nellore dist PIN. 524124

Subject: Techno-commercial Bid for Operation and Maintenance Contract for LSSF

Dear Sir/Madam,

Having examined the Tender Document, the receipt of which is hereby duly acknowledged, we, the undersigned, offer to provide services for Operation and

Maintenance contract for LSSF, SDSC and to meet such requirements & provide such services as are set out in the Bid Document.

We hereby attach the Techno-Commercial Bid as per the requirements of the tender document.

We undertake, if our Bid is accepted, to adhere to the implementation plan (Key Events/ Activities and dates of the project) put forward in the Tender document or such adjusted plan as may subsequently be mutually agreed between us and SDSC or its appointed representatives.

If our Bid is accepted, we will submit a Security Deposit (Rs 25,00,000/-) for a period of 6 months post expiration of contract period. In case of the delay in execution of the project, the Security Deposit will be extended accordingly.

We agree that you are not bound to accept the lowest or any Bid Response you may receive. We also agree that you reserve the right in absolute sense to reject all or any of the products/ services specified in the Bid Response without assigning any reason whatsoever.

It is hereby confirmed that I/We are entitled to act on behalf of our corporation /company /firm /organization and empowered to sign this document as well as such other documents which may be required in this connection.

Dated this …………………………. Day of …………………..20XX

(Signature) (In the capacity of)

Duly authorized to sign the Bid Response for and on behalf of:

……………………………………………………………….(Name and address of the Bidder)

Seal/Stamp of Bidder

4.1.1 Compliance for techno-commercial terms: The contractor has to fill / confirm the

following format towards the compliance of the techno commercial terms.

Page 49 of 75


Sl.No

Description Page

Number

Compliance

(Considered/

Not Considered)

Work schedule, attendance

1

The tender document each page was studied fully and understood the technical specifications, terms and conditions of the document and are acceptable.

1 to 75 YES / NO

2 The tender document each page is signed and stamped - YES / NO

3 Only qualified persons shall be employed for the listed works

47 YES / NO

4

Immediately after award of the Contract, The list of candidates along with qualification and experience certificates will be submitted to the department focal point for scrutiny.

14 YES / NO

5

The contractor has to engage the workforce and allocate the duties to them for different facilities upon getting the clearance from the work finalization committee/workforce screening committee constituted by LSSF, SDSC.

14 YES / NO

6 The candidates once selected will work for a minimum period of one year.

14 YES / NO

7

Minimum attendance/ working days per month is 26 days for the work force for smooth functioning of the facility.

15 YES / NO

8

Depending on the work front, the people may have to be provided for 2 shifts (General / 1st /2nd shift) (prior intimation will be given) within allotted workforce.

15 YES / NO

9 The work force deployed shall be healthy and active. Work force shall not have any communicable diseases.

15 YES / NO

10

It is the responsibility of the Bidder to estimate the additional workforce for replacement / substitution of the absentees to maintain the regular attendance at working facilities.

16 YES / NO

11 It is essential to deploy a minimum number of personnel per day as mentioned Section.3

47 YES / NO

Page 50 of 75


12

A site office will be identified by Department and it should be manned on all the working days by the contractor.

16 YES / NO

13

A Site Manager (Contractor side) will be identified and

should be located at site office.

• Planning for necessary infrastructure of the contractor’s site office , records and office personnel and maintenance of technical work completion records

• Supervision of the workforce allocation, and maintenance of attendance

• Verification of the uniform /dress code and safety shoes.

• To follow the guidelines of the department including the safety aspects, payment of wages and to meet all the statutory norms and labour laws

16 YES / NO

Basis for Cost estimation:

14

Bidder has to quote the Price for three years and the

average cost of one year will be taken and fixed for the

first year. At the end of each year the contract value

will be revised based on the Escalation formula

mentioned in the tender document.

17 YES / NO

15

Review of works and certification:

At the end of every month attendance certificate has to

be generated by the Site manager (Contractor side)

and to be submitted to the Facility-In-Charge for

review and Certification along with the backup papers

(like service tax, previous month salary payment bill.,

EPF, Group Insurance etc.) and to the Accounts

Division for effecting payment.

19 YES / NO

16

Compliance with the Laws: Contractor has to get the license for contract workers, and comply with the statutory laws to his workers

19 YES / NO

17

Upon successful bidding, the contractor has to pay the

wages to workers as per Register of Wages-cum-

Muster Roll of Contract Labour Act 1970.

19 YES / NO

Page 51 of 75


18

Group Insurance: It is mandatory to have Group

Insurance for Rs.75 lakhs from nationalized insurance

company to the personnel engaged in the job for the

period of contract. The proof of such claim should be

submitted before starting the work and whenever

demanded. The commencement date of Group

Insurance shall be only after receipt of purchase order

19 YES / NO

19 Service Tax: Service tax shall be payable extra against

the documentary proof 19

YES / NO

20

EPF : To ensure statutory payments like EPF as per

Act.

• The Contractor shall have the Registration No. under the Employees’ Provident Funds Act & Miscellaneous Act/Rules.

