OPEN TO THE PUBLIC

CITY OF CREEDE MEETING AGENDA CREEDE TOWN HALL BOARD OF TRUSTEES February 6, 2018, 5:15 PM 2223 N. MAIN STREET

5:15 PM - Election Candidates Draw for Ballot Position/Election Q & A

5:30 PM - REGULAR MEETING

I. CALL TO ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. REVIEW AGENDA

V. CONSENT AGENDA a. Consider December 4th, 2017, January 2nd, 16th, & 23rd, 2018 Minutes b. Review/Consent of January 2018 Check Detail Report c. Consider February 6, 2018 Unpaid Bills Report [Avail. 2/6] d. Consider MCSI Invoice #15728, 12/26/17- 1/25/18 Cycle e. Consider CML Scholarship Support Letter *please sign* f. Consider Chamber Cabin Fever Days Private Event Permit 2/17 & 2/18

VI. OLD BUSINESS

a. Days of ’92 Memorandum of Understanding b. Discuss North Creede Mayer/Simon Re-plat & Past Board Actions

VII. NEW BUSINESS a. Discuss Project Management for Flume b. Consider RG & Associates Contract for Discharge Permit Management c. Consider Proclamation Willow Creek Day d. Consider SLVCOG 2018 Economic Development Grant Application e. Approve New Vehicle Specs f. Consider Administrative Raises c. Last Call for Ballot Issues

VIII. EXECUTIVE SESSION - Executive Session for the purpose of determining positions

relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. §24-6-402(2)(e) related to Denver & Rio Grande Railroad

IX. MANAGERS REPORT

X. ADJOURN

POSTED 2/2/18

BOARD OF TRUSTEES

CITY OF CREEDE, COLORADO – A TOWN December 4, 2017

SPECIAL MEETING The Board of Trustees of the City of Creede – a Town, County of Mineral, State of Colorado, met in regular session in the Creede Town Hall at the hour of 5:30 p.m. There being present at the call of the roll the following persons: TRUSTEES PRESENT: Lori Dooley, Catherine Kim, Frank Freer, Jeff Larson, Dana

Brink TRUSTEES ABSENT: Teresa Wall, Kay Wyley Mayor Larson, presiding, declared a quorum present. Those members of staff also present were as follows: Randi Snead, Clerk/Treasurer REVIEW AGENDA Trustee Kim moved and Trustee Dooley seconded to approve the agenda as presented. The vote was unanimous. Mayor Larson declared the motion carried. NEW BUSINESS EXECUTIVE SESSION TO DISCUSS PERSONNEL MATTERS SPECIFICALLY FOR THE PURPOSE OF EVALUATING THE PERFORMANCE OF APPOINTED STAFF PURSUANT TO COLORADO REVISED STATUTE §24-6-402 (4)(F)(I) Trustee Kim moved and Trustee Dooley seconded to convene into executive session to discuss Personnel Matters specifically for the purpose of evaluating the performance of appointed staff pursuant to C.R.S. §24-6-402(2)(f)(I). The vote was unanimous. Mayor Larson declared the motion carried. Trustee Kim moved and Trustee Brink seconded to move out of executive session. The vote was unanimous. Mayor Larson declared the motion carried. ADJOURN There being no further business to come before the Board of Trustees at this time, Trustee Kim moved and Trustee Wyley seconded that the meeting be adjourned at 6:17 p.m. The vote was unanimous. Mayor Larson declared the motion carried. Respectfully submitted: /Randi Snead/ Randi Snead, City Clerk/Treasurer

BOARD OF TRUSTEES

CITY OF CREEDE, COLORADO – A TOWN January 2, 2018

REGULAR MEETING The Board of Trustees of the City of Creede – a Town, County of Mineral, State of Colorado, met in regular session in the Creede Town Hall at the hour of 5:30 p.m. There being present at the call of the roll the following persons: OFFICIALS PRESENT: Lori Dooley, Kay Wyley, Catherine Kim, Jeffrey Larson, Teresa Wall,

Dana Brink, Frank Freer Mayor Larson, presiding, declared a quorum present. Those members of staff also present were as follows: Clyde Dooley, Manager

Randi Snead, Clerk/Treasurer Karen Lintott, Attorney REVIEW AGENDA The agenda was rearranged to accommodate the audience. Trustee Wall moved and Trustee Brink seconded to approve the agenda as amended. The vote was unanimous. Mayor Larson declared the motion carried. CONSENT AGENDA The consent agenda contained the following items:

a. Consider December 4th & 5th, 2017 Minutes b. Review/Consent of December 2017 Check Detail Report c. Consider PZC Letter of Interest A. Butler

The December 4th minutes were removed for later consideration. A correction was made to the December 5th, 2017 minutes. Trustee Brink moved and Trustee Dooley seconded to approve the consent agenda as amended. The vote was unanimous. Mayor Larson declared the motion carried. NEW BUSINESS CONSIDER DAYS OF 92 MEMORANDUM OF UNDERSTANDING Representatives from the Days of ’92 Committee were present and the MOU was discussed at length. Attorney Lintott was directed to redraft the document for consideration at the February 6, 2018 meeting. PUBLIC HEARING AND RELATED ACTIONS CONSIDER ORDINANCE 410 VACATING PORTIONS OF LA GARITA AVENUE AND AUTHORIZING THE CONVEYANCE OF PROPERTY Mayor Larson opened the public hearing. No public comments were made and no written correspondence had been received regarding the matter. Mayor Larson closed the public hearing. Trustee Dooley moved and Trustee Wall seconded to approve Ordinance 410 Vacating Portions of La Garita Avenue and Authorizing the Conveyance of Property. The vote was unanimous. Mayor Larson declared the motion carried. CONSIDER RESOLUTION 2018-02 THE RE-PLAT OF TRACT 4R, BLOCK 6, SOUTH CREEDE Trustee Brink moved and Trustee Wall seconded to approve Resolution 2018-02 The Re-Plat of Tract 4R, Block 6, South Creede. The vote was unanimous. Mayor Larson declared the motion carried. CONSIDER RESOLUTION 2018-03 THE RE-PLAT OF TRACT 5R, BLOCK 6, SOUTH CREEDE

Trustee Dooley moved and Trustee Wall seconded to approve Resolution 2018-03 The Re-Plat of Tract 5R, Block 6, South Creede. The vote was unanimous. Mayor Larson declared the motion carried. OLD BUSINESS CONSIDER IGA WITH CREEDE SCHOOLS

Trustee Dooley moved and Trustee Freer seconded to approve the IGA with Creede Schools. There were five yes votes and one abstention (Wall). Mayor Larson declared the motion carried. CONSIDER CITY MANAGER JOB DESCRIPTION

Trustee Wall moved and Trustee Dooley seconded to approve the City Manager Job Description as presented. The vote was unanimous. Mayor Larson declared the motion carried. CONSIDER CITY CLERK/TREASURER JOB DESCRIPTION

Trustee Dooley moved and Trustee Wall seconded to approve the City Clerk/ Job Description as presented. The vote was unanimous. Mayor Larson declared the motion carried. CONSIDER DIRECTOR OF PARKS & RECREATION JOB DESCRIPTION

Trustee Wall moved and Trustee Dooley seconded to approve the Director of Parks & Recreation Job Description as presented. The vote was unanimous. Mayor Larson declared the motion carried. CONSIDER ASSISTANT PARKS & RECREATION DIRECTOR JOB DESCRIPTION

Trustee Dooley moved and Trustee Wall seconded to approve the Assistant Parks & Recreation Director Job Description as presented. The vote was unanimous. Mayor Larson declared the motion carried. CONSIDER WATER COMPLIANCE OFFICER JOB DESCRIPTION

Trustee Dooley moved and Trustee Brink seconded to approve the Water Compliance Officer as presented. The vote was unanimous. Mayor Larson declared the motion carried. CONSIDER PAVILION FINALIZATION ACTIONS/PUNCH LIST The Board of Trustees directed Clerk Snead to withhold 30% of final payment until the board could consider the punch list of items that need to be corrected. NEW BUSINESS CONSIDER RESCHEDULE REGULAR APRIL MEETING The Board of Trustees directed Clerk Snead to combine April’s regular meeting and work session and schedule it for April 17, 2018 in order to accommodate the upcoming election. MANAGERS REPORT Flume Consultant: The Board of Trustees directed Manager Dooley to negotiate a contract with Warren Harrison for flume consulting and requested that progress on the flume be added to all future agendas. LOMR: The Board of Trustees directed Manager Dooley to proceed with Bohannan Huston to complete the LOMR at an additional cost of $10,875.00. ADJOURN There being no further business to come before the Board of Trustees at this time, Trustee Kim moved and Trustee Dooley seconded that the meeting be adjourned at 7:41 p.m. The vote was unanimous. Mayor Larson declared the motion carried. Respectfully submitted: /Randi Snead/ Randi Snead, City Clerk/Treasurer

