Operating Instructions Scanner Reference - Ricohsupport.ricoh.com/bb_v1oi/pub_e/oi/0001029/0001029507/VB2887663/… · Operating Instructions Scanner Reference Read this manual carefully

Operating Instructions

Scanner Reference

this machine and keep it handy for future reference. For safe and correct use, be sure to read th before using the machine.

Sending Scan Files by E-mail

Sending Scan Files by Scan to Folder

Delivering Scan Files

Using the Network TWAIN Scanner Function

Various Scan Settings

Appendix

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Read this manual carefully before you use eSafety Information in "About This Machine"

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For yoursafety and benefit, read this manual carefully before using the machine. Keep this manual in a handyplace for quick reference.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be li-able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-ating the machine.

Notes:

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Caution:

Use of controls or adjustments or performance of procedures other than those specified in this manualmight result in hazardous radiation exposure.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

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Manuals for This Machine

Refer to the manuals that are relevant to what you want to do with the machine.

Important❒ Media differ according to manual.❒ The printed and electronic versions of a manual have the same contents.❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the

manuals as PDF files.❒ Depending on which country you are in, there may also be html manuals. To

view these manuals, a Web browser must be installed.

❖ About This MachineBe sure to read the Safety Information in this manual before using the ma-chine.This manual provides an introduction to the functions of the machine. It alsoexplains the control panel, preparation procedures for using the machine,how to enter text, and how to install the CD-ROMs provided.

❖ General Settings GuideExplains User Tools settings, and Address Book procedures such as register-ing fax numbers, e-mail addresses, and user codes. Also refer to this manualfor explanations on how to connect the machine.

❖ TroubleshootingProvides a guide to solving common problems, and explains how to replacepaper, toner, and other consumables.

❖ Security ReferenceThis manual is for administrators of the machine. It explains security func-tions that the administrators can use to protect data from being tamperedwith, or prevent the machine from unauthorized use.Also refer to this manual for the procedures for registering administrators, aswell as setting user and administrator authentication.

❖ Copy ReferenceExplains Copier functions and operations. Also refer to this manual for expla-nations on how to place originals.

❖ Facsimile ReferenceExplains Facsimile functions and operations.

❖ Printer ReferenceExplains Printer functions and operations.

❖ Scanner ReferenceExplains Scanner functions and operations.

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❖ Network GuideExplains how to configure and operate the machine in a network environ-ment, and use the software provided.This manual covers all models, and includes descriptions of functions andsettings that might not be available on this machine. Images, illustrations, andinformation about operating systems that are supported might also differslightly from those of this machine.

❖ Other manuals• PostScript3 Supplement• UNIX Supplement• Manuals for DeskTopBinder Lite

• DeskTopBinder Lite Setup Guide• DeskTopBinder Introduction Guide• Auto Document Link Guide

Note❒ Manuals provided are specific to machine types.❒ For "UNIX Supplement", please visit our Web site or consult an authorized

dealer.❒ "PostScript3 Supplement" and "UNIX Supplement" include descriptions of

functions and settings that might not be available on this machine.❒ The following software products are referred to using general names:

*Optional

Product name General name

DeskTopBinder Lite and DeskTopBinder Pro-fessional *

DeskTopBinder

ScanRouter EX Professional * and ScanRouter EX Enterprise *

the ScanRouter delivery software

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TABLE OF CONTENTSManuals for This Machine ...................................................................................... iNotice ......................................................................................................................1How to Read This Manual .....................................................................................2

Symbols .....................................................................................................................2Name of Major Option ................................................................................................2

About the Scanner Functions...............................................................................3Display ....................................................................................................................4

Reading the Display and Using Keys.........................................................................4Confirmation Displays ................................................................................................5

Scanner Features...................................................................................................7

1. Sending Scan Files by E-mail

Before Sending Scan Files by E-mail...................................................................9Outline of Sending Scan Files by E-mail....................................................................9Preparation for Sending by E-mail ...........................................................................10Registering E-mail Addresses in the Address Book.................................................10E-mail Screen...........................................................................................................11

Basic Procedure for Sending E-mail..................................................................13Specifying E-mail Destinations ..........................................................................15

Selecting a Destination Registered to a Quick Dial Key ..........................................15Selecting a Destination Registered in the Machine's Address Book........................15Manual Entry of an E-mail Address..........................................................................21Searching for a Destination in the LDAP Server ......................................................22Registering a Manually-Entered E-mail Address in the Address Book ....................25

Specifying the Sender .........................................................................................27Selecting a Sender Registered to a Quick Dial Key.................................................28Selecting a Sender from the List ..............................................................................29Using a Registration Number to Specify a Sender Name ........................................30Searching for a Sender by Name.............................................................................32Searching for a Sender by E-mail Address ..............................................................34

Setting the Return Receipt Function..................................................................36Specifying the Subject ........................................................................................37

2. Sending Scan Files by Scan to Folder

Before Sending Scan Files by Scan to Folder ..................................................39Outline of Sending Scan Files by Scan to Folder.....................................................39Preparation for Sending by Scan to Folder ..............................................................41Registering Destination Folders in the Address Book..............................................42Scan to Folder Screen .............................................................................................43

Basic Procedure for Sending by Scan to Folder ..............................................45Specifying Scan to Folder Destinations ............................................................47

Selecting a Destination Registered to a Quick Dial Key ..........................................47Selecting a Destination Registered in the Machine's Address Book........................48Sending Scan Files to a Shared Folder on the Network ..........................................53Sending Scan Files to an FTP Server......................................................................58Sending Scan Files to NetWare Server ...................................................................61Registering the Path to the Selected Destination in the Address Book ...................66

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3. Delivering Scan Files

Before Delivering Scan Files ..............................................................................69Delivering Scan Files ...............................................................................................69Preparation for Delivering ........................................................................................70Installing DeskTopBinder Lite from Provided CD-ROM ...........................................71Network Delivery Scanner Screen ...........................................................................72

Basic Delivery Procedure....................................................................................73Specifying Delivery Destinations .......................................................................76

Selecting a Destination Using a Quick Dial Key.......................................................76Selecting a Destination Registered in the Destination List of the Delivery Server ...77

4. Using the Network TWAIN Scanner Function

When Using as a TWAIN Scanner ......................................................................83Outline of the TWAIN Scanner Function ..................................................................84Preparation for Using the Network TWAIN Scanner ................................................85Installing TWAIN Driver from Provided CD-ROM.....................................................86

Basic Procedure for Scanning Files Using TWAIN Scanner ...........................87

5. Various Scan Settings

Specifying Send Options ....................................................................................89Resolution ................................................................................................................89Original Orientation ..................................................................................................90Original Setting.........................................................................................................92Scan Size .................................................................................................................93File Type ..................................................................................................................97PDF Security Encryption ..........................................................................................98PDF Security Permissions .....................................................................................101

Selecting Original Type .....................................................................................104Adjusting Image Density ...................................................................................106Scan Settings When Using Twain Scanner .....................................................107

Setting Original Orientation on the TWAIN Scanner ..............................................107

6. Appendix

Relationship between Resolution and Scan Size ...........................................109When Using for E-mail or Scan to Folder, or as a Network Delivery Scanner .......109When Using as a Network TWAIN Scanner...........................................................110Scan Settings and File Types ................................................................................111

Software Supplied on CD-ROM ........................................................................112Auto-Run Program .................................................................................................112TWAIN Driver .........................................................................................................112DeskTopBinder Lite................................................................................................113

Values of Various Set Items for Transmission/Delivery Function ................115Transmission..........................................................................................................115The Network Delivery Function ..............................................................................117

Specifications.....................................................................................................118

INDEX....................................................................................................... 119

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Notice

❖ Declaration of ConformityProduct Name: Printer/Scanner ControllerModel Number: 816/DSm416/LD016/Aficio MP 161816f/DSm416f/LD016f/Aficio MP 161F816mf/DSm416pf/LD016spf/Aficio MP 161SPFResponsible party: Ricoh CorporationAddress: 5 Dedrick Place, West Caldwell, NJ 07006Telephone number: 973-882-2000This device complies with Part 15 of the FCC Rules.Operation is subject to the following two conditions:A This device may not cause harmful interference, andB this device must accept any interference received,including interference that may cause undesired operation.

❖ Note to users in the United States of AmericaThis equipment has been tested and found to comply with the limits for aClass B digital device, pursuant to Part 15 of the FCC Rules. These limits aredesigned to provide reasonable protection against harmful interference in aresidential installation. This equipment generates, uses and can radiate radiofrequency energy and, if not installed and used in accordance with the in-structions, may cause harmful interference to radio communications. Howev-er, there is no guarantee that interference will not occur in a particularinstallation. If this equipment does cause harmful interference to radio or tele-vision reception, which can be determined by turning the equipment off andon, the user is encouraged to try to correct the interference by one more of thefollowing measures:• Reorient or relocate the receiving antenna.• Increase the separation between the equipment and receiver.• Connect the equipment into an outlet on a circuit different from that to

which the receiver is connected.• Consult the dealer or an experienced radio /TV technician for help.

❖ Caution:Changes or modifications not expressly approved by the party responsiblefor compliance could void the user's authority to operate the equipment.

❖ Note to users in CanadaThis Class B digital apparatus complies with Canadian ICES-003.

❖ Remarque concernant les utilisateurs au Canada

❖ Avertissement:Cet appareil numérique de la classe B est conforme à la norme NMB-003du Canada.

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How to Read This Manual

This section describes how to read this manual through symbols used.

Symbols

This manual uses the following symbols:

Indicates important safety notes.Ignoring these notes could result in serious injury or death. Be sure to read thesenotes. They can be found in the "Safety Information" section of About This Ma-chine.

Indicates important safety notes.Ignoring these notes could result in moderate or minor injury, or damage to themachine or to property. Be sure to read these notes. They can be found in the"Safety Information" section of About This Machine.

Indicates points to pay attention to when using the machine, and explanationsof likely causes of paper misfeeds, damage to originals, or loss of data. Be sureto read these explanations.

Indicates supplementary explanations of the machine’s functions, and instruc-tions on resolving user errors.

This symbol is located at the end of sections. It indicates where you can find fur-ther relevant information.[ ]Indicates the names of keys that appear on the machine’s display panel.{ }Indicates the names of keys on the machine’s control panel.

Name of Major Option

A major option of this machine is referred to as follows in this manual:• Auto Document Feeder capable of scanning both sides of a sheet → ARDF

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About the Scanner Functions

This section describes functions you can use in the scanner mode.For details about each function, see respective chapters.

❖ Sending scan filesThere are several methods you can use to send captured data as files to com-puters.• Sending scan files by e-mail

For details, see chapter 1 "Sending Scan Files by E-mail"• Sending scan files to a shared folder

For details, see chapter 2 "Sending Scan Files by Scan to Folder".• Sending scan files to an FTP server

For details, see chapter 2 "Sending Scan Files by Scan to Folder".• Sending scan files to a NetWare server

For details, see chapter 2 "Sending Scan Files by Scan to Folder".• Delivering scan files using the delivery server

For details, see chapter 3 "Delivering Scan Files".

❖ Scanning originals using the TWAIN DriverUse the TWAIN driver to specify the machine where originals will be scannedfrom a client computer. For details, see chapter 4 "Using the Network TWAINScanner Function".

Referencep.9 “Sending Scan Files by E-mail”p.39 “Sending Scan Files by Scan to Folder”p.69 “Delivering Scan Files”p.83 “Using the Network TWAIN Scanner Function”

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Display

This section explains the display, keys, and the two confirmation displays -Check Destination and File Status.You can find explanations about the E-mail screen, Scan to Folder screen, or Net-work Delivery Scanner screen in this manual. For details, see "E-mail Screen","Scan to Folder Screen", and "Network Delivery Scanner Screen".

