Operational Plan and Budget 2014-2015 · Shire promotional video produced, showcasing the region, people, attractions and local industries - in English and Mandarin. Comprehensive

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Quarter 2 Report Operational Plan and Budget 2014-2015

Shire of Augusta Margaret River

Print Date: 02-Feb-2015

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OVERVIEW

Action Progress Against Targets

265 actions reported on

247 At least 60% of action target achieved

14 Between 40% and 60% of action target achieved

4 Less than 40% of action target achieved

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ACTION PLANS

At least 60% of action target achieved

Between 40% and 60% of action target achieved

Less than 40% of action target achieved

No target set

* Dates have been revised from the Original dates

Chief Executive Office


Marketing

ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE

% TARGET ON TARGET

%

4.1.1.2 Maintain a positive collaborative relationship with the Margaret River Wine Industry Association and promote the Margaret River Wine Region as Australia's premier wine region

Gary Evershed - Chief Executive Officer

In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%

ACTION PROGRESS COMMENTS: Margaret River Wine Industry Association attend regular Industry Leaders Meeting. A mail out was sent to major wine producers advising them of the Shire's upcoming visit to China and inviting them to express an interest in being part of the visit.

Last Updated: 07-Jan-2015


% TARGET ON TARGET

%

4.2.1.1 Administer the CAPEROC events website in conjunction with the City of Busselton

Amanda Russell - Marketing & Events Officer

In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%

ACTION PROGRESS COMMENTS: The Calendar of Events website is being administered by both bodies. An appointed consultant is currently completing the final 6 months of entries. The calendar has been integrated in to the MR Regional App (in iTunes store Dec 2014).

Last Updated: 02-Feb-2015

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% TARGET ON TARGET

%

4.2.1.2 Develop a CAPEROC events website in conjunction with the City of Busselton


Completed 01-Jul-2014 30-Jun-2018 100.00% 100.00%

ACTION PROGRESS COMMENTS: The Calendar of Events is now being produced electronically in conjunction with the City of Busselton



% TARGET ON TARGET

%

4.2.1.3 Produce the Capes Regional Organisation of Councils (CAPEROC) Calendar of Events in conjunction with the City of Busselton



ACTION PROGRESS COMMENTS: The Calendar of Events is produced in conjunction with the City of Busselton. The hard copy was printed and distributed in November 2014.



% TARGET ON TARGET

%

4.2.2.1 Maintain a positive collaborative relationship with the Augusta Margaret River Tourism Authority (AMRTA) to measure visitor numbers and impacts and maximise visitor benefits to the Shire


In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%

ACTION PROGRESS COMMENTS: AMRTA are a member of the Industry Leaders Group which meets every six weeks. Additionally, the Marketing and Events officer liaises on an ongoing basis with the Association.



% TARGET ON TARGET

%

4.2.4.1 Sponsor iconic events that showcase the Shire to national and international audiences


In Progress

01-Jul-2014 30-Jun-2018 80.00% 50.00%

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ACTION PROGRESS COMMENTS: The Shire allocated funding to the Margaret River Surf Pro, the Augusta Adventure Fest, the Augusta River Festival, The Margaret River Tennis Pro, Emergence Creative Festival, Tour of Margaret River Cycling, Open Studios, NBL presentation game, State Mountain Biking Championships and the Cape to Cape Mountain Bike event. The CEO authorised further payments to the Fun Run, Readers and Writers Festival and Illuminate. The icon events budget is now fully allocated. Open Studios, Emergence and Surf Pro events are still to be executed.



% TARGET ON TARGET

%

4.4.4.2 Develop and maintain a comprehensive suite of marketing materials, including foreign languages to attract business investment


In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%

ACTION PROGRESS COMMENTS: Shire promotional video produced, showcasing the region, people, attractions and local industries - in English and Mandarin. Comprehensive review of marketing materials, including logos and branding is currently being undertaken with the input of an outside consultant.



% TARGET ON TARGET

%

5.5.2.1 Implement the Communication Strategy and Marketing Plan


In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%

ACTION PROGRESS COMMENTS: The Communication Strategy and Marketing Plan has been reviewed as part of an organisation wide branding audit. The communications plan was updated and endorsed by Exec to ensure ongoing messaging in the interim but will be subject to further review upon completion of the branding exercise. Implementation of the outdated marketing plan is also ongoing in the interim. Staff across the organisation have participated in a branding workshop to determine future direction. The finding of the workshop will be presented in the following quarter.



% TARGET ON TARGET

%

5.5.2.2 Participate in the Regional Branding Project Amanda Russell - Marketing & Events Officer

In Progress

01-Jul-2014 30-Jun-2015 50.00% 50.00%

ACTION PROGRESS COMMENTS: Regional Branding project was reviewed by an outside consultant and the results published on 18 August 2014. The amalgamation of the AMRTA and the GBTA was achieved by majority vote on 14 November 2014.

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GBTA and AMRTA have requested proposals from providers to complete the branding for the Margaret River Busselton Tourism Association (the new, merged organisation). The appointment is expected in the following quarter. The Shire is working with GBTA and AMRTA to ensure aligned marketing messages where appropriate.




% TARGET ON TARGET

%

3.2.2.4 Seek sponsorship and develop a shovel ready application for Stage I and II of the Margaret River Cultural Centre Redevelopment in accordance with Council resolution of 28 August 2013


In Progress

01-Jul-2014 30-Jun-2016 75.00% 50.00%

ACTION PROGRESS COMMENTS: Drawings finalised by Willcox and Associates following disability feedback. Business Case refined and letters of support sought. Documents prepared for 19 January submission to SWDC.



% TARGET ON TARGET

%

4.1.1.1 Convene regular meetings of the Industry Leaders Group


In Progress

01-Jul-2014 30-Jun-2017 50.00% 50.00%

ACTION PROGRESS COMMENTS: The Industry Leaders Group meet every six weeks. New members (Margaret River Farmers Market and Cowaramup Retailers Group) have joined the Group.



% TARGET ON TARGET

%

4.3.3.1 Lobby the Federal Government for priority connection to the National Broadband Network



ACTION PROGRESS COMMENTS: Correspondence sent to Nola Marino and Malcolm Turnbull on 11 September 2014

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% TARGET ON TARGET

%

4.4.2.1 Provide facilities to hold regular events with partners to act as a convener of local businesses


In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%

ACTION PROGRESS COMMENTS: MRCCI meetings held at Shire Offices



% TARGET ON TARGET

%

4.4.2.2 Support development of the small business sector in the Shire


In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%

ACTION PROGRESS COMMENTS: MRCCI representative attended delegation to Haining for the Sister City signing ceremony. Shire sponsored a prize for the Margaret River Region Business awards to the value of $2,000. MRCCI invited to participate in the delegation to Haining in November 2014.



% TARGET ON TARGET

%

4.4.4.1 Arrange a host delegation from Haining, and undertake a reciprocal visit and Haining, in conjunction with a visit to Vietnam to investigate a potential relationship



ACTION PROGRESS COMMENTS: A successful Haining to visit Margaret River was conducted in the week of the Gourmet Escape. Vietnam visit deferred - desk top investigation to be carried out this year into feasibility.



% TARGET ON TARGET

%

4.4.4.3 Foster sister city relationships with Haining and develop promotional materials in appropriate formats



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ACTION PROGRESS COMMENTS: Visit to Haining completed in early November. Sister City agreement was formally signed off. Promotional materials have been developed in conjunction with AMRTA and WIA



% TARGET ON TARGET

%

4.4.4.4 Identify land availability options for student accommodation



ACTION PROGRESS COMMENTS: Land at Margaret River High School identified as potential site for student accommodation. Education campus partners looking at private enterprise to provide options - there is no funding available from the State or Federal governments



% TARGET ON TARGET

%

4.4.4.8 Sponsor initiatives in collaboration with the City of Busselton through the Capes Regional Organisation of Councils (CAPEROC) governance structure


In Progress

01-Jul-2014 30-Jun-2018 75.00% 50.00%

ACTION PROGRESS COMMENTS: Participating in Higher Education review being carried out by Curtin University. Collaborated on Regional Waste Facility review and funding application, which has expanded to include the Bunbury Wellington Group of Councils. Supporting development of Regional App. Working together on significant major upgrade of the Perimeter Road and Main St.



% TARGET ON TARGET

%

4.4.4.9 Work collaboratively with the South West Development Commission, other tiers of government and the community sector to maximise sustainable economic development


In Progress

01-Jul-2014 30-Jun-2018 75.00% 50.00%

ACTION PROGRESS COMMENTS: Manager Planning has inputted into SWDC planners to update case for Perimeter Rd funding.


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% TARGET ON TARGET

%

4.5.1.1 Work with Margaret River Education Campus Board to support their efforts to improve the vitality of the campus


In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%

ACTION PROGRESS COMMENTS: Attending regular Board meetings, with CEO as chair. Attending strategic planning day on 9th of October and final meeting in December 2014



% TARGET ON TARGET

%

5.1.1.1 Conduct a comprehensive Councillor development and capacity building program using Western Australian Local Government Association (WALGA) modules and other identified courses


In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%

ACTION PROGRESS COMMENTS: Cr Kylie Kennaugh has undertaken online training. Media training provided to Shire President. Training information forwarded to Councillors on an ongoing basis and training opportunities explored



% TARGET ON TARGET

%

5.1.1.4 Conduct Councillor briefing sessions prior to Ordinary Council Meetings


In Progress

24-Sep-2014 30-Jun-2018 50.00% 50.00%

ACTION PROGRESS COMMENTS: Councillor briefing sessions held as required. Reports on briefing sessions completed every quarter. Review of content and function of briefing sessions held with the result that some sessions now open to the public and advertised to encourage participation and information sharing



% TARGET ON TARGET

%

5.1.1.5 Conduct Strategic Planning Days with Council in November/December 2014 and 2015


In Progress

01-Jul-2014 30-Jun-2015 50.00% 50.00%

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ACTION PROGRESS COMMENTS: Councillors planning day completed in November. Planning has commenced for late February-Early March.



% TARGET ON TARGET

%

5.1.2.1 Develop the Shire as a values based and driven organisation


In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%

ACTION PROGRESS COMMENTS: Values reinforced at whole of staff meetings which was held on 3rd of July and December 12 . Employee recognition awards made based on the values of the Shire. Values poster updated and on display throughout Shire



% TARGET ON TARGET

%

5.1.2.3 Facilitate staff participation in the Local Government Managers Australia (LGMA) 2015 Aspiring Leaders and Mentors Conference



ACTION PROGRESS COMMENTS: Aspiring Leaders and Mentors conference will be relocated to Geographe Bay region in 2015. The Shire will not be making a group booking - attendance will be at managers discretion



% TARGET ON TARGET

%

5.1.2.4 Promote and support Women in Leadership program to foster greater participation of female Councillors and staff into leadership positions


In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%

ACTION PROGRESS COMMENTS: Investigation into appropriate and relevant training, seminars and other options is currently being undertaken



% TARGET ON TARGET

%

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5.1.3.2 Provide Code of Conduct training for Councillors Emma Rogers - Governance Officer


ACTION PROGRESS COMMENTS: Code of Conduct reviewed and adopted by Council September 24,2014.



% TARGET ON TARGET

%

5.1.4.1 Conduct open information workshops for Councillors on a monthly basis and closed strategic planning workshops at least three times annually


In Progress

01-Jul-2014 30-Jun-2018 50.00% 60.00%

ACTION PROGRESS COMMENTS: Workshops being held as required. Topics have included the LAMP and POS strategy, Management of Vegetation on Shire Lands, and Waste Transfer Stations. Cultural Centre, Witchcliffe Waste Water Scheme.



% TARGET ON TARGET

%

5.1.5.1 Participate and convene CapeROC meetings and provide secretariat services in 2014, and transfer to the City of Busselton in 2015


In Progress

01-Jul-2014 30-Jun-2015 75.00% 60.00%

ACTION PROGRESS COMMENTS: CapeROC meetings held as set out in TOR - AMRShire hosted in 2014 and now secretariat has been transferred to City of Busselton.



% TARGET ON TARGET

%

5.2.5.1 Convene annual meetings of the Audit and Risk Management Committee


In Progress

01-Jul-2014 30-Jun-2015 75.00% 50.00%

ACTION PROGRESS COMMENTS: Audit and Risk Management Committee meetings held as required in 2014.


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% TARGET ON TARGET

%

5.4.4.1 Conduct three all of staff meetings per annum Gary Evershed - Chief Executive Officer

In Progress

01-Jul-2014 30-Jun-2018 66.00% 66.00%

ACTION PROGRESS COMMENTS: Whole of staff meetings held on 3rd of July and December 12 2014. Code of Conduct, Risk Management and staff achievements included.



% TARGET ON TARGET

%

5.6.1.1 Implement a continuous improvement program across the organisation


In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%

ACTION PROGRESS COMMENTS: Continuous progress is standing item at all team meetings, as well as SLT and ELT. This is a data collection mechanism which shows how business units embrace continuous improvement and comply with the program.



