Open Tender Enquiry - SCOOTERS INDIA Simpsons/Kirloskar/TATA/Ashok Leyland. Air filtration shall be done through a large, cyclone type air cleaner with replaceable paper element and

Open Tender Enquiry

Fork Lift Truck

Last Date of Submission: 19-Nov-2015

SCOOTERS INDIA LIMITED

(A Government of India Enterprise)

Post Bag No.23 (GPO), Sarojini Nagar,

Lucknow – 226 008

TENDER NOTICE

T.E. No. : SIL/PUR/Fork Lift Truck/2015-16.

Sealed Tenders are invited in two bid system for Fork Lift Truck. Information

regarding tender form and further details please visit our website

www.scootersindia.com

Sr. Manager (Matls)

f. Special Terms & Conditions (Annexure-VI) g. Minimum Qualifying Criteria (Annexure-V) h. Bid Evaluation Criteria (Annexure IX) i. Integrity Pact (Annexure- X)

(2)Second cover, (Price bid) consisting of following:

k. Price Bid (Annexure-VIII).

NOTE: In case Price bid is found to be different from the un-priced price bid in any manner, the offer will be rejected summarily. Important: Taxes & Duties quoted by you will be taken for cost evaluation for order placement and no change will be entertained at a later stage except in the case of revision made by the Government. Changes in Taxes and Duties because of the changes in Turnover etc. shall also be to the supplier's account. In case no tax/duty is included, a self declaration for the exemption may be attached along with the offer. Please fill up vendor registration form (In case of new vendor) which is available on our website (www.scootersindia.com) and send it along with your Bids, otherwise your participation will not be considered. (Ignore this if you have already submitted this form) The price quoted shall be in figures and also in words in Price bid. In case of difference in both, the later shall be considered for evaluation purpose. Enclosures: Techno Commercial Bid

1. Details of Material : Annexure-I 2. Detailed description of material : Annexure-II 3. General Terms & Conditions : Annexure-III 4. Check-list : Annexure-IV 5. Minimum Qualifying Criteria : Annexure-V 6. Special Terms & Conditions : Annexure-VI 7. Un-priced Price Bid : Annexure-VII 8. Bid Evaluation Criteria : Annexure IX 9. Integrity Pact : Annexure X

Price Bid

1. Price Bid : Annexure-VIII

NOTE: FOR ANY ENQUIRY PLEASE CONTACT IN THE OFFICE OF Sr. MANAGER (PUR) AT ADDRESS MENTIONED ABOVE BETWEEN 10.00 AM TO 3.00 PM ON ANY WORKING DAY.

(Techno-commercial Bid)

Annexure: I

Details of Materials

Sl. No. SIL Material

Code Description

Quantity Required

Specification

1. Fork Lift Truck 3

Specification as per annexure-II

Annexure: II Detailed Description of Materials

Sl. Description Qty. (in-nos)

Specifications Bidder

Acceptance / Offer

1. 3 Ton Fork

Lift Truck

(Front 02Nos and Rear 02 nos Tyre)

01

Diesel operation forklift with capacity 3.0 Ton at 500 mm. load center.

Engine:

4 Cylinder, Water cooled diesel engine developing 47bhp to 60 bhp at2000rpm to 2800 rpm.

Engine Make: Simpsons/Kirloskar/TATA/Ashok Leyland.

Air filtration shall be done through a large, cyclone type air

cleaner with replaceable paper element and replacement of filter

should be easy

Air cleaner shall be located close to the air intake manifold

Gear type oil pump to be provided for lubrication

Water pump and radiator to be provided for cooling

The exposed portion of the muffler shall be used steel wire mesh

enclosure.

Engine should be complete with fly wheel, battery, electric self-

starter, alternator

Engine should be neutral start

fuel tank capacity minimum 45 lts

Transmission

It should have at least 02 forward and 02 reverse speeds

automatic transmission system with Automatic torque convertor.

Steering System

Feather touch power steering /hydro static steering.

Hydraulic System:

Gear type hydraulic pump drive by engine lift, Tilt, power

Steering and auxiliary functions. Control levers for lift/lower and

auxiliary function. Relief valve protected hydraulic system

against pressure raise due to overloading.

Frame

Precession aligned monocoque construction with integral fuel &

Hydraulic tank.

Brakes

Hydraulic brake for Service

Oil seals & sleeves shall be provided so as to prevent entry of grease in the brake area

Mechanical brake for parking

Electrical System: The battery should be suitable rating for starting of

engine.Battery Voltage and rating should be submitted with offer

Self-starter to be provided

An alternator should be provided for charging the battery

Forklifter to be fitted with a warning horn. This warning horn should be operated at the time of backward operation of the forklifter. (Reversing alarm)

Gauge

Dash board should be mounted in the front at a convenient place for clear view and fitted with water temp. Gauge, engine oil pressure gauge, Battery charging indicator, fuel gauge, parking brake On indicator, Direction indicator, control switches etc.