• Arrangements to remit the prescribed contributions under the Employees’ Provident Fund and Miscellaneous Act, 1952, shall be made by the contractor and proof of remittance shall be submitted to Accounts Department along with bills.

• The rate of employer’s contribution towards EPF as per existing provisions is 13.61% (12% employer’s contribution+1.61% administrative charges) on the wages and the rate of worker’s contribution is 12%.

19 YES / NO

21

Income Tax: Income Tax at the prevailing rate as

applicable from time to time shall be deducted from

the Successful Bidder’s bill as per the Income Tax Act,

1961 and the rules there-under or any reenactment or

modifications thereof.

20 YES / NO

22

Indemnity Bond: The Contractor shall indemnify

SDSC SHAR on Rs. 230/- Non-Judicial Stamp Paper

against any action, claims or proceedings relating to

infringement of all or any of the prevailing laws like

Workmen Compensation Act 1923, Contract Labour

20 YES / NO

Page 52 of 75


Regulation and Abolition Act 1970 and Central Rules

1971, EPF Act, Industrial Disputes and any YES / NO

other Acts specifically not mentioned during the

currency of the contract. The Indemnity Bond has to

be executed as per our specimen.

23 Contractor has to provide the Police verification of the

character and antecedents of the work force provided. 20

YES / NO

24

If any of the work force misbehaves or commits any misconduct , SDSC SHAR reserves the right to refuse permission to such persons to enter its premises, and such work force shall be withdrawn by the contractor immediately

20 YES / NO

Safety

25

It is the responsibility of the contractor to review and ensure the safety of contract employees, positioned at various facilities by his Site manager, * Safety Audit has to be conducted for every 15 days by a Qualified & Certified safety officer (Diploma /Degree in Industrial Safety Engineering)) and submit the report to the department focal point.

21 YES / NO

26

Contractor has to give an undertaking that they will comply with prevailing safety norms at site put forth by Department

21 YES / NO

27

Entry into areas/facilities without proper authorization from the focal point will not be entertained.

21 YES / NO

28

The work force provided shall wear Personal protection equipments (Safety helmets, Safety shoes and company cotton uniform) without hesitation.

22 YES / NO

29

Safety Helmets, Safety shoes and company cotton uniform(three pairs per year) is in the scope of contractor.

22 YES / NO

30

Dress code: It is mandatory for the entire contract workforce to wear the cotton dress (with identified colour code), Safety Helmet and Safety Shoes.

22 YES / NO

Page 53 of 75


31

The work shall be carried out without any damage or

loss to SDSC property/equipment. The responsibility

for loss, if any, occurring due to negligence of contract

personnel solely rests on the contractor and contractor

is liable to compensate SDSC for any such loss/

damage.

22 YES / NO

Transportation

32

Contractor shall make his own arrangement for

transportation of work force from sullurpet to SHAR

and back including the internal canteen trips.

23 YES / NO

33

The vehicles arranged by the contractor should be

Passenger travel worthy and shall be certified by the

RTO. Fitness Certificates shall be obtained from the

RTO annually and all the documents related to

certifications (RC & FC etc..) shall be submitted to the

department periodical review.

23 YES / NO

Accommodation

34

• Contractor has to ensure his work force to stay within the circumstances of Sriharikota / Sullurpeta to ensure the positive attendance with timely discipline.

• Accommodation for all the contract employees is in the contractor scope only.

23 YES / NO

35

Visit by Purchaser: During the Technical evaluation of

the Tender, if required the purchaser has the right to

visit the bidder’s Servicing facilities to Clarify /

confirm the documents /claims submitted by him. It is

the responsibility of the bidder to submit necessary

supporting documents / to show his Servicing

facilities.

23 YES / NO

Bidder Eligibility / Qualification Criteria

Page 54 of 75


36

The Bidder should be a Company/Firm registered in India since last 5 (five) years Incorporation/Registration certificate along with MoA / Bylaws (or similar document) should be furnished as documentary proof. A Consortium / Joint Venture are not allowed.

24 YES / NO

37

The Bidder should have experience of running at least two projects of similar nature for supply with minimum 200 Skilled work force in each project

24 YES / NO

38

• The bidder should have average annual turnover of Rs. 3 crore in last Three years (Financial year 12-13, 13-14 and 14-15) in the Operation and maintenance contract in Mechanical / Chemical process Engineering Industries (manpower services/supply contracts) and should have executed similar servicing facility works between 01-04-2012 and 31-03-2015.

• The value of work outsourcing contract executed during the afore mentioned period should not be less than Rs. 1.5 Crores in case of single work (or) Rs. One Crore in case of two works in the last three years.

• As documentary proof, audited balance sheet & Profit & Loss A/c is to be submitted.

24 YES / NO

39

The bidder should not have been black listed by any State Government, Central Government or any other Public Sector undertaking or a Corporation as on the date of Tender opening. An affidavit (Duly Notarized) to this effect should be submitted by the bidder on its letter head.