% TARGET ON TARGET

%

5.7.1.2 Benchmark Shire services against other WA local government e.g. financial benchmarks


In Progress

01-Jul-2014 30-Jun-2015 75.00% 50.00%

ACTION PROGRESS COMMENTS: Consultant Ron Back was engaged to update Councillors on performance and the Shire's position vis a vis other local governments.



% TARGET ON TARGET

%

5.7.1.3 Conduct internal Audit of Shire's Financial Processes to include internal controls and risk management


In Progress

01-Jul-2014 30-Jun-2015 25.00% 50.00%

ACTION PROGRESS COMMENTS: Funding allocated to undertake audit in February 2015 so as not to clash with the preparation of audited financial statements and budget preparation

Last Updated: 26-Sep-2014

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% TARGET ON TARGET

%

5.7.1.4 Undertake community satisfaction survey every two years



ACTION PROGRESS COMMENTS: Community Satisfaction Survey undertaken every three years - no funding available for two year frequency. Next survey planned for 2015-2016.


Governance


% TARGET ON TARGET

%

5.1.3.1 Complete and submit Statutory Compliance Return and remediate any errors within timeframes

Emma Rogers - Governance Officer


ACTION PROGRESS COMMENTS: Statutory Compliance Return completed



% TARGET ON TARGET

%

5.1.4.3 Convene twice monthly Ordinary Meetings of Council and Special meetings of Council as called by the Shire President, Council or 3 elected members

Zoe Cunningham - Council Minutes and Agenda Officer

In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%

ACTION PROGRESS COMMENTS: All Ordinary Meetings of Council held as scheduled. (8 and 22 October, 12 and 26 November, and 10 December 2014) Special Meeting of Council held 17 December 2014.



% TARGET ON TARGET

%

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5.6.2.2 Conduct comprehensive review of Standing Orders every four years, early in the election years


In Progress

01-Jul-2014 30-Jun-2015 25.00% 50.00%

ACTION PROGRESS COMMENTS: A Councillor Briefing will be held in the second half of the financial year to identify deficiencies in the Standing Orders and to determine if Council wish to develop a new set of Standing Orders.



% TARGET ON TARGET

%

5.6.2.3 Conduct comprehensive rolling review of Shire policies over a three year period


In Progress

01-Jul-2014 30-Jun-2018 75.00% 50.00%

ACTION PROGRESS COMMENTS: Policy reviews have been undertaken by each Directorate - an audit will be undertaken on dates of policies requiring review in this financial year and a report will go to Council.


Human Resources

Human Resources


% TARGET ON TARGET

%

5.1.2.5 Participate in suitable programs with a wider community benefit that demonstrate good corporate citizenship

Nigel Anderson - Manager Human Resources

In Progress

01-Jul-2014 30-Jun-2015 50.00% 50.00%

ACTION PROGRESS COMMENTS: The Shire has appointed a Community Development Trainee and has supported 8 work experience placements year to date.



% TARGET ON TARGET

%

5.2.2.14 Complete Department of Local Government and Communities $25,000 funded Workforce Planning Project, including online job applications, productivity data collection and training needs analysis


In Progress

01-Jul-2014 30-Jun-2015 50.00% 50.00%

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ACTION PROGRESS COMMENTS: Management development programs undertaken on performance measures and training needs analysis. ELT have endorsed submitted performance measures. The on-line job application project has been cancelled after reviewing the cost benefit analysis.



% TARGET ON TARGET

%

5.2.2.15 Implement sustainable Enterprise Bargaining Agreement in accordance with Council's adopted budget for 2014-2015


Completed 01-Jul-2014 30-Dec-2014 100.00% 100.00%

ACTION PROGRESS COMMENTS: EBA new employments terms and conditions have been implemented with supporting administration systems now in place.



% TARGET ON TARGET

%

5.4.1.1 Implement employee development and growth program


In Progress

01-Oct-2014 30-Jun-2015 50.00% 50.00%

ACTION PROGRESS COMMENTS: In-house training programs that have been run include the following: * Performance measures * Training needs analysis * Responding to critical incident responses & stress mgt



% TARGET ON TARGET

%

5.4.1.3 Research and implement a web based recruitment system



ACTION PROGRESS COMMENTS: The Shire's website has received an upgrade including the development of a new look employment page. Investigations have also been undertaken on online application lodgment functionality, with the enhancements not been taken up based upon the cost benefit analysis.


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% TARGET ON TARGET

%

5.4.1.5 Review the Shire's training and development plans


In Progress

01-Jul-2014 30-Jun-2015 50.00% 50.00%

ACTION PROGRESS COMMENTS: Reporting Officers have received training needs analysis training and are currently developing position skills matrixes.



% TARGET ON TARGET

%

5.4.2.1 Facilitate employee recognition program Nigel Anderson - Manager Human Resources

In Progress

01-Dec-2014 30-Jun-2015 50.00% 50.00%

ACTION PROGRESS COMMENTS: The CEO recognised the service milestones of 17 staff, with two staff achieving their 20 year milestone.



% TARGET ON TARGET

%

5.4.3.1 Implement employee health program Nigel Anderson - Manager Human Resources

In Progress

01-Jul-2014 30-Jun-2015 50.00% 50.00%

ACTION PROGRESS COMMENTS: The skin cancer screening program has been undertaken with 76 staff participating and 21 staff receiving a further Dr referral.



% TARGET ON TARGET

%

5.4.3.2 Implement Equal Opportunity Plan Nigel Anderson - Manager Human Resources

In Progress

01-Jul-2014 30-Jun-2015 50.00% 50.00%

ACTION PROGRESS COMMENTS: The Shire's equal employment opportunity plan has been compiled for 2015-2017.


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% TARGET ON TARGET

%

5.4.3.3 Implement Occupational Safety and Health Management Plan


In Progress

01-Jul-2014 30-Jun-2015 50.00% 50.00%

ACTION PROGRESS COMMENTS: The OSH program has been implemented for the quarter with the following initiatives being completed: * 22 Inspections * 13 Standard Operating Procedures reviewed * 7 Accident/Incidents being investigated



% TARGET ON TARGET

%

5.4.4.4 Develop an integrated performance management system


In Progress

01-Oct-2014 30-Jun-2015 50.00% 50.00%

ACTION PROGRESS COMMENTS: Business unit key performance measures have been develop and endorsed by the Executive Leadership Team.



% TARGET ON TARGET

%

5.4.4.5 Review Shire Engagement Strategy Nigel Anderson - Manager Human Resources

In Progress

01-Jul-2014 01-Dec-2014 75.00% 100.00%

ACTION PROGRESS COMMENTS: The ELT has endorsed the employee Salary Packaging Arrangement procedure and external provider. Implementation with information sessions is scheduled for February.


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Corporate & Community Services

Community Development and Safety

Community Development


% TARGET ON TARGET

%

1.5.1.1 Liaise with the community on disability access and inclusion requirements

Katie Taylor - Community Development Officer

In Progress

01-Jul-2014 30-Jun-2018 50.00% 55.00%

ACTION PROGRESS COMMENTS: Quarterly meetings are held with the Community Access And Inclusion Reference Group where plans and projects are tabled for community feedback. The Shire's Community Development Officer also responds to individual inquiries on access and inclusion, completes research and provides advice to both internal and external stakeholders on access and inclusion.



% TARGET ON TARGET

%

2.1.1.1 Facilitate compliance of the licence agreement for the Cultural Centre

Paul Gravett - Manager Community Development &

Safety

In Progress

01-Jul-2014 30-Jun-2017 55.00% 55.00%

ACTION PROGRESS COMMENTS: Manager of Community Development and Safety continues to work with Arts Margaret River key personnel re the Licence Agreement. Payment of once off $40k programming fund processed. Six Month Report due end of Jan 2015. Hal Martin, General Manager, Arts MR resigned mid Jan 2015.



% TARGET ON TARGET

%

2.1.1.2 Implement Arts and Culture Policy Paul Gravett - Manager Community Development &

Safety


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ACTION PROGRESS COMMENTS: Adopted at Council 27 August 2014



% TARGET ON TARGET

%

2.1.1.4 Support Historical Groups Gemma Mincherton - Senior Community Development

Officer

In Progress

01-Jul-2014 30-Jun-2018 45.00% 40.00%

ACTION PROGRESS COMMENTS: Several meetings have been held with the historical groups in Margaret River and Augusta and the Shire is progressing signage at the Old Settlement. A survey has been completed of the Old Settlement site with a contractor doing up a signage plan



% TARGET ON TARGET

%

2.1.2.2 Provide professional advice and support to community groups

Gemma Mincherton - Senior Community Development

Officer

In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%

ACTION PROGRESS COMMENTS: Support and advice is provided to individuals and community groups on a weekly basis through all of the CD staff. Inquiries vary from groups looking for funding, a project partner, a letter of support or general advice about event management and promotion. This is ongoing



% TARGET ON TARGET

%

2.2.1.1 Develop Skate Park business plan and seek funding (subject to further Council approvals)


Safety

In Progress

01-Jul-2014 30-Jun-2017 20.00% 25.00%

ACTION PROGRESS COMMENTS: Data has been collected on use of the Skate Park to support a funding application. Preliminary research has been conducted on funding options and discussions had with Lotterywest. Business Plan to progress first quarter of 2015.


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% TARGET ON TARGET

%

2.2.1.2 Implement actions from the Active Ageing program


In Progress

01-Jul-2014 30-Jun-2018 75.00% 75.00%

ACTION PROGRESS COMMENTS: Active Ageing Program is still in its infancy - to be further informed by new Active Ageing / Age Friendly Plan currently under development Seniors month activities held throughout November 2014 which included an expo and seminars promoting active ageing as well as Living Longer Living Stronger Have a Go Day at the Rec Centre



% TARGET ON TARGET

%

2.2.1.3 Implement actions from the Youth Plan Gemma Mincherton - Senior Community Development

Officer

In Progress

01-Jul-2014 30-Jun-2015 60.00% 50.00%

ACTION PROGRESS COMMENTS: Activities and events that have had a youth focus include: * YAC meetings/activities are held weekly during the school term at the Zone Room. * participating in Mudfest, * the September School holiday programme where young people rode to Amazen and had a day on the Cape to Cape track swimming and snorkeling, * the MR SAM youth event at the Skate Park and * Regional YAC camp where the Youth Advisory Councils from Busselton and Nannup partnered with the Margaret River YAC for a three day team building and adventure camp in the city.



% TARGET ON TARGET

%

2.2.1.4 Manage the Zone Room Youth Precinct Gemma Mincherton - Senior Community Development

Officer

In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%

ACTION PROGRESS COMMENTS: Cleaning supplies have been replenished and range hood professionally serviced. Coming into warmer weather, bookings have increased


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% TARGET ON TARGET

%

2.2.1.5 Review Active Ageing Plan and Policy Katie Taylor - Community Development Officer

In Progress

01-Jul-2014 30-Jun-2018 10.00% 20.00%

ACTION PROGRESS COMMENTS: New CDO progressing with training, desk top review and information gathering process to assist development of the Active Ageing (Age Friendly) Plan / Policy. Focus is on DAIP, Halls Review / Volunteering Plan engagement.



% TARGET ON TARGET

%

2.2.2.1 Implement actions from the Disability Access and Inclusion Plan


In Progress

01-Jul-2014 30-Jun-2018 40.00% 40.00%

ACTION PROGRESS COMMENTS: * Quarterly meetings (CAIRG) are held with internal and external stakeholders and biannual meetings held internally (AIRG). * Discussions had with responsible officers for each strategy of the DAIP and assistance with implementing initiatives. * Project planning is underway to complete actions. * Sept - Oct: Shire's Blue Bay project is being completed where disabled parking bays are audited to check for compliance with standards and an awareness raising campaign is undertaken to ensure they bays are kept free for people holding the ACROD stickers * New CDO has entered DAIP activities as KPI's for internal officers to help map and track the DAIP progress. * Induction program being refined.



% TARGET ON TARGET

%

2.3.2.1 Facilitate the Community Connect program Katie Taylor - Community Development Officer

In Progress

01-Jul-2014 30-Jun-2018 40.00% 30.00%

ACTION PROGRESS COMMENTS: * Ongoing information on funding opportunities to community groups. * Now that the new website has been launched, the on-line register needs time spent to set up community groups with usernames and passwords. This will be undertaken as priorities allow. * New full time CDO focusing on desktop review of volunteering programs with view to update / refine / reinvigorate Community Connect program.


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% TARGET ON TARGET

%

2.3.2.2 Provide support to the Community Resource Centre Executive to develop a long term plan for the Old Hospital/Community Resource Centre site


Safety

In Progress

01-Jul-2014 30-Jun-2015 25.00% 25.00%

ACTION PROGRESS COMMENTS: Shire staff are in regular contact with the Community Resource Centre and preliminary discussions are underway in considering development of a long term plan for the site. No further progress has been made on this action. Awaiting outcome of discussions between CRC and Shire Executive re the site and future directions.



% TARGET ON TARGET

%

2.3.2.3 Support Hall Management groups Katie Taylor - Community Development Officer

In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%

ACTION PROGRESS COMMENTS: Ongoing support. Assistance with annual insurance renewals complete. Populating key information about community halls underway.