Tyre: Bear Cat Tyre

Front 02 No’s

Rear 02 No’s.

Speed

Travel Speed Maximum (Laden) 15 – 20 Km/hrs.

Lifting speed (Laden) 0.2 – 0.6 m/sec.

Lowering speed (Laden) 0.2 – 0.6 m/sec.

Grade ability

Grade ability (Laden): 15% minimum.

Turning Radius

Outer Turning Radius: 2300 – 2500 mm.

Maximum Fork Lifting Height

4300 -5000 mm

Up to 3000mm lifting capacity should be 3000Kg

After3000mm lifting capacity should be minimum 2500Kg

Mast

03 Stages, Clear View Mast

Tilt Angle with Mast:

Forward: Min 4 degree Backward: Min 6 degree Mast height

(Fork lowered): 2000 – 2200 mm.

(Fork Raised): 5000 – 6000 mm.

Height of Overhead Guard from Wheel Base

2000-2200mm.

Forks

No. of forks : Two

Centre distance of forks : adjustable between 280 mm to 1000 mm

Length of forks: 1000 -1200mm

Width of forks : 100-140mm

Total of Fork Lift Truck width(including tyre side guards):

1200 - 1300 mm.

Total length of Fork Lift Truck (without Fork)

2500 - 3000 mm.

Standard accessories to be fitted / provided with the Fork Lift Truck

Tool kit

Fork mounted crane attachment (360 degree rotating hook)

Set of lights (Front 02, Rear 02)

Signal lights (Front 02, Rear 02)

Reverse Alarm

Seat Belt

Tow coupler

Ignition lock with key

Vertical Exhaust

Load back rest

Emissions from Fork lift engine:

It should confirm latest applicable Indian standard pollution

norms of BS III or BS IV Engines.

Please specify.

Miscellaneous:

Recommended spares for 2 years normal working to be provided.

AMC

AMC for one year after the completion of the warrantee /

guarantee period.

2 3 Ton Fork

Lift Truck

(Front 04 No’s and Rear 02 No’s Tyre)

01 Specifications Bidder Acceptance /

Offer

Diesel operation forklift with capacity 3.0 Ton at 500 mm. load

center

Engine:

4 Cylinder, Water cooled diesel engine developing 47bhp to 60 bhp at2000rpm to 2800 rpm.

Make: Simpsons/Kirloskar/TATA/Ashok Leyland.



should be easy





enclosure.


starter, alternator


Fuel tank capacity minimum 45 lts

Transmission: It should have at least 02 forward and 02 reverse speeds

Gear shifter: Manual.

Coupling : Fluid coupling

Steering System: Feather touch power steering /hydro static steering

Hydraulic System: Gear type hydraulic pump drive by engine lift, Tilt, power

Steering and auxiliary functions. Control levers for lift/lower and

auxiliary function. Relief valve protected hydraulic system

against pressure raise due to overloading.

Frame: Precession aligned monocoque construction with integral fuel &

Hydraulic tank.

Brakes: Hydraulic brake for Service


Mechanical brake for parking.

Electrical System: The battery should be suitable rating for starting of engine. Battery Voltage and rating should be submitted with offer



Forklifter to be fitted with a warning horn. This warning horn should be operated at the time of backward operation of the forklifter. (Reversing alarm)

Gauges:


Tyre: Bear Cat Tyre

Front 04 No’s and Rear 02 no’s

Speed:

Travel Speed Maximum (Laden) 15 – 20 Km/hrs.


Lowering speed (Laden) 0.2– 0.6 m/sec.

Grade ability

Grade ability (Laden): 15% minimum.

Turning Radius Outer Turning Radius: 2200 – 2600 mm.

Maximum fork lifting height:

6000 -7000 mm.


After 4500mm lifting capacity should be minimum 1500Kg

Mast

03 Stages, Clear View Mast

Tilt Angle with Mast

Forward: Min 4 degree

Backward: Min 6 degree

Mast height (Fork lowered): 2500 – 2900 mm.

(Fork Raised):6500-7500mm

Height of Overhead Guard from the wheel Base: 2000-2400mm

Forks:


Length of forks : 1000 -1200mm

No. of forks : Two

Width of forks : 100-140 mm

Total width of Fork Lift Truck (Including tyre side guard): 1500- 1700 mm.

Total length of Fork Lift Truck (without Fork): 2500-2800 mm.

Standard/Accessories: Tool kit

Pair of Extension Fork length: 1000-1200mm.



Reverse Alarm

Seat Belt

Tow coupler


Vertical Exhaust

Load back rest

Emissions from Fork lift engine: It should conform latest applicable Indian standard pollution

norms (BS III/BS IV Engine).