25 YES / NO

40

Submission of Bids

Part-1 (Techno-Commercial Bid): Bidder has to be confirmed all the specifications mentioned in Tender document, annexures and confirm the activities mentioned in work formats without mentioning cost. Tenders fulfilling the above conditions only will be short listed for Price bid opening. Part-2 (Price Bid): Price Bid has to be filled with cost. This will be considered only after satisfactory evaluation of Techno-Commercial Bids.

26 YES / NO

Page 55 of 75


41

Disclosure of information of the Price bid in Techno- Commercial Bid shall be sufficient grounds for rejection of the bid.

27 YES / NO

42

Period of validity of proposal The Proposals submitted by bidders shall be valid for a period of “90 days” from the date of opening of Techno- Commercial Bid. On completion of the validity period (90 days), in case required, SDSC would solicit the bidder’s consent to an extension of the period of validity for another 60 / 90 days. The request and the responses thereto shall be made in writing by post and email.

27 YES / NO

43

Period of Contract

The contract period is three years and one month from the date of award of the contract. Based on the satisfactory performance of the contractor, one more year may be extended. The works will be offered immediately after the award of the contract.

27 YES / NO

Techno- Commercial Bid: Tender document shall contain the following.

44

1 Signed and stamped copy of Tender document, annexures and work formats. It should be in sealed cover.

28 YES / NO

2 Techno-commercial bid Form as per Annexure1 28 YES / NO

3

Qualification of Bidder as detailed in Annexure

2 (Company Profile along with documentary evidence of services offered and all relevant enclosures.)

28 YES / NO

4 Copy of Power of Attorney/ Board Resolution authorizing the person for signing the bid documents.

28 YES / NO

5

Any additional information that the bidder may think fit but not included elsewhere in\ the proposal, which will help the Competent Authority to assess the capabilities of the Agency.

28 YES / NO

6 Duly stamped notarized Affidavit for not being registered with BIFR and not being Black listed by any Central/State Govt. or its undertaking

29 YES / NO

Page 56 of 75


on the letter head of bidder.

7 Certified copies of valid PAN Card of the Agency and not of any individual.

29 YES / NO

8 Copy of the Service Tax registration certificate Copy of the IT return filed for FY 2012-13 & FY 2013-14 & FY 2014-15

29 YES / NO

9 Copy of EPF registration certificate 29 YES / NO

10

The Bidder shall furnish, as part of its bid, a

refundable EMD (Bid security) of INR 5,

00,000/- (Rupees Five lakhs only) through

Demand Draft/ Bank Guarantee.

36 YES / NO

45

Payment Terms

Supplier has to produce the bill for the completed works before 10th of every month along with the previous months back up papers.

• Attendance sheet of the previous month

• Service tax payment proof

• Insurance premium payment proof

• EPF payment proof

• Bank statement for previous month salary payment proof

29 YES / NO

46

If the Bidder is liable for any penalty as per the SLA the same shall be adjusted from the payments due to the Bidder.

30 YES / NO

47

Confidentiality: Contractor has to maintain the confidentiality of the data related to facilities and works

31 YES / NO

48

Time schedule: The entire assignment has to be completed within a period as mentioned below:

Activity Duration Submission of Security Deposit T+15 days

Submission of the necessary documents to the Department focal point at SDSC SHAR

T+25 days

Allocation of the work force by the Contractor for the facilities T + 30 days

31 YES / NO

Page 57 of 75


49

• Total scope of work and the responsibility of the

tender is with the Bidder.

• After successful bid on his company name, upon

getting the confirmation from the purchaser, the

successful bidder can source a maximum of 50 % of

the work force required with the following

conditions.

• The maximum number of sub contracts should

be limited to two contracts only.

• The total responsibility including the

Attendance of work force, allocation of works,

bill payments and all the purchase order

conditions rests with the successful bidder only.

• It is the responsibility of the successful bidder to

ensure all the statutory norms related to wages,

EPF, Insurance etc as mentioned in the

document for the shared work force also.

• EPF and Group insurance certificates for the

engaged work force on the name of the sub-

contractor is acceptable.

24 YES / NO

50

Code of conduct for Successful Bidder:

Successful bidder shall be responsible for management of workforce , this includes but is not limited to performance, leave management , scheduling, salary, discipline, punctuality, behavior , code of conduct etc.

40 & 41 YES / NO

51

Successful bidder shall provide required workforce as mentioned in Work formats and Section.3 of this document to all facilities of the LSSF in the provided timelines

40 & 41 YES / NO

52

Successful bidder should ensure that the work force provided do not approach the Department for any issues related to salary, leave etc.

40 & 41 YES / NO

53

Penalty (if any) shall be applicable only to the contractor and should not affect the salaries of the workforce supplied.

40 & 41 YES / NO

Page 58 of 75


54

The cell phone, camera, USB memory sticks and other electronic gadgets are strictly prohibited for the contract workforce. Violation of the same will attract with the department penalty / punishment procedures as per the contractor safety manual.

40 & 41 YES / NO

55

The Bidder shall furnish, as part of its bid, a

refundable EMD (Bid security) of INR 5, 00,000/-

(Rupees Five lakhs only) through Demand Draft/

Bank Guarantee.