% TARGET ON TARGET

%

2.3.2.4 Undertake a strategic review of Community Halls Paul Gravett - Manager Community Development &

Safety

In Progress

20-Aug-2014 30-Jun-2015 10.00% 20.00%

ACTION PROGRESS COMMENTS: A spreadsheet has been generated to gather detailed information about the functioning and management of the halls with the view to determining strengths and weaknesses and where areas can be improved. Participation in Asset Mgt Working Group has assisted project definition. RFQ to be developed in first quarter of 2015 to assist halls condition review.



% TARGET ON TARGET

%

2.3.2.5 Undertake a strategic review of Historical Groups Paul Gravett - Manager Community Development &

In Progress

01-Jul-2014 30-Jun-2015 10.00% 20.00%

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Safety

ACTION PROGRESS COMMENTS: To be aligned with strategic review of community halls.



% TARGET ON TARGET

%

2.6.1.4 Implement actions from the Community Safety and Crime Prevention Plan


Officer

In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%

ACTION PROGRESS COMMENTS: Liquor Forum meetings are held quarterly. Through this group: * The Shire has produced a poster educating international visitors on WA alcohol laws * "Consider our Kids" bin sticker project * Initiated RSA refresher training course where 20 liquor licensees attended and brushed up on Liquor laws



% TARGET ON TARGET

%

2.6.1.7 Review Community Safety and Crime Prevention Plan


Officer

In Progress

01-Jul-2014 30-Jun-2015 80.00% 100.00%

ACTION PROGRESS COMMENTS: A stakeholder meeting has been held and a first draft of the new Safer Communities Plan has been completed. MCD&S introduced broader objectives of Injury Prevention as well as Emergency Management to accompany crime prevention as complementing a Safer Community perspective. The plan will go to council in the first quarter of 2015 seeking endorsement to advertise for public comment.



% TARGET ON TARGET

%

3.2.2.5 Undertake equipment upgrades to the Margaret River Cultural Centre


Safety

In Progress

01-Jul-2014 30-Jun-2015 50.00% 50.00%

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ACTION PROGRESS COMMENTS: Contract let for flysystem and associated works, Contracts let for electrical upgrades. Works to commence in Feb 2015.



% TARGET ON TARGET

%

4.3.2.1 Assist with the identification of a longer term site for the Farmer's Market


Safety


ACTION PROGRESS COMMENTS: Completed after two year contract signed. Long term planning on MR Main Street will provide potential location for Farmers Mkt in future.



% TARGET ON TARGET

%

5.1.5.2 Hold regular meetings with Arts Margaret River Paul Gravett - Manager Community Development &

Safety

In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%

ACTION PROGRESS COMMENTS: Manager of Community Development and Safety meets with Arts Margaret River regularly and some joint projects are underway



% TARGET ON TARGET

%

5.1.5.3 Hold regular meetings with the Art and Culture Advisory Group


Officer

In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%

ACTION PROGRESS COMMENTS: Semi regular meetings and lots of email consultation occurs with the Art and Cultural Advisory Group. A meeting will be convened in February 2015


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% TARGET ON TARGET

%

5.1.5.4 Hold regular meetings with the Community Access and Inclusion Reference Group


In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%

ACTION PROGRESS COMMENTS: two meetings (one being a special meeting to discuss cultural centre redevelopment plans) were held in the last quarter with the Community Access and Inclusion Group (CAIRG) and the Community Development Officer consults with the group regularly via email and phone



% TARGET ON TARGET

%

5.1.5.5 Hold regular meetings with the Community Network Group


Officer

In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%

ACTION PROGRESS COMMENTS: Meetings are held quarterly with the community network group. A special meeting will be convened as part of our focus on the changes to mental health services in the south west. A new partnership has been established with the City of Busselton where two meetings per year are joint CNG and Vasse Human Services meetings so further contacts and awareness can be gained about services in the south west.



% TARGET ON TARGET

%

5.1.5.6 Hold regular meetings with the Liquor Forum Gemma Mincherton - Senior Community Development

Officer

In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%

ACTION PROGRESS COMMENTS: Liquor Forum meetings are held each quarter with the forum moving to a a model where the meetings are held at various licensed premises which seems to increase attendance



% TARGET ON TARGET

%

5.1.5.7 Hold regular meetings with the Youth Advisory Council


Officer

In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%

Page 26

ACTION PROGRESS COMMENTS: Meetings are held weekly with the Margaret River Youth Advisory Council during the school term. In addition to this youth activities included: * School holiday programs * End of Year MR Skate and Music (MRSAM) * Term time programs * Music events / Arts and Cultural activities * Drug and Alcohol / Mental health related programs - photography workshop, Above the Influence film


Rangers


% TARGET ON TARGET

%

2.6.1.3 Finalise procedures and guidelines document in Rangers Services


Safety

In Progress

01-Jul-2014 30-Jun-2015 80.00% 66.00%

ACTION PROGRESS COMMENTS: The first edition is almost complete with ongoing refinements to occur as an ongoing process of improvement.



% TARGET ON TARGET

%

2.6.1.5 Provide dog exercise areas Carol Wilson - Coordinator Ranger Services

In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%

ACTION PROGRESS COMMENTS: Ongoing - 15 dog exercise areas are monitored on an ongoing basis for areas that require updated signage Letter was distributed to all dog owners notifying of Responsible Dog Ownership requirements. Greater focus on Gnarabup beach area to enhance compliance with local laws and DEA's including patrols and extra signage.



% TARGET ON TARGET

%

2.6.1.6 Provide Rangers regulatory services Carol Wilson - Coordinator Ranger Services

In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%

Page 27

ACTION PROGRESS COMMENTS: Regulatory services provided by Rangers include: firebreak inspections, parking monitoring and infringements and cautions, dog and cat management and infringements, litter, stock issues. Main stats covered within KPI's.



% TARGET ON TARGET

%

2.6.1.8 Update relevant local laws Paul Gravett - Manager Community Development &

Safety

In Progress

01-Jul-2014 30-Jun-2015 50.00% 50.00%

ACTION PROGRESS COMMENTS: Rangers are updating the Cat Local Law, Fencing Local Law and looking at amendments to the Dog Local Law Conway HIghbury contracted to assist Local law review / creation.


Community and Emergency Services


% TARGET ON TARGET

%

1.4.1.5 Liaise with State Government on bushfire strategies and resourcing


Safety

In Progress

01-Jul-2014 30-Jun-2018 55.00% 55.00%

ACTION PROGRESS COMMENTS: Emergencies Services Levy (ESL) grant acquittal submitted by 30 August. Ongoing consultation with DFES lower south west regarding response arrangements and incident management team capabilities.



% TARGET ON TARGET

%

2.6.2.4 Partner with Department of Fire and Emergency Services and the Office of Bushfire Risk Management (OBRM) in Bushfire Risk Management in the Shire


Safety

In Progress

01-Jul-2014 30-Jun-2018 80.00% 80.00%

Page 28

ACTION PROGRESS COMMENTS: BRMP Pilot Program completed for one planning area in Gnarabup / Prevelly. Funding / program has now ceased - end of Dec 2014. Finalising Treatment Program to secure final $40k payment to assist works. Lobbying state government for ongoing support with assistance of WALGA and pilot LG's.



% TARGET ON TARGET

%

2.6.2.5 Provide community emergency services and programs

Brendan Jordan - Community Emergency Services Manager

In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%

ACTION PROGRESS COMMENTS: Ongoing - Bush fire fleet annual servicing completed by end of September. Meeting of FCOs and brigade captains held 23 September 2014. Volunteer bushfire training held 11/12 October with 17 attendees. Local Incident Management Team (IMT) established. MOU / Business Plan with DFES are CESM role was updated and finalised.


Corporate and Community Services

Corporate and Community Services


% TARGET ON TARGET

%

2.3.1.1 Organise Thank a Volunteer Celebrations Annie Riordan - Director of Corporate and Community

Services


ACTION PROGRESS COMMENTS: Successful event held on 4 December 2014. New awards in the Volunteer of the Year and Youth Volunteer of the Year were awarded. Grant funding for the event has been acquitted.

Last Updated: 22-Dec-2014


% TARGET ON TARGET

%

4.2.3.1 Construct chalets at Turner Caravan Park using Caravan Park Reserve Funds to develop a joint venture with a suitable partner

Annie Riordan - Director of Corporate and Community

Services

In Progress

01-Jul-2014 30-Jun-2015 10.00% 50.00%

Page 29

ACTION PROGRESS COMMENTS: Redevelopment plans and joint venture options being progressed.



% TARGET ON TARGET

%

5.1.5.8 Hold regular meetings with the Sport and Recreation Advisory Committee


Services

In Progress

01-Jul-2014 30-Jun-2018 30.00% 40.00%

ACTION PROGRESS COMMENTS: Sport and Recreation Advisory Committee meeting held 6 August 2014. SRAC meetings for 1 October and 3 December did not reach a quorum. Informal meetings were held on these dates and notes recorded.



% TARGET ON TARGET

%

5.2.1.1 Continue implementation of the Integrated Planning and Reporting (IPR) program, including quarterly reporting against the Operational Plan to Council

Kirstie Kitis - Corporate Planner In Progress

01-Jul-2014 30-Jun-2018 40.00% 40.00%

ACTION PROGRESS COMMENTS: Interplan refresher training has been rolled out to Directors, Managers and identified staff members/EAs. Cheat sheet and report lists has been set up for each person. Actions are updated accordingly. The Operational Plan Qtr. 1 Report 14-15 was completed in Interplan. Of the 271 reportable actions 248 actions (85%) are on track and 35 actions (13%) have no set target indicating the action was completed or is set to commence in the next quarter. Strategic Performance Improvement Working Group convene on 14 Aug and 24 Oct to report on resourcing strategies inclusive of ratios and discuss a workforce planning proposal for individual performance measurement.



% TARGET ON TARGET

%

5.2.1.2 Develop and adopt Annual Operational Plans Kirstie Kitis - Corporate Planner In 01-Jul-2014 30-Jun-2018 50.00% 40.00%

Page 30

linked to Corporate Plan and Annual Budget Progress

ACTION PROGRESS COMMENTS: Changes to the layout included inserting the Annual Budget and two extra columns to capture information about Capital Budget allocation and key funding partners. Operational Plan 14-15 has been completed by all Managers. There was a significant delay in completion of this document due to several individuals on leave. There have also been significant changes to actions in the Operational Plan that will need to be discussed with the working group. The Operational Plan 14-15 was adopted by Council at OM 22 Oct. There are a total of 282 planned activities for the financial year, a 2.2% increase on the 2013-2014 delivery programs. Of these 282 activities, 53 are priority projects and 31 are new actions. Preparation for the 2015-2016 Annual Operational Plan is under way. Business Unit planning templates are being developed, the LTFP review has commenced with project specific meetings under way to better align the two corporate documents.



% TARGET ON TARGET

%

5.2.1.4 Review Business Unit plans for directorate in line with strategic direction


Services

In Progress

01-Jul-2014 30-Jun-2018 30.00% 40.00%

ACTION PROGRESS COMMENTS: Service Level Review forms completed



% TARGET ON TARGET

%

5.2.1.5 Undertake a desktop review of the Community Strategic Plan


01-Jul-2014 30-Jun-2015 50.00% 40.00%

ACTION PROGRESS COMMENTS: Demographic data and statements have been updated with latest information. Log of changes has been created. Staff has participated in a survey via survey monkey to form part of the review process. All Managers and Directors has reviewed currency of goals, key projects and KPIs for relevancy and currency. The report is due to go to Council for the decision of opening up the review to community for consultation.



% TARGET ON TARGET

%

Page 31

5.2.1.6 Undertake a desktop review of the Corporate Plan Kirstie Kitis - Corporate Planner In Progress

01-Jul-2014 30-Jun-2018 50.00% 40.00%

ACTION PROGRESS COMMENTS: Demographic data and statements have been updated with latest information. Log of changes has been created.