Referencep.11 “E-mail Screen”p.43 “Scan to Folder Screen”p.72 “Network Delivery Scanner Screen”

Reading the Display and Using Keys

This section explains how to read the display and use the selection keys.

1. Selection keysPress to select an item displayed at thebottom of the screen.Example: the standby screen

• When the instruction "press [ ]to switch to the E-mail screen" is givenin this manual, press the left selectionkey.

• When the instruction "press [Manual] "is given in this manual, press the cen-ter selection key.

• When the instruction "press [Options] "is given in this manual, press the rightselection key.

2. {Escape} keyPress to cancel operation or return to thepreceding display.

3. {OK} keyPress to specify a function on the displayor determine a selected function.

4. Scroll keyPress to move the cursor in each direc-tion, step by step. When the {U}, {T},{V}, or {W} key appears in this manual,press the scroll key of the same direction.

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Confirmation Displays

This section explains the two confirmation displays - Check Dest. and File Sta-tus.

Check Destination

This section explains about displayed items and how to display the Check Dest.screen.Use the Check Dest. screen to check the details of e-mail, Scan to folder, or deliv-ery destinations.Pressing the {Check Destination} key switches the screen from the initial scannerscreen to the Check Dest. screen.

❖ Check Dest.

1. DestinationDisplays the transmission or deliverydestinations.When multiple destinations are speci-fied, you can change the display by press-ing the {U} or {T} key.

2. Transmission function iconDisplays the icon of the transmissionfunction (e-mail, Scan to Folder, or deliv-ery function) in use.

3. [Program]For e-mail or Scan to Folder, if you press[Program], the destination that is entereddirectly or specified by browsing theserver can be registered in the machine'saddress book.

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File Status

This section explains the items that appear on the screen and how to display FileStatus.Use the File Status screen to check e-mail, Scan to Folder, and delivery results.Press the {Job Information} key to display File Status.

❖ File Status

1. Date / TimeDisplays the date and time the machinesent a transmission request, or the dateand time transmission status was con-firmed.

2. DestinationThe destination is displayed with theicon of the transmission function (e-mail,Scan to Folder, or delivery function).When multiple destinations were select-ed, the first selected destination is dis-played. Other destinations appear as “+2” (When two other destinations exist.).

3. Number of scanned pagesDisplays the number of scanned pages.

4. StatusOne of the following transmission statusis displayed: "VDone", "VSending","VWaiting", "VError" or "VCanceled".

5. [Print]Press to print transmission results.

Note❒ Depending on the security settings, some transmission results might not ap-

pear in File Status.

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Scanner Features

This section explains Scanner Features settings.To display the Scanner Features screen, press the {User Tools/Counter} key. Fordetails about setting methods, see General Settings Guide.

❖ Scan Settings

❖ Destination List Settings

Items Description

Default Scan Settings Allows you to specify the default resolution and scan size.

Original Setting Allows you to specify whether originals are one-sided or two-sided as the default.

This setting is available only when you have installed the optional ARDF.

Orig. Orientation Priority Allows you to select the default original orientation (helpful if you usually place originals in the same ori-entation).

Original Type Setting Allows you to select a suitable original type setting.

Color Mode Priority Allows you to specify whether to scan originals in full color or black and white.

Items Description

Dest. List Priority 1 Allows you to specify whether the address book that is managed by this machine or the "Destination List" that is managed by the delivery server is displayed as the default.

This setting is available only when the Network Deliv-ery Scanner function is enabled by the ScanRouter de-livery software.

Update Server Dest. List Allows you to update the delivery server's destination list by pressing [Update Server Dest. List]. To use this function, under [System Settings], set [Delivery Option] to [On].

This setting is available only when the Network Deliv-ery Scanner function is enabled by the ScanRouter de-livery software.

Dest. List Priority 2 Allows you to select whether to prioritize the e-mail destination list or the folder destination list.

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❖ Send Settings

❖ Administrator Tools

Items Description

TWAIN Standby Time Allows you to select the machine's response if a client computer tries to use the TWAIN scanner while scan-ning is in progress.

File Type Priority Allows you to specify the default file format of scan files.

Compression (B&W) Allows you to specify a compression method for files scanned in black and white.

Compress. (Gray/Full Clr) Allows you to specify a compression method for files scanned in gray scale or full color.

Print&Del. Scanner Journal Allows you to specify the machine's response if the maximum number of scanner journals is exceeded.

Print Scanner Journal Allows you to print the scanner journal. The scanner journal is then deleted.

Delete Scanner Journal Allows you to delete the scanner journal without printing it.

Max. E-mail Size Allows you to select whether or not to limit the size of e-mail that has attachments.

Divide & Send E-mail Allows you to select whether or not to divide files that exceed the size specified in [Max. E-mail Size] and send them as multiple e-mails.

E-mail Informatn. Language Allows you to select the language of the messages that appear when you send scanned files by e-mail.

Items Description

Menu Protect Allows you to set the default access level for functions whose settings can be changed by users other than the administrator.

1. Sending Scan Files by E-mail

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You can attach scan files to e-mails and send them via connections such as LANand the Internet.

Before Sending Scan Files by E-mail

This section explains the necessary preparations and the procedure for sendingscan files by e-mail.

Outline of Sending Scan Files by E-mail

This section outlines the function for sending scan files by e-mail.

1. This machineA scan file can be attached to an e-mailand sent to a mail server.

2. SMTP serverYou need to have an access to an e-mailserver that supports SMTP (Simple MailTransfer Protocol), to send scan files by e-mail. However, it is not essential to havean e-mail server inside the LAN wherethis machine belongs. It transfers a re-ceived e-mail to a specified destinationthrough a LAN or the Internet.

3. Client computerUse e-mail client software to receive e-mail messages and scan file attachmentsthat are generated by this machine.

4. LDAP serverUse this server for administering e-mailaccounts, searching the network, and au-thenticating the computers that accessthe machine. Using the LDAP server, youcan search for destinations from the ma-chine.

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Preparation for Sending by E-mail

This section explains the preparation and settings for sending scan files by e-mail.

A Connect the machine to the network.Connect the machine to the network using an Ethernet cable or wireless LAN(IEEE 802.11b).

BMake the necessary network settings in [System Settings].If you have connected the machine to the network using an Ethernet cable,make the following settings. For details, see General Settings Guide.• Specify the machine’s IPv4 address and subnet mask.• Specify the IPv4 gateway address.• In [Effective Protocol], enable [IPv4].• Specify the SMTP server.

C If necessary, change settings in [Send Settings] under [Scanner Features].

Note❒ To connect the machine to the network using a wireless LAN (IEEE

802.11b), an extended wireless LAN board is required respectively. For de-tails, see Network Guide.

❒ Items to set up in [System Settings] vary depending on the network environ-ment. For more information about network settings, see General SettingsGuide.

❒ For more information about [Scanner Features], see General Settings Guide.

Registering E-mail Addresses in the Address Book

You can register frequently used e-mail addresses to the address book.You can register frequently used e-mail addresses in the address book. Registere-mail addresses in [Address Book Management] under [Administrator Tools] from[System Settings]. Addresses can also be registered as groups.

Note❒ For details about registering e-mail addresses in the address book, see Gener-

al Settings Guide.❒ You can also register e-mail addresses in the address book using Web Image

Monitor or SmartDeviceMonitor for Admin. For details about how to installthese applications, see Network Guide. For details about registering address-es in the address book, see Help of respective applications.

❒ Depending on the machine type, you may not be able to use the machinewhen it is updating the address book using CSV files (retrieved using Smart-DeviceMonitor for Admin) that contain user codes.

Before Sending Scan Files by E-mail

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E-mail Screen

This section explains the screen layout when sending scan files by e-mail.

❖ Main screen

❖ When a destination is entered manually

❖ When a group is selected for destination

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1. E-mail iconIndicates that the E-mail screen is dis-played.

2. Destination fieldDisplays a selected destination. If multi-ple destinations are selected, press the{U} or {T} key to display the destina-tions in the order they were selected. Tocheck the selected destination, press the{Check Destination} key.

3. E-mail / Scan to Folder / Net-work Delivery ScannerPress to switch between screens. You canalso use this key to switch between the E-mail and Scan to Folder functions whensending the same file to both e-mail andScan to Folder destinations at the sametime.

4. [Manual]When specifying a destination that is notregistered, press [Manual], and then enterthe e-mail address of the destination us-ing the Quick Dial keys.

5. [Options]Press to make the scan settings and spec-ify formats of files you want to send.

6. [Add Dest]When selecting multiple destinations af-ter a manual entry of an e-mail address,press [Add Dest], and then enter the e-mailaddress of the destination.

7. [EditDest]When changing an e-mail address thathas been entered, press [EditDest], andthen enter the new e-mail address.

8. [View]Press to check the addresses registered ina group.

Basic Procedure for Sending E-mail

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Basic Procedure for Sending E-mail

This section describes the basic operation for sending scan files by e-mail.

AMake sure that no previous settings remain.If a previous setting remains, press the {Clear Modes} key.

B If the Network Delivery Scanner or Scan to Folder screen is displayed,press [ ] to switch to the E-mail screen.

C Place originals.

D If necessary, select the original type.For details, see "Selecting Original Type".

E If necessary, specify the scanning density. For details, see "Adjusting Image Density".

F Select the destination.You can specify multiple destinations.For details, see "Specifying E-mail Destinations".

G Press [Options], select [Sender's Name], and then specify the e-mail sender.For details, see "Specifying the Sender".

H If necessary, select [Return Receipt] under [Options] to make settings for theReturn Receipt function.For details, see "Setting the Return Receipt Function".


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I If necessary, select [Attach Subject] under [Options] to specify the e-mail sub-ject. For details, see "Specifying the Subject".

J If necessary, specify the resolution and orientation of the original under[Options].For details, see "Specifying Send Options".

K Press the {Start} key.Scanning starts.You must press the {q} key to send scan files that are scanned from the ex-posure glass.Scan files that are scanned from the ADF/ARDF are sent immediately.

L If you still have originals to send, place them on the machine, and thenpress the {Start} key.Repeat this step until all originals are scanned.

M After all originals are scanned, press the {q} key.Transmission starts.

Note❒ If you have selected two or more destinations, the destinations can be

made to appear one by one by pressing the {U} or {T} key.❒ To cancel a selected destination, display the destination in the destination

field, and then press the {Clear/ Stop} key.❒ In [System Settings], you can specify the administrator's e-mail address as

the default sender name. This lets you send e-mail without entering any-thing for [Sender's Name]. For details, see General Settings Guide.

❒ Depending on the security setting, the logged-on user may be specified as[Sender's Name].

❒ If you press the {Check Destination} key, the initial scanner screen switchesto the Check Dest. screen. You can use the Check Dest. screen to check thedetails of the selected destinations. For details, see "Check Destination".

❒ To cancel scanning, press the {Clear/ Stop} key.

Referencep.104 “Selecting Original Type”p.106 “Adjusting Image Density”p.15 “Specifying E-mail Destinations”p.27 “Specifying the Sender”p.36 “Setting the Return Receipt Function”p.37 “Specifying the Subject”p.89 “Specifying Send Options”p.5 “Check Destination”

Specifying E-mail Destinations

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This section explains how to specify e-mail destinations.You can specify e-mail destinations by any of the following methods:• Select a destination registered to a Quick Dial key• Select a destination from the machine’s address book• Enter an e-mail address manually• Search the LDAP server for a destination and select it

Selecting a Destination Registered to a Quick Dial Key

This section explains how to select a destination registered to a Quick Dial key.For details about how to register an e-mail destination to a Quick Dial key, seeGeneral Settings Guide.

A Press the Quick Dial key to which the destination is registered.Repeat this step to add more destinations.

The illustration is an example. The actual appearance may be different.

Selecting a Destination Registered in the Machine's Address Book

This section explains how to select a destination from the machine’s address book.