36 YES / NO

56

Security Deposit & Solvency certificate: The Bidder/Contractor shall guarantee faithful execution of the contract in accordance with the terms and conditions specified herein. As a performance security, the Bidder/Contractor shall furnish a Security Deposit Rs. 25 lakhs within 15 days from the date of contract in the form of Bank Guarantee valid for entire contract period with a claim period of six months beyond the validity of the Contract.

37 YES / NO

57

Solvency Certificate for Rs. 50.0 lakhs from a

Nationalized/Scheduled Bank along with Security

Deposit.

37 YES / NO

58

The Competent Authority may, without prejudice to any other course of action, for breach of contract, by written notice of 30 days to the Service Provider, terminate the agreement in whole or in part, if:

37 YES / NO

Service Level Agreement (SLA) and Penalties

59

Penalty clauses in the tender document are acceptable

varying from minimum 1.0 to the maximum extent of

5.5 times on the wages excluding the taxes.

38 YES / NO

60

Termination for Insolvency Competent authority may at any time terminate the Contract by giving written notice of 30 days to the Successful Bidder

43 YES / NO

61 Bidder has to spelt out deviations if any with reference to Tender document. If no deviation is

- YES / NO

Page 59 of 75


mentioned , it is understood that all the tender conditions are acceptable

62

Contractor has to engage the workforce on any particular month a maximum of 96 persons (within the discipline compositions) only will be certified for 26 days maximum as mention in the page number 46. Variation within the discipline / post is not acceptable.

47 YES / NO

Requirement of Work force

63 Work force as per requirement 47 YES / NO

64

1

Minimum wages: Contractor has to confirm that he will comply with the minimum wages act by incorporating the following

-

YES / NO

2 Basic Cost as per govt labour rules YES / NO

3 Transportation YES / NO

4 EPF (Both Employees and Employer contribution) YES / NO

5 Group Insurance YES / NO

6 Accommodation YES / NO

7 ESI, if any YES / NO

8 Safety gadgets (Shoes & Helmet) YES / NO

9 Company Uniform (Three Pairs/Year) YES / NO

10 Taxes as applicable YES / NO

4.2. Annexure.2 – Qualification of the Bidder

Qualification of the Bidder

4.2.1. Bidder information sheet

Sl.No Particulars Details Page no. (for any

attachment)

Page 60 of 75


1.

Name of the firm

2.

Registered office address

Telephone number

Fax number

Email

3.

Correspondence Address

4

Details of the Contact Person (name,

designation, address)

Telephone number

Fax number

Email

5. Year and Place of the establishment of

the Company/firm/society

6.

Service Tax Registration details

7.

Details of the offices present with in

India, if any

8.

Quality Certifications, if any

4.2.2. Financial Capability

Format for providing Financial Information

Sl.

No Description

Financial Year

2012-2013

Financial Year

2013-2014

Financial Year

2014-2015

1 Overall Turnover

2 Net Profit

3 Net Worth

Page 61 of 75


4.2.3. Experience Specific experience in contracts of a similar nature - should be submitted in multiples owing to more than one project description

S. No Item Guidelines Attachment

Ref. No. for details

1. Name of the project

2.

Client Details

Name; Contact Person’s

name and number.

3.

Relevant Work

Area/domain

Please specify the area of

work/domain relevant to the

requirement of this Tender

document

4.

No. of locations &

number of

manpower

Please specify no. of locations

and manpower for

implementation

5

Scope of Work

highlight Key Result Areas

expected and achieved

6.

Contract Value

(in INR)

Provide particulars on

contract value assigned to

each major phase and

Milestone.

7

Work order

issuance date

8.

Project

Completion Date

4.3. Annexure.3 Price Bid Format

Price Bid

(To be printed on letterhead and to be included in Price Proposal Envelope)

To,

Sathish Dhawan Space Centre, ISRO, Sriharikota, SPSR Nellore dist PIN. 524124

Page 62 of 75


Dear Sir/ Madam,

Having examined the Bidding Documents, the receipt of which is hereby duly

acknowledged, I / we, the undersigned, offer to supply and work as service providers to

provide services for Operation and Maintenance contract for LSSF, SDSC as

mentioned in the scope of the work & in conformity with the said bidding documents.

I / We undertake that the prices are in conformity with the requirement as specified in

the tender.

Price Format

Discipline Contract

Post No of

Persons

Base Price Per Person/

day (Rs)

Applicable taxes (%)

Price Per Person/day – Inclusive of taxes (Rs)

Mechanical TA 9

Not to be filled here

(Only in Price Bid)

Tech 47

Electronics/ Instrumentation

TA 8

Tech 17

Chemical TA 2

Tech 4

Others Helper 09

Total Manpower (Nos) 96

1. Total price for month (26 days) for work force including Tax. Rs:

2. Total price for one Year for work force including Tax. Rs:

Note: At the end of each year contract value will be revised, based on the price escalation formula as mentioned in the contract document

3. Total price for three Year (for 96 persons) including Tax, Rs ________________,

however exact value will be revised every year based on the price escalation formula

Not to be filled here (Only in Price Bid) 4. In case we fail to provide the adequate

workforce, the deduction clause will be applied on the base price per person quoted price

Note: Base price consists of a) Wages,

b) EPF Components (Employee & Employers contribution)

f) Safety Gadgets g) Uniform

h) Medical Expenses i) Company Admin. Expenses

Page 63 of 75


c) Insurance d) Transportation charges e) Accommodation

j) Company Over heads, etc….