% TARGET ON TARGET

%

5.2.2.6 Develop Risk Management Framework Annie Riordan - Director of Corporate and Community

Services


ACTION PROGRESS COMMENTS: Risk Management Framework presented to the Audit and Risk Management Committee for endorsement on 22 October 2014



% TARGET ON TARGET

%

5.2.2.7 Implement Risk Management Framework and develop Risk Registers for Strategic, Operational and Project Risks


Services

In Progress

01-Jul-2014 30-Jun-2018 20.00% 30.00%

ACTION PROGRESS COMMENTS: Risk Profiles developed in conjunction with LGIS



% TARGET ON TARGET

%

5.5.1.1 Review customer service standards for Corporate and Community Services directorate


Services

Not Started

01-Jul-2014 30-Jun-2015 0.00% 0.00%

Last Updated: 27-Aug-2014

Page 32


% TARGET ON TARGET

%

5.5.2.4 Monitor and administer functions of the Shire's website for internal and external stakeholders


Services

In Progress

02-Oct-2014 30-Jun-2018 40.00% 50.00%

ACTION PROGRESS COMMENTS: Refreshed website has been developed and ongoing administration is conducted



% TARGET ON TARGET

%

5.6.2.5 Review and update procedures for Corporate and Community Services directorate


Services

Not Started

01-Jul-2014 30-Jun-2018 0.00% 0.00%

Last Updated: 27-Aug-2014


% TARGET ON TARGET

%

5.7.2.1 Implement Annual Reports consistent with the guidelines for the Department of Local Government's Integrated Planning and Reporting Framework

Kirstie Kitis - Corporate Planner Completed 01-Jul-2014 30-Jun-2018 100.00% 0.00%

ACTION PROGRESS COMMENTS: First draft has been provided to Directors and Managers to omit/insert information before formatting can commence. General feedback from CEO the report is too wordy. From this feedback performance highlights was spread out through the document. Need to ensure greater balance across information from each Directorate. A final version of the draft, formatted through a design program was adopted by absolute majority as OM 22 Oct. The Annual Report 2013-2014 was the first report under the new Integrated Planning and Reporting Framework Staff have been guided in the development of the Annual Report by the goals outlined in the Community Strategic Plan 2033 and the Corporate Plan 2013-2017. This reflective process has been a opportunity for staff to embrace achievements over the year and to clearly identify where there is room for improvement in the coming financial year.

Last Updated: 27-Oct-2014


% TARGET ON TARGET

%

5.7.2.2 Implement quarterly reporting against the Operational Plan to Council


01-Jul-2014 30-Jun-2015 50.00% 40.00%

Page 33

ACTION PROGRESS COMMENTS: All Directors, Managers and Coordinators have been refreshed on how to use Interplan in preparation for 14-15 reports. The Operational Plan Q1 Report 14-15 was completed in Interplan and adopted by Council at OM 23 Oct. Of the 271 reportable actions 248 actions (85%) are on track and 35 actions (13%) have no set target indicating the action was completed or is set to commence in the next quarter.



% TARGET ON TARGET

%

5.7.3.1 Measure and report on Key Performance Indicators in the Community Strategic Plan


01-Jul-2014 30-Jun-2018 50.00% 40.00%

ACTION PROGRESS COMMENTS: KPI data was recorded in the Annual Report 2013-2014. Goal 1 reported 25% of actions were completed, Goal 2 recorded 31% completion, Goal 3 38% of actions completed, Goal 4 was 28% and Goal 5 indicated 12% completion of actions towards CSP KPIs. A review of KPI efficient has been conducted with Managers and Directors which has identified no changes are necessary at this point in time.



% TARGET ON TARGET

%

5.7.3.2 Measure and report on Key Performance Indicators in the Corporate Plan


01-Jul-2014 30-Jun-2018 50.00% 40.00%

ACTION PROGRESS COMMENTS: KPIs for the Corporate Plan are in the early stages of redevelopment. CAMMS consultant Brad was engaged through a workforce grant. Brad visited the Shire in workshop format with each business unit Manager and started to develop appropriate sets of KPIs. A KPI Criteria and Assessment Framework has been developed for future rollout within the organisation. High Priority KPIs have been populated with Interplan for 1 of the 4 directorates.


Customer and Information Services

Customer and Information Services

Page 34


% TARGET ON TARGET

%

5.2.2.10 Undertake desktop review of ICT Strategic Framework

Vicky Small - Manager Customer & Information Services

Not Started

01-Jul-2014 30-Jun-2018 0.00% 0.00%



% TARGET ON TARGET

%

5.6.2.6 Measure and report on administration of Customer and Information Services


In Progress

02-Oct-2014 30-Jun-2015 50.00% 50.00%

ACTION PROGRESS COMMENTS: PIDs processed within timeframes: nil Complaints outstanding: 1


Information and Communications Technology


% TARGET ON TARGET

%

5.2.2.8 Develop Information and Communication Technology (ICT) Strategic Framework

Vicki Small - Manager Customer and Information Services

In Progress

01-Jul-2014 30-Jun-2015 10.00% 0.00%

ACTION PROGRESS COMMENTS: Research commenced



% TARGET ON TARGET

%

5.3.2.2 Provide Help Desk support to users Vicky Small - Manager Customer & Information Services

In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%

ACTION PROGRESS COMMENTS: 171 Support Requests entered and completed in the first quarter. Weekly average outstanding for the quarter is 6.55.

Page 35



% TARGET ON TARGET

%

5.3.2.8 Upgrade and extend software licensing to meet the needs of the organisation


In Progress

01-Jul-2014 30-Jun-2018 25.00% 0.00%

ACTION PROGRESS COMMENTS: Adobe Acrobat software Enterprise agreement completed and maintained annually. This allows ICT to install the latest Acrobat versions to all Shire PCs. Microsoft software (multiple different packages) has been completed and maintained annually for 3 out of 4 agreements. This allows ICT to roll out the latest Microsoft software as required to all users and/or all servers. The 4th agreement (minor loose ends) will be added to the 15/16 budget. Most other software is purchased once off or requires (usually yearly) maintenance payments – all significant software is fully budgeted.


Caravan Parks


% TARGET ON TARGET

%

4.2.3.2 Develop and construct a new office at Flinders Bay Caravan Park



ACTION PROGRESS COMMENTS: The Flinders Bay office construction was delayed by two weeks due to heavy rain at the commencement of works. The office was however completed and operational for the September long weekend and school holidays.



% TARGET ON TARGET

%

4.2.3.3 Implement actions within Alexandra Bridge Camp Ground Business Plan


In Progress

01-Jul-2014 30-Jun-2016 25.00% 25.00%

ACTION PROGRESS COMMENTS: Storage shed constructed and installed


Page 36


% TARGET ON TARGET

%

4.2.3.4 Operate caravan and camping facilities at Augusta and Alexander Bridge


In Progress

01-Jul-2014 30-Jun-2018 25.00% 50.00%

ACTION PROGRESS COMMENTS: Income: Turner Caravan Park: $109,201 Flinders Bay Caravan Park: $25,099 reopened 1/9/14 Alexandra Bridge Caravan Park:$12,137 Customer satisfaction: Turner Caravan Park: Target 5 Actual 4.9 Flinders Bay Caravan Park: Reopened 1/9/14 Visitation: Turner Caravan Park: 1650 Flinders Bay Caravan Park: 553 Alexandra Bridge: 208 (receipts)



% TARGET ON TARGET

%

5.2.3.4 Undertake detailed planning of caravan park infrastructure renewal and maintenance requirements


Not Started

01-Jul-2014 30-Jun-2018 0.00% 0.00%


Records


% TARGET ON TARGET

%

5.3.1.1 Provide recordkeeping service to the organisation Vicky Small - Manager Customer & Information Services

In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%

ACTION PROGRESS COMMENTS: Incoming records registered: 6,342 Internal records registered: 6,700 Outgoing records registered: 3,776

Page 37

Outstanding records target 500 Actual 718 FOIs completed within timeframes: No FOIs received Records Inductions undertaken: 0



% TARGET ON TARGET

%

5.3.1.2 Undertake annual Records Disposal program Vicky Small - Manager Customer & Information Services


ACTION PROGRESS COMMENTS: 110 boxes of records disposed of in accordance with State Records legislation.


Customer Relations


% TARGET ON TARGET

%

5.5.1.2 Provide Department of Transport licencing services


In Progress

01-Jul-2014 30-Jun-2018 25.00% 50.00%

ACTION PROGRESS COMMENTS: Total DoT transactions: 5,196 Total DoT income: $45,420



% TARGET ON TARGET

%

5.5.1.3 Provide one-stop shop customer service centre Vicky Small - Manager Customer & Information Services

In Progress

01-Jul-2014 30-Jun-2018 25.00% 50.00%

ACTION PROGRESS COMMENTS: Total Shire transactions: 4,121 Total phone calls: 7,204 Total receipts processed: $5,310,978.60

Page 38



% TARGET ON TARGET

%

5.5.1.4 Review Customer Service Charter Vicky Small - Manager Customer & Information Services

Not Started

01-Jul-2014 30-Jun-2015 0.00% 0.00%


Financial Services

Finance


% TARGET ON TARGET

%

4.4.3.2 Review Purchasing Policy and procedures to determine equity and effectiveness

Andrew Ross - Manager of Finance


ACTION PROGRESS COMMENTS: Purchasing policy reviewed and approved by Council at meeting on 22 October 2014. Review of procedures is ongoing.



% TARGET ON TARGET

%

5.2.2.12 Review the Long Term Financial Plan through the CEO appointed Internal Expenditure Review Committee and present options to Council for increasing revenue and reducing operating cost


In Progress

01-Jul-2014 30-Jun-2015 25.00% 25.00%

ACTION PROGRESS COMMENTS: Strategic planning day with Council in November 2014 has provided some direction for the plan and also outlined areas of possible operating expenditure reductions and revenue options.


Page 39


% TARGET ON TARGET

%

5.2.2.13 Undertake full review with ongoing desktop review of Long Term Financial Plan


In Progress

01-Jul-2014 30-Jun-2018 10.00% 25.00%

ACTION PROGRESS COMMENTS: Updated LTFP Template received in late December. Update of the plan commenced and will continue in quarter 3.



% TARGET ON TARGET

%

5.2.5.6 Continue to monitor and analyse monthly, year to date and annual financial performance


In Progress

01-Jul-2014 30-Jun-2018 42.00% 50.00%

ACTION PROGRESS COMMENTS: Monthly reports prepared and provided to Council for July to October. November prepared and will be provided to Council in January.



% TARGET ON TARGET

%

5.2.5.7 Ensure monthly, year to date and annual financial performance is in accordance with budget and corporate performance targets and initiate corrective action as required


In Progress

01-Jul-2014 30-Jun-2018 42.00% 50.00%

ACTION PROGRESS COMMENTS: Monthly reports showing variances and comments prepared and provided to Council for July to October. November prepared and will be provided to Council in January.



% TARGET ON TARGET

%

5.2.5.8 Ensure revenue opportunities are maximised by identifying grant opportunities, additional revenue sources and cost recovery


In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%

ACTION PROGRESS COMMENTS: Ongoing processes to ensure revenue opportunities are maximised.

Page 40



% TARGET ON TARGET

%

5.2.5.10 Preparation of annual budget Andrew Ross - Manager of Finance

Not Started

01-Jul-2014 30-Jun-2018 0.00% 0.00%

ACTION PROGRESS COMMENTS: Preparation of 2015-16 Budget will commence during quarter 3 of 2014-15 after the Long Term Financial Plan has been reviewed and updated.



% TARGET ON TARGET

%

5.2.5.11 Preparation of annual financial report Andrew Ross - Manager of Finance


ACTION PROGRESS COMMENTS: Annual Financial Report provided to Auditors on 26/8/14. Audit signoff received on 13/10/14 and was provided to Audit and Risk Management Committee on 22/10/14.

Last Updated: 25-Nov-2014


% TARGET ON TARGET

%

5.2.5.12 Preparation of monthly management reports Andrew Ross - Manager of Finance

In Progress

01-Jul-2014 30-Jun-2018 42.00% 50.00%

ACTION PROGRESS COMMENTS: Monthly reports for July to October have been prepared and accepted by Council. November report to be provided to Council in January.



% TARGET ON TARGET

%

5.2.5.13 Promote a whole of life assessment approach for projects


In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%

ACTION PROGRESS COMMENTS: Ongoing process to encourage whole of lifecycle cost assessment.

Page 41



% TARGET ON TARGET

%

5.2.5.14 Use appropriate processes to assess the short and long term financial viability of capital and other projects


In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%

ACTION PROGRESS COMMENTS: Comments provided to Infrastructure Services on project management framework



% TARGET ON TARGET

%

5.7.1.6 Conduct external audit and interim audit annually and remediate any problems within timeframes


In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%

ACTION PROGRESS COMMENTS: External audit conducted from 26 to 28 August 2014. Audit contract ends with annual audit for 2013-14. New Audit contract to be provided to Council in January. Once new Auditors engaged, interim audit will be scheduled to be conducted during quarter 4 of 2014-15.



% TARGET ON TARGET

%

5.7.3.3 Develop financial indicators for Business Units Andrew Ross - Manager of Finance

Not Started

01-Jul-2014 30-Jun-2015 0.00% 0.00%

ACTION PROGRESS COMMENTS: Financial indicators are likely to be developed sometime after training on KPIs is completed during quarter 2 of 2014-15.


Revenue


% TARGET ON TARGET

%

Page 42

5.2.5.4 Billing of property rates Andrew Ross - Manager of Finance


ACTION PROGRESS COMMENTS: Rates for 2014-15 billed in July 2014. First due date was 8/9/14.



% TARGET ON TARGET

%

5.2.5.5 Billing of sundry debtors Andrew Ross - Manager of Finance

In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%

ACTION PROGRESS COMMENTS: Debtors are billed weekly.


General Financing


% TARGET ON TARGET

%

5.2.5.2 Administering the Shire's investment portfolio Andrew Ross - Manager of Finance

In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%

ACTION PROGRESS COMMENTS: Term deposits were placed with approved deposit institutions and in accordance with the Investment Policy in September 2014.