Important❒ To use this function, you must register destinations in [System Settings] in ad-

vance. For details, see General Settings Guide.

There are four methods of selecting a destination that is registered in the ma-chine's address book:• Select a destination from the list• Enter the destination's registration number• Search for a destination by name• Search for a destination by e-mail address

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Selecting a destination from a list

Use the following procedure to select a destination from the list.

A Press the {Search Destination} key.


B Press the {U} or {T} key to select [Display List], and then press the {OK} key.

C Press the {U} or {T} key to select the destination from the list, and thenpress the {V} key.

The check box on the left side of the selected destination is selected.Repeat this step to add more destinations.

D Press the {OK} key.

Note❒ If under [System Settings], [LDAP Search] is set to [On], a screen to select a

search object appears when you press the {Search Destination} key. On thescreen, select [Search Address Book], and then press the {OK} key.

❒ To cancel a selected destination, press the {U} or {T} key to select the tar-get destination, and then press the {W} key.

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❒ Depending on the security settings, some destinations may not appear inthe destination list.

Using a registration number to select a destination

Select the destination from the machine’s address book using its registrationnumber.



B Press the {U} or {T} key to select [Search by Registration No.], and then pressthe {OK} key.

C Use the number keys to enter the three-digit number assigned to the desti-nation, and then press the {OK} key.Example: To enter 003Press the {3} key, and then press the {OK} key.

D Press the {V} key.

The check box on the left side of the selected destination is selected.

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E Press the {OK} key.



Searching for a destination by name

Use the following procedure to search by name for a destination in the machine'saddress book.



B Select [Search by Name], and then press the {OK} key.

C Enter the beginning of the destination name, and then press the {OK} keytwice.

Destinations that match the search conditions are displayed.

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D Press the {U} or {T} key to select the destination, and then press the {V}key.



Note❒ Up to 100 destinations can be displayed as search results.❒ If under [System Settings], [LDAP Search] is set to [On], a screen to select a


❒ To cancel a selected destination, press the {U} or {T} key to select the tar-get destination, and then press the {W} key.

Searching for a destination by e-mail address

Use the following procedure to search by e-mail address for a destination in themachine's address book.



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B Press the {U} or {T} key to select [Search by E-mail Address], and then pressthe {OK} key.

C Enter the beginning of the e-mail address, and then press the {OK} keytwice.







❒ Up to 100 destinations can be displayed as search results.❒ To cancel a selected destination, press the {U} or {T} key to select the tar-

get destination, and then press the {W} key.


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Manual Entry of an E-mail Address

This section explains how to enter an e-mail address manually.

A Press [Manual].

B Enter the e-mail address.

C Press the {OK} key.

Note❒ Depending on the security settings, [Manual] may not be displayed. For de-

tails, consult the administrator.❒ To modify or change an entered e-mail address, press [EditDest].❒ To add another destination, press [Add Dest], and then enter an e-mail ad-

dress.❒ You can register manually-entered e-mail addresses in the machine's ad-

dress book. For details, see "Registering a Manually-Entered E-mail Ad-dress in the Address Book".

Referencep.25 “Registering a Manually-Entered E-mail Address in the AddressBook”


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Searching for a Destination in the LDAP Server

You can search the LDAP server for an address and then specify that address asan e-mail destination.

Important❒ To use this function, you must connect an LDAP server to the network.❒ It is necessary to register the LDAP server under [System Settings]. Also, set

[LDAP Search] to [On] under [System Settings]. For details, see “General SettingsGuide”.



B Select [Search LDAP], and then press the {OK} key.

C Select [Select Server], and then press the {OK} key.

D Select the server, and then press the {OK} key.

If authentication is required to access the server, the authentication screen ap-pears. Enter the user name and password correctly. The Search LDAP screen reappears.

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E Select [Advanced Search], and then press the {OK} key.

F Specify the search conditions.The following example uses fuzzy search by destination name.Select [Name], and then press the {OK} key.

G Enter a part of the destination name.Search can be by surname or first name, depending on the LDAP server's set-tings. Consult your administrator.

H Press the {OK} key.

I Press the {U} or {T} key to select [Fuzzy Search], and then press the {OK}key.

appears on the left side of the specified condition.You can also refine the search by setting multiple search conditions.

J Press the {Escape} key.


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K Press [Search].


L Press the {U} or {T} key to select the destination, and then press the {V}key.


M Press the {OK} key.

Note❒ Up to 100 destinations can be displayed as search results.❒ If an e-mail address returned by the LDAP server is too long, it will be im-

possible to specify it as the destination. For details about the number ofcharacters that can be specified, see "E-mail".

❒ You can register multiple e-mail addresses in individual LDAP server ac-counts. However, only one e-mail address will be displayed as the searchresult. Usually, the address that was registered first on the LDAP server isthe address that is displayed.

❒ You can select criteria from the following list:• [Include]: The names which contain an entered character or characters are

targeted.Example) To find "ABC", enter "A", "B" or "C".

• [Exclude]: The names which do not contain an entered character or charac-ters are targeted.Example) To find "ABC", enter "D".

• [First Word]: The names which start with the entered character or charactersare targeted.Example) To find "ABC", enter "A".


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• [Last Word]: The names which end with the entered character or charactersare targeted.Example) To find "ABC", enter "C".

• [Exact Match]: The names which correspond to an entered character or char-acters are targeted.Example) To find "ABC", enter "ABC".

• [Fuzzy Search]: a vague search (The function of this vague search dependson the system supported by the LDAP server.)

Referencep.115 “E-mail”

Registering a Manually-Entered E-mail Address in the Address Book

This section explains how to register a manually entered destination in the ma-chine's address book. You can also register a destination selected from the LDAPserver to the address book.

A Press the {Check Destination} key.


B Press the {U} or {T} key to display the destination you want to register,and then press [Program].

C Enter the name, and then press the {OK} key.

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D Press [Details] and [Reg. No.] to specify registration information. After youhave made all settings, press the {OK} key.

For details about specifying registration information, see General SettingsGuide.

E Press the {Escape} key.

Note❒ Depending on the security settings, [Program] may not appear. In such case,

you cannot complete the registration. For detail, consult you administra-tor.

Specifying the Sender

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This section explains how to specify the e-mail sender.To send e-mails, you must specify the name of the sender.

You can specify the e-mail sender by any of the following methods:• Select a sender registered to a Quick Dial key• Select a sender from the machine's address book list• Enter the registration number of a sender who is registered in the machine's

address book• Search by name for a sender in the machine's address book• Search by e-mail address for a sender in the machine's address book

Note❒ Senders must be registered in advance under [System Settings]. For details, see

General Settings Guide.❒ In [System Settings], you can specify the administrator's e-mail address as the

default sender name. This lets you send e-mails without entering anything for[Sender's Name].

❒ Depending on the security setting, the logged-on user may be specified as[Sender's Name].

❒ When a protection code has been set, a screen for entering the protection codeappears after selecting the sender. Enter the protection code, and then pressthe {OK} key. If the protection code you entered is correct, the sender name isdisplayed.


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Selecting a Sender Registered to a Quick Dial Key

This section explains how to select a sender registered to a Quick Dial key.For details about how to register e-mail senders to Quick Dial keys, see GeneralSettings Guide.

A Press [Options].

B Select [Sender's Name], and then press the {OK} key.

C Press the Quick Dial key to which the sender is registered.



"Programmed" appears, and then the Send Options screen reappears.

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Selecting a Sender from the List

This section explains how to select a sender from the machine's address book list.

A Press [Options].


C Press the {Search Destination} key.


D Press the {U} or {T} key to select [Display List], and then press the {OK} key.

E Press the {U} or {T} key to select the sender, and then press the {V} key.

The check box on the left side of the selected sender is selected.To cancel a selected sender, press the {U} or {T} key to select the target send-er, and then press the {W} key.

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F Press the {OK} key.

G Press the {OK} key.


Using a Registration Number to Specify a Sender Name

Select the sender using the registration numbers specified by senders in the ma-chine's address book.

A Press [Options].




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D Press the {U} or {T} key to select [Search by Registration No.], and then pressthe {OK} key.

E Use the number keys to enter the three-digit number assigned to the send-er, and then press the {OK} key.Example: To enter 001Press the {1} key, and then press the {OK} key.

F Press the {V} key.

The check box on the left side of the selected sender is selected.





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Searching for a Sender by Name

This section explains how to search by name for a sender in the machine's ad-dress book.

A Press [Options].




D Select [Search by Name], and then press the {OK} key.

E Enter the beginning of the sender name, and then press the {OK} key twice.

Senders that match the search conditions are displayed.

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F Press the {U} or {T} key to select the sender, and then press the {V} key.

The check box on the left side of the selected sender is selected.




Note❒ Up to 100 destinations can be displayed as search results.


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Searching for a Sender by E-mail Address

This section explains how to search by e-mail address for a sender in the ma-chine's address book.

A Press [Options].




D Select [Search by E-mail Address], and then press the {OK} key.

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E Enter the beginning of the sender's e-mail address, and then press the {OK}key twice.


F Press the {U} or {T} key to select the destination, and then press the {V}key.






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Setting the Return Receipt Function

This section explains how to set the Return Receipt function.If you set [Return Receipt], the selected sender will receive e-mail notificationwhen the e-mail recipient opens his/her e-mail.

A Press [Options].

B Press the {U} or {T} key to select [Return Receipt], and then press the {OK}key.

C Select [On], and then press the {OK} key."Programmed" appears, and then the Send Options screen reappears.

Note❒ To use the Return Receipt function, you must specify the sender. Note,

however, that the [Return Receipt] notification e-mail may not be transmit-ted if the e-mail software of the recipient does not support Message Dispo-sition Notification.

❒ When the administrator's e-mail address is automatically specified as asender, notification e-mail will not be sent even if [Return Receipt] is select-ed. For details about [Admin. E-mail Address] and [Auto Specify Sender Name],see General Settings Guide.

Specifying the Subject

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Specifying the Subject

This section explains how to specify the e-mail subject.

A Press [Options].

B Press the {U} or {T} key to select [Attach Subject], and then press the {OK}key.

C Enter the subject, and then press the {OK} key.



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2. Sending Scan Files by Scanto Folder

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Using the Scan to Folder function, you can send scan files over the network toshared folders, FTP server folders, or NetWare folders.

Before Sending Scan Files by Scan to Folder

This section explains the necessary preparations and the procedure for sendingscan files by Scan to Folder.

Outline of Sending Scan Files by Scan to Folder

This section outlines the function for sending scan files by Scan to Folder.

Sending scan files to shared folders

1. This machineYou can send scan files to shared net-work folders. To send scan files to sharednetwork folders, use the SMB protocol.

2. Computer with a shared folderTo use this function, it is necessary to cre-ate a shared folder in advance. You canspecify a shared folder to save scan files.

3. Client computerYou can also browse scanned files savedto a shared folder from a client computer.

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Sending scan files to an FTP server

1. This machineYou can send scan files to FTP serverfolders. To send scan files to FTP server folders,use the FTP protocol.

2. FTP serverThe FTP server is a server that providesfile transfer services among computerson the same network. Transferred filesare stored on this server. It is essential toha ve t h e F T P s er v e r i ns i d e t heLAN/WAN where this machine belongs.It is not possible to access an FTP servervia a proxy server.

3. Client computerYou can browse scanned files saved to anFTP server from a client computer. Youneed to have an FTP client program onthe computer to connect to an FTP server.

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Sending scan files to NetWare server

1. This machineYou can send scan files to NetWare fold-ers. To send scan files to NetWare fold-ers, use the NCP protocol.

2. NetWare serverYou can use this server to share files overthe network via NetWare. By sending im-age data to the server, images can bestored on the server.

3. Client computerTo download images, a computer mustbe running the NetWare client and belogged onto the server.

Preparation for Sending by Scan to Folder

This section explains the preparation and settings for sending scan files by Scan to Folder.