BOARD OF TRUSTEES CITY OF CREEDE, COLORADO – A TOWN

January 16, 2018

SPECIAL MEETING The Board of Trustees of the City of Creede – a Town, County of Mineral, State of Colorado, met in regular session in the Creede Town Hall at the hour of 5:30 p.m. There being present at the call of the roll the following persons: TRUSTEES PRESENT: Lori Dooley, Kay Wyley, Catherine Kim, Jeff Larson,

Teresa Wall, Dana Brink TRUSTEES ABSENT: Frank Freer Mayor Larson, presiding, declared a quorum present. Those members of staff also present were as follows: Clyde Dooley, Town Manager Randi Snead, Clerk/Treasurer REVIEW AGENDA Trustee Wall moved and Trustee Kim seconded to approve the agenda as presented. The vote was unanimous. Mayor Larson declared the motion carried. OLD BUSINESS CIRSA COVERAGE CIRSA representatives were available by phone to discuss the coverage in question. The Board of Trustees elected not to purchase the additional coverage. MERRICK CONTRACT FOR PROFESSIONAL SERVICES Manager Dooley expressed that consultant services were immediately necessary and the previous party contacted to provide these services withdrew his interest. Trustee Dooley moved and Trustee Wall seconded to approve the Merrick Contract for Professional Services as presented. The vote was unanimous. Mayor Larson declared the motion carried. CONSIDER PAVILION FINALIZATION ACTIONS/PUNCH LIST The Board of Trustees amended the punch list to require the contractor to replace the roof ridgecap with the specified material, to finish miscellaneous unstained edges, and to complete the ADA-compliant brushed concrete ramp and directed Clerk Snead to withhold 30% of final payment until these items are complete. Trustee Kim moved and Trustee Dooley seconded to approve the pavilion punch list as amended. The vote was unanimous. Mayor Larson declared the motion carried. EXECUTIVE SESSION EXECUTIVE SESSION FOR THE PURPOSE OF DETERMINING POSITIONS RELATIVE TO MATTERS THAT MAY BE SUBJECT TO NEGOTIATIONS, DEVELOPING STRATEGY FOR NEGOTIATIONS, AND/OR INSTRUCTING NEGOTIATORS, UNDER C.R.S. §24-6-402(2)(E) RELATED TO CDPHE DISCHARGE PERMIT Trustee Kim moved and Trustee Dooley seconded to convene into executive session for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. §24-6-402(2)(e) related to CDPHE Discharge Permit. The vote was unanimous. Mayor Larson declared the motion carried. Trustee Wall moved and Trustee Kim seconded to move out of executive session. The vote was unanimous. Mayor Larson declared the motion carried.

PUBLIC HEARINGS AND RELATED ACTIONS PZC COMMISSIONER ABSENCE HEARING Planning Commissioner Vita described the reasons for his absence from three consecutive meetings. The Board of Trustees felt confident that Commissioner Vita would participate in the future ADJOURN There being no further business to come before the Board of Trustees at this time, Trustee Dooley moved and Trustee Kim seconded that the meeting be adjourned at 6:13 p.m. The vote was unanimous. Mayor Larson declared the motion carried. Respectfully submitted: /Randi Snead/ Randi Snead, City Clerk/Treasurer

BOARD OF TRUSTEES

CITY OF CREEDE, COLORADO – A TOWN January 23, 2018

SPECIAL MEETING The Board of Trustees of the City of Creede – a Town, County of Mineral, State of Colorado, met in regular session in the Creede Town Hall at the hour of 5:30 p.m. There being present at the call of the roll the following persons: TRUSTEES PRESENT: Catherine Kim, Kay Wyley, Jeff Larson, Teresa Wall, Dana

Brink, Frank Freer TRUSTEES ABSENT: Lori Dooley Mayor Larson, presiding, declared a quorum present. Those members of staff also present were as follows: Clyde Dooley, City Manager REVIEW AGENDA Trustee Wall moved and Trustee Kim seconded to approve the agenda as presented. The vote was unanimous. Mayor Larson declared the motion carried. NEW BUSINESS EXECUTIVE SESSION TO DISCUSS PERSONNEL MATTERS SPECIFICALLY FOR THE PURPOSE OF EVALUATING THE PERFORMANCE OF APPOINTED STAFF PURSUANT TO COLORADO REVISED STATUTE §24-6-402 (4)(F)(I) Trustee Kim moved and Trustee Wall seconded to convene into executive session to discuss Personnel Matters specifically for the purpose of evaluating the performance of appointed staff pursuant to C.R.S. §24-6-402(2)(f)(I). The vote was unanimous. Mayor Larson declared the motion carried. Trustee Wall moved and Trustee Brink seconded to move out of executive session. The vote was unanimous. Mayor Larson declared the motion carried. ADJOURN There being no further business to come before the Board of Trustees at this time, Trustee Kim moved and Trustee Wall seconded that the meeting be adjourned at 6:45 p.m. The vote was unanimous. Mayor Larson declared the motion carried. Respectfully submitted: /Randi Snead/ Randi Snead, City Clerk/Treasurer

Type Date Num Name Memo Amount

Jan 18Bill Pmt -C... 01/01/2018 10323 C. Anderson Inge Payment 4 of 4 per Independent Contracto... -1,000.00Bill Pmt -C... 01/03/2018 10343 Mays Construction Specialties Job#211862/Engineering & Design/11.26.1... -8,026.69Liability C... 01/11/2018 941-... United States Treasury 84-6000575 -3,477.98Liability C... 01/11/2018 10380 Colorado Department of Revenue 07-01555 -2,465.00Liability C... 01/11/2018 10381 Colorado State Treasurer 133001-00-6-001 -242.60Bill Pmt -C... 01/11/2018 10382 Valley Publishing Advertising -221.00Bill Pmt -C... 01/11/2018 10383 Caleb Simon INV642 - Heater Repair At Ballpark -200.00Bill Pmt -C... 01/11/2018 10384 Caterpillar Financial Services Co... 17581051/Loader Lease Payment -1,938.71Bill Pmt -C... 01/11/2018 10385 CIRSA 2018 Workers Comp/Prop Casualty -12,024.00Bill Pmt -C... 01/11/2018 10386 CML 2018 Membership Dues/3% refund if pd by... -546.00Bill Pmt -C... 01/11/2018 10387 Gobin's Inc. Monthly Contract - December 17 -44.14Bill Pmt -C... 01/11/2018 10388 GreatAmerica Financial Services 003-1298307-000/Copier Lease -120.18Bill Pmt -C... 01/11/2018 10389 Karen E. Lintott, P.C. Legal Services -910.00Bill Pmt -C... 01/11/2018 10390 Kentucky Belle Market 1/1/2018 Statement for 12/17 -210.95Bill Pmt -C... 01/11/2018 10391 Monte Vista Cooperative Monthly Propane/Shop Charges -2,932.64Bill Pmt -C... 01/11/2018 10392 Muleys Disposal Service December Service -227.50Bill Pmt -C... 01/11/2018 10393 Oceans & Rivers, LLC INV12/19 - AAA Batteries -6.44Bill Pmt -C... 01/11/2018 10394 Quill Corporation INV3325723 - Office Supplies -43.35Bill Pmt -C... 01/11/2018 10395 Rincon Associates, Inc. I#4318/Dresser & Vick/Reimbursable -1,126.00Bill Pmt -C... 01/11/2018 10396 Rubber Flooring Inc. #1363922/City of Creede Floor Protectors ... -7,092.08Bill Pmt -C... 01/11/2018 10397 Temple Display LTD Christmas Skyline -3,116.77Bill Pmt -C... 01/11/2018 10398 Tomkins Hardware & Lumber December Expenses -285.58Paycheck 01/12/2018 10363 Benjamin J Davis -1,275.24Paycheck 01/12/2018 10364 Charles A Pilant -718.90Paycheck 01/12/2018 10367 Kristen R Buchanan -585.94Paycheck 01/12/2018 10369 Robert B Schlough -1,257.30Paycheck 01/12/2018 10362 AnnKate Sledd -881.73Paycheck 01/12/2018 10365 Clyde E Dooley -1,826.97Paycheck 01/12/2018 10368 Randi L Snead -1,425.07Paycheck 01/12/2018 10371 Catherine Kim -153.92Paycheck 01/12/2018 10372 Dana D Brink -153.92Paycheck 01/12/2018 10373 Frank Freer -153.92Paycheck 01/12/2018 10374 Jeffrey A Larson -351.80Paycheck 01/12/2018 10375 Lori G. Dooley -153.92Paycheck 01/12/2018 10376 Merolyn K Wyley -153.92Paycheck 01/12/2018 10377 Teresa Wall -153.92Paycheck 01/12/2018 10378 Kristeen M Lopez -797.59Paycheck 01/12/2018 10379 Scott W Leggitt -980.11Paycheck 01/15/2018 10399 Callie J Hazen -152.38Liability C... 01/18/2018 941-... United States Treasury 84-6000575 -25.24Liability C... 01/18/2018 CC... GWRS (CCOERA) 98721-01/1220 -685.12Liability C... 01/18/2018 457-... GWRS (CCOERA) 98721-01/1220 -155.00Paycheck 01/30/2018 10400 Gwen Nelson -159.30Paycheck 01/30/2018 10401 Kassidy R Mankowski -159.30Paycheck 01/30/2018 10402 Kiera Gibbons -305.91Paycheck 01/30/2018 10404 Benjamin J Davis -1,472.86Paycheck 01/30/2018 10405 Charles A Pilant -707.61Paycheck 01/30/2018 10407 Kristeen M Lopez -544.09Paycheck 01/30/2018 10408 Kristen R Buchanan -745.75Paycheck 01/30/2018 10410 Robert B Schlough -1,407.32Paycheck 01/30/2018 10411 Scott W Leggitt -1,107.19Paycheck 01/30/2018 10403 AnnKate Sledd -907.74Paycheck 01/30/2018 10406 Clyde E Dooley -1,893.97Paycheck 01/30/2018 10409 Randi L Snead -1,463.07Liability C... 01/30/2018 10412 CEBT City of Creede, 32705SG -4,359.68Liability C... 01/30/2018 941-... United States Treasury 84-6000575 -3,198.10Liability C... 01/30/2018 CC... GWRS (CCOERA) 98721-01/1220 -712.94Liability C... 01/30/2018 457-... GWRS (CCOERA) 98721-01/1220 -155.00Bill Pmt -C... 01/30/2018 10414 Ciello Gym & Town Hall Internet/Phone -295.13Bill Pmt -C... 01/30/2018 10415 Kristeen Lopez Reimburse Dollar Store Purchases -63.00Bill Pmt -C... 01/30/2018 10416 Rio Grande County Creede Portion, RR Appraisal -12,740.00Bill Pmt -C... 01/30/2018 10417 San Luis Valley Auto Repair, LLC 2003 Ford Pickup F250 Repair- INV14401 -899.01Bill Pmt -C... 01/30/2018 10418 San Luis Valley Council of Gove... 2018 COG Dues -740.00Bill Pmt -C... 01/30/2018 10419 Scotty W. Leggitt Pond Plowing - One -10.00Bill Pmt -C... 01/30/2018 10420 Silver Thread Public Health Distr... Employee Flu Vaccines -50.00Bill Pmt -C... 01/30/2018 10421 SLVREC Monthly Electric -2,149.00Bill Pmt -C... 01/30/2018 10422 USDA/Forest Service Forest Service Easement to Water Tank -1,574.83Bill Pmt -C... 01/30/2018 10423 Valley Courier Rec. Director Ad -139.50

