Operation CDEMS Clean-Up

Benefits

Data Clean-up Checklist

Hidden Issues

Preventive Strategies

Maintenance

Jackie GianunzioCDEMS Support Consultantjackie@cdems.com / 916-817-1401

Clean-up Benefits Faster processing time Consistent measurement tracking Improved reports validity/credibility Data collection misunderstandings revealed Troublesome errors resolved Prevention of future data entry errors A fresh start…

Clean-up Tools & Techniques

Back up data file before you begin EDIT screens vs. TABLES

(individual patient vs. global changes) Caution! table auto save; no undo Caution! cascading changes in tblDemo Create-a-List

Data Clean-up Checklist

Review measures in Setup/Crosswalk tablese.g. duplicates, data names, unused measures,

Resolve data name variations in other tables tblDemo: pcp, phone formatting, state, future

start dates tblVisits: 0 in height field tblLabs: out of range lab results – HbA1c > 20 tblServices: results Future dates: service/lab/visit dates/

start/end dates for Dx, Rx, tblDemo

Hidden Issues

Inactive patients Simultaneous DM-1/DM-2 Dx Merge fragmented patient records

Preventive Strategies

Picklists for service results Validation rules for lab results Lookup tables: PCP, ethnicity, language,

insurance Organize progress note display sequence

Back up data file Compact & Repair data file frequently Compact & Repair CDEMS program files

periodically Update programs

Maintenance