Important❒ Files can be sent to shared folders on client computers.❒ Files can also be sent to FTP servers if any exist on the network.❒ Files can also be sent to NetWare servers if any exist on the network.


BMake the necessary network settings in [System Settings].If you have connected the machine to the network using an Ethernet cable,make the following settings. For details, see General Settings Guide.• Specify the machine’s IPv4 address and subnet mask.• Specify the IPv4 gateway address.• In [Effective Protocol], enable [IPv4].• To send files to shared folders, enable [SMB] in [Effective Protocol]. To send

files to NetWare folders, enable [NetWare] in [Effective Protocol].

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802.11B), an extended wireless LAN board is required respectively. For de-tails, see Network Guide.


❒ For more information about [Scanner Features], see General Settings Guide.❒ Sending files using SMB is available only under a NetBIOS over TCP/IP

environment. Sending files using SMB is not available under a NetBEUIenvironment.

❒ Even when settings made with the control panel, Web Image Monitor, Tel-net, or other methods do not permit the use of SMB and FTP, sending filesby Scan to Folder is still possible.

Registering Destination Folders in the Address Book

You can register the addresses of frequently-used destination folders in the ad-dress book.Register the folder addresses in [Address Book Management] under [AdministratorTools] from [System Settings]. These addresses can also be registered as groups.

Note❒ For details about registering the address of a destination folder in the address

book, see General Settings Guide.❒ You can register entries in the address book using Web Image Monitor or

SmartDeviceMonitor for Admin. For details about installing these applica-tions, see Network Guide. For details about registering addresses, see Help ofrespective applications.

❒ Depending on the machine type, you may not be able to use the machinewhen it is updating the address book using CSV files (retrieved using Smart-DeviceMonitor for Admin) that contain user codes.


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Scan to Folder Screen

This section describes the screen layout when sending scan files by Scan to Fold-er.

❖ Main screen


❖ When a group is selected for destination

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1. Scan to Folder iconIndicates that the Scan to Folder screen isdisplayed.


3. E-mail /Scan to Folder /Net-work Delivery ScannerPress to switch between screens. You canalso use this key to switch between the E-mail and Scan to Folder functions whensending a file to both e-mail and Scan toFolder destinations at the same time.

4. [Dest.:]When specifying a destination that is notregistered, press [Dest.:], and then enterthe path to the destination using theQuick Dial keys.

5. [Options]Press to make the scan settings and spec-ify formats of files you want to send.

6. [Add Dest]Press to add a manually entered folderpath as a destination.

7. [EditDest]Press to modify or change a manually en-tered folder path.

8. [View]Press to check the destinations registeredin a group.

Basic Procedure for Sending by Scan to Folder

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Basic Procedure for Sending by Scan to Folder

This section describes the basic operation for sending scan files by Scan to Fold-er.


B If the Network Delivery Scanner or E-mail screen is displayed, press[ ] key to switch to the Scan to Folder screen.

C Place originals.

D If necessary, select the original type. For details, see "Selecting Original Type".


F Select a destination.You can specify multiple destinations.For details, see "Specifying Scan to Folder Destinations".

G If necessary, press [Options] to specify the resolution and orientation of theoriginals.

For details, see "Specifying Send Options".


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H Press the {Start} key.Scanning starts.You must press the {q} key to send scan files that are scanned from the ex-posure glass.Scan files that are scanned from the ADF/ARDF are sent immediately.

I If you still have originals to send, place them on the machine, and thenpress the {Start} key.Repeat this step until all originals are scanned.

J After all originals are scanned, press the {q} key.Transmission starts.

Note❒ If you have selected two or more destinations, the destinations can be

made to appear one by one by pressing the {U} or {T} key.❒ To cancel a selected destination, display the destination in the destination

field, and then press the {Clear/ Stop} key. To cancel a destination selectedfrom the address book, press the selected destination again.


Referencep.104 “Selecting Original Type”p.106 “Adjusting Image Density”p.47 “Specifying Scan to Folder Destinations”p.89 “Specifying Send Options”

Specifying Scan to Folder Destinations

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This section explains how to specify Scan to Folder destinations.You can send a file by Scan to Folder by any of the following methods:• Select a destination registered to a Quick Dial key• Select a destination registered in the machine’s address book• Send a file to a shared network folder• Send a file to an FTP server• Send a file to NetWare server

Selecting a Destination Registered to a Quick Dial Key

This section explains how to select a destination registered to a Quick Dial key.For details about how to register a Scan to Folder destination to a Quick Dial key,see General Settings Guide.

A Press the Quick Dial key to which the destination is registered.Repeat this step to add more destinations.


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Selecting a Destination Registered in the Machine's Address Book

This section explains how to select a destination from the machine’s addressbook.

Important❒ To use this function, you must register destinations in [System Settings] in ad-

vance.

There are four methods of selecting a destination that is registered in the ma-chine's address book:• Select a destination from the list• Enter the destination's registration number• Search for a destination by name• Search for a destination by folder path

Note❒ If you have specified the protection code for accessing the address book, the

screen for entering the protection code appears.❒ Depending on the security settings, some destinations may not appear in the

destination list.

Selecting a destination folder from the list




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C Press the {U} or {T} key to select the destination, and then press the {V}key.



Note❒ To cancel a selected destination, press the {U} or {T} key to select the tar-

get destination, and then press the {W} key.❒ Depending on the security settings, some destinations may not appear in

the destination list.


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Using a registration number to select a destination folder

Select the destination from the machine's address book using its registration number.



B Press the {U} or {T} key to select [Search by Registration No.], and then press the {OK} key.

C Using the number keys, enter the three-digit registration number assignedto the destination, and then press the {OK} key.Example: To enter 002Press the {2} key, and then press the {OK} key.




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Use the following procedure to search by name for a destination in the machine'saddress book.








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Search for a destination by folder path

Use the following procedure to search by folder path for a destination in the ma-chine's address book.



B Select [Search by Folder Name], and then press the {OK} key.

C Enter the beginning of the folder path, and then press the {OK} key twice.Enter the folder path in the following format: \\computer name\foldername.


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Sending Scan Files to a Shared Folder on the Network

This section explains how to specify the destination when sending files to ashared network folder.

Important❒ A shared folder must be created on a client computer in advance.❒ Depending on the operating system of the client computer, access to the

shared folder may require authentication.

You can send a file to a shared folder over the network by any of the followingmethods:• Enter the destination path manually• Specify the destination folder path by browsing

Entering the path to a destination folder

Use the following procedure to enter the destination path manually.

A Press [Dest.:].


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B Select [SMB], and then press the {OK} key.

C Select [Manual Entry], and then press the {OK} key.

D Enter the path to the destination folder, and then press the {OK} key.The following is an example of a path where the folder name is “user” and thecomputer name is “desk01”: \\desk01\user.Instead of specifying the destination using its computer name, you can alsouse its IPv4 address.

E Enter a user name used to log on to the client computer, and then press the{OK} key.

F Enter the password used to log on to the client computer, and then press the{OK} key.

The Confirm Destination screen appears.


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G Press [Com.Test].

A connection test starts.

H The test result appears. Press [Exit].

I Press the {OK} key.

Note❒ If authentication is required to access the folder, the login screen appears.

Enter the user name and password.❒ If you change the protocol after entering the path name, user name, or

password, a confirmation message appears.❒ IPv4 address entry is supported by Windows98/Me/2000/XP, Windows

NT4.0, and Windows Server 2003.❒ To modify or change an entered folder path, press [EditDest].❒ To add another destination, press [Add Dest], and then enter its folder path.❒ The connection test may take time.❒ Even if the connection test was successful, the machine may fail to transfer

the file if you do not have write privileges for the shared folder or there isnot enough free hard disk space.

❒ You can register the destination path in the machine’s address book. Fordetails, see “Registering the Path to the Selected Destination in the AddressBook”.

Referencep.66 “Registering the Path to the Selected Destination in the AddressBook”


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Specify the path by browsing to a destination folder

Use the following procedure to specify a destination folder path by browsingcomputers on the network.

A Press [Dest.:].

B Select [SMB], and then press the {OK} key.

C Press [Browse Network], and then press the {OK} key.

A list of domains or work groups on the network appears.

D Select the domain or workgroup that includes the destination folder youwant to specify, and then press the {OK} key.

E Select the destination computer.

If you cannot find the destination computer, press the {U} or {T} key. Selectthe computer, and then press the {OK} key. The computer folder opens. Press[Up] or the {Escape} key to go up one level.


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F A login screen appears if authentication is required. Enter a user name andpassword used to log on to the client computer, and then press the {OK}key.

G Select the destination folder, and then press [Apply].If you cannot find the destination folder, press the {U} or {T} key. Select thefolder, and then press the {OK} key. The folder opens. Press [Up] or the {Es-cape} key to go up one level.


I Press [Com.Test].

J The test result appears. Press [Exit].

K Press the {OK} key.


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Note❒ If authentication is required to access the folder, the login screen appears.

Enter the user name and password.❒ If you change the protocol after entering the path name, user name, or

password, a confirmation message appears.❒ If you press [Cancel] while browsing the network, the Path Entry Method

screen reappears.❒ Computer and shared folder names containing more than 12 characters

cannot be displayed.❒ Up to 100 computers and shared folders can be displayed on the "Browse

Ntwrk" screen.❒ The machine may fail to transfer the file if you do not have write privileges

for the shared folder or there is not enough free hard disk space.❒ You can register the destination path in the machine’s address book. For

details, see “Registering the Path to the Selected Destination in the AddressBook”.


Sending Scan Files to an FTP Server

This section explains how to specify destinations when sending files to an FTPserver.

Directly enter the path for the folder on the FTP Server

You can enter the path to an FTP server manually.

A Press [Dest.:].

B Select [FTP], and then press the {OK} key.


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C Enter the FTP server name, and then press the {OK} key.Instead of specifying the destination using its server name, you can also useits IPv4 address.

D If you change the port number specified under [System Settings], enter a newnumber using the number keys, and then press the {OK} key.

E Enter the user name, and then press the {OK} key.

F Enter the password, and then press the {OK} key.

G Enter the path to the destination folder, and then press the {OK} key.The following is an example of a path where the sub folder name is “lib” andthe folder name is “user”: user\lib.

A destination confirmation screen appears.


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H Press [Com.Test].


I The test result appears. Press [Exit].

J Press the {OK} key.

Note❒ If you change the protocol after entering the path name, user name, or

password, a confirmation message appears.❒ The connection test may take time.❒ You can register the destination path in the machine’s address book. For

details, see “Registering the Path to the Selected Destination in the AddressBook”.



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Sending Scan Files to NetWare Server

This section explains how to specify destinations when sending files to NetWareserver.The NetWare folder of the destination can be specified in an NDS tree or on aNetWare Bindery server, depending on the NetWare environment. Consultyour administrator.You can send a file to NetWare server by any of the following methods:• Enter the destination path manually• Specify the destination folder path by browsing

Entering the path to a destination folder

Enter the destination folder path of the NetWare server directly.

A Press [Dest.:].

B Select [NCP], and then press the {OK} key.

C Select the connection type, and then press the {OK} key.Select [NDS] to specify a folder in the NDS tree. Select [Bindery] to specify afolder on the NetWare Bindery server.

D Select [Manual Entry], and then press the {OK} key.


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E Enter the destination folder path, and then press the {OK} key.If you set the connection type to [NDS], the NDS tree name is “tree”, the nameof the context including the volume is “context”, the volume name is “vol-ume”, and the folder name is “folder”, the path will be \\tree\volume.con-text\folder”. If you set the connection type to [Bindery], the NetWare servername is “server”, the volume name is “volume”, and the folder name is “fold-er”, the path will be “\\server\volume\folder”.

F Enter a user name to log on to the NDS tree or Netware Bindery server, andthen press the {OK} key.

