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Contact Amanda Webster, Director of Events and Marketing, with any questions at [email protected] or 703.565.0033
1
OPERATION:
FALL CONFERENCE
Thursday, October 13, 2016
Red Rose Event Center
Manassas, VA
www.pwar.com
Contact Amanda Webster, Director of Events and Marketing, with any questions at [email protected] or 703.565.0033
2
8’ X 8’ BOOTH INCLUDES:
6’ Table, linens, two (2)
chairs, pipe and drape,
and two (2) boxed lunches
EXHIBIT SPACE INFORMATION PWAR’s Fall Conference is the largest networking and education event of the
year that PWAR hosts. Attendees include active agents, brokers, top pro-
ducers, leadership, and more! Don’t miss the opportunity to showcase your
products and services, boost your business and network with real estate
professionals. Space is limited—reserve your booth space today!
2016 FLOOR PLAN
space is limited!
DATE: Thursday, October 13, 2016
TRADESHOW HOURS: 11:00 AM—3:00 PM THEME: SECRET AGENT
LOCATION: Red Rose Banquet & Events Center (formerly Continental Event Center)
9705 Liberia Avenue #101, Manassas, VA 20110
Early-Bird
July 22—Aug. 1
Advance
Aug. 2—Sept. 1
Regular
Sept. 2—Oct. 7
2016
Fees
$525 $625 $725 PWAR Members
$675 $775 $875 Non-Members
VISIT PWAR.COM FOR CURRENT FLOOR PLAN
*Reserved for premium sponsors first
Contact Amanda Webster, Director of Events and Marketing, with any questions at [email protected] or 703.565.0033
3
SPONSORSHIP OPPORTUNITIES Our sponsorship opportunities are designed to help your company stand out
from the crowd and provide you with the most value for your investment at
the Fall Conference. Choose a premium sponsorship to gain MAXIMUM exposure
or pick from our a la carte sponsorship selections. There are opportunities
to fit any budget, ranging from $250 and up.
A LA CARTE SPONSORSHIP BREAKFAST—$500 Sponsored by signs on breakfast table & logo
in program.
NAME BADGE—$750 Have your company logo and booth number
standout on each attendee’s name badge.
LUNCH—$1,250 A small trinket may be placed inside
each boxed lunch. Sponsored by signs
placed on lunch table & logo in program.
PASSPORT GAME—$250 (4 AVAILABLE)Ensure your booth receives maximum
traffic. Realtors are incentivized to
complete for a chance to win prizes.
Exclusive! SOLD OUT! 2 Available! 1 Available!
PREMIUM
SPONSORSHIPS (MEMBER/NON-MEMBER)
MARQUEE
$2,000
GOLD
$1,500/
$1,650
SILVER
$1,000/
$1,150
BRONZE
$750/$900
Complimentary
Exhibit Space
2
(premium location)
1
(premium location)
1
(premium location)
1
(premium location
non-corner)
Visible signage
Visibility on event
webpage
Ad w/ link to
website
Company logo w/
link to website
Company logo w/
link to website
Company logo w/
link to website
Dedicated email to
attendee list (sent
by PWAR)
2 emails
1 email
1 email
Intro rights to
class
1 class
1 class
Logo in Passport
game
Ad in the program
(1) Full
Page/Full
Color
1/2 Page/Full
Color
Representative at
registration desk
Contact Amanda Webster at [email protected] or 703.565.0033 with questions
SOLDOUT
Contact Amanda Webster, Director of Events and Marketing, with any questions at [email protected] or 703.565.0033
4
Section C : PAYMENT INFORMATION
Charge to my: AMEX Discover Visa MasterCard Check #_________
Card Number: __________________________________ Exp. Date: ___________________ Amount Authorized: $ ___________________
Name on Card: ___________________________________ Signature: ___________________________________ Date: _____________
Payment must accompany agreement for space and sponsorship to be reserved.