It is hereby confirmed that I/We are entitled to act on behalf of our

corporation/company /firm/organization and empowered to sign this document as well

as such other documents which may be required in this connection.

Dated this …………………………. Day of …………………..20XX

(Signature) (In the capacity of)

Duly authorized to sign the Bid Response for and on behalf of:

……………………………………………………………….

(Name and address of the Bidder) Seal/Stamp of Bidder

4.4. Annexure.4– Bid security form

Bid security form

Particulars of bid security

1. Name of the Bank

2. Name, Address, Tel. Nos. & Fax Nos. of Bank Branch Issuing the draft

Page 64 of 75


3. Code No. of Bank Branch

4. Amount of Draft

5. Bank Draft/Bank Guarantee No. and Date

6. Valid up to (give date)

Note: Demand Draft/Bank Guarantee is to be submitted along with the Bid and to be

sealed inside Techno-Commercial Bid envelope

Date:___________

Place:__________

Name and Designation with Seal

4.5. Annexure.5– Request for clarifications form

Request for clarifications form

Name of the company/Firm: __________________________________________________

_____________________________________________________________________________

Page 65 of 75


Name of Person(s) Representing the Company/Firm

Name of Person Designation Email-ID(s) Tel. Nos. & Fax Nos

Company/Firm Contacts:

Name of Person Designation Email-ID(s) Tel. Nos. & Fax Nos

4.6. Annexure- 6. Self- Declaration

Self- Declaration

Ref: ______________________ Date:

To,

Sathish Dhawan Space Centre, ISRO, Sriharikota,

Page 66 of 75


SPSR Nellore dist PIN. 524 124

In response to the Tender ____________________________________________ dated

___________ for running the project, as a owner/partner/Director of

___________________________________________ I / We hereby declare that our

Company/firm ___________________is having unblemished record and was not declared

ineligible for corrupt & fraudulent practices either indefinitely or for a particular period

of time.

Name of the Bidder:

Signature:

Seal of the Organization:

Work Allocation (Monthly) and Manpower deployment based on the grouping of

systems (Work Format for Group-A)

Group A

System Description Remarks

UH25 & N2O4 Propellant and DMW & Decontamination Systems

at FLP & SLP area -

Monthly Work

Description

• Ultrasonic cleaning of filter elements (30 Nos)

• Bubble point testing of filter elements (30Nos)

• Calibration of Pressure gauges (10 no)

• Testing of hoses of size 2” (30 Nos) & Testing of Teflon hoses of size

3/8” (10 Nos)

• MSLD leak testing of hoses (20 Nos)

• Testing of metallic hoses.(10 Nos) & Testing of safety Relief valves (10

Nos)

• All the flow Components

and Equipments are

related to propellant

systems

• Working personnel have

to take enough care

during working /

handling with hazardous

Page 67 of 75


• Removal of PC10 coating on RFDS hood / MLP lines (10 Sq.M), Flushing

of MLP / UT lines (45m)

• Flushing & purging & IPA cleaning of flow meters (10 Nos)

• Preparation and charging of Urea & acetic acid charging of scrubber

solution tanks (1000 Kg)

• Hydrostatic/ Pneumatic testing of pressure vessels (1 Nos)

• Thickness measurement and Insulation removal and refixing on storage

tanks (1 Nos) and pipe lines (45m).

• Torquing of all flange joints (1000 joints)

• Servicing of flow components like Manual & EP ball valves (40 Nos)

• wire locking of manual ball valves (30 Nos)

• hydro testing of pipe spools after welding (50 m)

• Pickling & Passivation of pipe spools after welding (50m)

• Removal of flow components from the lines for servicing / replacement

(10 Nos)

• Periodical Inspection & Testing of Heat Exchangers (1 Nos)

• Leak testing of fluid lines & Back Purging of lines (600 m)

• Preparation of chemical for DM water generation

• Generation of DM water and quality analysis

• Testing and qualification of DM water hoses/Couplers and assembly at

the launch pad for filling

• Receipt, Transfer and Analysis of Methanol and Tri Ethanol Amine

solutions at DCP area

• Maintenance of thermic fluid heating system

• Performance checks of Methanol/Servotherm oil pumps as per

periodical maintenance schedule

• Test & Evaluation of the system & Leak checks of the fluid circuits

• Decontamination of stages (Filling & Draining of chemicals) as per

procedure

propellants

• Flow component

quantities mentioned

are indicative

Special

Accessories

required, if any

• Working personnel should wear the Safety shoe, Industrial Helmets and company Uniform

Work Allocation (Monthly) and Manpower deployment based on the grouping

of systems (Work Format for Group-B)