1:39 PM CITY OF CREEDE; A COLORADO TOWN02/02/18 Monthly Check DetailAccrual Basis January 2018

Page 1

Type Date Num Name Memo Amount

Bill Pmt -C... 01/30/2018 10424 Valley Publishing Advertising -79.75Bill Pmt -C... 01/31/2018 ON... Card Services -986.45Bill Pmt -C... 01/31/2018 10425 Caterpillar Financial Services Co... 17581051/Loader Lease Payment & SMM ... -2,072.81Bill Pmt -C... 01/31/2018 10426 I.I.M.C. IIMC 2018 Dues, Snead -160.00Bill Pmt -C... 01/31/2018 10427 McQuitty Plumbing & Heating, L... Invoice #2264 Pilot & Furnace, Gym -512.78Bill Pmt -C... 01/31/2018 10428 Merrick & Company 166289/Willow Creek Flume Project -3,119.04Bill Pmt -C... 01/31/2018 10429 Whitehall's Alpine BG Hydraulic Fluid -1,315.64Bill Pmt -C... 01/31/2018 10430 University of Denver Snead/Conference Registration/RMLUI -132.00

Jan 18 -104,638.29

1:39 PM CITY OF CREEDE; A COLORADO TOWN02/02/18 Monthly Check DetailAccrual Basis January 2018

Page 2

ONL13118 01/31/2018 Card Services

3431367 12/12/2017 -620.45Payroll Subsc. 12/31/2017 -366.00

01/01/2018 Card Services

3431367/ActuatorAnnual QB Payroll SubscriptionMonthly Subscription Treasury Mgmt Software 0.00

TOTAL -986.45

CARD SVCS DETAIL

Type Date Num Name Memo Amount

Jan 18Bill Pmt -Check 01/11/2018 3616 Accutest Mountain ... Testing -566.50Bill Pmt -Check 01/11/2018 3617 Brown's Septic Serv... INV81009 - Portable R... -131.00Bill Pmt -Check 01/11/2018 3618 CIRSA 2018 Workers Comp/P... -6,014.00Bill Pmt -Check 01/11/2018 3619 DPC Industries, Inc. Chlorine, 150# CYL (5) -2,464.11Bill Pmt -Check 01/11/2018 3620 Karen Lintott Legal Services - Dec. ... -455.00Bill Pmt -Check 01/11/2018 3621 Sangre De Cristo L... INVOICE 19701 W/S ... -60.00Bill Pmt -Check 01/11/2018 3622 Southern Colorado ... 1739/Contract Work D... -100.00Bill Pmt -Check 01/11/2018 3623 UNCC INV217120221 -11.60Bill Pmt -Check 01/30/2018 3613 Accutest Mountain ... Testing -743.00Bill Pmt -Check 01/30/2018 3614 CenturyLink Jan. Phone Service -123.15Bill Pmt -Check 01/30/2018 3615 DPC Industries, Inc. Chlorine, 150# CYL -42.00Bill Pmt -Check 01/30/2018 3616 Merrick & Company Professional Services -8,750.50Bill Pmt -Check 01/30/2018 3617 SLVREC Monthly Electric -3,473.00Bill Pmt -Check 01/31/2018 ONL0... Card Services -440.76Check 01/31/2018 WS0... City of Creede Jan 18 Monthly Salary ... -8,923.21

Jan 18 -32,297.83

2:00 PM Water and Sewer Fund02/02/18 Monthly Check DetailAccrual Basis January 2018

Page 1

Bill Pmt -Check ONL013118 01/31/2018 Card Services

Bill 20001810 12/07/2017 -103.58Bill 20022217 12/08/2017 -72.79Bill ADJ-34971 12/10/2017 -2.29Bill 20004218 12/12/2017 -91.24Bill 10818 12/17/2017 -88.87Bill ADJ835071 12/17/2017 -44.97Bill QB Payroll Subs 12/31/2017 -33.75Bill ADJ35271 12/31/2017 -3.27Bill 01/16/2018 Card Services

Weekly Water Testing - INV2000181020022217/Sewer testingWeekly Water Testing - ADJ-34971Sewer Testing - 20004218Weekly Water Testing - 10818Sewer Testing - ADJ835071Annual QB Payroll SubscriptionSewer Testing - ADJ35271ACH Software for DNB 0.00

TOTAL -440.76

CML Scholarship Program 1144 Sherman St. Denver, CO 80203

February 1, 2018

Dear scholarship committee:

We would like to express our enthusiastic support for our City Clerk/Treasurer, Randi Snead, to attend the 96th CML Annual Conference in June. Randi consistently leverages the professional development she pursues, both as a part of her employment and personally, to serve her community. We are confident that this experience will be no different, and we are excited to see the ways in which our community will benefit from Randi’s attendance to the CML conference.

We also support Randi’s request for financial assistance to attend the CML Conference. We consistently support our employees in their educational endeavors; however, our small community faces complex financial responsibilities despite our minimal revenues, and every dollar counts. We are in the beginning stages of some critically needed infrastructure projects. Our revenues are proportional to our tiny population and subject to severe fluctuation given our seasonal tourism-based economy. Therefore, it is our policy to be as fiscally conservative as possible and to ask for assistance when it is available.

Please consider providing a scholarship to the 96th CML Annual Conference for one of our most committed employees.