If you select [NDS] for connection type, enter the user name, and then enter thename of the context containing the user object. If the user name is “user” andthe name of the Context is “context”, the user name will be “user.context”.

G If a password is specified for the log on user, enter it, and then press the{OK} key.

The Confirm Destination screen appears.

H Press [Com.Test].



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I Check the test result, and then press [Exit].

J Press the {OK} key.


password, a confirmation message appears.❒ You can connect only to folders that you have the read privileges for.❒ The connection test may take time.❒ Even if the connection test was successful, the machine may fail to transfer

the file if you do not have write privileges for the file or there is not enoughfree hard disk space.




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Specify the path by browsing to a destination folder

Specify the path by browsing to the destination folder in an NDS tree or on aNetWare Bindery server.

A Press [Dest.:].

B Select [NCP], and then press the {OK} key.

C Select the connection type, and then press the {OK} key.Select [NDS] to specify a folder in the NDS tree. Select [Bindery] to specify afolder on the NetWare Bindery server.

D Press [Browse Network], and then press the {OK} key.

A list of NetWare Bindery servers or NDS trees on the network appears.

E Select the NDS tree or NetWare Bindery server that contains the requireddestination folder, and then press the {OK} key.

A list of NDS contexts or NetWare Bindery server volumes appears.


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F A login screen appears if authentication is required. Enter a user name andpassword, and then press the {OK} key.

G Select a context or volume that contains the required destination folder,and then press the {OK} key.

A list of destination folders appears.

H Select the destination folder, and then press [Apply].

I The path to the selected folder is displayed. Check the path is correct, andthen press the {OK} key.

J The destination is displayed. Check the destination is correct, and thenpress the {OK} key.


password, a confirmation message appears.❒ Only folders that you have the read privileges for are displayed.


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❒ If the language used for the NDS tree or by the NetWare Bindery serverdiffers from that used by the machine, file names in the NDS tree or on theNetWare Bindery server might appear garbled.

❒ If the selected NDS tree or NetWare Bindery server requires authentica-tion, a login screen appears. Enter a user name and password for loggingon to the NDS tree or NetWare Bindery server. If you log on to the NDStree, enter a user name, and then enter the name of the context containingthe user object. If the user name is “user” and the name of the Context is“context”, the user name will be “user.context”.

❒ The machine may fail to transfer the file if you do not have write privilegesfor the folder or there is not enough free hard disk space.



Registering the Path to the Selected Destination in the Address Book

This section explains how to register folder paths you have entered manually orspecified by browsing the network to the machine's address book.

A Press the {Check Destination} key.


B Press the {U} or {T} key to display the destination you want to register,and the press [Program].

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C Enter the name, and then press the {OK} key.

D Press [Details] and [Reg. No.] to specify registration information. After youhave made all settings, press the {OK} key.

Note❒ Depending on the security settings, [Program] may not appear. In such case,

you cannot complete registration. For detail, consult you administrator.


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3. Delivering Scan Files

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The ScanRouter delivery software enables you to deliver scan files by variousmethods.

Before Delivering Scan Files

This section describes the necessary preparations and the procedure for usingthe network delivery scanner.

Important❒ To use the network delivery scanner function, you need a delivery server on

which the optional ScanRouter delivery software is installed. You must alsoregister destination and sender information on the delivery server.


This section outlines the function for delivering files using the network deliveryscanner.

1. This machineYou can send scan files to the deliveryserver.

2. Delivery serverInstall the ScanRouter delivery softwareon this computer to use it as the deliveryserver.After receiving a scan file, the deliveryserver delivers the file according to thesetting specified for the destination. Thedelivery settings are as follows:

• Storing the file in an in-tray• Delivering the file by e-mail

• Storing the file in a selected folder For details about delivery types and thesetting method, see ScanRouter deliverysoftware manuals.

3. Client computerThe delivery method determines howyou can check files from a client comput-er. For example, you can use the follow-ing methods to check files:

• Use DeskTopBinder to view a file thatwas delivered to an in-tray

• Use an e-mail application to receive ane-mail that has an attachment

• Browse a folder for a stored file

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Preparation for Delivering

This section explains the preparation and settings for delivering scan files.

Important❒ To use the network delivery scanner function, you need a delivery server on

which the optional ScanRouter delivery software is installed. For detailsabout the ScanRouter delivery software, see the manuals supplied with theScanRouter delivery software.

❒ To view files delivered to an in-tray, you must install DeskTopBinder on theclient computer.


BMake the necessary settings in [System Settings].If you have connected the machine to the network using an Ethernet cable,make the following settings. For details, see General Settings Guide.• Specify the machine’s IPv4 address and subnet mask.• In [Effective Protocol], enable [IPv4].• Set [Delivery Option] to [On].


D Using the ScanRouter delivery software, register this machine as an I/O de-vice. In addition, register destinations and specify such settings as the de-livery type and sender.For details, see the ScanRouter delivery software manuals.




❒ For details about installing DeskTopBinder Lite, see “Installing DeskTop-Binder Lite from Provided CD-ROM”.

Referencep.71 “Installing DeskTopBinder Lite from Provided CD-ROM”

Before Delivering Scan Files

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Installing DeskTopBinder Lite from Provided CD-ROM

This section explains how to use the supplied "Scanner Driver and Utilities" CD-ROM to install DeskTopBinder Lite on a client computer.To view or receive files delivered to in-trays, you must first install DeskTop-Binder Lite on the client computer.

AMake sure Windows is running on the client computer, and then insert the“Scanner Driver and Utilities” CD-ROM into the CD-ROM drive.The installer is automatically started and the [Scanner Driver and Utilities] dialogbox appears.

B Click [DeskTopBinder Lite].The [DeskTopBinder Lite Setup] dialog box appears. For the subsequent instal-lation steps, see Setup Guide that can be displayed from the [DeskTopBinderLite Setup] dialog box.

Note❒ Before you start the installation, check the system requirements for Desk-

TopBinder Lite. For details, see “Software Supplied on CD-ROM”.❒ You can install the software using the auto-run program. For details about

the auto-run program, see “Auto-Run Program”.❒ If the installer does not start automatically, see “Auto-Run Program”.

Referencep.112 “Software Supplied on CD-ROM”p.112 “Auto-Run Program”


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Network Delivery Scanner ScreenThis section describes the screen layout when using the network delivery scanner.

❖ Main screen


1. Network Delivery Scanner iconIndicates that the Network DeliveryScanner screen is displayed.


3. E-mail /Scan to Folder /Net-work Delivery ScannerPress to switch between screens.

4. [Manual]To send a file by e-mail via the deliveryserver to a destination not registered in thedelivery server’s Destination List, pressthis key to display the soft keyboard. Thenuse the soft keyboard to enter the e-mailaddress. For details about how to send afile by e-mail via the delivery server, see theScanRouter delivery software manuals.

5. [Options]Press to make the scan settings.

6. [Add Dest]When selecting multiple destinations af-ter a manual entry of an e-mail address,press [Add Dest], and then enter the e-mailaddress of the destination.

7. [EditDest]When changing an e-mail address thathas been entered, press [EditDest], andthen enter the new e-mail address.

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Basic Delivery Procedure

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This section describes the basic operation for delivering scan files using the net-work delivery scanner.

Important❒ You must register destinations and senders in advance using the ScanRouter

delivery software installed on the delivery server.


B If the E-mail or Scan to Folder screen is displayed, press [ ] to switchto the Network Delivery Scanner screen.

C Place originals.

D If necessary, select the original type.For details, see "Selecting Original Type".


F Select the destination.

You can specify multiple destinations. For details, see “Specifying Delivery Destinations”.

G If necessary, press [Options] to specify the resolution and the orientation ofthe originals.For details, see "Specifying Send Options".


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H If necessary, select [Sender's Name] under [Options], and then specify thesender.The sender you specify appears in the subject line of e-mail that is sent via thedelivery server. Select the sender from the destinations registered on the de-livery server. For details, see "Specifying the Sender".

I If necessary, select [Attach Subject] under [Options], and then specify the sub-ject. The subject entered here is set for e-mail that is sent via the delivery server.For details, see "Specifying the Subject".

J Press the {Start} key.Scanning starts.You must press the {q} key to send scan files that are scanned from the ex-posure glass.Scan files that are scanned from the ADF/ARDF are sent immediately.

K If you still have originals to send, place them on the machine, and thenpress the {Start} key.Repeat this step until all originals are scanned.

L After all originals are scanned, press the {q} key.Transmission starts.

Note❒ To send e-mail via delivery server, press [Manual] on the delivery screen,

and then enter a destination e-mail address. For details about the proce-dure for manually entering e-mail addresses, see "Manual Entry of an E-mail Address".

❒ If you have selected two or more destinations, the destinations can bemade to appear one by one by pressing the {U} or {T} key.

❒ To cancel a selected destination, display the destination in the destinationfield, and then press the {Clear/ Stop} key.

❒ You can use the Return Receipt function when sending e-mail via deliveryserver. An e-mail is sent to the sender selected in step H, notifying him/herthat the recipient has read his/her e-mail. For details about the procedurefor setting the Return Receipt function, see "Setting the Return ReceiptFunction".


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❒ To enable the Return Receipt function, it is necessary to make the settingsto send e-mail by SMTP with ScanRouter delivery software. For detailsabout how to specify this setting, see the manuals supplied with the Scan-Router delivery software. Note, however, that if the receiving party's e-mail application does not support Message Disposition Notification(MDN), notification e-mail might not be returned.

❒ Register the sender’s e-mail address using the ScanRouter delivery soft-ware in advance.

❒ If you press the {Check Destination} key, the initial scanner screen switchesto the Check Dest. screen. You can use the Check Dest. screen to check thedetails of the selected destinations. For details, see "Check Destination".


Referencep.104 “Selecting Original Type”p.106 “Adjusting Image Density”p.76 “Specifying Delivery Destinations”p.21 “Manual Entry of an E-mail Address”p.89 “Specifying Send Options”p.27 “Specifying the Sender”p.36 “Setting the Return Receipt Function”p.37 “Specifying the Subject”p.5 “Check Destination”


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Specifying Delivery Destinations

This section explains how to specify delivery destinations.You can select delivery destinations registered in the “Destination List” of thedelivery server by any of the following methods:• Select a destination using the Quick Dial keys• Select a destination registered in the “Destination List” of the delivery server

Selecting a Destination Using a Quick Dial Key

This section explains how to select a destination using a Quick Dial key.For details about how to register a delivery destination to a Quick Dial key, seeGeneral Settings Guide.

A Press a Quick Dial key of the same number as the [Short ID] of the destina-tion registered in the delivery server.Repeat this step to add more destinations.


Note❒ For details about how to set Short IDs, see the manuals supplied with the

ScanRouter delivery software.

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Selecting a Destination Registered in the Destination List of the Delivery Server

This section explains how to select a destination registered in the delivery serv-er's Destination List.There are four methods of selecting a destination that is registered in the deliv-ery server's Destination List:• Select a destination from the list• Enter the destination's registration number• Search for a destination by name• Search for a destination by comment

Selecting a destination from the list





C Press the {U} or {T} key to select the destination, and then press the {V}key.


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Note❒ To cancel a selected destination, press the key to select the target destina-

tion, and then press the {W} key.❒ Depending on the security settings, some destinations may not appear in

the destination list.

Using a registration number to select a destination

Select a destination by entering its Short ID number (registered using the Scan-Router delivery software). For details about how to set Short IDs, see the manu-als supplied with the ScanRouter delivery software.



B Press the {U} or {T} key to select [Search by Registration No.], and then pressthe {OK} key.

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C Using the number keys, enter the three-digit registration number assignedto the destination, and then press the {OK} key.Example: To enter 003Press the {3} key, and then press the {OK} key.





Use the following procedure to search by name for a destination in the deliveryserver's Destination List.