Group B

System Description Remarks

UH25, N2O4, MMH & MON3 Propellant Systems and Effluent treatment at FLP, SLP

& BSF

Monthly Work

Description

• Ultrasonic cleaning of filter elements (40 Nos)

• Bubble point testing of filter elements and Installation (40 Nos)

• Calibration of Pressure gauges (20 no)

• Testing of flexible hose (50 Nos)

• Cleanliness checks of hoses (50 Nos)

• MSLD leak testing of flexible hoses (20 Nos)

• Testing of Metallic Hoses (10 Nos) & Testing of safety Relief

valves (15 Nos)

• All the flow

Components and

Equipments are

related to propellant

systems

• Working personnel

have to take enough

care during working

Page 68 of 75


• Flushing& purging & IPA cleaning of flow meters (10 Nos)

• Hydrostatic testing of pressure vessels (4 Nos)

• Insulation removal and refixing on storage tanks (1 Nos).

• Torquing of all flange joints (1000 joints)

• Servicing of flow components like Manual & EP ball valves (30

Nos)

• wire locking of manual ball valves (10 Nos)

• Collection of effluents and treatment (100 Cu.M)

• Conditioning of propellant sample bottles

• Receipt (Loading & Unloading) and transfer of strontium per

chlorate (2.2 Cu.M)

• Flushing and conditioning of SITVC Cart (1 Nos)

• Testing of safety couplers (20 Nos)

• Leak testing of fluid lines & Back Purging of lines (500 m)

• Periodical Inspection & Testing of Heat Exchangers (1 Nos)

/ handling with

hazardous

propellants

• Flow component

quantities

mentioned are

indicative

Special

Accessories

required, if any

• Working personnel should wear the Safety shoe, Industrial Helmets and company

Uniform


systems (Work Format for Group-C)

Group C System Description Remarks

Safety Systems at FLP, SLP & BSF area -

Page 69 of 75


Monthly Work

Description

• Maintenance of air receivers (02 Nos)

• Maintenance of air dryers (01 Nos)

• Maintenance of cooling water towers (02 Nos)

• Maintenance of Electro Pneumatic Butterfly valves (20 Nos)

• Maintenance of Safety relief valves (10 Nos)

• Testing and replacement of basket type filter elements (02 Nos)

• Maintenance of cooling tower pumps (02 Nos)

• Maintenance of Remotely maneuvered water monitors (03 Nos)

• Maintenance of Stand post fixed water monitors (07 Nos)

• Maintenance of Single Fire Hydrants (20 Nos)

• Maintenance of Double Fire Hydrants (60 Nos)

• Maintenance of Hose reels (40 Nos)

• Maintenance of Breathing air Purifiers (10 Nos)

• Maintenance of Emergency showers (20 Nos)

• Operation & Maintenance of Deluge valve (5 Nos)

• Operation & Maintenance of Alarm valve (2 Nos)

• Testing of tanks (01 Nos)

Flow component

quantities

mentioned are

indicative

Special

Accessories

required, if any



systems (Work Format for Group-D)

Group D System Description Remarks

Page 70 of 75


Maintenance & Test facilities (Cylinder test facility & Cryo systems

–SLP) -

Monthly Work

Description

Cylinder Test Facility:

• Testing gas cylinders of size: 50 Liters, 500 liters, 1000 liters & 2000 liters (50 Nos)

• Receipt and Un-loading of gas cylinders from the trailer / Truck & Removal of end

adopters (50 Nos)

• Cleaning of internal surface & external surface & visual inspection by video image

scope (10 Nos)

• Draining of water & Drying with hot Air/Nitrogen & Fixing Back Original end

adopters (50 Nos)

• Pneumatic leak test (Dipping in water tub) & Loading the tested/qualified Gas

cylinders on Trailer/ Truck (20 Nos),Documentation of Test Packs in soft form (50

Nos)

• Operation and maintenance of High pressure motorized Test pump -1000

Kg/Cm2 (35 Nos)

• Operation and maintenance of High pressure Hand operated Test pump -1000

Kg/Cm2 (10 Nos)

• Operation and maintenance of Gas booster for N2 Gas (10 Nos)

• Operation and maintenance of N2 Gas Module (2 M³- 400³) Parking & Charging of

N2 Gas Cylinder. (10 Nos)

• Operation and maintenance of D.M Water pump (35 Nos)

• Operation and maintenance of Roller stands for horizontal placement of cylinders

(35 Nos)

• Testing of Safety Valves (125 Nos)

• Servicing of Safety Valves (25 Nos)

• Maintenance of Test Bunks and Adopters (35 Nos)

• Operation of Buffing Machine (10 Nos)

• Calibration of test pressure gauges and Systems gauges (20 Nos)

Flow

component

quantities

mentioned

are indicative

Special

Accessories

required, if any



systems (Work Format for Group-E)

Group E System Description

Remar

ks

Gas Systems at FLP & SLP area (Including VAB, SPB, L110 & SP1B/2B) -

Page 71 of 75


Monthly

Work

Description

• Liquid Nitrogen from suppliers is received in road tankers and transferred to the storage

tanks by pressure fed method. Then boosted to high pressure of 400 bar using

reciprocating pumps & converted to GN2 using atmospheric vaporizers and stored in high

pressure cylinders. LN2 pumps are to be operated on regular basis to ensure supply of

Gaseous Nitrogen to all the users.