Thank you for your consideration,

The Board of Trustees of the City of Creede, A Colorado Town

MEMORANDUM OF UNDERSTANDING

This Memorandum of Understanding (“MOU”) is entered into between the City of Creede, a Colorado municipality (“City”), and Days of ’92 Committee (”Days of ‘92”) this 5th day of December, 2017. WHEREAS, the City owns certain portions of the land commonly referred to as Basham Park in Downtown Creede and the Days of ’92 has held annual mining events on a portion of that property as described by “Exhibit A” and hereinafter described as the “arena” for approximately forty years; and, WHEREAS, the City and Days of ‘92 desire to clarify mutually agreeable and beneficial circumstances which assure the use of the arena throughout the lifetime of the mining events; NOW, THEREFORE, the City and Days of ‘92 approve this MOU as follows:

1. No Legal Rights Created: This MOU shall neither create any contractual rights, obligations or remedies for either party nor shall the failure to abide by the terms of this MOU by either party be construed to constitute a lack of good faith. The Parties recognize that many circumstances can affect the objectives stated in this MOU and agree to work cooperatively to ensure the continued viability of the mining events for the benefit of both the City and Days of ’92.

2. Arena Event Use: The Days of ’92 shall have exclusive use of the arena annually for a period of time that will include the mining event itself and a 10-day setup and breakdown period preceding and following said mining event. Other arena uses are permitted within this time frame but must be approved by City and the Days of 92 by an authorized designee in writing prior to event.

3. Arena Equipment Use: The Days of ’92 shall be allowed to store mining event related

equipment at the Days of ’92 arena, including but not limited to bleachers, T-shirt booth, and event equipment. The City shall not be responsible for these items.

4. Arena Control: Should the City consider any changes to the Arena, it will make reasonable and

best efforts to coordinate with Days of ’92 to ensure that said changes do not impact its use of the property as contemplated in this MOU.

5. Perpetuity: This agreement shall remain in place so long as the Days of ’92 is an active

committee, meeting at least annually, and hosting mining events. Should the Days of ’92 dissolve, this agreement shall remain in place with any entity that takes control of the mining events, unless the parties otherwise agree.

ACKNOWLEDGED AND EXECUTED:

City of Creede, Colorado Days of ’92 Committee

By:_______________________________ By:_______________________________ Mayor Official Designee

EXHIBIT A

Independent Contractor Agreement Page 1

CITY OF CREEDE, COLORADO INDEPENDENT CONTRACTOR AGREEMENT This INDEPENDENT CONTRACTOR AGREEMENT (hereinafter “Agreement”) is made this 6th day of February, by and between the City of Creede (hereinafter “City”), a Colorado municipal corporation, and RG and Associates, LLC (hereinafter “Contractor”), having its principal place of business at 4885 Ward Road, Suite 100, Wheat Ridge, CO 80033. P NOW THEREFORE, in consideration of the promises and covenants contained herein, the parties agree as follows: I. Scope of Agreement Contractor shall commence, perform and complete the following professional services, (hereinafter “Services”): 1. Review City’s Discharge Permit with the CDPHE (hereinafter “permit”), existing plant plans and treatment configurations, the engineering report for plant facility upgrades, and all correspondence regarding compliance issues, including compliance schedules and responses by City; 2. Prepare recommendations for responding to compliance schedules and permit requirements; and 3. Assist City and staff in responding to permit requirements as requested by City. II. Term The term of this Agreement shall commence on the February 6, 2017. This Agreement may be terminated earlier by completion of Services or based on the termination provisions described herein.

III. Intent of the Parties

It is the express intent of the parties that Contractor is an independent contractor and not the agent, employee or servant of the City, and that:

A. CONTRACTOR SHALL SATISFY ALL TAX AND OTHER GOVERNMENTALLY IMPOSED RESPONSIBILITIES INCLUDING, BUT NOT LIMITED TO, PAYMENT OF STATE AND FEDERAL AND SOCIAL SECURITY TAXES, UNEMPLOYMENT TAXES, WORKERS’ COMPENSATION AND SELF-EMPLOYMENT TAXES. NO FEDERAL, STATE OR LOCAL TAXES OF ANY KIND SHALL BE WITHHELD OR PAID BY CITY.

B. CONTRACTOR IS NOT ENTITLED TO UNEMPLOYMENT INSURANCE BENEFITS OR WORKERS’ COMPENSATION BENEFITS UNLESS THE INDEPENDENT CONTRACTOR PROVIDES SUCH COVERAGES. C. Contractor does not have the authority to act for the City, or to bind the City in any respect whatsoever, or to incur any debts or liabilities in the name of or on behalf of the City.

Independent Contractor Agreement Page 2

D. Contractor has and hereby retains control of and supervision over the performance of Contractor’s obligations hereunder and control over any persons employed by Contractor for performing the Services hereunder;

E. The City will not provide training or instruction to Contractor or any of its employees regarding the performance of Services hereunder; F. Neither Contractor nor its employees will receive benefits of any type from the City; G. Contractor represents that it is engaged in providing similar services to the general public and is therefore not required to work exclusively for the City; H. All Services are to be performed solely at the risk of Contractor and Contractor shall take all precautions necessary for the proper and sole performance thereof; and I. Contractor will not combine its business operations in any way with the City’s business operations and each party shall maintain their operations as separate and distinct. IV. Contactor Responsibilities In addition to all other obligations contained herein, Contractor agrees to:

A. Furnish all tools, labor, and supplies in such quantities and of the proper quality to professionally and timely perform the Services;

B. Proceed with diligence and promptness and herby warrants that such Services shall be performed in accordance with the highest professional workmanship and service standards in the field to the satisfaction of the City; and C. Comply, at its own expense, with the provisions of all state, local and federal laws, regulations, ordinances, requirements and codes which are applicable to the performance of the Services hereunder or to Contractor as an employer and obtaining and keeping in force all applicable permits and approvals. V. Compensation A. Payment

For the satisfactory performance of the Services hereunder, the City shall pay Contractor per the rate structure attached hereto as Exhibit A.All payments under this contract will be to the trade or business name of the Contractor. No payments will be personally made to an individual under this contract.

B. Invoices

Independent Contractor Agreement Page 3

Contractor shall submit invoices for all Services performed under this Agreement. Such invoices shall state a description of each specific Service performed. VI. Insurance No later than seven (7) days after execution of this Agreement, Contractor shall provide the City with certificates of insurance evidencing the types and amounts specified below:

A. Standard Workers’ Compensation as required by law in state where service is performed.

B. Comprehensive General Liability Insurance for operations and contractual liability adequate to cover the liability assumed hereunder and with limits of not less that $1,000,000 per person and $1,000,000 per occurrence of property damage and/or personal injury.

C. Automobile Liability insurance in those instances where Contractor uses an automobile, regardless of ownership, for the performance of Services. Contractor shall carry insurance, written on the comprehensive automobile form insuring all owned and non-owned automobiles, with limits of not less than $500,000 per individual and $500,000 per occurrence of bodily injury and property damage.

Insurance coverage shall not be reduced below the limits described above or canceled without the City’s written approval of such reduction or cancellation. Contractor shall require that any of its agents and subcontractors who enter upon the City’s premises shall maintain like insurance. Certificates of such insurance shall be provided to the City upon request. Such insurance shall be primary insurance to the full limits of liability herein before stated and, should the City have other valid insurance, City insurance shall be excess insurance only; and such insurance shall not be cancelled without thirty (30) days prior written notice to the City. VII. HOLD HARMLESS/INDEMNIFICATION CLAUSE The Contractor agrees to hold harmless and indemnify the City, its officers, agents and employees, from and against any and all actions, suits, damages, liability or other proceedings which may arise as the result of performing services hereunder. This section does not require the Contractor to be responsible for, or defend against, claims or damages arising solely from errors or omissions of the City, its officers, agents, or employees.

Independent Contractor Agreement Page 4

VIII. Illegal Alien Certification A. Contractor shall not:

1. Knowingly employ or contract with an illegal alien to perform work under the public contract for services; or

2. Enter into a contract with a subcontractor that fails to certify to the contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under the public contract for services.

B. Contractor has verified, or attempted to verify through participation in the basic pilot program, that the Contractor does not employ any illegal aliens and, if the Contractor is not accepted into the basic pilot program prior to entering into a public contract for services, contractor shall apply to participate in the basic pilot program every three months until Contractor is accepted or the public contract for services has been completed, whichever is earlier. (The provision specified in this subparagraph (B) shall not be required or effective in a public contract for services if the basic pilot program is discontinued.)

C. Contractor is prohibited from using basic pilot program procedures to undertake pre-employment screening of job applicants while the public contract for services is being performed.

D. If Contractor obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an illegal alien, contractor shall be required to:

1. Notify the subcontractor and the contracting state agency or political subdivision within three days that contractor has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and

2. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to sub-subparagraph (1) of this subparagraph (A) the subcontractor does not stop employing or contracting with the illegal alien; except that Contractor shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien.

E. Contractor shall comply with any reasonable request by the Colorado Department of Labor and Employment made in the course of an investigation that the Department is undertaking pursuant to the authority established in this section.