REALTOR® Association of Prince William
4545 Daisy Reid Ave., Ste. 150 | Woodbridge, VA 22192 | Phone: (703) 565-0033 | Fax: (703) 565-0039
2016 FALL CONFERENCE
EXHIBIT SPACE/SPONSORSHIP
APPLICATION AND CONTRACT
Thursday, October 13, 2016
Red Rose Event Center
9705 Liberia Ave. #101
Manassas, VA 20110 (formerly Continental Event Center)
❶ Type or print clearly ❷ Fill in all sections of this application ❸ Make checks payable to: PWAR or provide credit card information below
❹ Sign this application ❺ Make a copy of this application for your records
SEND CONTRACT WITH PAYMENT TO: PWAR, 4545 Daisy Reid Ave. Ste. 150, Woodbridge, VA 22192 or fax to 703.565.0039
Section A : CONTACT INFORMATION
Company Name:____________________________________________________________________________________________
Street Address:________________________________________________ City, State, Zip:________________________________
Contact Person:________________________________________________ Phone:______________________________________
Fax :________________________________ E-mail Address (required):________________________________________________
Web Address:_________________________________________
Section B : EXHIBIT SPACE/SPONSORSHIP
Please read Section D regarding terms and conditions. All space is on a first come, first
served basis.
*NOT A MEMBER OF PWAR? Become one and save on your Fall Conference exhibit booth. Visit www.pwar.com or call 703.565.0033 to join and
learn about other great benefits PWAR membership provides.
Exhibit Space Includes: 6’ Table, Linens, 2 Chairs, Pipe and Drape, and two (2) boxed lunches (please contact [email protected] with any food allergies)
Booth Preference: 1. __________ 2. __________ 3. __________ 4. ___________
Additional Needs: Wireless Internet (please note bandwidth is limited) Electricity (only available at exhibit spaces along the wall)
Will your company be raffling off a prize? Yes No If yes, please describe: ______________________________________________
Early-Bird July 22—Aug. 1
Advance Aug. 2—Sept. 1
Regular Sept. 2—Oct. 7
2016 Fees
$525 $625 $725 PWAR Members
$675 $775 $875 Non-Members*
Cost Calculation (please check one): Exhibit Space or Premium Sponsorship (Marquee, Gold, Silver, Bronze)
______Number of Exhibit Spaces x $_______ rate per space = Exhibit Total OR Premium Sponsorship Total $___________
+ A la carte Sponsorship (list item) : _________________________________ = Sponsorship Total $___________
+ ______Additional Boxed Lunches (please contact [email protected] with any food allergies) x $16 = Food Total $__________
= Grand Total $__________
For Office Use Only
Date Received: ________________________
Amount Paid: _________________________
Booth Assigned: ______________________
Confirmation e-mail: __________________
By: __________________________________
We hereby submit an application for exhibit space at the 2016 PWAR Fall Conference. We agree to abide by the terms and conditions as set
fourth by the REALTOR® Association of Prince William (Section D—See Reverse/Page 4)
Signature___________________________________ Title_____________________________ Date __________________
I have read and understand the cancellation policy outline in Section D ______ (initials)
Contact Amanda Webster, Director of Events and Marketing, with any questions at [email protected] or 703.565.0033
5
SECTION D : TERMS AND CONDITIONS
Conference Schedule
Exhibitor Set-Up 8:00 AM - 10:45 AM
Annual Meeting 9:00 AM—10:00 AM
Education Classes 10:15 AM - 4:45 PM
Grab & Go Lunch 12:30 PM - 1:30 PM
Tradeshow Hours 11:00 AM - 3:00 PM
Raffle Prize Drawing 2:45 PM
Vendor Breakdown 3:00 PM - 4:00 PM
Agreement to Conditions - Each exhibitor, for himself and his
employees, agrees to abide by these conditions, understand and agreed
that the sole control of the exhibit area rests with
REALTOR® Association of Prince William (PWAR).
Exhibit Space - Each exhibit space is 8’ x 8’ and includes one 6’ table
and two chairs. The table will be skirted with all necessary pipe and
drape provided. No display may exceed 8’ in height. Exhibitor must con-
fine display to are provided or be billed for additional space.
2016 Exhibitor Fees - The full fee must accompany each request for
exhibit space.
July 22 - August 1: $525 Non-member: $675
August 2 - September 1: $625 Non-member: $775
September 2 - October 7: $725 Non-member: $875
Cancellation - Should the exhibitor be unable to occupy and use the
exhibit space contracted for notify PWAR 30 days prior to the opening of
the Fall Conference, all sums paid by the exhibitor, less the deposit of
$250 per booth, will be refunded. No refund will be made if notice of
cancellation is received less than 30 days prior to the opening of the Fall
Conference.
Installation and Dismantling - The specific requirements as to time for
installation and dismantling of exhibits shall be supplied to each exhibi-
tor. All displays must be in place and set up by the time of the official
opening of the show. The Association may reassign space not occupied
or set up by that time for other purposes. Exhibitors will be expected to
be set up and tear down according to PWAR’s schedule of events. Ex-
hibitors who do not conform to PWAR schedules, especially tear-down
times, will not be invited to participate in future PWAR Fall Conferences
and are subject to a fee of $250.