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Searching for a destination by comment

Use the following procedure to search by comment for a destination in the de-livery server's Destination List. The Search by Comment function searches for adestination using the comment (one of the registration items required by theScanRouter delivery software) as a keyword.



B Select [Search by Comment], and then press the {OK} key.

C Enter the beginning of the comment, and then press the {OK} key twice.



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4. Using the Network TWAINScanner Function

83

You can use this machine to scan originals into a client computer over the net-work.

When Using as a TWAIN Scanner

This section explains the necessary preparations and the procedure for using thenetwork TWAIN scanner.

Important❒ To use the network TWAIN scanner, you must install the TWAIN driver,

which is on the supplied CD-ROM. For details about installing the TWAINdriver, see “Installing TWAIN Driver from Provided CD-ROM”.

❒ To use the network TWAIN scanner, a TWAIN-compliant application, suchas DeskTopBinder, must be installed on the client computer. DeskTopBinderLite is on the supplied CD-ROM. For details about installing DeskTopBinderLite, see “Installing DeskTopBinder Lite from Provided CD-ROM”.

Referencep.86 “Installing TWAIN Driver from Provided CD-ROM”p.71 “Installing DeskTopBinder Lite from Provided CD-ROM”


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Outline of the TWAIN Scanner Function

This section outlines the network TWAIN scanner function.In the TWAIN scanner mode, you can share this machine among multiple com-puters. Therefore, you don't have to prepare a special computer for scanner orreconnect the scanner and each computer every time you need to use it.

1. This machineScans an original after receiving a scaninstruction from a client computer, andthen sends the scan file over the networkto the client computer.

2. Client computerSpecifies the scanner settings and con-trols the scanner using an application,such as DeskTopBinder Lite, that sup-ports the network TWAIN scanner. Re-ceives the files scanned by the machineand displays them using an applicationthat supports the network TWAIN scan-ner.

Note❒ When using the machine as a network TWAIN scanner, you do not need to

press the {Scanner} key on the machine’s control panel. The screen switchesautomatically when you scan an original from a client computer using theTWAIN driver.

To use functions other than the network TWAIN scanner, press [Exit].

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When Using as a TWAIN Scanner

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Preparation for Using the Network TWAIN Scanner

This section explains the preparation and settings for using the network TWAINscanner function.

Important❒ To use the network TWAIN scanner, a TWAIN-compliant application, such

as DeskTopBinder, must be installed on the client computer. DeskTopBinderLite is on the supplied CD-ROM. For details about installing DeskTopBinderLite, see “Installing DeskTopBinder Lite from Provided CD-ROM”.


BMake the necessary network settings in [System Settings].If you have connected the machine to the network using an Ethernet cable,make the following settings. For details, see General Settings Guide.• Specify the machine’s IPv4 address and subnet mask.• In [Effective Protocol], enable [IPv4].

C Install the TWAIN driver on a client computer.For details about installing the TWAIN driver, see “Installing the TWAINDriver from Provided CD-ROM”.




❒ For more information about [System Settings], see General Settings Guide.

Referencep.86 “Installing TWAIN Driver from Provided CD-ROM”p.71 “Installing DeskTopBinder Lite from Provided CD-ROM”


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Installing TWAIN Driver from Provided CD-ROM

This section explains how to install the TWAIN driver on a client computer fromthe supplied “Scanner Driver and Utilities” CD-ROM. To use the network TWAIN scanner, you must install the TWAIN driver on a cli-ent computer.To use the TWAIN scanner function, you need to install the TWAIN driver onthe client computer.

A Start Windows, and then insert the CD-ROM labeled “Scanner Driver andUtilities” into the CD-ROM drive of the client computer.The installer is automatically started and the [Scanner Driver and Utilities] dialogbox appears.

B Click [TWAIN Driver].

C The installer of the TWAIN Driver starts. Follow the instructions.

Note❒ Before you start the installation, check the system requirements for the

TWAIN driver. For details about the system requirements, see “SoftwareSupplied on CD-ROM”.

❒ You can install the software using the auto-run program. For details aboutthe auto-run program, see “Auto-Run Program”.

❒ If the installer does not start automatically, see “Auto-Run Program”.❒ When the installation is complete, a message about restarting the client

computer may appear. In this case, restart the client computer.❒ After the installation is complete, a folder with the name of the machine in

use is created in [Programs] or [All Programs] on the [Start] menu. You candisplay Help from here.

❒ Notes on using the network TWAIN scanner are provided in Readme.txt.Be sure to read them before use.

Referencep.112 “Software Supplied on CD-ROM”p.112 “Auto-Run Program”

Basic Procedure for Scanning Files Using TWAIN Scanner

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Basic Procedure for Scanning Files Using TWAIN Scanner

This section describes the basic operation for scanning with the network TWAINscanner.

Important❒ To use the network TWAIN scanner, a TWAIN-compliant application, such

as DeskTopBinder, and the TWAIN driver must be installed on the clientcomputer.

The following procedure uses Windows XP and DeskTopBinder Lite by way ofexample.

A On the [Start] menu, point to [All Programss], point to [DeskTopBinder], andthen click [DeskTopBinder].

B On the [Tools] menu, click [Scanner Settings...].

C Click [Select Scanner Driver...].

D Select the name of the machine you want to use in the list, and then click[Select].

E Click [OK].

F Place originals.

G On the [File] menu, point to [Add Document], and then click [Scan...]. TheScanner Control dialog box appears.A dialog box that is used to control a scanner using the TWAIN driver is re-ferred to as the Scanner Control dialog box.

HMake settings according to such factors as the type of original, type of scan-ning, and orientation of the original.For details, see the TWAIN driver Help.

I In the Scanner Control dialog box, click [Scan].Depending on the security setting, if you press [Scan], a dialog box for enter-ing the user name and password may appear.If there are more originals to be scanned, place the next original, and thenclick [Continue].If there are no more originals to be scanned, click [Complete].

J On the [File] menu, click [Exit].


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K Enter the document name, and then click [OK].The DeskTopBinder viewer closes and the image is stored in DeskTopBinderLite.

Note❒ If you have already selected a scanner, you do not need to select the scan-

ner unless you want to change it.❒ Using DeskTopBinder, you can edit and print scan files. For more informa-

tion about DeskTopBinder, see DeskTopBinder manuals.❒ The model name of the connected scanner appears in the title bar of the

Scanner Control dialog box. If there is more than one scanner of the samemodel on the network, make sure you have selected the correct scanner. Ifyou have not, click [Select Scanner Driver...], and then select the scanneragain. If the correct scanner does not appear in the list, check that the scan-ner is correctly connected to the network and that its IPv4 address has beenspecified. If the correct scanner still does not appear, consult the networkadministrator.

5. Various Scan Settings

89

This section describes various scan settings.

Specifying Send Options

This section describes procedure for specifying send options.

Note❒ For details about setting [Sender's Name], [Attach Subject], and [Return Receipt],

see chapter 1 "Sending Scan Files by E-mail".

Referencep.9 “Sending Scan Files by E-mail”p.27 “Specifying the Sender”p.37 “Specifying the Subject”p.36 “Setting the Return Receipt Function”

Resolution

Select resolution for scanning originals.Select [100dpi], [200dpi], [300dpi], [400dpi], or [600dpi] as the scanning resolution.

A Press [Options].

B Press the {U} or {T} key to select [Resolution], and then press the {OK} key.

C Select a resolution, and then press the {OK} key.


D Press the {Escape} key.


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Original Orientation

This section explains how to correctly display the top/bottom orientation ofscanned originals on a client computer screen.

A Press [Options].

B Press the {U} or {T} key to select [Original Orientation], and then press the{OK} key.

C Select or for the same orientation as the original, and then pressthe {OK} key.




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Placing Originals

To correctly display the top/bottom orientation of the scanned original on a cli-ent computer, the placement of the original and the settings made on the controlpanel must match.Place originals correctly by referring to the following table:

❖ Exposure Glass

❖ ARDF

Note❒ Originals are normally rectangular ( ) or horizontally long ( ). However, the

table above uses squares to make original orientation easier to understand.Even if the actual shape of the original is different, the combination of originalorientation and the orientation specified on the scanner driver does notchange.

Original orientation Control Panel Key

top edge touches top left corner of exposure glass

top edge touches rear of exposure glass

Original orientation Control Panel Key

top edge placed first

top edge touches rear of ARDF


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❒ When you select Full Color or Gray Scale for Original Type, and single pageTIFF/JPEG or multi-page TIFF is selected as the file type, refer to the table be-low for how to place originals. Originals placed in orientations that are notrecommended in the table might appear incorrectly top/bottom oriented onclient computer displays.

Original Setting

This section explains the settings for scanning one-sided or two-sided originals.

Important❒ This function is not available unless ARDF is installed.

A Press [Options].

B Press the {U} or {T} key to select [Original Setting], and then press the {OK}key.

Placing an Original on the Exposure Glass

Placing an Original in the ARDF


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C Select [1 Sided Original] to scan one-sided originals, and then press the {OK}key. Select [2 Sided Orig.(T to T )] or [2 Sided Orig.(T to B )] to scan two-sid-ed originals, and then press the {OK} key.



Scan Size

Select the size of the original to be scanned.The following items and sizes can be selected:

❖ Template size81/2 × 14L, 81/2 × 13L, 81/2 × 11L, 51/2 × 81/2K, 51/2 × 81/2L, A4L, A5K,A5L, B5 JISL

❖ [Custom Size]Scans in a specified size.Original sizes that can be scanned:• Horizontal width: 5.5 - 14.0 inch• Vertical length: 5.5 - 8.5 inch

A Press [Options].

2 Sided Orig.(T to T )

2 Sided Orig.(T to B )


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B Press the {U} or {T} key to select [Scan Size], and then press the {OK} key.

C Press the {U} or {T} key to select the scan size in the list, and then press the{OK} key.



Note❒ If a template size is selected, the machine scans originals at the selected size

regardless of the actual size of originals. If an original is smaller than theselected size, the machine applies margins to the scan area.

❒ If [Custom Size] is selected, the dimensions of the scan area (width andlength) can be specified in inch.

Specifying Custom Size

This section explains how to specify a custom size.To scan a custom size original, measure its width and length, and enter these fig-ures as the [Horiz.] and [Vert.] settings.The following figure shows the [Horiz.] and [Vert.] of an original.

❖ Placing an original in the ARDF

1. Vertical

2. Horizontal

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❖ Placing an original on the exposure glass

1. Vertical

2. Horizontal

A Press [Options].

B Press the {U} or {T} key to select [Scan Size], and then press the {OK} key.

C Press the {U} or {T} key to select [Custom Size], and then press the {OK} key.

D Using the number keys, enter the horizontal width, and then press the {OK}key or {q} key.

ALO032S


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E Using the number keys, enter the vertical length, and then press the {OK}or {q} key.


F Press the {Escape} key.

How to set originals to scan them by custom size

This section explains how to place originals you want to scan at Custom Size.

❖ Original orientation settingUnder [Original Orientation], select [ ] or [ ] according to the orienta-tion of your original. To display [Original Orientation], on the initial scannerscreen, press [Options]. For details, see "Original Orientation".

❖ Placing an originalPlace originals face up in the ARDF; face down on the exposure glass.

❖ Original Orientation is [ ]

Placing an original in the ARDF

Placing an original on the exposure glass

Align the original vertically and then place it face down.

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❖ Original Orientation is [ ]

Referencep.90 “Original Orientation”

File Type

This section explains the procedure for selecting a file type.

Important❒ To deliver files, set the file type using the delivery server computer. For de-

tails, see the manuals supplied with the ScanRouter delivery software.You can select one of the following file types:• Single Page:TIFF/JPEG• Single Page:PDF• Multi-page:TIFF• Multi-page:PDF

A Press [Options].

B Press the {U} or {T} key to select [File Type], and then press the {OK} key.