Independent Contractor Agreement Page 5

F. If a contractor violates a provision of the public contract for services required pursuant to subsection (A) of this section, the state agency (as defined in CRS 8-17.5-108(8)) or City may terminate the contract for a breach of the contract. If the contract is so terminated, contractor shall be liable for actual and consequential damages to the state agency of Town. IX. Notice Any notice to be given hereunder by either party, to the other, shall be in writing and shall be deemed given when sent by certified mail.

A. Notices to the City shall be addressed to: Clyde Dooley, City Manager ______

City of Creede 2223 N. Main St./P.O. Box 457 Creede, Co 81101

B. Notices to Contractor shall be addressed to: Ricardo Goncalves, President RG and Associates, LLC 4885 Ward Road, Suite 100 Wheat Ridge, CO 80033

If either party changes its address during the term herein, it shall so advise the other party in writing as herein provided and any notice thereafter required to be given shall be sent by certified mail to such new address. X. INDEMNIFICATION & HOLD HARMLESS To the fullest extent permitted by law, the Contractor agrees to indemnify and hold harmless the City, and its officers and its employees, from and against all liability, claims, and demands, on account of any injury, loss, or damage, to the extent caused by the negligent performance of the services hereunder. If such injury, loss, or damage, or any portion thereof, is caused by, or claimed to be caused by, the act, omission, or other fault of the Contractor, or any officer, employee, or agent of the Contractor, or any other person for whom the Contractor is responsible, the Contractor shall bear all other costs and expenses related thereto, including court costs and reasonable attorneys’ fees. The Contractor’s indemnification obligation shall not be construed to extend to any injury, loss, and damage, which is caused by the act, omission, or other fault of the City. XI. General Terms and Conditions A. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this Agreement, such party may be declared in default. The failure of either party in any one or more instances to insist upon strict performance

Independent Contractor Agreement Page 6

of any of the terms and provisions of this Agreement shall not be construed as a waiver of the right to assert any such terms and provisions on any future occasion or of damage caused thereby. B. Termination

1. This Agreement may be terminated by either party for material breach or default of this Agreement by the other party not caused by any action or omission of the other party by giving the other party written notice at least thirty (30) days in advance of the termination date. Termination pursuant to this subsection shall not prevent either party from exercising any other legal remedies, which may be available to it.

2. In addition to the foregoing, this Agreement may be terminated by the City for its Convenience and without cause of any nature by giving written notice at least seven (7) days in advance of the termination date. In the event of such termination, the Contractor will be paid for the reasonable value of the services rendered to the date of termination, and upon such payment, all obligation of the City to the Contractor under this Agreement will cease. Termination pursuant to this Subsection shall not prevent either party from exercising any other legal remedies which may be available to it.

C. Inspection

The City and its duly authorized representatives shall have access to any books, documents, papers, and records of the Contractor that are related to this Agreement for the purposes of making audits, examinations, excerpts, and transcriptions.

D. Severability

If any of the provisions of this Agreement shall be invalid or unenforceable, such invalidity or unenforceability shall not invalidate or render unenforceable the entire Agreement, but rather the entire Agreement shall be construed as if not containing the particular invalid or unenforceable provision or provisions, and the rights and obligation of the party shall be construed and enforced accordingly, to effectuate the essential intent and purposes of this Agreement. E. Nonexclusive Nature This Agreement does not grant Contractor an exclusive privilege or right to supply Services to the City. \The City makes no representations or warranties as to a minimum or maximum procurement of Services hereunder. F. Assignment Contractor shall not assign or delegate this agreement or any portion thereof, or any monies due to or become due without the City’s prior written consent. H. Governing Law and Venue

Independent Contractor Agreement Page 7

This Agreement shall be construed and interpreted in accordance with, and this performance governed by, the laws of the State of Colorado. Venue shall be in Mineral County, Colorado. I. Entire Agreement, Amendments and Modification This Agreement constitutes the entire Agreement between the City and Contractor with respect to the subject matter of this Agreement and these provisions shall supersede or replace any conflicting or additional provisions which may be contained in any other writing, document or the like. In the event of a conflict between any provisions appearing in any other writing and in this Agreement, the provisions of this Agreement shall be controlling. This Agreement may not be modified or amended except in writing with the same degree of formality with which this Agreement has been executed. IN WITNESS WHEREOF, the parties have caused their duly authorized representatives to sign this INDEPENDENT CONTRACTOR AGREEMENT as of the date first stated above. CITY OF CREEDE, COLORADO CONTRACTOR (Signature) (Signature) Mayor Jeffrey Larson Ricardo Goncalves, President Attest: Randi Snead, City Clerk/Treasurer _______________________ (Date)

STANDARD RATE SCHEDULE RATE SCHEDULE

RG AND ASSOCIATES, LLC RATE SCHEDULE FOR PROFESSIONAL ENGINEERING SERVICES

LABOR CLASSIFICATION HOURLY BILLING

RATE

Principal $150.00

Senior Project Manager $135.00

Project Manager $125.00

Senior Project Engineer $110.00

Project Engineer $105.00

Senior Design Engineer $95.00

Design Engineer $85.00

Planning Manager $115.00

Planning Project Manager $105.00

Senior CADD Technician $90.00

CADD Technician $80.00

Office Administrator $65.00

Word Processor $55.00

Certified Operator $120.00

Senior Construction Manager $120.00

Construction Manager $110.00

Senior Construction Observer $100.00

Construction Observer $90.00

Administrative Assistant $55.00

DIRECT EXPENSES

Prints/Copies At Cost

Mileage $0.56/mile

Travel Time At Cost

Sub-Consultants Cost + 10%

Airfare/Lodging/MI&E At Cost

pprrooccllaammaattiioonn

Whereas, the Willow Creek Reclamation Committee has worked since 1998 to clean up mine waste in the Willow Creek watershed,

Whereas, the efforts of the Committee have improved water quality, Whereas, the Committee has been vigilant in protecting the Creede community from regulatory actions, twice preventing an expansive Superfund footprint, Whereas, the Committee has created a reputation of hard work, collaboration, and measureable results, Whereas, the Committee members have donated an extraordinary amount of volunteer service time to achieve these changes, Whereas, been an example to other watershed groups around the San Juans and the State,

Whereas, it is appropriate to recognize the value and the accomplishments of the Willow Creek Reclamation Committee and its members,

Now, therefore, the Board of Trustees of the City of Creede, Colorado and the Board of County Commissioners of Mineral County, Colorado, in recognition of this event, do hereby proclaim May 5, 2018

willow creek day

And encourage the community to observe this day with appropriate

ceremonies, and activities. Signed: Attest: __________________________ ___________________________ Jeffry Larson, Mayor Randi Snead, Clerk Signed: Attest: __________________________ ___________________________ Ramona Weber, Chair Janelle Kukuk, Administrator

SLVCOG 2018 ECONOMIC DEVELOPMENT GRANT APPLICATION 1. Jurisdiction: City of Creede, A Colorado Town__________________________ 2. Name of Person Completing Application: Randi Snead_____________________ Address: PO Box 457, Creede, CO 81130_________________________________ Phone Number: (719-)658-2276 Email address: _clerk@creedetownhall.com______ 3. Project Title: Main Street Bench and Trash Receptacle Upgrade_____________ 4. Name of Person Responsible for Completion of Project: Randi Snead__________

5. Total Cost of Project: $_20,730______________ Amount Requested: $_ 8,750______________ Cash Match: $_11,980______________

Please provide the following information. Use a separate attachment if necessary (two pages maximum):

A. Briefly describe the project. Why is the project needed at this time? How does the implementation of this project address the need? Creede’s idyllic Main Street boasts a beautiful and historic aesthetic offering shopping,

dining, sporting good rentals, theater, parks, and a renowned art scene with the iconic Creede cliffs in the background. Approximately 750 Creede & Mineral County locals utilize our downtown on a regular basis in the course of business and leisure, and thousands of visitors enjoy the corridor each year, mainly in the summer months.

Our dedicated business owners consistently and beautifully maintain their street-side facades. In 2007 and 2008, a group of citizens organized a “Keep Creede Beautiful” campaign and raised funds to install several beautiful, sturdy steel benches along Main Street. However, ten wooden benches remained that have become splintered, unsightly, and in some cases unstable over the years. We would like to replace the remaining wooden benches with steel benches that match the existing steel benches. To complement this effort, we would also like to replace ten aging wooden trash receptacles along Main Street with matching steel receptacles.

B. Explain why this project is important to your community and/or the SLVCOG Region.

What measurable results do you expect? How and when will these results be measured? In 2015, Downtown Colorado, Inc. created a Creede Community Assessment with

many recommendations to improve the economic well-being of our community. One observation in that report was that the “downtown streetscape is not cohesive.” The

Creede Board of Trustees feels that this project addresses this deficiency, and on a broader scale, represents our continued commitment to implementing recommendations made by the Downtown Colorado, Inc. assessment along with other documents that outline our goals for community improvement.