% TARGET ON TARGET

%

5.2.5.3 Administering the Shire's loan portfolio Andrew Ross - Manager of Finance

In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%

ACTION PROGRESS COMMENTS: Loan repayments processed in accordance with schedules.


Page 43


% TARGET ON TARGET

%

5.2.5.9 Manage the Shire's financial reserves Andrew Ross - Manager of Finance

In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%

ACTION PROGRESS COMMENTS: Interest on reserves is transferred monthly. Other transfers to reserves will occur progressively during the year.


Library Services

Library Services


% TARGET ON TARGET

%

2.4.1.1 Operate a Library Service in Margaret River and Augusta

Heather Auld - Manager Library Services

In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%

ACTION PROGRESS COMMENTS: IT training continues as an ongoing process for staff, ensuring that they are aware of changes and updates to our cloud-based Library Management System as it continues to evolve and new functionality becomes available. Patrons are being supported towards greater independence in using the catalogue and managing their memberships, with one-on-one training sessions provided as needed. Completion of shire website content for libraries included a new 'widget' for customers to search our catalogue from the shire site if they choose to do so. Numerous processes and procedures have been updated to ensure staff and customers have the latest information at hand. SLWA new stock has been ordered for this quarter. There has been a reduction of $17,000 in funding from state government for AMRSC and this has impacted on selection rates.



% TARGET ON TARGET

%

2.4.1.2 Review and assess the long term needs to library services, in particular technological requirements


In Progress

01-Jul-2014 30-Jun-2015 50.00% 50.00%

ACTION PROGRESS COMMENTS: New hardware has been installed and commissioned for both libraries. 1. A Smart Serve unit in now operational in Augusta Library to enable patrons in Augusta to take advantage of RFID technology...now they can self-issue any items just like MR Library. 2. The popularity of self-issue at Margaret River created the need for a third Smart Serve unit and this is now operational. 3. A receipt-printer has been installed at Augusta Library to reduce the time spent hand-writing Hold Notices to produce a more efficient workflow.

Page 44

4. Updates are now complete on the Envisionware services to ensure we are operating under the latest technology available for these products.



% TARGET ON TARGET

%

2.4.2.1 Design and implement programs for children and youth


In Progress

01-Jul-2014 30-Jun-2018 30.00% 50.00%

ACTION PROGRESS COMMENTS: Children's activities at the Shire libraries in Quarter 2- October school holidays included children learning all about the wonderful work worms do in our gardens. Both workshops at Margaret River and Augusta Library were full, with 40 children attending in total. Vicki Power from Wonderful Worms Waste entertained children and parents were informed of the benefits of worm farms. November was a busy month at the Shire libraries with 93 Better Beginnings packs being delivered to kindergarten and Pre-Primary students at this time. Better Beginnings is a program that works in partnership with the State Library of WA, Rio Tinto's Future Fund and our local shire libraries. Another successful annual Reading Rabbits party (held for year one students who participate in our reading rewards program) was sponsored by Rotary Club of Margaret River and the Margaret River Bookshop. We also hosted a very well attended Teddy Bear's picnic for a storytime session at the Margaret River Library and children enjoyed stories outside the library with their picnics. On the 22nd of December we held our first school holiday activity at Margaret River Library whereby children decorated candles with coloured wax, just in time for Christmas.



% TARGET ON TARGET

%

2.4.2.2 Partner with groups to provide events that support lifelong learning


In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%

ACTION PROGRESS COMMENTS: The library hosted the Sarah Drummond author during October. She travelled from Albany to talk about her book Salt Story. Margaret River Bookshop was on hand to sell copies and the event attracted 40 people with 100% satisfaction. $565 of funding was sourced for this author talk from Writing WA. Thursday 4th December the library hosted Claire Bolton to present her talk "Candle to Kindle". 25 people attended and of those who responded to the feedback form 100% were satisfied. Lifelong learning has been advertised this month in the Council for Community to draw new students to the computer training sessions conducted by our volunteers Seniors morning tea was well attended in November with all enjoying cuppa and cake and the viewing of some short films by Michael Wise and one of his students from the film editing

Page 45

tutoring he conducts weekly. Artist Astara L'Kesh exhibited in the Cocoon with some acrylic paintings and a charcoal drawing. Ruslan Kulkin from the ABC radio in Bunbury used the library space to conduct 3 writing sessions over 3 Fridays.



% TARGET ON TARGET

%

5.2.3.6 Undertake detailed planning of library infrastructure renewal and maintenance requirements


Not Started

01-Jul-2014 30-Jun-2018 0.00% 0.00%


Sport & Recreation Services

Childcare


% TARGET ON TARGET

%

2.2.1.8 Provide Childcare services Dylan Brown - Recreation Operations Manager

In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%

ACTION PROGRESS COMMENTS: Recreation centre Childcare services currently providing 3 services After school care 5 days per week including school pick-ups. Vacation Care offers school holiday day care services 8.00am to 5.30 pm for school aged children . Crèche offering care for 75 mins per sessions for families wanting to utilise the recreation centre services 8.45am to 11.45 weekdays Centre operating as per guidelines , numbers continue to be above 40 per day for school holiday program



% TARGET ON TARGET

%

2.2.1.13 Provide upgrades and equipment for Childcare to meet legislative requirements

Dylan Brown - Recreation Operations Manager

In Progress

01-Jul-2014 30-Jun-2018 40.00% 50.00%

ACTION PROGRESS COMMENTS: New nature play area currently in design phase.

Page 46

Upgrades to rear of recreation centre to allow better access for families nature play meetings have occurred and should be finished design phase 1st Feb


Recreation Centres


% TARGET ON TARGET

%

2.5.1.1 Operate Recreation Centres in Margaret River and Augusta


In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%

ACTION PROGRESS COMMENTS: Both centres operating , with a wide range of services and programs for each specific community area



% TARGET ON TARGET

%

2.5.1.2 Partner with groups to provide children's active lifestyle programs


In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%

ACTION PROGRESS COMMENTS: Primary School active after school care only during Term 4 and Term 1



% TARGET ON TARGET

%

2.5.1.3 Provide Beach Lifeguard services during peak periods


In Progress

01-Jul-2014 30-Jun-2018 25.00% 0.00%

ACTION PROGRESS COMMENTS: Beach lifeguard season commenced 18 December 2014 , very busy opening period with more than 300 people being recorded on the beach on xmas day . No major incidents recorded in first 3 weeks


Page 47


% TARGET ON TARGET

%

2.5.1.4 Provide a greater range of aquatic facilities at the Margaret River Recreation Centre


In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%

ACTION PROGRESS COMMENTS: Recreation centre continuously monitor progress and statics of program to ensure range of services meet community demands. New initiatives and partnerships with swimming groups and swimming clubs started to operate over the past 3 months.



% TARGET ON TARGET

%

2.5.1.5 Provide fitness programs that cater for seniors and persons with a disability


In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%

ACTION PROGRESS COMMENTS: Centre working with Council of the Ageing, Disability services, local groups and senior to ensure programs offer full range of services. Centre currently offers over 28 based physical activity classes per week, with an average attendance of 13.7 per class. In Augusta we offer 2 days per week for living longer living stronger with an average attendance of 6 people per session.



% TARGET ON TARGET

%

2.5.1.6 Provide gymnasium equipment and fitness programs that cater for the population


In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%

ACTION PROGRESS COMMENTS: Current review of all of fitness equipment , and renewal program set to be introduced Jan 2015. Programs continuously monitor depending on seasons and user statics. New equipment ordered for both gymnasiums , all leases of gym equipment and outstanding condition have been investigated Programs performing at a high level of satisfaction



% TARGET ON TARGET

%

3.2.1.8 Undertake a feasibility study for a community facility incorporating surf life saving club facilities at Prevelly/Gnarabup


Not Started

01-Jul-2014 30-Jun-2015 0.00% 0.00%

Page 48



% TARGET ON TARGET

%

5.2.3.7 Undertake detailed planning of recreational infrastructure renewal and maintenance requirements


Not Started

01-Jul-2014 30-Jun-2018 0.00% 0.00%

ACTION PROGRESS COMMENTS: Not started as yet



% TARGET ON TARGET

%

5.6.2.9 Adopt new policies for Recreation Services Dylan Brown - Recreation Operations Manager

Ongoing 01-Jul-2014 30-Jun-2015 - 0.00%

ACTION PROGRESS COMMENTS: Not started as yet


Page 49

Infrastructure Services

Asset Services

Asset Services


% TARGET ON TARGET

%

1.1.1.2 Implement actions from the State of the Environment Report

John McKinney - Senior Environmental/Landcare Officer

In Progress

01-Jul-2014 30-Jun-2015 50.00% 50.00%

ACTION PROGRESS COMMENTS: Atmosphere: Wadandi Track Planning C2C Track Extension Flinders to Boat Harbour path planning Biodiversity: WALGA biodiversity strategy - partnership project to develop a better understanding of biodiversity values in the Shire and ways to protect them, predominantly through potential improvements to planning mechanisms. Reserve prioritization project CCG /Gondwana Link Conservation Action Plan Weed Control Strategy adopted by Council Reviewed Coastal Plants Booklet Working with CCG to deliver tailored Phytophthora dieback training for depot and planning staff Liaising with Murdoch Uni re Marri Canker Coastal Management: Post fire rehabilitation Cape Leeuwin Precinct Planning Coastal Hazard Risk Assessment Project with Sustainable Development



% TARGET ON TARGET

%

Page 50

1.1.1.3 Implement findings of the District Water Management Strategies in conjunction with development in these areas

David Nicholson - Manager Asset Services


ACTION PROGRESS COMMENTS: No specific action is required at present to support ongoing development of the East Margaret River area.



% TARGET ON TARGET

%

1.1.1.4 Maintain partnership with Cape to Cape Catchment Group


In Progress

01-Jul-2014 30-Jun-2015 60.00% 60.00%

ACTION PROGRESS COMMENTS: Ongoing. Sit on management committee and attend monthly meetings, plus provide governance and technical support outside of meetings. Technical advice and letters of support for grant applications including community environmental education, priority on ground action and conservation planning. Liaison and support to fire and biodiversity project. Sit on Conservation Action Plan technical group. Input into Regional Weed Strategy Revised existing MoU and both parties now signed. Councillor briefing on strategic plan and achievements 22/10/2014.



% TARGET ON TARGET

%

1.1.1.5 Maintain partnership with Lower Blackwood Landcare


In Progress

01-Jul-2014 30-Jun-2015 50.00% 50.00%

ACTION PROGRESS COMMENTS: Ongoing liaison and provision of technical advice as required. Attended AGM. Revised existing Memorandum of Understanding. Councillor briefing on strategic plan and achievements 22/10/2014.


Page 51


% TARGET ON TARGET

%

1.1.1.6 Review the State of the Environment Report John McKinney - Senior Environmental/Landcare Officer

In Progress

01-Jul-2014 30-Jun-2015 20.00% 25.00%

ACTION PROGRESS COMMENTS: Underway with 3 of 8 chapters drafted for review.



% TARGET ON TARGET

%

1.1.2.1 Construct dual use path (DAP) from Flinders bay to Augusta Boat Harbour (subject to environmental approval)


In Progress

01-Jul-2014 30-Jun-2015 30.00% 40.00%

ACTION PROGRESS COMMENTS: Spring flora survey complete. Clearing permit exemption granted. Alignment chosen. Seeking formal consent from Department of Transport regarding clearing and construction on their Reserve. Works Department unable to complete project due to budget constraints. Will submit RFQ for clearing and earthworks components in early February.



% TARGET ON TARGET

%

1.1.2.2 Work with Leeuwin Tourism Precinct Group to finalise the alignment of a trail/path from Flinders Bay to Cape Leeuwin


In Progress

01-Jul-2014 30-Jun-2015 30.00% 30.00%

ACTION PROGRESS COMMENTS: Alignment from Flinders Bay to ABH resolved - see action 1.1.2.1 Alignment through ABH included in Department of Transport Ultimate Development Concept Plan. Alignment from ABH to Ringbolt Bay yet to be finalised. Alignment from Ringbolt Bay to Cape Leeuwin previously identified. Successful CoastWest grant application to formalise Ringbolt Bay parking and access arrangements.


Page 52


% TARGET ON TARGET

%

1.4.1.1 Implement rehabilitation of areas affected by the November 2011 bushfire events


In Progress

01-Jul-2014 30-Jun-2015 50.00% 40.00%

ACTION PROGRESS COMMENTS: Ongoing. Recent tasks: Installation of fencing at Rivermouth and Gnarabup to protect coastal dunes. Weekly supervision of Capes Volunteer Team undertaking weed and erosion control, revegetation, brushing, access management. Revegetation with Capes Volunteers - 1,400 plants. Spring weed control - special focus on Pyp grass control with good results. Positive feedback received from community regarding these works. Future works include erosion control and drainage management at Gas Bay.