• Liquid Helium is received from suppliers is converted to GHe through vaporizers and

boosted to high pressure cylinders using compressors.

• Atmospheric Air boosted to gas cylinders through Compressors and air dryers.

• Test & Evaluation of the system

• High pressure gas cylinders are to be periodically hydro tested as per the statutory

requirements.

• Removal of pressure gauges, transporting to calibration facility, calibration and installing

back into the system (540 Nos)

• Removal of pressure transmitter, sending to calibration facility and after calibration

installing back (100 Nos)

• Removal of all filter elements, cleaning in ultrasonic machine, testing in Bubble point test

machine and installing back into the system (798 Nos)

• Removal of safety valve, transporting to SRV test facility, bench testing, maintenance if

required and retest and installing back in the system (394 Nos)

• Regulator performance checkat No load & at set pressure, maintenance if required (84 Nos)

• Leak check of pipe lines at MOP (approx 60 loops)

• Transporting of all flexible hoses, Pneumatic test (298 Nos)

• Sampling of gases for gas analysis (362 samples)

• High pressure gas pipeline leak checks in yard and facilities and Umbilical tower at

threaded/ flanged joints (20 KM)

• Servicing of EP Valves: Disconnection of valve command gas tubing, valve removal from

forged block/ pipe circuit, replacement of O rings & PEEK seat, fixing of the valve,

connecting command tube and seat leak check. (665 Nos)

• Servicing of Manual Valves: Disconnection of valve command gas tubing, valve removal

from forged block, replacement of O rings & PEEK seat, fixing of the valve, connecting

command tube and seat leak check. (1810 Nos.)

• Functional check of manual valves & EP valves (EP: 194 Nos & VM: 750 Nos)

• Maintenance of RVE (81 Nos Size: 1 meter dia length 1.2 meter max): Removal of bolts,

opening of enclosure, removal of filters, cleaning, bubble point test, re-fixing and leak

checks. Shell closing and fixing bolts, shell pressure holding checks

• Performance checking of Remote Valve Units (RVU), Remote Regulation Unit (RRU),

Charging Units and Remote valve enclosures (130 Nos.)

• Leak checks inside the equipment threaded and flanged joints (41 Nos.)

• Leak checking and cleanliness checks of MLP Circuits (8 Lines, 400 Meters)

Flow

compo

nent

quanti

ties

menti

oned

are

indicat

ive

Special

Accessories

required



systems (Work Format for Group-F)

Group F System Description Remarks

Page 72 of 75


Instrumentation Systems at FLP, SLP & BSF area -

Monthly Work

Description

Propellant Instrumentation System

• Removal and preparation of pressure, temperature transmitters, Mass Flow Meters

for calibration (45 Nos)

• Cleaning of IPA traces in pressure transmitter (40 Nos)

• Preparation & testing of UT-MLP cables , VAB-MLP Cables

• Application of thermal coating for the cables in UT & MLP

• Preparation ,testing & Replacement of charred / Damaged cables (which ever are

subjected to Launch Environment)

• Preparation of connectors as part of system readiness for Instrumentation T&E

Activities.

• Removal of old cables followed by laying of new cables and testing of MLP

Instrumentation system.

• End to end electrical simulation of measurement chain (75 Nos)

• Providing Teflon tape for Glanding at instrument entry point for all transmitters

(600 Nos)

• Load testing, voltage settings and status verification for DC regulated Power

Supplies (10 Sets)

• Electrical simulation checks of Liquid sensors (20)

• Terminal tightening of liquid sensors (80)

• Solenoid valve terminal tightening(glanding if required) and functional testing (166

Nos)

• EP valve micro switch assembly terminal tightening (2000 Nos)

• EP Valve response time checks of all Electro Pneumatic valves (166 Nos)

• IR checks for power, control and data cables (50 Nos)

• Tightening of terminals at junction boxes and power panel

• Preparation and testing of manual safing system

• MCC components tightening , IR Checks, Contactors cleaning followed by MCC

level checks (32 Nos)

• Operation of consoles at Bulk storage for propellant transfer operations and

routine process activities.