It’s not realistic to expect that aesthetic improvements like this one will directly improve any one indicator of economic well-being in our community; however, taken together, we feel that incremental improvements such as this project have contributed and will continue to contribute to the steady increase in tourism and sales tax dollars that we’ve enjoyed during the past several years (5.2% per year since 2014). It is our hope that the beautification of Main Street will gradually improve tourism numbers, draw in new business owners, inspire existing and potential residents and increase revenue while encouraging business owners and residents to continue their contributions to maintaining the historic aesthetic, heritage, and culture of Creede.

We intend to monitor any increase in new student enrollment, year-round population, increases in tourism and seasonal event attendance through the Chamber of Commerce numbers. We will also be monitoring improved business revenue, and community appreciation throughout the next few years. We anticipate measurable results after our summer/fall season when our tourism is at its peak.

C. What exactly will the funds be used for? Provide a budget for your project clearly

listing both revenues and expenses in a table format such as the one provided.

Main Street Bench and Trash Receptacle Upgrade Project Budget

Expense Item Amount 10 6’ Cast Iron Benches $10,500 10 32 Gallon Steel Receptacles with Flat Cover $8,000 Freight $2,230 TOTAL EXPENSES $20,730

Revenue Item Amount City of Creede Capital Improvement Fund Match $11,980 SLVCOG Economic Development Grant Request $8,750 TOTAL REVENUES $20,730

D. In which of the categories listed above under “Use of Grant Funds” does your project

fit best? Explain.

Our project fits especially well into the first category as an Economic Development Project that includes “façade improvements, Main Street/Community assessments, and community mapping.” Our Community Assessment, aimed at improving our economic vitality, advocated that we “translate Creede’s brand (our scenery and heritage) into physical elements” and “facilitate access to community amenities.” We feel that this project very nicely meets these directives. The main street beautification will be designed with attention towards promoting our cultural heritage, increasing revenue, preserving our historic aesthetic as well as promoting our recreational and commercial offerings while improving accessibility.

E. Assuming the project is funded, when will it begin and what is the timeframe for completion? The Main Street Bench and Trash Receptacle Upgrade is aiming for completion by

June of 2018 to avoid installation on Main Street during the busiest part of our tourism season in July. Realistically, however, should we be awarded this grant, replacement benches and trash receptacles could be ordered immediately, and therefore, weather allowing, the project could be completed well in advance of the summer season, in April or May.

CONTACT:

PHONE: F.O.B.

EMAIL: FREIGHT

SHIP TO: Net 30

TERMS

Creede, CO 81130

Approximately 6 Weeks A.R.O.

SHIPPING TIME

BILL TO:

PROPOSAL GOOD UNTIL

We are pleased to submit this proposal to supply the following items:

QTY ITEM NO. DESCRIPTION UNIT WT UNIT PRICE WEIGHT

10 140-60 6' Cast Bench Stl Seat, 2 Arms 282 $1,050.00 2,820 10,500.00$

10 84-32 32 Gallon Stl Receptacle w. Flat Cover 187 $800.00 1,870 8,000.00$

CVR-30-FTO

Comments:

SUBTOTAL MATERIALS 18,500.00$

ACCEPTED BY CUSTOMER DATE INSTALLATION Not Included

PRINT NAME FREIGHT 2,230.00$ February 2, 2018

RMR REPRESENTATIVE DATE SALES TAX

Isabel KeeganPRINT NAME TOTAL 20,730.00$

February 2, 2018

Randi Snead

719.658.2276 ext 2

March 2, 2018

2223 North Main St

Creede, CO 81130

PO Box 457

CREEDE, COLORADO

City of Creede

clerk@creedetownhall.com

Exempt

EXTENDED AMT

Isabel Keegan

Thank you!

City of Creede

ALL PURCHASE ORDERS, CONTRACTS, AND CHECKS TO BE MADE OUT TO:

ROCKY MOUNTAIN RECREATION INC.P.O. BOX 620411

LITTLETON, CO 80162

303-783-1452 800-636-0199

PROPOSAL

CollectPrepaid

MEMO DATE: February 2, 2018 TO: Mayor and BOT SUBJECT: Agenda Items FROM: Randi New Vehicle Specs: For release to valley dealerships:

· Under $20,000 · Minimum 7 passengers (3rd row seat) · Under 75,000 miles · AWD/4WD · Color preferences?

SLVCOG Grant: Since we’ve discussed, I’ve received word that the SLVCOG grants have been reduced to $8,750 from $10,000 and received a quote for planters that exceeded my expectations – updating those would cost an additional $9,000. Accordingly, I’ve included the quote for benches and trash receptacles only, leaving our match at $11,980. I know that we discussed a larger project, but $21k seems pretty high for one year. I was brainstorming, and repainting the planters might be a fun, simple, and galvanizing community activity as is recommended with the Downtown Assessment and other economic development initiatives, if it could be organized…it would go along well with comprehensive planning and spring cleanup day…Alternatively, I’m happy to adjust the grant to include planters. Last call for ballot issues: FYI, given our time requirements for printing ballots, etc., we are closing in on our ability to put things on the ballot. I’m not aware of anything that has been discussed, but if there is something, we need to finalize it tonight or in a special meeting by the end of the week. REMINDER: Special meeting on tiny home ordinance February 8, 2018 at 5:30.

Page 1 of 2

Manager’s Report

To: Mayor and Board of Trustees Date: February 6, 2018 From: Clyde Dooley Update on Flume Project – Verbal Kyle Vanderberg and Randy Sackett were in last week to present the water bypass plans and present it to some local contractors asking for requests for qualifications. I’ve attached their agenda. After their meeting, Kyle, Randy, Scotty and I met with Danny Rogers and Robert Hosselkus getting the CDOT culvert on Hwy 149 cleared out, not only to confirm the circumference, but also get it ready for the CDOT engineer from Durango who is helping us with the permit we need to get from them for this bypass plan. I’ll give the Trustees a quick verbal and show you those plans from some maps they left us. I’m also meeting with the County Commissioners Monday morning to help Danny present some improvements Kyle and Randy requested. I should have an answer for you on that as well. Larry & Jody Holt – FYI Chris Snead, with the Sheriff’s office brought in this letter for your consideration. Tasks & Log – Discussion Attached is the revised Tasks SOP the guys came up with last month and the log we came up with to help communicate the activities to the Trustees. I recommend we talk more about this with Ben at our work session to come up with a tool we all feel comfortable with. Public Hearing for Holy Moses Replat – Direction I presented the attached schedule to the Planning commission last month and I’d like to ask the Trustees to schedule a Public Hearing for Ordinance No. 40?? For March 6th, 2018. School Letter – FYI I’ve lost track of this and will get with Karen to have something before you by our work session and ask for administrative direction then. Jim Keen – FYI Toby and I were going to try and meet last week, but his schedule was full. We’re trying to lay out how this will play in to surveying and dedicating Loma Avenue from Town Hall south to Hwy 149. Danny and Betsy Rogers – FYI I’m waiting for a response from Danny and Betsy on their eastern boundary line and with that we’ll get that survey scheduled as well. Unbelievable for February, but we may be able to do it this month.

Page 2 of 2

Loma Street and Rio Grande Street/Avenue – FYI I’ve attached a quote he gave me on this project and I’m hoping to meet with Toby before our Planning & Zoning Commissioner’s meeting to start the ball there. Morton, McLean & City Replat – Update As I mentioned last week Dan Russell has been on sabbatical in Hawaii for the past month. In his last email he will be back in his office on the 7th of this month. If I can get a meeting with Toby sometime this week I also hope to get some of Dan’s time to resume this project. Since it also involves Loma Avenue, I hope to get both of them in the same room and bring a master plan back to the Planning Commission next week. December Finances – FYI Budget YTD General Fund 76,766 181,290 Capital Improvement Fund (40,907) 47,758 Conservation Trust Fund (9,178) (7,064) Virginia Christensen Fund 175,044 (1,852) Water & Sewer Fund 3,756 37,634 Net 205,481 257,766 City Sales Tax: total $250,896 through the end of December. That’s up $18,622 for the same period last year and up $182 compared to last December. City Funds total $2,960,743 through the end of December. That’s up $149,653 for the same period last year and up $111,278 from last month. [This is the tool I use to keep track of the funds we have in the bank. I use this spreadsheet to not only keep track of our short term financial stability, but also the long term fiscal sustainability. Fiscal sustainability strategies build the capability of a government to consistently meet its financial responsibilities, both in the short term by adjusting spending to revenues and revenues to spending, and in the long term by protecting future capital improvement plans and future generations of fiscal abilities.] Budget Fund Balances: Budget fund balances are provided to us once a year after our audit. Please let me know if you’d like to see the spreadsheets &/or audits. Note: We didn’t report a Franchise Fee on our December P&L, which is around $2,600 - - but I see Randi had about double that in her November P&L, so we may be okay. I’ll clarify that with Randi before the meeting.