% TARGET ON TARGET

%

1.4.1.2 Prepare Management Plans for major Shire reserves


In Progress

01-Jul-2014 30-Jun-2015 15.00% 25.00%

ACTION PROGRESS COMMENTS: Project brief developed to develop Fire and Biodiversity Plan for bushland surrounding Witchcliffe townsite. This area chosen due to future population expansion, existing good condition vegetation with minor weed incursion and future development of Wadandi Track trail head. Commenced priortisation of remaining 270 reserves for management actions.



% TARGET ON TARGET

%

1.4.1.3 Provide environmental management and landcare services


In Progress

01-Jul-2014 30-Jun-2015 50.00% 50.00%

ACTION PROGRESS COMMENTS: Ongoing. Presented at CUSP fire and biodiversity seminar

Page 53

Presented at LCDC fire and biodiversity seminar Advice to Council on Hardy Inlet Management Plan, Weed Strategy, and Vegetation Management. Advice to Sustainable Development services - revegetation planning, fire and biodiversity management, dam management and approvals. Advice to works on clearing permits for Governor Broome, Dennis, Costien, Leeuwin, Cowaramup Bay, Warner Glen, Rosa Brook Rds and Dennis Rd drains. Advice to works on gravel pit management. Advice to works on bed and banks permit applications for rail trail and Latch Rd culvert replacement. Advice to works/IS department on firebreak management and herbicide spraying.



% TARGET ON TARGET

%

1.4.1.4 Work with Department of Parks and Wildlife to achieve an appropriate balance between conservation and park use


In Progress

01-Jul-2014 30-Jun-2015 60.00% 60.00%

ACTION PROGRESS COMMENTS: Ongoing. Particular liaison regarding: Trail and recreational node planning Cape Leeuwin lighthouse precinct. Wadandi Track and horse use. Universal signage



% TARGET ON TARGET

%

1.4.2.1 Establish and implement an environmental awareness program


In Progress

01-Jul-2014 30-Jun-2015 50.00% 40.00%

ACTION PROGRESS COMMENTS: Intending to develop a series of fact sheets and newspaper advertisements on key topics including weed management, erosion and sediment control on development and building sites. Development of Phytophthora training sessions and information sheets for local contracts such as firebreak, drainage and earthwork contractors, along with Shire staff. Training included tailored sessions for Shire planning staff (6 attendees), shire construction staff (5 attendees), Shire Councillors (7 plus directors and CEO) and community workshop. Worked with CCG on the Our Patch program with all local primary schools in the region undertaking catchment plans.


Page 54


% TARGET ON TARGET

%

2.6.2.1 Prepare bushfire mitigation strategies for Shire managed land


Not Started

01-Jul-2014 30-Jun-2015 0.00% 0.00%

ACTION PROGRESS COMMENTS: On hold pending outcome of DFES bushfire risk management assessment process.



% TARGET ON TARGET

%

3.2.1.1 Commence staged implementation of Augusta Interpretation Plan


In Progress

01-Jul-2014 30-Jun-2015 20.00% 20.00%

ACTION PROGRESS COMMENTS: Lotterywest has approved grant application for preparation of a style guide for the signs and other infrastructure recommended in the Augusta Interpretation Plan. Consultant to be appointed in January.



% TARGET ON TARGET

%

3.2.2.2 Implement actions in the Margaret River Foreshores upgrade (subject to funding)


In Progress

01-Jul-2014 30-Jun-2015 50.00% 50.00%

ACTION PROGRESS COMMENTS: Plan adopted by Council, although no funding allocated for implementation. Rendall Close - commenced preparation of concept plan for consideration. Directional signage installed. Liaising with Rotary and MRORCA regarding trail upgrades at Rotary Park, Barrett St and Minnie Keenan. Working with CD regarding implementation of signage at Old Settlement. Awaiting trails signage guide finalisation. Request from Cape to Cape Catchments Group to co-fund interpretive sign installation at Rotary Park and Barrett St.



% TARGET ON TARGET

%

Page 55

3.4.1.1 Commence staged implementation of trail along the Margaret River from Rotary Park to the Rivermouth


In Progress

01-Jul-2014 30-Jun-2015 40.00% 40.00%

ACTION PROGRESS COMMENTS: Long term plan. No core funding identified for implementation. Partnership with Friends of Cape to Cape Track and MRORCA in current financial year to progress trail from Caves Rd to St Alouran PAW. Indicative alignment confirmed. Flora survey completed in Spring 2014. Clearing permit exemption granted. Surveyor appointed to delineate property boundaries. Draft legal agreement provided to private landholders and awaiting response. Initial advice from Department of Aboriginal Affairs is no approvals required. Ongoing attempts to make contact with traditional owners. Detailed scope underway.



% TARGET ON TARGET

%

3.4.1.7 Provide customer service for the Infrastructure Directorate

Jason Heine - Technical Officer Customer Service

In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%

ACTION PROGRESS COMMENTS: Requests for grading, pot hole patching, removal of storm debris, etc all progressed.



% TARGET ON TARGET

%

3.4.1.11 Undertake quality control of developer provided assets

Peter Walker - Technical Officer - Developments

In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%

ACTION PROGRESS COMMENTS: Input provided to development applications, subdivisions, structure plans and scheme amendments as required. Engineering plans assessed and approved for numerous subdivisions - over 400 lots to be created during 2014/15 construction season. Quality control provided to subdivisions currently underway at Rapids Landing, Lot 320 Higgins Street and Redgate Park and to several major developments in Margaret River.



% TARGET ON TARGET

%

Page 56

3.4.2.2 Construct extension of Wadandi Track from Gnarawarry Road to Witchcliffe (subject to grant funding)


In Progress

01-Jul-2014 30-Jun-2015 10.00% 20.00%

ACTION PROGRESS COMMENTS: Discussions commenced with adjoining land owners. Negotiations commenced for removal of encroachments. Boodjidup Brook crossing under investigation - culvert to be installed rather than bridge. Design and costings for stock crossings underway. Boundary of realigned section pegged by licensed surveyor. Fencing requirements being finalised.



% TARGET ON TARGET

%

3.4.2.3 Finalise Wadandi Track Masterplan and obtain Environmental Approval


In Progress

01-Jul-2014 30-Jun-2015 50.00% 50.00%

ACTION PROGRESS COMMENTS: Clearing permit obtained for trail from Shire Boundary to Maze Road. Waterway crossing costings under review. Unit rates used in cost estimate under review. Request to convert sections UCL to trail reserve lodged with Dept of Lands. Boulter Road closure approved by Council. Pilot installation of heritage interpretation signs and other infrastructure underway in City of Busselton.



% TARGET ON TARGET

%

3.4.2.6 Progressive implementation of trails recommended in Bridle Trails Feasibility Study


In Progress

01-Jul-2014 30-Jun-2015 15.00% 30.00%

ACTION PROGRESS COMMENTS: $20,000 allocated in 2014/15 budget. Project start up meeting held with representatives of newly formed regional bridle trails association. Maps of proposed Stage 1 trails and supporting infrastructure to be submitted to Shire for consideration.



% TARGET ON TARGET

%

3.4.2.9 Review Path Plan 2004 in line with Townsite Strategy 2008 and Transport Strategy 2012


Not Started

01-Jul-2014 30-Jun-2015 0.00% 0.00%

ACTION PROGRESS COMMENTS: Not started - programmed to commence in January 2015.


Page 57


% TARGET ON TARGET

%

3.4.2.10 Support Rotary Club of Margaret River to upgrade the trail along the south side of the Margaret River from the Old Settlement to Barrett Street Weir


In Progress

01-Jul-2014 30-Jun-2015 40.00% 40.00%

ACTION PROGRESS COMMENTS: Project dependent on external funding. Rotary have submitted grant application and is expected to be successful. Timing will depend on grant timeframe.



% TARGET ON TARGET

%

5.2.2.1 Progressively implement recommendations of the Asset Management Improvement Plan

Sonja Pienaar - Coordinator Asset Management

In Progress

01-Jul-2014 30-Jun-2015 40.00% 40.00%

ACTION PROGRESS COMMENTS: Included reviewing asset management processes; regular Asset Management Working Group meetings; updating improvement program and budget requirements for 2015/16; meetings held on improvements for building asset management and arranged training on Building Asset Management Module in SynergySoft.



% TARGET ON TARGET

%

5.2.2.2 Undertake desktop review of Asset Management Plan


In Progress

01-Jul-2014 30-Jun-2015 35.00% 40.00%

ACTION PROGRESS COMMENTS: Supplements to AMP to update information as required in preparation for full review. Infrastructure revaluation currently underway. Valuation Methodology got informal in-principle go-a-head from auditor.



% TARGET ON TARGET

%

5.2.2.3 Undertake desktop review of Ten Year Capital Works Program


In Progress

01-Jul-2014 30-Jun-2016 5.00% 50.00%

Page 58

ACTION PROGRESS COMMENTS: Project management templates prepared and input of information for 2015/16 projects has commenced.



% TARGET ON TARGET

%

5.2.3.1 Conduct investigations into townsite areas and light industrial areas with inadequate stormwater


In Progress

01-Jul-2014 30-Jun-2017 60.00% 70.00%

ACTION PROGRESS COMMENTS: Consultant appointed to conduct risk assessment of urban areas with known stormwater deficiencies. Draft report submitted with prioritised list of remedial actions and approximate costs. Quotation sought for preparation of infill drainage plan for Le Souef Street development precinct.



% TARGET ON TARGET

%

5.2.3.2 Provide asset management planning services Sonja Pienaar - Coordinator Asset Management

In Progress

01-Jul-2014 30-Jun-2015 40.00% 40.00%

ACTION PROGRESS COMMENTS: Update Infrastructure Inventories and associated reporting/bench marking. Currently undertaking Yardstick Roads Survey and Grant Commission Reports on Road inventory and expenditure.



% TARGET ON TARGET

%

5.2.3.3 Provide land administration services Doug Sims - Technical Services Officer Assets and

Administration

In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%

ACTION PROGRESS COMMENTS: Approval obtained from DoL for road works to be carried out on UCL adjacent to Treeton Road 1/9/2014. Boulter Road closure approved by Council 13/8/2014. Numerous other administrative matters being progressed.


Page 59


% TARGET ON TARGET

%

5.2.4.1 Develop annual schedules for maintenance and renewal of Shire assets


In Progress

01-Jul-2014 30-Jun-2015 65.00% 70.00%

ACTION PROGRESS COMMENTS: Consultants are recommending programs for pedestrian structures, short term road reseal program and 10 year sealed road works program to be used to update 10 year infrastructure works program. Currently reviewing draft of road works program.





% TARGET ON TARGET

%

3.2.1.2 Progress and complete Stage I, II of Margaret River Main Street Town Centre Improvements (Yr1 Op Plan - Progress and complete Stage 1 of Margaret River Main Street Town Centre improvements)

Johan Louw - Director Infrastructure Services

In Progress

01-Jul-2014 30-Jun-2017 20.00% 20.00%

ACTION PROGRESS COMMENTS: Main Street section on east of Bussell Highway from Higgins Street to Churchill Avenue completed. Working on grant application for remainder of Main Street upgrade.



% TARGET ON TARGET

%

3.2.2.8 Complete Surfers Point Precinct shelters, interpretive signage and remedial works in line with Regional Development Australia Fund (RDAF) and Super Town funding arrangements



ACTION PROGRESS COMMENTS: Project reached practical completion on Wednesday 4 December 2014.


Page 60


% TARGET ON TARGET

%

4.3.1.1 Assist Department of Transport to deliver Augusta Boat Harbour Stage I



ACTION PROGRESS COMMENTS: Project officially opened on 21 November 2014



% TARGET ON TARGET

%

4.3.1.2 Assist Main Roads WA to progress development of the Margaret River Perimeter Road


In Progress

01-Jul-2014 30-Jun-2018 5.00% 5.00%

ACTION PROGRESS COMMENTS: Assisting MRWA to secure resources for construction of the Perimeter Road to Rosa Brook Road. Attended Stakeholder Group meetings. Assisting MRWA with preparing a grant application for the northern section of the Perimeter Road from Rosa Brook Road.



% TARGET ON TARGET

%



In Progress

01-Jul-2014 30-Jun-2015 25.00% 25.00%

ACTION PROGRESS COMMENTS: Completed draft Service Reviews.



% TARGET ON TARGET

%

5.5.1.6 Review customer service standards for Infrastructure Services directorate


In Progress

01-Jul-2014 30-Jun-2015 25.00% 25.00%

ACTION PROGRESS COMMENTS: Commenced review.


Page 61


% TARGET ON TARGET

%

5.6.2.7 Complete review of policies by Council adopting new policies in Infrastructure


In Progress

01-Jul-2014 30-Jun-2015 25.00% 25.00%

ACTION PROGRESS COMMENTS: Commenced identification of new policies required.