• Documentation of system test and evaluation and preparation of instrumentation

documents & drawings

Gas & Safety Instrumentation System

• Removal and preparation of pressure, temperature transmitters for calibration

(100 Nos)

• Cleaning of IPA traces in pressure, temperature transmitter, Glanding and

termination (100 Nos)

• End to end electrical simulation of measurement chain (100 Nos)

• Providing Teflon coating for all Glanding at instruments (200 Nos)

• Load testing, voltage settings and status verification for DC regulated Power

Supplies (20 Sets)

• Solenoid valve terminal tightening(glanding if required) and functional testing (200

Nos)

• EP-valve micro switch assembly tightening (200 Nos)

• Functional and response time checks of all Electro Pneumatic valves (200 Nos)

• IR checks for power, control and data cables (100 Nos)

• Functional checks of Pressure switches (200 Nos)

Flow component

quantities

mentioned are

indicative

Page 73 of 75


• ISMB checks for racks & Valve Blocks (35 Nos)

• Tightening of terminals at junction boxes and power panel

• Preparation and testing of manual safing system

• Operation of field elements from operator terminals at SPB/L110 facility

• Operation of field elements from operator terminals at SSPF & USPF facility

• Deluge system functional checks (6 Systems), FM/FDA system periodical

maintenance (10 Facilities)

• Calibration of gas and pollution sensors (100 Nos),

• MCC components tightening , IR Checks, Contactors cleaning followed by MCC

level checks (20 Nos)

• Periodical replacement of pollution /gas sensors. (100 Nos), Water Monitor

Functional Checks (2 Systems)

• Preparation ,testing & Replacement of charred / Damaged cables (which ever are

subjected to Launch Environment)-20 Nos

• Documentation of system test and evaluation and preparation of instrumentation

documents & drawings

Special

Accessories

required, if any



systems (Work Format for Group-G)

Group G System Description Remarks

Page 74 of 75


Control Systems at FCC-1 & FCC-2 area -

Monthly Work

Description

• Testing of Digital Input Channels (3300), Testing of Digital Output Channels(1000)

• Testing of Analog Input Channels (580), Testing of Analog Output Channels(40)

• Testing of Pulse Input Channels (40), health monitoring of PLC & Interface

modules(250)

• Verifying proper mating of MIL connectors after testing of IO channels (70)

• Verifying the proper mating of PLC IO module edge connectors and Interface module

connectors(400)

• Testing of spare PLC modules(300), Verifying status of fuse, Cooling FAN status

• Verifying the tightness of all terminals in PLC panels (5000)

• Cleaning of PLC panels & dust filters (10 panels & 20 filters)

• Cleaning of PLC Interface modules(250), Cleaning of FO patch cards and pigtails(400)

• Servicing of SMPS power supplies and electronic boards, Load testing of SMPS based

power supplies(50)

• Testing of data cables & Power cables(500), Laying and terminations of data & power

cables

• Cleaning of Operator Consoles (5), Computer Systems and dust filters(10)

• Laying and terminations of network cables

• Testing of network cables, Process Data Extraction, Health monitoring of all network

elements(20)

• Verifying the configuration parameters of network switches geographycall distributed

around 15Km radius(10)

• Remote health monitoring of PLC systems, Console Operational support during

Instrumentation System T&E and maintenance activities as per check list

• Console Operational support during Process System T&E and maintenance activities as

per check list

Flow

component

quantities

mentioned

are

indicative

Special

Accessories

required, if any



systems (Work Format for Group-H)

Group H System Description

Analysis laboratories (Instrumentation lab, Flow calibration lab & Chemical analysis lab)

Page 75 of 75


Monthly Work

Description

Flow Calibration Lab:

• Cleaning of process instruments before and after

calibration

• Calibration of pressure gauges, switches and

transmitters

• Calibration of temperature sensors, temperature

switches and temperature transmitters

• Calibration of weighing system with Loading and

Un-loading of standard weights

• Calibration of flow meters

• Data entry and preparation of reports

• End to end testing of instrumentation elements

at flow calibration lab like flow meter chains,

pressure, temperature, control valves, solenoid

commands and status channels.

• Instrumentation System-Cryo

Instrumentation Lab:

• Maintenance and Physical verification of

connectors mating at all Instrument racks,

instrument junction boxes, solenoid valve

cubicles, field junction boxes, and tightening of

terminal blocks.

• Maintenance of cross flow impellers and exhaust

fans in instrument racks.

• Cable harness checks.

• Cable Glanding and terminations at solenoids,

limit switch assemblies of electro pneumatic

valves and process instruments.

• Cleaning of solenoids and valve limit switches

assembly

• Servicing of solenoids and testing at test bench.

• Load testing of DC power supplies

• Removal of cable terminations, cable glands,

mounting clamps, cleaning of transmitter and

shifting to control rooms.

• End to end channel simulation checks.

• Testing and Calibration of isolators and

conditioners

Chemical analysis lab

• Propellant samples analysis (50 Nos)

• Gas samples analysis (450 Nos)

• Cleaning of Glassware & other items

required for analysis.

• Receipt & Collecting of Propellant samples in

Glass Sampling bottles.

• Arrangement of Filtration apparatus used

for UH-25 & MMH

• Arrangement of Hazardous Filtration system

used for MON-3 & N2O4

• Mobilization of Gas Cylinders used for NO

analysis of MON-3 sample

• Disposal of left over propellants after

analysis

• Safety handling of propellants and

laboratory chemicals.

• Safety handling of LPG and other Gas

Cylinders

• General Housekeeping of laboratory.

• Generation of Lab reports and Up keeping of

Lab records

Special

Accessories

required, if any

Working personnel should wear the Safety shoe, Industrial Helmets and company Uniform