Agenda for Permanent/Temporary Water Bypass RFQ Meeting, 2-1-18

Meeting at lOam, at the Creede City Hall, with site walk to follow immediately after meeting. Project: Willow Creek Flume Rehabilitation Project Location: Creede, CO Owner: City of Creede

• City Manager - Clyde Dooley D/B Contractor: Mays Construction Specialties, Inc. (MCSI)

• Project Manager- Kyle Vanderberg; email: kvanderberg@mays-mcsi.com Office: (970) 245-0834; Fax: (970) 254-0834

Design-Engineer: Schmueser-Gordon-Meyer (SGM) • Lead Project Manager- Randy Sackett, P.E.; email: randys@ggm-inc.com

Office: (970) 641-5355;

Funding for the project is through a Grant Agreement between the State of Colorado Department of Local Affairs (DOLA} and City of Creede under the Energy & Mineral Impact Assistance Fund with matching funds from the City of Creede.

Budget for this Permanent/Temporary (P/T) Water Bypass scope of work is $390,000.

All communication for the purpose of this Water Bypass RFQ will go thorough Kyle Vanderberg at MCSI. All questions will need to be submitted by email no later than Wednesday, February 7th at 4pm. We will work to respond to questions in an addendum by Friday, February gtt.. Please be specific with questions and references to the plans.

Schedules: All quot es need to be submitted via email to Kyle Vanderberg of MCSI by Tuesday, February 13th at 2pm

local time. Please include your BONDING with your quote!

It is the intent to start this P/T Water Bypass work the week of March 26th, 2018, and to be fully operational by June 15th, 2018. Asphalt and other incidental work must be completed by mid-September 2018.

MCSI looks to award a subcontract for this scope of work using the following criteria:

• 55% Price

• 15% Bonding capacity

• 15% Previous experience with similar projects and success

• 15% Safety record *Provide your Experience Modifier and OSHA 300 Logs.

All offerors need to be familiar with the project General Conditions and all insurance requirements, as well as all references to subcontractors and their Sub-Subcontractors (3rd tier). A copy of the Contractor's Subcontract Agreement and General Conditions are available on request.

Review Items:

• Review of the plans for the draft preliminary P/T Water Bypass and scope of work; status of design, including pipe material

• City and COOT right of ways

• Traffic control and use of city owned property (staging areas)

• Permits

• Testing and inspection of materials and installation

Page 1of3

, Existing utilities and locates

11tinued Review Items: • Safety and considerations, fencing and catch grates {safety meeting requirements) • Schedule concerns and spring water run-off, tourist season, monsoon rains, etc. • Clean up of work sites and streets

•

Questions:

Site Walk: {start at intake berm then south to end)

Paee 2 of 3

COLORADO DEPARTMENT OF TRANSPORTATION

UTILITY/SPECIAL USE PERMIT APPLICATION

Instructions:

Please print or type

Complete this form, attach all required documents, and submit it to the appropriate permit office. To determine which documents are required, refer to page 2 of this form and/or contact the Permit Office. You must submit all required documents or the application will be deemed to be incomplete and will not be accepted.

Permittee: property or utility Name

Address

Contact person

Address

Contact person e-mail address Telephone

Activity Description: (furnished by permittee)

Purpose of Utility Permit Olnstallation 0Adjust/relocation D Removal aintenance of existing facility OSUE/Other

Facil~"l~ ;;· ''" """' ;"~'"'"'· """"''"'"" "potooflal7 'cf h "' t Natureoflnstallalion 0 Longitudi I (parallel) Buried* 0 Aerial/Ground-mounted

0 Transverse (crossing) Attach to Highway Structure #:

Purpose if for other than Utility Permit 0 Landscaping D Survey

0 Construction within right-of-way

State Highway No.

Additional remarks

If Permittee will own or operate underground facilities in State Highway rights-of-way: Indicate contact person for underground location information:

JJPrk.

Telephone

*Notice to Excavators: Pursuant to 9-1.5-103 C.R.S. , excavators shall not make or begin any excavation without first notify­ing the Utility Notification Center of Colorado (UNCC) and if necessary, then notifying the tier two members having under­ground facilities in the area of such excavation. Notification shall also be given to the COOT regional permitting office, or as otherwise directed by the Special Provisions of the permit that is issued. Notice of the commencement. extent and duration of the excavation work shall be given at least two business days prior thereto, not including the day of actual notice. The UNCC may be called at 1-800-922-1987. See reverse side for additional instructions.

Previous editions of th la fonn are obsolete and may not be used. Page 1 ol 4 COOT Form #1233 11/16

To: City of Creede From: Larry & Jody Holt 35 Silver Drive Date: January 12, 2018

Subject: A proposal to amend the current law

We write this letter to propose a solution to a problem we have with getting our UTV from our house at 35 Silver Drive to Bachelors Loop. My wife and I ride on our UTV almosr every day. We become frustrated because it is difficult to load our large UTV on a trailer to haul it a couple of hundred yards. We understand why the law was implemented in our area, because we don't want J\ TVs cruising the area either.

We suggest that the law be amended to allow property owners !n the Amethyst Heights area to apply for a special permit renewable yearly that allows for the transition to The Loop using the shortest possible path from their property and at a speed of no more then 15 miles per hour.

The permit would only be allowable for property owners in that area and proof of properly ownership would have to be produced to acquire a permit. A fee for the permit seems reasonable.

In conclusion, we think this proposal is reasonable and we know the property owners in the area would have to be agreeable. My wife and I have been coming to the Creede area for 25 years and we love it. We have bought a home and wi 11 I ive the rest of our Ii ves here. We hope to integrate and become a meaningful part of the community.

Thank you for your consideration .

Larry and Jody 1 lolt

~~q~-Hrslb lho I tr£11p Id .com 620-655-8543

P.O. Box 665

Tasks Log

Daily Date Date Date Date Date Date Date Date Date Date Date Date 1/29/18 1/30/1.8 1/31/ j8 2/1/18 2/2/18 2/3/18 2/4/18 215118 2/6/18 2/7/18 2/8/18 2/9/18

Check Water Tank Levels / / v / / Check vioce messaqes / 'l t/ / / Check emails & texts / / v .. / / Plant readings ~ / ./ / / Check Restrooms ·7 / ,/ / / Check Parks / '/ J/' / / Check Streets & Alleys / "/ / / / Check Street siqns "/ "/ 1/ .. / / Check with office for requests / / ,, ;- / / Check with AnnKate for needs / / ,/ ~ / /' Review CIRSA trainino materials ~111- / / ~ / /

Weekly Check Blower oil Check fluid levels on vehicles Perform maintenance needs if necessary Arrange for service if necessary Cross Section Bimonthly Bacteria Tests

Monthly Read Standpipe flow meter ./ Grease Motors Clean strainer on Booster Pump valves End of month take water reading at school Composite Influent Samples at WW plant

~

Monthly Effluent Grab Test ./

Seasonal / Clean culverts a/ Exercise fire hydrants Sweep paved streets Check manholes

Special Requests Water Alarms Water Turn on's I offs Water leaks Heaters at qym? ,,

" .

MJf°J y /'

ORDER FOR PROFESSIONAL SERVICES

Date: l/16118 I Acct. No.: Assigned Employee: Toby

Title of Project: Loma A venue Replat

Ordered by: Clyde Dooley Billing Address: PO Box 457 City Manager Creede, CO 81130 7 19-658-2276

Correlate projecr with: Clyde Dooley Email: manager@creedctownhall.com

Information Received: Ins tructions per email

Location of Projecc: Cily of Creede

Description of Work: Replat of Loma Avenue and adjacent blocks starting ar City Hall and heading south to the intersection wich Highway 149.

Estimated Completion Date: To be derermincd based on a starting date agreed to with the City.

Estimated Cost (Services Performed At Rates) - This is a cost estimate based upon incomplete knowledge of need, terrain, conditions, and/or effort required to complete the requested work. The rm1ge presented below is Qt1ly an estimate, and all services will he provided for at the rares indicated in the attached schedule.

TASK 1: Research and compilation of record survey plars in the offices of Davis Engineering and the Mineral County Clerk & Recorder.

TASK 2: Field work consisting of locating existing monuments along Loma Avenue, Rio Grande Street and the abandoned railroad right of way from the City Hall to the Intersection with Highway 149. Also, during the course of field work, locatkm of buildings. fences. etc. (major improvements) will be surveyed in to determine problem areas of encroachments with the City right-of-way.