% TARGET ON TARGET

%

5.6.2.8 Review and update procedures for Infrastructure Services directorate


In Progress

01-Jul-2014 30-Jun-2015 25.00% 25.00%

ACTION PROGRESS COMMENTS: Commenced review of procedures


Works

Parks and Gardens


% TARGET ON TARGET

%

1.4.1.10 Undertake targeted weed control in priority areas


In Progress

01-Jul-2014 30-Jun-2015 60.00% 50.00%

ACTION PROGRESS COMMENTS: Ongoing. Recent successful grant for $12,000 for additional control of high priority weeds in Shire Reserves. Recent works focused on arum lily, broom and woody weed control in priority reserves including Rotary, Barrett St, Old Settlement, Riverslea and Hardy Inlet Foreshore. Grass and broadleaf weed control in key coastal nodes including Ringbolt Bay, Augusta, Gnarabup/Prevelly and Gracetown. CCG provided a $3,000 contribution to arum lily control in Calgardup Catchment.


Page 62


% TARGET ON TARGET

%

1.5.1.3 Maintain Shire parks and gardens Craig Young - Manager of Works In Progress

01-Jul-2014 30-Jun-2033 50.00% 50.00%

ACTION PROGRESS COMMENTS: Winter maintenance program completed. Moving to summer program. Parks service standards defined and programmed park maintenance regime developed.



% TARGET ON TARGET

%

1.5.1.5 Renew playground equipment throughout the Shire

Craig Young - Manager of Works In Progress

01-Jul-2014 30-Jun-2033 40.00% 50.00%

ACTION PROGRESS COMMENTS: 2014/15 renewal program being implemented. Public consultation on key projects undertaken. Installation of equipment to commence in 2015.



% TARGET ON TARGET

%

2.6.2.6 Implement bushfire mitigation programs for Shire managed land


01-Jul-2014 30-Jun-2033 60.00% 60.00%

ACTION PROGRESS COMMENTS: Hazard reduction and vegetation control program carried out on roadside vegetation and strategic fire breaks.



% TARGET ON TARGET

%

5.2.3.14 Undertake detailed planning of playground and skate park infrastructure renewal and maintenance requirements

Craig Young - Manager of Works Not Started

01-Jul-2014 30-Jun-2033 0.00% 0.00%


Design, Construction & Maintenance

Page 63


% TARGET ON TARGET

%

1.2.4.2 Investigate the operation of the Margaret River Recycled Waste Water Scheme


01-Jul-2014 30-Jun-2015 60.00% 70.00%

ACTION PROGRESS COMMENTS: Recycled water being used at assessed low risk sites. Informal confirmation of allocation increase from Watercorp. Commissioning of UV treatment plant underway. Working with DoH and Watercorp to review and extend scheme.



% TARGET ON TARGET

%

3.2.1.10 Implement Stage II of improvements to the Town Centre Streetscape in Cowaramup


01-Jul-2014 30-Jun-2015 10.00% 25.00%

ACTION PROGRESS COMMENTS: Design approved by MRWA. School crossing to be installed over the Christmas holidays, rest of streetscaping works to commence later in the year. Working with MRWA to finalise staging with asphalt works.



% TARGET ON TARGET

%

3.2.1.11 Implement Wallcliffe Road Streetscape upgrade Craig Young - Manager of Works In Progress

01-Aug-2014 * 30-Jun-2016 * 20.00% 20.00%

ACTION PROGRESS COMMENTS: Draft design complete. Construction to commence in 2015.



% TARGET ON TARGET

%

3.2.1.12 Implementation of drainage study investigations throughout the Shire


01-Jul-2014 30-Jun-2018 20.00% 20.00%

ACTION PROGRESS COMMENTS: 2014/15 drainage project will be the Gloucester Park drainage upgrade. Survey complete, hydraulic analysis complete, final design complete. Construction to commence in 2015.

Page 64



% TARGET ON TARGET

%

3.2.2.16 Staged implementation of Gloucester Park Masterplan


01-Jul-2014 30-Jun-2017 0.00% 0.00%

ACTION PROGRESS COMMENTS: No budgeted master plan items this financial year.



% TARGET ON TARGET

%

3.4.1.16 Complete Leeuwin Road (Stage 1), Wallcliffe road (Stage 1), Fisher Road (second seal) and Rosa Brook Road (pavement testing)


01-Jul-2014 30-Jun-2015 10.00% 20.00%

ACTION PROGRESS COMMENTS: Rosa Brook Road pavement testing complete. Detailed design to commence in Feb 2015. Wallcliffe Road path design complete. Pavement and drainage design underway. Fisher Road design complete and issued for construction. Leeuwin Road stage 1 design complete.



% TARGET ON TARGET

%

3.4.1.17 Complete the 2014-15 reseal/overlay program Craig Young - Manager of Works In Progress

01-Dec-2014 * 01-Mar-2015 * 20.00% 10.00%

ACTION PROGRESS COMMENTS: Reseal program finalised. Works programmed for early 2015.



% TARGET ON TARGET

%

Page 65

3.4.1.18 Design and construct Fisher Road renewal Craig Young - Manager of Works In Progress

01-Jul-2014 31-Jan-2015 * 10.00% 10.00%

ACTION PROGRESS COMMENTS: Design complete and issued for construction. Works to commence in Jan 2015.



% TARGET ON TARGET

%

3.4.1.21 Provide survey design services Craig Young - Manager of Works In Progress

01-Jul-2014 30-Jun-2033 50.00% 50.00%

ACTION PROGRESS COMMENTS: Survey and design for 2nd quarter construction program complete. Design underway for 3rd quarter construction program.



% TARGET ON TARGET

%

3.4.1.23 Undertake safety upgrade of Margaret River Airport


01-Jul-2013 30-Jun-2015 20.00% 20.00%

ACTION PROGRESS COMMENTS: Safety upgrade of drainage structure at northern end of the airstrip programmed for 1st quarter 2015.



% TARGET ON TARGET

%

4.3.1.4 Assist Main Roads WA to progress development of the Margaret River Perimeter Road


01-Jul-2014 30-Jun-2015 0.00% 0.00%

ACTION PROGRESS COMMENTS: MRWA are undertaking the design and costing of the construction of JAD.


Page 66


% TARGET ON TARGET

%

5.2.3.13 Undertake detailed planning of depot infrastructure renewal and maintenance requirements


01-Jul-2014 30-Jun-2015 50.00% 50.00%

ACTION PROGRESS COMMENTS: Depot user group established. Long term requirements identified. Draft plan underway.


Workshop


% TARGET ON TARGET

%

5.2.3.11 Program and fund a rolling ten year Heavy Plant Replacement Program


01-Jul-2014 30-Jun-2033 75.00% 100.00%

ACTION PROGRESS COMMENTS: Review of current fleet management arrangements is completed. New fleet management system currently being populated with goes live to occur in April 2015. Data review complete. Initial 10 year program developed and under review.



% TARGET ON TARGET

%

5.2.3.12 Program and fund a rolling ten year Light Fleet Replacement Program


01-Jul-2014 30-Jun-2033 75.00% 0.00%

ACTION PROGRESS COMMENTS: Review of fleet management system underway - data review completed. Draft 10 year program developed and under review.



% TARGET ON TARGET

%

5.2.4.3 Implement annual Heavy Plant Replacement program


01-Jul-2014 30-Jun-2033 75.00% 80.00%

Page 67

ACTION PROGRESS COMMENTS: All heavy plant replacements either replaced or purchase orders raised.



% TARGET ON TARGET

%

5.2.4.4 Implement annual Light Fleet Replacement program


01-Jul-2014 30-Jun-2033 90.00% 100.00%

ACTION PROGRESS COMMENTS: All vehicles except 1 which is on hold have been ordered and delivered.



% TARGET ON TARGET

%

5.2.4.5 Undertake annual maintenance and renewal works of Shire assets


01-Jul-2014 30-Jun-2033 50.00% 0.00%

ACTION PROGRESS COMMENTS: Programmed maintenance ongoing.


Page 68

Sustainable Development

Environmental Heath and Waste Services

Environmental Health


% TARGET ON TARGET

%

1.1.3.1 Administer approval process for effluent disposal systems

Kim Nolan - Coordinator Environmental Health & Events

In Progress

01-Jul-2014 30-Jun-2018 49.00% 49.00%



% TARGET ON TARGET

%

1.1.3.2 Participate in Department of Health recreational water quality monitoring program

Kim Nolan - Coordinator Environmental Health & Events


ACTION PROGRESS COMMENTS: Sampling of sites commenced this quarter and will continue until April 2015.



% TARGET ON TARGET

%

2.1.2.3 Administer events application and approval process

Alison Edmunds - Manager Environmental Health Services

In Progress

01-Jul-2014 30-Jun-2018 60.00% 60.00%

ACTION PROGRESS COMMENTS: October to December quarter saw 30 events held in the Shire, November being the busiest month with 15. Events ranged from club and community events to Shire’s largest icon events (Cape to Cape MBT (1300 competitors), Augusta Adventure Fest (3000-4000 competitors), Tour of Margaret River and Gourmet Escape (around 10000) October – Cape to Cape MBT had 1300 entries and The Agricultural Show , orienteering WA ran a couple of Events in the area, and the VW car club also brought a leg of their annual event to Margaret River. November – Augusta Adventure Fest, Tour of Margaret River and Gourmet Escape were our largest events, and we assisted with reviving the Rotary Fun Run and ended with a post-race community event. December –MR Sam held at the skate park, Christmas Carols and fair in the park were held, the outdoor cinema at Cape Mentelle commenced.

Page 69



% TARGET ON TARGET

%

2.6.1.9 Provide caravan park and camping grounds compliance service


In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%



% TARGET ON TARGET

%

2.6.1.10 Provide environmental health services Alison Edmunds - Manager Environmental Health Services

In Progress

01-Jul-2014 30-Jun-2018 50.00% 48.00%



% TARGET ON TARGET

%

2.6.1.11 Provide events application and approval service Alison Edmunds - Manager Environmental Health Services

In Progress

01-Jul-2014 30-Jun-2018 60.00% 50.00%

ACTION PROGRESS COMMENTS: October to December quarter saw 30 events held in the Shire, November being the busiest month with 15. Events ranged from club and community events to Shire’s largest icon events (Cape to Cape MBT (1300 competitors), Augusta Adventure Fest (3000-4000 competitors), Tour of Margaret River and Gourmet Escape (around 10000) October – Cape to Cape MBT had 1300 entries and The Agricultural Show , orienteering WA ran a couple of Events in the area, and the VW car club also brought a leg of their annual event to Margaret River. November – Augusta Adventure Fest, Tour of Margaret River and Gourmet Escape were our largest events, and we assisted with reviving the Rotary Fun Run and ended with a post-race community event. December –MR Sam held at the skate park, Christmas Carols and fair in the park were held, the outdoor cinema at Cape Mentelle commenced.



% TARGET ON TARGET

%

2.6.3.3 Provide environmental health programs Alison Edmunds - Manager Environmental Health Services

In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%

Page 70


Waste Services


% TARGET ON TARGET

%

1.2.2.1 Undertake data collection of Shire landfill facilties carbon emissions


In Progress

01-Jul-2014 30-Jun-2018 56.00% 48.00%

ACTION PROGRESS COMMENTS: Emissions calculated on annual tonnages



% TARGET ON TARGET

%

1.3.1.1 Achieve and implement works approval from the Department of Environmental Regulation for expansion of the Davis Road Waste Facility


In Progress

01-Jul-2014 30-Jun-2015 75.00% 100.00%

ACTION PROGRESS COMMENTS: DER works Approval received December 2014 which includes a list of pre-requisite conditions which must be implemented before construction can commence. Action to progress conditions of approval underway



% TARGET ON TARGET

%

1.3.1.2 Finalise a waste disposal evaluation study for the preferred future waste disposal options for the Shire


In Progress

01-Jul-2014 30-Jun-2015 80.00% 100.00%

ACTION PROGRESS COMMENTS: A draft Final report has been received by the Shire and is currently under review.



% TARGET ON TARGET

%

Page 71

1.3.1.3 Implement kerbside recycling in Augusta Alison Edmunds - Manager Environmental Health Services

In Progress

01-Jul-2014 30-Jun-2015 40.00% 50.00%

ACTION PROGRESS COMMENTS: Due to conflicting priorities with regard to high level projects currently underway, this project has been scheduled to rollout as of July 1 to coincide with 15/16 rates year.



% TARGET ON TARGET

%

1.3.1.4 Manage Davis Road Waste Management Facility to best practice requirements


In Progress

01-Jul-2014 30-Jun-2018 56.00% 48.00%

ACTION PROGRESS COMMENTS: Ongoing - ensuring compliance with Licence conditions and Environmental Improvement Plan.



% TARGET ON TARGET

%

1.3.1.5 Partner with the City of Busselton to lodge an application to the Waste Management Authority for funding to create regional landfill cells at Vidler Road



ACTION PROGRESS COMMENTS: Application submitted in July 2014



% TARGET ON TARGET

%

1.3.1.7 Prepare a report to Council on the future options including the costs of licencing requirements and ongoing operations, service levels, cost recovery improvements and frameworks for the Shire Waste Transfer Stations and implement Council's recommendations.



ACTION PROGRESS COMMENTS: Decisions of Council for implementation of the new transfer station model are now complete.


