Opening access to European funded publications (FP7 & ERC) : the OpenAIRE project

Opening access to European funded publications (FP7 & ERC) : the OpenAIRE projectAlexandra Deniot– Couperin Consortium

The Digital Agenda for Europe

The main policy context today is the Digital Agenda. The Digital Agenda is Europe's strategy for a flourishing digital economy by 2020. It outlines policies and actions to maximize the benefit of the Digital Revolution for all.

To achieve these goals, the Commission will work closely with national governments, concerned organizations and companies.

http://ec.europa.eu/information_society/digital-agenda/index_en.htm

OpenAIRE presentation Lyon 18.05.20112



Origins of the Open Access debate

The Internet has led to unprecedented access and dissemination possibilities - Access should be easier and cheaper

However, journal subscription prices have risen considerably over the past decades - Protests by researchers and libraries

Need to make the best possible use of opportunities offered by the digital revolution - Room for improvement


What Open Access is not?

An open access requirement is not a requirement to publish: researchers are free to publish or notOpen access and commercial exploitation (e.g. patenting) are not at odds: open access only applies after the decision to publish has been takenOpen access publications are not of lower quality than traditional publications: they have gone through the same peer-review process as non-OA publicationsOpen access is not the same as open source, which applies to software


Open Access Policies


Open Access Mandates

300+ OA mandates internationally– 46 funder mandates– 117 institutional mandates– …

EC Open Access initiatives– FP7 OA pilot– ERC OA guidelines

Source: ROARMAP (http://www.eprints.org/openaccess/policysignup)


FP7

http://ec.europa.eu/research/science-society/open_access

OpenAIRE presentation Paris 16.3.2011 7

Reimbursement of publication costs

Gold open access Limited to duration of projectUptake to be monitored during and at end of FP7Publication costs (including gold/author pays open access fees) are eligible for reimbursement:

- Legal reference: II.16.4 of FP7 Model Grant Agreement permits 100% reimbursement for “other activities” including open access publication

ftp://ftp.cordis.europa.eu/pub/fp7/docs/fp7-ga-annex2-v3_en.pdf


FP7 OA pilot

Special clause 39 :“In addition to Article II.30.4, beneficiaries shall deposit an electronic copy of the published version or the final manuscript accepted for publication of a scientific publication relating to foreground published before or after the final report in an institutional or subject-based repository at the moment of publication.“

http://ec.europa.eu/research/press/2008/pdf/annex_1_new_clauses.pdf





FP7 OA pilot

Applies to seven areas of the 7th Framework Programme– “Health”– “Energy”– “Environment”– “Information &

Communication Technology” (Cognitive systems/robotics)

– “Research infrastructures” (e-infrastructures)

– “Socio-economic Sciences and Humanities”

– “Science in Society”


FP7 OA pilot in detail

Applies to grant agreements signed after August 20, 2008Pilot based on “Self-Archiving“ / “green“ OAFinal published article or final peer-reviewed manuscript If no repository is at hand, into a special repository for “orphan” publications


Deposit immediately upon acceptance for publicationEmbargo open access – 0 months (OA publications)– 6 months (Energy, Environment, Health,

Information and Communication Technologies, Research Infrastructures)

– 12 months (Science in Society, Socio-economic Sciences and Humanities)


ERC Scientific Council Guidelines for Open Access

http://erc.europa.eu/pdf/ScC_Guidelines_Open_Access_revised_Dec07

_FINAL.pdf


17 December 2007

“The ERC requires that all peer-reviewed publications from ERC-funded research projects be deposited on publication into an appropriate research repository where available, such as PubMed Central, ArXiv or an institutional repository, and subsequently made Open Access within 6 months of publication.”“The ERC considers essential that primary data - which in the life sciences for example could comprise data such as nucleotide/protein sequences, macromolecular atomic coordinates and anonymized epidemiological data are deposited to the relevant databases as soon as possible, preferably immediately after publication and in any case not later than 6 months after the date of publication.”


How to comply?


Support needed to enable projects / researchers to comply

=> OpenAIRE


OpenAIRE

Open Access Infrastructure for Research in Europe

http://www.openaire.eu


Main Goals

HELPDESK : Deliver “an electronic infrastructure and supporting mechanisms for the identification, deposition, access, and monitoring of FP7 and ERC funded articles”

ORPHAN REPOSITORY: Additionally, offer “a special repository for articles that can be stored neither in institutional nor in subject-based/thematic repositories”.

OPENAIRE PORTAL: All deposited articles will be visible and freely accessible worldwide through a new portal to the products of EU-funded research, built as part of this project.


Publication & Deposit Workflow

19 OpenAIRE presentation Lyon 18.05.201119

Steps for Compliance

1. Submit your article to a journal of your choice.– Please use the cover letter and the

„Addendum to Publication Agreement“


Publication Agreement


http://cordis.europa.eu/fp7/find-doc_en.html http://cordis.europa.eu/fp7/find-doc_en.html

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2. Deposit your accepted author manuscript (a PDF of your final version as submitted to the publisher after peer review) in your institutional repository, subject repository or orphan repository


Help OpenAIRE to Identify FP7 Publications

Acknowledge project in publication


Acknowledgement of Funding

Examples of acknowleding FP7 in your publication– Financial support by the European Commission

(FP7-ICT-2009-1, Grant Agreement no. XXXX) is gratefully acknowledged.

– This work has been supported by the EC within the 7th framework programme under grant agreement no. FP7-IST-XXXX.

– This work has been supported by the XXXX project, grant agreement number YYYY, funded by the EC Seventh Framework Programme theme FP7-ENERGY-2008-2.

– The authors acknowledge the financial support by the European Union FP7-ICT project ZZZZ under contract no. XXXX.

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Use publication identifier at reporting time


Reporting

ftp://ftp.cordis.europa.eu/pub/fp7/docs/project_reporting_en.pdf 26 OpenAIRE presentation Lyon 18.05.2011

Open AccessOpen Access

Publication IdentifierPublication Identifier

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Use publication identifier at reporting time

Urge institutional repository to become

OpenAIRE compliant


OpenAIRE Compliant Repositories

Find out if your institutional repository is OpenAIRE compliant

In July 2010 the OpenAIRE team released the OpenAIRE Guidelines 1.0 - Guidelines for content providers of the OpenAIRE information space: http://www.openaire.eu/en/component/attachments/download/31.html

Advocate for it


Need help?

Helpdesk:– http://www.openaire.eu -> support



Network of National Open Access desks (NOAD)– Divided in 4 regions– France is part of region west (Couperin)

NOAD handles the question

OpenAIRE presentation Lyon 18.05..201131

Network of National Open Access Desks


OpenAIRE Portal


www.openaire.eu


www.openaire.eu


About France


Already Open access repository:

- HAL (Hyper Article en Ligne)

- IFREMER,

- INRA,

- Grandes Ecoles de Toulouse,

- Dauphine University,

- Journals in OA (www.revues.org)

OpenAIRE presentation Lyon 18.05..201137

OpenAIRE - factsheet

Programme: FP7 – Research Infrastructures

Starting date: December 1, 2009

Duration: 36 months

Budget: 4.1 Million

38 partners covering all European member-states (except Luxemburg + Norway)


More

OpenAIRE website: http://www.openaire.eu

Further details on the open access pilot in FP7 can be found on: http://ec.europa.eu/research/science-society/open_access

Follow us on twitter: @OpenAIRE_eu


Contact

If you have any questions, don’t hesitate to send me an email: [email protected]


Documents

Opening access to European funded publications (FP7 & ERC) : the OpenAIRE project