TASK 3: A survey plat suitable for recording will be drafted wich existing lots & blocks, Loma Avenue, Rio Grande Streec and rhe abandoned railroad right of way shown along with any found survey monuments marking property comers and areas of conflict emphasized.

TASK 4: Ifso desired by the City, the estimated cost below will include setting monuments at the main comers of blocks along replatted Loma and any other points along the Avenue/Street rights of way where no blocks exist.

*This work will not include any legal descriptions of the areas of conflict for conveyance from/to the City of Creede and property owners. This work can be negotiated on a case hy case basis as needed by the City of Creede.

Estimated Cost: From: $ 92200.00 To: $ 112600.00

13 14 11m Street - P.O. Box 1840 -Alomo5a - CO - 81101 - Phone (719) 589-3004 - Fox (719) 3712

Date Customer or Title Page2

Work in progr~s L~ billed mon1hly with payment expected within 30 dnys. interest 1s a.;.~cssed al the rate of I 112% per momh ( 19.56% A.P.R.) on the unpaid balance for any delinquent account over 30 day8 old. Unless 110 alternate payment arrangement is made, accounts which arc inoxe tb!lll 60 days delinquent may be turned over for collection. which may rc.1ult in collection fees up to 33% of 1hc account balance. plus interest. Cancellation of this order presupposes payment for work already completed. By the signrng of this order, the Client agrees to the terms ;ind conditions set forth above. Client further agrees to limit the liability of Davis Engineering Service. Inc. to the Client. Owner. and all C(>nlCactors or Subcontractors associated with the project for any negligent. acts or errors or omiss10ns, such thal the total aggregnte liability shall not exceed $50.000.00 or th<! total fee for services rendered on the project. whichever is less.

Client or Owner: Davis Engineering Service, Inc.

Signature: Signature:

Name: Clyde Dooley Name: Toby Crowther

Title: Town Manager, Ciry of Creede Title: I ~<; IT

Date: Date:

188 S . em St. - P.O. Box 1208 - Pagosa Springs - CO - 8 114 7 - Phone (970) 264-5055 - Fax (970) 264-9210

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov Dec

2017

10,422

10,786

9,332

9,714

10,974

9,082

17,448

36,482

52,538

41 ,050

30,520 12,548

2016 8,462

8,144

9,350

8,494

12.596

9,236

15, 146

27 ,916

53,660

38,404

28,500

12,366

2015 2014 2013

10,214 6,754 7,330

9,266 10,564 9,102

6,674 8,1 14 6,480

9.430 7,696 6,730

6,672 7,814 7,954

9,284 7,940 6,314

15,876 16,244 13,944

28,558 26,416 25,228

46,424 34,026 32,472

32,380 45,006 30,964

27,822 24,622 28,614

11,732 11,184 11,214

City Sales Tax

2012 201 1 2010 2009 2008 2007 2006

8,814 5,450 6,784 6,726 6,822 11 ,116 7,728

7,926 8,740 7,028 9.018 9,034 7,682 6,476

6,868 4 ,832 4,498 7,700 7.454 4,482 4,836

6,838 4,314 5,888 7,804 5, 158 4,714 6,624

6,056 6,314 4,722 4,932 5,886 5.476 4,384

10,718 4,018 4,516 5,108 5,812 4,544 5,648

14,456 10,445 9,422 9,608 12,866 9,922 11, 178

35,718 23,934 22,658 21,708 21,214 19,274 15,1 46

47,628 33,657 37,060 35,686 31,794 32,296 29,228

32,142 31,996 24,106 23,400 24,112 23,688 20 ,936

33,402 25.118 21,926 23, 158 19,268 19,916 20,006

10,186 10,028 7,934 6,876 10,360 9,536 6,920

250,896 232,274 214 ,332 206,380 186,346 220,752 168,846 156,542 161,724 159,780 152,646 139.110

2!212018

108% 108% 104% 111% 84% 131% 108% 97% 101% 105% 110% 101%

2017 Jan. 10,422

Feb 10,786 Mar 9,332

Apr 9,714 May 10,974

Jun 9,082

Jul 17.448

Aug 36,482

Sep 52,538

Oct 41,050

Nov 30,520

Dec 12,548

250,896

City sales tax is up $18,622 (250,896 - 232,274) for the same period last year and up $182 (12,548 -12,366) compared to last December

2016 4.15% Jan. 8,462 3.64%

4.30% Feb 8 ,144 3.51%

3.72% Mar 9,350 4.03%

3.87% Apr 8,494 3.66%

4.37% May 12,596 5.42%

3.62% 24.04% Jun 9,236 3.98% 24.23%

6.95% Jul 15.146 6 .52%

14.54% Aug 27,916 12.02%

20.94% Sep 53,660 23.10%

16.36% Oct 38,404 16.53%

12.16% Nov 28,500 12.27%

5.00% 75.96% Dec 12,366 5.32% 75.77%

100.00% 232,274 100.00%

2015

Jan. 10,214

Feb 9,266

Mar 6.674

Apr 9,430

May 6,672

Jun 9,284

Jul 15,876

Aug 28,558

Sep 46,424

Oct 32,380 Nov 27,822

Dec 11 ,732

214,332

2005 2004

6,598 5,966

7,562 7,598

6,100 5,392

4,748 4 ,264

5,826 5,596

4,220 4,014

8,981 8,764

19,688 18 ,269

27,946 30,978

20,536 19,900

17,232 19,340

7,928 6,618 137,365 136,699

100% 105%

4.77% 4.32%

3.11 % 4.40%

3.11% 4.33% 24.05%

7.41% 13.32%

21.66% 15.11%

12.98% 5.47% 75.95%

100.00%

111)doc1'/.nonco

2017 1 Colo Trust 2 Conservation Trust 3 Capital Improvement 4 WS Checking 5 WS Savings s Deep Creek (Res)

7 Virginia Christensen a WS 2% Savings 10 GF High Yield 1 1 Gen. Fund Checking

Total Funds

Performance

1 of6

Acct No. 1/31/17 2/28/1 7 3/31/17 548001 275,920 276.1 13 276,333 xx5357 15.477 16,159 16.158

xx21337 658,586 659,595 669.241 xx5350 407,880 411,594 391,197

108894 22,257 22.257 22,965 xx21343 73,900 73.908 76,668 x21340 398,807 388,815 387,165 x2 1346 54,000 54,951 54.938 xx21334 843,823 807,069 844,729 xx5343 54,048 118,299 (28,496)

4/30/17 276,561

16, 159 663,570 414,178

22,965 76,676

387,400 55,420

841 ,985 9,325

City Funds by account

5/31/17 6/30/17 276,805 277,053

16,159 16,869 718,476 711,831 423,291 431,301

22,965 24,013 76.687 76,696

227,494 227,550 55,902 56,383

920,844 890,044 29,673 80,572

1/22/2018

7/31/17 8/31/17 9130117 10/31/17 11/30/17 12/31/17 277,323 277.606 277.888 278,186 278,480 278,806

16,869 16,870 17,584 17,584 17,585 8.407 747,702 699,282 766,916 733.941 732,384 701 ,596 432,982 422,755 450,050 420,591 421.673 426,712

24.013 24,013 24,061 24,061 24,061 24, 110 76,706 79,466 79,475 79.486 79,496 79,505

227,608 227,666 227,721 227,780 227,837 402,880

56,866 57,351 57,834 58,317 58,801 59.761

888,650 885,790 887,561 933,656 935,792 949,088 20,590 58,306 95,358 96,246 73,356 29.878

2,804,698 2,828,760 2,710,898 2,764,239 2,768,296 2,792,31 2 2,769,309 2,749,105 2,884,448 2,869,848 2,849,465 2,960,743

2004 2005 2006 2007

2008 2009 2010 2011 2012

2013 2014 2015 2016 201 7

City funds a re up $149 ,653 (2,960, 7 43 - 2, 811,090) for the same period last year and up $111,278 (2,960,743 - 2,849,465) from last month

Begining Ending

446,5~..L 558.464 111,953 558,464 656.467 98,003 656,467 892,639 236,172 892,639 1,008,282 115,643

1,008,282 1,023,796 15,514

1,023,796 1.277, 112 253,316

1,277, 112 1,497,354 220,242 1,497,354 1,680,710 183,356

1,680,710 1,368.684 (312,026) Paving

1,368,684 1.717,81 2 349,128 1,717,812 2,181.149 463,337 2, 181, 149 2,498,316 317,167

2,498,316 2,811 ,090 312,774

2,811,090 2,960,743 149,653 2.514,232

446,511 2.960,743

Up 663%

Finance xis