Page 72


% TARGET ON TARGET

%

1.3.1.8 Progress the Regional Landfill Facility Project by implementing recommendations of CapeROC as follows: 1) Participate in Regional Landfill Working Group comprising key officers from both Local Governments 2) Undertake detailed and onsite assessment of Preferred sites identified in CapeROC Regional Landfill Study Report


In Progress

01-Jul-2014 30-Jun-2015 50.00% 50.00%

ACTION PROGRESS COMMENTS: Regional Landfill Working group meeting held December 2014. Determination/outcome of the joint funding application submitted in June 2014 under the Waste Authority's Regional Funding Program also received in December. The funding application was unsuccessful. Consultant appointed for the 'South West Region Waste Review' – in conjunction with the Wellington Group of Councils. This project commences the development of a long term waste management strategic plan for the South West Region to identify and evaluate long term solutions to secure waste management solutions. Depending upon the preferred location and the waste volume entering the facility, a South West Regional landfill facility could be a further option for the Shire to secure cost effective long term waste disposal services.



% TARGET ON TARGET

%

1.3.1.9 Report findings of Waste Management Review and Survey to Council



ACTION PROGRESS COMMENTS: Report to Council on the waste services review and community survey complete.



% TARGET ON TARGET

%

1.3.2.2 Review Strategic Waste Management Plan Alison Edmunds - Manager Environmental Health Services

Not Started

01-Jul-2014 30-Jun-2018 0.00% 20.00%

ACTION PROGRESS COMMENTS: Shire's Waste Disposal Evaluation Study will impact on the future strategic direction of waste services provision in the Shire. Review of the SWMP will be undertaken once Council endorsement of the preferred strategic direction has been undertaken. This report is expected to be presented to Council in March 2015.


Page 73


% TARGET ON TARGET

%

1.3.4.1 Develop a community awareness and education program


In Progress

01-Jul-2014 30-Jun-2015 10.00% 30.00%

ACTION PROGRESS COMMENTS: Education and Promotion strategy awaiting determination of Shire's Waste Disposal Evaluation Study as this will impact on the future strategic direction of waste services provision in the Shire and as such key waste messages to be addressed by the Strategy.



% TARGET ON TARGET

%

2.6.3.2 Maintain kerbside collection contracts for waste collection and disposal


In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%



% TARGET ON TARGET

%

3.2.2.7 Implement strategies to determine expansion and infrastructure requirements for waste management


In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%

ACTION PROGRESS COMMENTS: Shire progressing the finalisation of the waste disposal evaluation study to determine waste service disposal options and infrastructure requirements for the short to midterm future



% TARGET ON TARGET

%

5.2.3.5 Undertake detailed planning of waste infrastructure renewal and maintenance requirements


In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%



% TARGET ON TARGET

%

Page 74

5.2.4.2 Develop annual schedules for maintenance and renewal of Shire Waste Services assets


In Progress

01-Jul-2014 30-Jun-2018 25.00% 50.00%


Planning and Development

Planning Services


% TARGET ON TARGET

%

1.2.1.1 Develop a draft Climate Change Response Plan Nick Logan - Manager of Planning and Development

Services

In Progress

01-Jul-2014 30-Dec-2015 20.00% 20.00%

ACTION PROGRESS COMMENTS: Consultant appointed and Stage One of Coastal Hazard Risk Management Adaptation Plan in progress.



% TARGET ON TARGET

%

1.2.1.2 Establish a Carbon Emission Monitoring program Nick Logan - Manager of Planning and Development

Services

In Progress

01-Jul-2014 30-Jun-2018 10.00% 10.00%

ACTION PROGRESS COMMENTS: Program established, monitoring underway.



% TARGET ON TARGET

%

1.2.1.3 Implement actions from Carbon Emission Monitoring program

Nick Logan - Manager of Planning and Development

Services

In Progress

01-Jul-2014 30-Jun-2018 10.00% 10.00%

ACTION PROGRESS COMMENTS: Monitoring program established, actions to be implemented through the LEAP program.

Page 75



% TARGET ON TARGET

%

1.2.1.4 Implement budgeted actions from the Local Energy Action Plan


Services

In Progress

01-Jul-2014 30-Jun-2018 10.00% 10.00%

ACTION PROGRESS COMMENTS: Revised LEAP adopted. Implementation of actions in progress.



% TARGET ON TARGET

%



Services

In Progress

01-Jul-2014 30-Jun-2018 10.00% 10.00%




% TARGET ON TARGET

%



Services

In Progress

01-Jul-2014 30-Jun-2018 10.00% 10.00%




% TARGET ON TARGET

%

1.2.4.1 Review the business case for the Witchcliffe Waste Water Scheme


In Progress

01-Jul-2014 30-Jun-2015 75.00% 50.00%

Page 76

Services

ACTION PROGRESS COMMENTS: Business Case reviewed and revised position endorsed by Council.



% TARGET ON TARGET

%

1.2.5.1 Implement budgeted actions form the Local Energy Action Plan


Services

In Progress

01-Jul-2014 30-Jun-2018 10.00% 10.00%




% TARGET ON TARGET

%

1.3.1.11 Review the Witchcliffe Waste Water Scheme Nick Logan - Manager of Planning and Development

Services

In Progress

01-Jul-2014 30-Jun-2015 75.00% 60.00%

ACTION PROGRESS COMMENTS: Business Case reviewed and revised position endorsed by Council.



% TARGET ON TARGET

%

1.4.1.6 Implement Biodiversity Incentive Strategy Nick Logan - Manager of Planning and Development

Services

In Progress

01-Jul-2014 30-Jun-2018 75.00% 10.00%

ACTION PROGRESS COMMENTS: Stewardships and grants awarded and most works complete.


Page 77


% TARGET ON TARGET

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1.4.1.7 Implement Leeuwin Naturaliste Ridge Statement of Planning Policy


Services

In Progress

01-Jul-2014 30-Jun-2018 10.00% 10.00%

ACTION PROGRESS COMMENTS: Applied as necessary through the planning process.



% TARGET ON TARGET

%

1.4.1.9 Undertake detailed investigations of remnant vegetation and surface drainage areas at the Structure Plan stage, and ensure environmental improvements through the development process


Services

In Progress

01-Jul-2014 30-Jun-2018 10.00% 10.00%

ACTION PROGRESS COMMENTS: Incorporate into the planning process as necessary.



% TARGET ON TARGET

%

1.6.1.1 Implement the Leeuwin Naturaliste Ridge Statement of Planning Policy


Services

In Progress

01-Jul-2014 30-Jun-2018 10.00% 10.00%

ACTION PROGRESS COMMENTS: Incorporate into the planning process as necessary



% TARGET ON TARGET

%

1.6.1.2 Implement the Local Planning Strategy Nick Logan - Manager of Planning and Development

Services

In Progress

01-Jul-2014 30-Jun-2018 10.00% 10.00%

Page 78

ACTION PROGRESS COMMENTS: Incorporate into the planning process as necessary



% TARGET ON TARGET

%

3.1.1.1 Finalise the East Margaret River Structure Plan Nick Logan - Manager of Planning and Development

Services

In Progress

01-Jul-2014 30-Jun-2015 50.00% 50.00%

ACTION PROGRESS COMMENTS: Preliminary meetings undertaken, draft plan nearing completion.



% TARGET ON TARGET

%

3.1.1.3 Provide planning services Nick Logan - Manager of Planning and Development

Services

In Progress

01-Jul-2014 30-Jun-2018 10.00% 10.00%

ACTION PROGRESS COMMENTS: Services being provided.



% TARGET ON TARGET

%

3.1.2.1 Finalise and adopt detailed design of the Ellis Street Jetty Concept Plan (Finger Jetty and boat trailer parking) and seek funding from the Recreational Boating Facilities Scheme for implementation


Services

In Progress

01-Jul-2014 30-Jun-2015 30.00% 30.00%

ACTION PROGRESS COMMENTS: Revised Concepts being prepared for consultation November/December 2014. Survey underway.


Page 79


% TARGET ON TARGET

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3.1.2.2 Finalise the Developer Contributions Policy for the whole Shire


Services

In Progress

01-Jul-2014 30-Jun-2015 50.00% 50.00%

ACTION PROGRESS COMMENTS: Draft adopted by Council 17 December 2014



% TARGET ON TARGET

%

3.2.1.5 Implement outcomes of business case for the Augusta retirement Village


Services

In Progress

01-Jul-2014 30-Jun-2015 50.00% 50.00%

ACTION PROGRESS COMMENTS: Meetings held with prospective developers, grant sought for infrastructure through SWDC.



% TARGET ON TARGET

%

3.2.2.11 Finalise a Master Plan for the Augusta Civic and Recreation Precinct for adoption by Council


Services


ACTION PROGRESS COMMENTS: Completed



% TARGET ON TARGET

%

3.2.3.1 Develop an Affordable Housing strategy Nick Logan - Manager of Planning and Development

Services

In Progress

01-Jul-2014 30-Jun-2015 50.00% 50.00%

ACTION PROGRESS COMMENTS: Background research has commenced, draft has been prepared.

Page 80



% TARGET ON TARGET

%

3.3.1.1 Ensure development consistent with the landscape and character policies and provisions of the Leeuwin Naturaliste Ridge Statement of Planning Policy


Services

In Progress

01-Jul-2014 30-Jun-2018 10.00% 10.00%

ACTION PROGRESS COMMENTS: Incorporated in decision making on development proposals.



% TARGET ON TARGET

%

3.3.1.2 Maintain the Shire's local inventory list Nick Logan - Manager of Planning and Development

Services

In Progress

01-Jul-2014 30-Jun-2018 10.00% 10.00%

ACTION PROGRESS COMMENTS: List being maintained.



% TARGET ON TARGET

%

3.4.1.15 Review of the parking standards within the Local Planning Scheme No 1


Services

In Progress

01-Jul-2014 30-Jun-2015 50.00% 50.00%

ACTION PROGRESS COMMENTS: Draft Carparking Strategy has been endorsed by Council and scheme amendment initiated.



% TARGET ON TARGET

%

4.3.1.3 Finalise funding and financing for construction of John Archibald Drive in conjunction with Main Roads


In Progress

01-Jul-2014 30-Jun-2015 20.00% 20.00%

Page 81

Services

ACTION PROGRESS COMMENTS: Business Case with State Government for their consideration.



% TARGET ON TARGET

%

4.4.1.1 Work collaboratively with the City of Busselton for consistency and to minimise regulatory constraints


Services

In Progress

01-Jul-2014 30-Jun-2018 10.00% 10.00%

ACTION PROGRESS COMMENTS: Agreed series of changes being made to Local Planning Scheme No. 1 to bring consistency with the CoB.


Building Services


% TARGET ON TARGET

%

2.6.1.12 Provide building approvals and compliance service


Services

In Progress

01-Jul-2014 30-Jun-2018 10.00% 10.00%

ACTION PROGRESS COMMENTS: Ongoing provision of service



% TARGET ON TARGET

%

2.6.1.13 Provide swimming pool compliance monitoring Nick Logan - Manager of Planning and Development

Services

In Progress

01-Jul-2013 30-Jun-2015 75.00% 75.00%

ACTION PROGRESS COMMENTS: Almost complete

Page 82





% TARGET ON TARGET

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4.4.4.10 Finalise Masterplans for Shire's airports Iliya Hastings - Director Sustainable Development

In Progress

02-Oct-2014 30-Jun-2015 55.00% 50.00%

ACTION PROGRESS COMMENTS: Draft plans completed and to be referred to stakeholders for comment in February 2015



% TARGET ON TARGET

%

4.4.4.11 Work with Cowaramup Resort Developer to facilitate establishment of a resort

Iliya Hastings - Director Sustainable Development

In Progress

01-Jul-2014 30-Jun-2018 50.00% 30.00%

ACTION PROGRESS COMMENTS: Renewal of planning application currently underway. Liaising with proponent on approval renewal



% TARGET ON TARGET

%



In Progress

01-Jul-2014 30-Jun-2018 40.00% 50.00%

ACTION PROGRESS COMMENTS: Directorate unit service review nearly complete. Other business units in progress and being monitored.



% TARGET ON TARGET

%

Page 83

5.2.3.8 Implement the Land Asset Management Plan Iliya Hastings - Director Sustainable Development

In Progress

01-Jul-2014 30-Jun-2015 40.00% 0.00%

ACTION PROGRESS COMMENTS: Liaised with Department of Lands on revised LAMP actions. WAPC have endorsed POS Strategy and actions to implement this have now been allocated to staff. Other high priority actions have also commenced



% TARGET ON TARGET

%

5.5.1.7 Review customer service standards for Sustainable Development directorate


In Progress

01-Jul-2014 30-Jun-2015 75.00% 50.00%

ACTION PROGRESS COMMENTS: Project substantially completed and incorporated in to Organisational Service Review



% TARGET ON TARGET

%

5.6.2.12 Review and update procedures for Sustainable Development directorate


In Progress

01-Jul-2014 30-Jun-2018 70.00% 50.00%

ACTION PROGRESS COMMENTS: Planning approval process review complete. Environmental Health process review in progress and to be finalised with Synergy module