Placing an original in the ARDF

Placing an original on the exposure glass

Align the original, turn it rightward or left-ward, and then place it face down on the expo-sure glass.

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C Press the {U} or {T} key to select the file type, and then press the {OK} key.

"Programmed" appears, and then the Send Options screen appears.


PDF Security Encryption

This section explains security settings for PDF files.Use security settings to prevent unauthorized access to PDF files.

Important❒ Security settings can be made for PDF files only.

Encrypting PDF file

Set a password to protect a PDF file. Only users who have the password canopen the PDF file.

Important❒ Encryption is possible only for scan files sent by e-mail or Scan to Folder.❒ You cannot open an encrypted file without a password. Make sure you do not

forget a file's password.

A Press [Options].

B Press the {U} or {T} key to select [PDF Security Encryption], and then press the{OK} key.


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C Select [Encrypt Document], and then press the {OK} key.

D Select [On], and then press the {OK} key.

E Enter a password, and then press the {OK} key.

The password entered here will be required to open the PDF file.

F Enter the password again, and then press the {OK} key.

"Programmed" appears, and then the PDF Security Encryption screen reap-pears.

G Press the {Escape} key twice.

Note❒ The Encryption Password must be different from the Master Password

(which is used for changing PDF Security Permissions).❒ You can enter up to 32 alphanumeric characters for a document password.


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Selecting an encryption level for a PDF file

This section explains how to select an encryption level for a PDF file.

A Press [Options].

B Press the {U} or {T} key to select [PDF Security Encryption], and then press the{OK} key.

C Select [Encryption level], and then press the {OK} key.

D Select [40 bit] or [128 bit], and then press the {OK} key.

"Programmed" appears, and then the PDF Security Encryption screen reap-pears.

E Press the {Escape} key twice.

Note❒ PDF file created under the [128 bit] Encryption Level cannot be viewed us-

ing Adobe Acrobat Reader 3.0 and 4.0.❒ If [Permit Low Resolution Only] is specified as the print permission in [PDF Se-

curity Permissions], you cannot select [40 bit].


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PDF Security Permissions

Set a Master Password to restrict unauthorized printing, changing, copying, orextracting of a PDF file's content.Only users who have the Master Password can reset or change these restrictions.

Important❒ Encryption is possible only for scan files sent by e-mail or Scan to Folder.❒ You cannot reset or change a file's restriction setting without the Master Pass-

word. Make sure you do not forget the Master Password.

A Press [Options].

B Press the {U} or {T} key to select [PDF Security Permissions], and then pressthe {OK} key.

C Select [Master Password], and then press the {OK} key.

D Select [On], and then press the {OK} key.

The password entry screen appears.


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E Enter a password, and then press the {OK} key.

The password entered here will be required to change the security settings ofthe PDF file.

F Enter the password again, and then press the {OK} key.

"Programmed" appears, and then the PDF Security Permissions screen reap-pears.

G Select [Permissions], and then press the {OK} key.

H Change the PDF security settings.You can specify the following security settings:• Print permission: [Prohibit], [Permit All] and [Permit Low Resolution Only].• Editing permission: [Prohibit] or [Permit].• Copying or extracting content permission: [Prohibit] or [Permit].

The following is a procedure to prohibit printing of scanned PDF files.

I Select [Print], and then press the {OK} key.


03

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1

J Select [Prohibit], and then press the {OK} key.

"Programmed" appears, and then the Permissions screen reappears.You can apply multiple security settings to a PDF file.

K Press the {Escape} key three times.The Send Options screen reappears.

Note❒ The Master Password must be different from the Encryption Password.❒ You can enter up to 32 alphanumeric characters for a Master Password.❒ If [40 bit] is selected as the PDF encryption level, you cannot select [Permit

Low Resolution Only] as the print permission.


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Selecting Original Type

This section explains how to select an original type.Select an original type using the {Color Scan} key in combination with the {Orig-inal} key.Specify the details of the selected original type using [Original Type Setting] under[Scanner Features]. For details about [Original Type Setting], see General SettingsGuide.The following table explains the {Color Scan} and {Original} key combinationsand their relationship with [Original Type Setting].Default settings are shown in bold type.

{Color Scan} key {Original} key [Original Type Setting]

On Text [Type 1(Color: Text)]

• Full Color: Text / Photo

• Full Color: Glossy Photo

On Photo [Type 2(Color: Photo)]

• Full Color: Text / Photo

• Full Color: Glossy Photo

Off Text [Type 3(B&W: Text)]

• Text/Line Art

• Text

• Text/Photo

• Photo

• Gray Scale

Off Photo [Type 4(B&W: Photo)]

• Text/Line Art

• Text

• Text/Photo

• Photo

• Gray Scale

Selecting Original Type

05

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1

A Press the {Color Scan} key to switch between on and off.The {Color Scan} key is on when the indicator is lit, and off when the indicatoris unlit.

B Press the {Original} key to select text or photo.

The indicator of the selected original type lights up.

Note❒ To scan originals in gray scale, you must first select [Scanner Features], [Orig-

inal Type Setting], and then for [Type 3(B&W: Text)] or [Type 4(B&W: Photo)], se-lect [Gray Scale]. Then, to scan your original in gray scale, select the originaltype that you set to [Gray Scale]. For details about [Original Type Setting], seeGeneral Settings Guide.

❒ If images scanned in gray scale are not clear enough, you can rescan themby selecting [Type 1(Color: Text)] or [Type 2(Color: Photo)].

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Adjusting Image Density

This section explains how to specify the scanning density.There are five levels of scanning density.

A Press the {Lighter} or {Darker} key to adjust the density.The density indicator moves.

The image density changes in five increments as follows:

ARP006S

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Scan Settings When Using Twain Scanner

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1

Scan Settings When Using Twain Scanner

This section explains how to specify original orientation originals when using the TWAINscanner.

Setting Original Orientation on the TWAIN Scanner

This section explains how to correctly display the top/bottom orientation ofscanned originals on a client computer screen.To correctly display the top/bottom orientation of the scanned original on a cli-ent computer, the placement of the original and the settings made in the ScannerControl dialog box must match.

A Open the Scanner Control dialog box.For details about how to open the Scanner Control dialog box, see "Basic Pro-cedure for Scanning Files Using TWAIN Scanner".

B In the [Original Scan Method:] list, select the place where the original is placed.

C In the [Orig.Orientn.:] list, select [ ] or [ ].

D In the [Orientation:] list, select [ / ], [ / ],[ / ] or [ / ].

Referencep.87 “Basic Procedure for Scanning Files Using TWAIN Scanner”

Placing Originals

The following table shows the relationship between the original orientation andthe Scanner Control dialog box settings:

❖ Exposure Glass

Original orientation TWAIN Scanner control dialog box key

top edge touches top left of exposure glass This orientation is the TWAIN driver's stan-dard setting. Place originals in this orientation normally.

top edge touches rear of exposure glass


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❖ ARDF

Note❒ Originals are normally rectangular ( ) or horizontally long ( ). However, the

table above uses squares to make original orientation easier to understand.Even if the actual shape of the original is different, the combination of originalorientation and the orientation specified on the scanner driver does notchange.

❒ For details about the Scanner Control dialog box, see the TWAIN driver Help.❒ Depending on the settings, originals of different sizes are scanned differently.

Original Orientation TWAIN Scanner Properties Dialog Box Key

top edge of original placed first

top edge touches rear of ARDF

6. Appendix

09
1
This appendix details specifications of the scanner function and explains supple-mentary settings.

Relationship between Resolution and Scan Size

This section explains the relationship between resolution and scan size.Resolution and scan area are inversely related. The higher the resolution is set,the smaller the area that can be scanned. Conversely, the larger the scan area, thelower the resolution that can be set.The relationship between the scanning resolution and the scan size is shown be-low. If the file size is too large, the message “Exceeded max. data capacity.Check resolution and Start.” appears on the machine's control panel dis-play. Change the condition until scanning is enabled.

Note❒ Image compression level can limit Maximum image size.

When Using for E-mail or Scan to Folder, or as a Network Delivery Scanner

This section explains the relationship between resolution and scan size when us-ing the E-mail, Scan to Folder, or Network Delivery Scanner function.The original type you select determines the resolution and scan sizes that areavailable. For details about original types, see "Selecting Original Type".

Referencep.104 “Selecting Original Type”

❖ If [Text/Line Art], [Text], [Text/Photo], [Photo], is selected as the original type All combinations up to A4/81/2" × 14" and 600 dpi can be scanned.

❖ If [Gray Scale] is selected as the original type The originals can be scanned using combinations marked with in the table.

100 dpi 200 dpi 300 dpi 400 dpi 600 dpi

A4

B5

A5

Legal (81/2 × 14)

81/2 × 13

Letter (81/2 × 11)

51/2 × 81/2

Appendix

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6

❖ If [Full Color: Text / Photo] or [Full Color: Glossy Photo] is selected as the originaltype The originals can be scanned using combinations marked with in the table.

When Using as a Network TWAIN Scanner

This section explains the relationship between resolution and scan size when us-ing the machine as a TWAIN scanner.To specify the scan area or resolution on the machine you are using as a networkTWAIN scanner directly, see the TWAIN driver Help.

❖ If [Binary(Text)], [Binary(Photo)], or [8 Colors] is selected in [Col./ Grad.:]All combinations up to A4/81/2" × 14" and 600 dpi can be scanned.

❖ If [Gray Scale] is selected in [Col./ Grad.:]The originals can be scanned using combinations marked with in the tableif the original orientation is L.

Note❒ Enter size A7 (2.9 × 4.1 inches) directly.

100 dpi 200 dpi 300 dpi 400 dpi 600 dpi

A4

B5

A5

Legal (81/2 × 14)

81/2 × 13

Letter (81/2 × 11)

51/2 × 81/2

100 dpi 200 dpi 300 dpi 400 dpi 500 dpi 600 dpi

A4

B5

A5

B6

A6

A7

Legal (81/2 × 14)

81/2 × 13

Letter (81/2 × 11)

51/2 × 81/2

Relationship between Resolution and Scan Size

11

6

1

❖ If [16770K colors] is selected in [Col./ Grad.:]The originals can be scanned using combinations marked with in the tableif the original orientation is L.

Note❒ Enter size A7 (2.9 × 4.1 inches) directly.

Scan Settings and File TypesThis section explains about the relationship between the file type specified whenscanning originals and the file type to which files are converted when sendingby e-mail or Scan to Folder.

❖ Single page file type

❖ Multi-page file type

Note❒ If [Single Page:TIFF/JPEG] is specified when scanning a full color original, de-

pending on the [Compress. (Gray/Full Clr)] settings under on [Scanner Features],the file format changes as follows:• [On]....JPEG • [Off]....TIFF

100 dpi 200 dpi 300 dpi 400 dpi 500 dpi 600 dpi

A4

B5

A5

B6

A6

A7

Legal (81/2 × 14)

81/2 × 13

Letter (81/2 × 11)

51/2 × 81/2

Original type setting TIFF/JPEG specified PDF specified

Black and white TIFF PDF

Full color or gray scale TIFF (uncompressed)/JPEG (com-pressed)

PDF

Original type setting TIFF specified PDF specified

Black and white TIFF PDF

Full color or gray scale TIFF (uncompressed) PDF

Appendix

112

6

Software Supplied on CD-ROM

This section explains the applications on the supplied "Scanner Driver and Util-ities" CD-ROM.

Auto-Run Program

This section explains the auto-run program.When the CD-ROM is inserted into a client computer running Windows95/98/Me/2000/XP, Windows Server 2003, or Windows NT 4.0, the installerstarts up automatically (auto run) to install various software.