Assignment of Space - A layout of the floor plan will be provided. Each
exhibitor will have an opportunity to choose their space. Exhibit space is
first come, first serve.
Liability - PWAR undertakes no duty to exercise care, nor assumes
any responsibility, for the protection and safety of the exhibitor, his offi-
cials, agents or employees, or the protection of the property of the exhib-
itor or his representatives, or of property used in connection with the
exhibit, from theft or damage or destruction by fire, accident or other
cause. Small and easily portable articles shall be properly
secured or removed after exhibition hours and placed in safekeeping by
the exhibitor. Any protection exercised, in fact, by PWAR shall be
deemed purely gratuitous on its part and shall in no way be construed to
involve it in liability by the exhibitor.
The exhibitor agrees to indemnify and hold PWAR harmless from all
such claims and from all claims or liability of any nature
whatsoever arising from the activities of the exhibitor or any of his repre-
sentatives or from the property of the exhibitor.
PWAR shall not be liable for the fulfillment of this agreement as to deliv-
ery of space, if no delivery is due to any one of the following causes:
destruction of or damage to the building or the exhibit area by fire or act
of God; acts of a public enemy; strikes; the authority of the law; or any
cause beyond its control. The Association will, however, in the event it is
not able to hold an exhibit for any of the above-named causes, reim-
burse exhibitors pro-rata on any rental fee paid, less any and all legiti-
mate expenses incurred by PWAR for advertising,
administration, etc.
Insurance - In all cases, exhibitors wishing to insure their goods must
do so at their own expense.
Protection of Exhibit Facility - Nothing shall be posted on, or tacked,
nailed, screwed, or otherwise attached to columns, walls, floors, or other
parts of the exhibit area without
permission from the proper building authority. Packing, unpacking and
assembly of exhibits shall be done only in designated areas and in con-
formity with directions of the Exhibits Manager, or convention center
manager.
Default Occupancy - Any exhibitor failing to occupy space contracted
for is not relieved of the obligation of paying for such space at the full
rental price, and PWAR shall have the right to use such space as it sees
fit to eliminate unused space in the exhibit hall, provided such booth
space is not occupied by one hour before the official show opening.
Personnel - All licenses participating in the exhibit area of PWAR con-
ventions are expected to use special care wherever they deem it neces-
sary to hire temporary help to assist in their exhibit or hospitality activi-
ties, so that personnel so selected by them will be of a caliber in keeping
with the high standards of the exhibition and the meeting.
Use of Space - Exhibits shall be shown only in the official exhibit area
as established by the Exhibits Office of PWAR. Neither the exhibitors
nor non-exhibitors shall be permitted to display articles, equipment, or
information concerning services, or movies of such articles, equipment
or services in private suites or rooms during the convention.
No exhibitor shall permit any other corporation or firm or its representa-
tives to use the space allotted to him, nor shall he display articles not
manufactured or sold normally by him.
Sponsorships - Only Affiliates with a booth are eligible to purchase
sponsorships. PWAR Affiliate members will be notified of sponsorships
via e-mail. All sponsorships are first come, first serve. PWAR Affiliate
members will have a 30-day advance purchase period. After the 30-day
period, non-members will be solicited and will be offered the opportunity
to purchase sponsorships at a higher rate.
Contact Amanda Webster, Director of Events and Marketing, with any questions at [email protected] or 703.565.0033
6
Exhibitor Booth Registration Form
Please let us know who will be staffed at your booth during the Fall Conference. Only those
exhibitors who have completed this form will have a name badge available at the registration
desk. This will also help staff plan and communicate accordingly as well as monitor venue
capacity. If you have any questions, please contact Amanda Webster, Events & Marketing Director
at [email protected] or 703.565.0033.
Company Name: ___________________________________________________
Booth Personnel (1)
Name: ___________________________________________________________
Email: __________________________________________________________
Booth Personnel (2)
Name: ___________________________________________________________
Email: __________________________________________________________
Booth Personnel (3)
Name: ___________________________________________________________
Email: __________________________________________________________
Booth Personnel (4)
Name: ___________________________________________________________
Email: __________________________________________________________
Booth Personnel (5)
Name: ___________________________________________________________
Email: __________________________________________________________
Please note only 2 complimentary boxed lunches come with one (1) booth. If more need purchased
for additional staff, please contact [email protected].