Note❒ For installation under Windows 2000/XP, Windows Server 2003, or Win-

dows NT 4.0, log on as an Administrators group member.❒ Auto-run program may not automatically work with certain operating sys-

tem settings. If this happens, start “Setup.exe” on the CD-ROM root directory.❒ To disable auto-run, set CD-ROM while pressing Shift key. Keep the Shift

key pressed until the computer finishes reading from the CD-ROM.❒ If [Cancel] is pressed during installation, the installation of all the software

thereafter will be stopped. If cancelled, reinstall the remaining software afterrestarting the client computer.

TWAIN Driver

This section tells you the file path to the TWAIN driver and the TWAIN driver'ssystem requirements.You must install this driver if you want to scan originals or use the machine as anetwork TWAIN scanner.

❖ File path The TWAIN driver is stored in the following folder on the CD-ROM:\DRIVERS\TWAIN

❖ System requirements• Hardware

PC/AT-compatible machines that support the operating system properlyThis driver cannot be used in RISC-based processor (MIPS R series, AlphaAXP, or PowerPC) Windows NT environments.

• Operating systemMicrosoft Windows 95/98/MeMicrosoft Windows 2000/XPMicrosoft Windows NT 4.0Microsoft Windows Server 2003

• Display resolution800 × 600 pixels, 256 colors or higher

Software Supplied on CD-ROM

13

6

1

DeskTopBinder Lite

This section tells you the file path to DeskTopBinder Lite, the DeskTopBinderLite system requirements, and the applications that are installed with DeskTop-Binder Lite.DeskTopBinder is installed on the client computers to integrate and manage var-ious kinds of files such as scan files, files created with applications, and existingscan files. This software allows you to use various functions for stored scan filessuch as viewing stored files. Also, with the ScanRouter delivery software, youcan view the files stored in in-trays of the delivery server or use other functionsfor stored files. For details about DeskTopBinder Lite, see DeskTopBinder Litemanuals or DeskTopBinder Lite Help.

❖ File pathThe DeskTopBinder Lite is stored in the following folder on the CD-ROMprovided with this machine:\UTILITY\DESKV2

❖ System requirements• Hardware

PC/AT-compatible machines that support the operating system properly• Operating system

When installing all functions of DeskTopBinderMicrosoft Windows 98SE/Me/2000 Professional SP1 or later/2000 ServerSP1 or later/2000 Advanced Server SP1 or later/XP Professional/XPHome EditionMicrosoft Windows Server 2003 Standard Edition/Enterprise Edition

When installing only SmartDeviceMonitor for ClientMicrosoft Windows 95 SP1/98/98SE/Me/2000 Professional SP1 or lat-er/2000 Server SP1 or later/XP Professional/XP Home EditionMicrosoft Windows Server 2003 Standard Edition/Enterprise EditionMicrosoft Windows NT 4.0 SP5 or later

• Display resolution800 × 600 pixels, 64K colors or higher

❖ Software installed with DeskTopBinder Lite• Auto Document Link

Auto Document Link on the client computer monitors in-trays of the deliv-ery server periodically, retrieves files delivered to in-trays, and notifies theuser of delivery.

• Function PaletteFunction Palette allows you to use functions such as Scan using TWAINscanner or Print without starting DeskTopBinder. To use these functionsfrom Function Palette, you must first configure them using DeskTopBind-er Extended Features. For details about Function Palette, see DeskTop-Binder manuals.

Appendix

114

6

• Extended Features WizardThe Extended Features Wizard allows you to make settings as in the [Ex-tended Features...] of the [Tools] menu. For details, see DeskTopBinder Help.

Values of Various Set Items for Transmission/Delivery Function

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This section explains the values of various transmission/delivery function set-tings.

Note❒ Depending on the type or settings of the file or original, you may not be able

to specify the destination or enter the maximum number of characters statedbelow.

Transmission

This section explains the values of transmission function settings.

E-mail

The following table tells you the maximum values of the e-mail sending functionsettings.

Item Maximum value Comments

Number of subject line charac-ters

128 alphanumeric charac-ters

-

Number of e-mail address char-acters


E-mail addresses found via LDAP server search cannot be selected if they contain more than 128 characters.

Number of addresses you can specify at the same time

100 You can specify 50 destinations by direct entry, including LDAP search. Select the remain-ing 50 destinations from regis-tered addresses.

Sendable file size 31.875 MB per file -

Sendable number of pages 100 pages per file -

Appendix

116

6

Scan to Folder

The following table tells you the maximum values of the Scan to Folder functionsettings.

Simultaneous Transmission

The following table tells you the maximum values of settings for using the E-mail and Scan to Folder functions simultaneously.


Number of path name charac-ters on SMB


-

Number of user name charac-ters on SMB


-

Number of password charac-ters on SMB


-

Number of server name charac-ters on FTP


-

Number of path name charac-ters on FTP


-

Number of user name charac-ters on FTP


-

Number of password charac-ters on FTP


-

Number of path name charac-ters on NCP


-

Number of user name charac-ters on NCP


-

Number of password charac-ters on NCP


-

Number of addresses that can be specified simultaneously

32 You can specify a maximum of 32 directly entered destinations.



Number of destinations you can select for E-mail and Scan to Folder

132 -

Number of destinations you can select for sending by e-mail

100 You can specify a maximum of 50 directly entered destinations, including LDAP search-re-trieved destinations.

Number of destinations you can set for sending by Scan to Fold-er

32 -


17

6

1

The Network Delivery Function

The following table tells you the values of setting items for the network deliveryscanner function.


Number of subject line charac-ters


-

Number of e-mail address char-acters


-

Number of addresses you can specify at the same time

100 You can specify 50 destinations by direct entry, including LDAP search. Select the remain-ing 50 destinations from regis-tered addresses.

The maximum number of desti-nations you can specify differs depending on which ScanRout-er delivery software you are us-ing. For details, see the manuals supplied with the ScanRouter delivery software.


Appendix

118

6

Specifications

The following table tells you the specifications of the scanner.

Scan method Flatbed scanning

Scan speed When using the E-mail/ Scan to Folder/ Net-work Delivery Scanner function:

Black and white: 22 page/min

(Original size: A4L, Original type: Text, Reso-lution: 200dpi, Compression (B&W): On, ITU-T No.1 chart, 1-side scanning)

Full color: 9 page/min (Original size: A4L, Original type: Text/Photo, Resolution: 200dpi, Compress. (Gray/Full Clr): Compression level 3, Original Chart, 1-side scanning)

Scanning speed differs depending on the fol-lowing: operating environment of the machine and computer, scan settings, and the content of originals (denser images require more time).

Image sensor type CCD Image Sensor

Scan type Sheet, book

Interface Ethernet interface (10BASE - T or 100BASE - TX), IEEE 802.11b (Wireless LAN) (option)

Maximum scan size A4, 81/2 × 14 inches

Basic scanning resolution 600 dpi (24-bit full color)

Selectable scanning resolutions when using the E-mail/Scan to Folder/Network delivery scanner function

100 dpi, 200 dpi, 300 dpi, 400 dpi, 600 dpi

Selectable scanning resolution when using TWAIN scanner

100 dpi to 600 dpi

Sendable file formats TIFF, PDF, JPEG

Image compression type for black and white (two-value)

TIFF (MH, MR, MMR)

Image compression type for gray scale/full color

JPEG

Network protocol IPv4, IPX

Protocol for sending e-mail SMTP, POP3

Protocol for Scan to Folder SMB, FTP, NCP

19
1
INDEXA

Address book, 10, 42registering e-mail address, 25registering folder path, 66

ARDF, 2Attach Subject, 37Auto Document Feeder, 2Auto-run program, 112

B

Bindery, 61, 64Browse Network, 56, 64

C

CD-ROM, 112DeskTopBinder Lite, 113TWAIN driver, 112

Check destination, 5Confirmation displays, 5CSV file, 10, 42Custom size, 94

D

Delivering scan files, 69, 73Delivery server, 69Density, 106DeskTopBinder Lite, 69, 71, 113Destination, 15, 76Destination folder, 47Destination List, 77Display, 4

confirmation displays, 5Display and using keys, 4

E

E-mail address, 10Encrypt Document, 98Encryption level, 100Ethernet, 10, 41, 85

F

File Status, 6File Type, 97Folder path, 52FTP, 39, 58Functions, 3

I

Image Density, 106Install, 71, 86I/O device, 70

J

Job Information, 6JPEG, 111

L

LDAP server, 9

M

Manual EntryE-mail address, 21path to a destination folder, 53, 61

Multi-pages, 111

N

NCP, 64NDS, 61, 64NetWare, 39, 61, 64Network Delivery function, 117Notice, 1Number of destinations for simultaneous

transmission, 116

O

Options, 89Original Orientation, 90, 96Original Setting, 92Original type, 104

P

PDF, 98, 111changing security permissions, 101encrypting, 98encryption level, 100

PDF Security Encryption, 98PDF Security Permissions, 101Preparation

delivering scan files, 70sending by e-mail, 10sending by scan to folder, 41using the Network TWAIN scanner, 85

120
EN USA B288-7663
Q

Quick Dial key, 15, 28, 47, 76

R

Registration number, 30, 78Resolution, 89Resolution and scan size, 109Return Receipt, 36

S

Scanner driver, 87Scanner Features, 7

Administrator Tools, 7Destination List settings, 7Scan Settings, 7Send Settings, 7

Scanner Mode, 3ScanRouter delivery software, 69Scan Size, 93Scan to Folder, 45Screen

E-mail, 11Network delivery scanner, 72Scan to Folder, 43

Search by Name, 79Search Destination

by comment, 81by folder path, 52by name, 18, 51, 79destination list, 16, 48, 77e-mail address, 19LDAP, 22registration number, 17, 78

Searching for a senderby e-mail address, 34by name, 32by registration number, 30

Selecting a destination, 47, 76, 77address book, 15, 48Quick Dial key, 15registration number, 50

Sender, 27Sending e-mail, 13Sending scan files by e-mail, 9Sending Scan Files by Scan to Folder, 39Send Options, 89Shared folder, 39Single page, 111SmartDeviceMonitor for Admin, 10, 42SMB, 53, 56SMTP server, 9Specifications, 118

Specifying the sender, 27destination list, 29Quick Dial key, 28registration number, 30

Specifying the subject, 37Subject, 37Symbol, 2

T

TIFF, 111Transmission, 115TWAIN driver, 86, 112TWAIN scanner, 83, 87, 107, 110

V

Value of set item for sending e-mail, 115Values for set items of Scan to Folder

function, 116Values of various set items

Delivery, 115Transmission, 115

W

Web Image Monitor, 10, 42Wireless LAN, 10, 41, 85

Trademarks

Adobe®, PostScript®, and Acrobat® are trademarks of Adobe Systems Incorporated.

Pentium® is a registered trademark of Intel Corporation.

NetWare® is a registered trademark of Novell, inc.

Microsoft®, Windows®, and Windows NT® are registered trademarks of Microsoft Corporation.

Other product names used herein are for identification purposes only and might be trade-marks of their respective companies. We disclaim any and all rights to those marks.

• The product name of Windows® 95 is Microsoft® Windows® 95.

• The product name of Windows® 98 is Microsoft® Windows® 98.

• The product name of Windows® Me is Microsoft® Windows® Millennium Edition (Windows Me).

• The product names of Windows® 2000 are as follows:Microsoft® Windows® 2000 ProfessionalMicrosoft® Windows® 2000 ServerMicrosoft® Windows® 2000 Advanced Server

• The product names of Windows® XP are as follows:Microsoft® Windows® XP Home EditionMicrosoft® Windows® XP Professional

• The product names of Windows ServerTM 2003 are as follows:Microsoft® Windows ServerTM 2003 Standard EditionMicrosoft® Windows ServerTM 2003 Enterprise EditionMicrosoft® Windows ServerTM 2003 Web Edition

• The product names of Windows NT® 4.0 are as follows:Microsoft® Windows NT® Workstation 4.0Microsoft® Windows NT® Server 4.0

Copyright © 2006

Operating Instructions

Scanner Reference

EN USA B288-7663

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