Please specify

Miscellaneous: Recommended spares for 2 years normal working to be provided.

AMC

AMC for one year after the completion of the warrantee /

guarantee period.

3 5 Ton Fork

Lift Truck

(Front 04 No’s and Rear 02 No’s Tyre)

01

Specifications Bidder

Acceptance / Offer

Diesel operation forklift with capacity 5.0 Ton at 600 mm. load center.

Engine: 4 Cylinder, Water cooled diesel engine developing 75 bhp to 80 bhp at 2200 rpm to 2400 rpm.

Make: Simpsons/Kirloskar/TATA/Ashok Leyland.



should be easy





enclosure.


starter, alternator


Fuel tank capacity minimum 60 lts

Transmission: It should have at least 02 forward and 02 reverse speeds Automatic transmission system with automatic torque convertor

Foot operated inching pedal must be provided separately.

Steering System: Feather touches power steering /hydro static steering.

Hydraulic System: Gear type hydraulic pump drive by engine lift, Tilt, power Steering and auxiliary functions. Control levers for lift/lower and auxiliary function. Relief valve protected hydraulic system against pressure raise due to overloading.

Frame: Precession aligned monocoque construction with integral fuel & Hydraulic tank.

Brakes: Hydraulic brake for Service (TheForklifter should be fitted with heavy duty, self-adjustable and self-energizing Pneumatically assisted Hydraulic Disc Brakes.( Power Brakes.)


Mechanical brake for parking (Hand operated).

Electrical System: The battery should be suitable rating for starting of engine.

Battery Voltage and rating should be submitted with offer



Forklifter to be fitted with a warning horn. This warning horn

should be operated at the time of backward operation of the forklifter. (Reversing alarm) Gauges:


Tyre: Bear Cat Tyre

Front 04 No’s and Rear 02 no’s.

Speed: Travel Speed maximum (Laden) 15 – 20 Km/hrs.


Lowering speed (Laden) 0.2 – 0.6 m/sec.

Grade ability: Grade ability (Laden) : 15% minimum.

Turning Radius: Outer Turning Radius: 2900 – 3100 mm

Maximum fork lifting height:

4200 -5200 mm.


After 3500mm lifting capacity should be minimum 3500Kg

Mast: 03 Stages, Clear View Mast. Tilt Angle with Mast

Forward: Min 6 degree

Backward: Min 10 degree

Mast height:

(Fork lowered): 2100 – 2400 mm.

(Fork Raised): 5200 – 6500 mm.

Height of Overhead Guard Height of Overhead Guard from wheel base: 2100-2400mm

Forks


Length of forks : 1200-1600mm

No. of forks : Two

Width of forks : 130-160mm

Total width of Fork Lift Truck:

Total width including tyre side Guard: 1700 - 2000 mm

Total Length of Fork Lift Truck: Total length (without Fork): 3200 - 3800 mm.

Standard/Accessories: Tool kit

Pair of Extension Fork length: 1000mm-1300mm and fork

mounted crane attachment ( 360 degree rotating hook)



Reverse Alarm

Seat Belt

Tow coupler


Vertical Exhaust

Load back rest

Emissions from Fork lift engine: It should conform latest applicable Indian standard pollution norms (BS III/BS

IV Engine).

Please specify

Miscellaneous: Recommended spares for 2 years normal working to be provided.

AMC

AMC for one year after the completion of the warrantee / guarantee period.

Annexure-III

Annexure-IV

CHECK LIST (Tender No.: SIL/PUR/FORK LIFT TRUCK/ 2015-16 and due date 19-Nov-2015)

(Please ensure that following documents/details have been enclosed /accepted)

Sl. No.

Particulars Status Please

tick (√)

1. Every page of tender duly signed, Stamped and attached. Yes

2. Validity of offer 90 days from tender opening date. Yes

3. Quoted price shall remain firmed and final throughout the execution of complete purchase order.

Yes

4.

Following declarations on party letterhead enclosed a) We hereby certify that we have not been blacklisted by any

Public Sector Undertaking/Public Department. b)We have gone through the terms and conditions given in your above tender form, is accepted and agreed by us

Yes

5.

The tender is in two bid system. Please enclose the envelop for techno commercial bid and price bid separately. In technical bid vendor enclosed Check list, Un-priced bid, Minimum Qualifying Criteria, Special terms & Conditions, Integrity pact. In price bid, vendor enclosed the basic price of item in figures and in words

Yes

6. Price bid :Party to indicate excise duty, sales tax / VAT etc All column of price bid filled up in the price bid

Yes

7. The delivery term shall be “FOR SIL Stores”, Yes

8. The Payment term shall be “45 days direct credit from the

date of receipt of material at SIL”. Yes

9. S.I.L. reserves the right to reject any offer due to non-compliance with the above conditions and/or non-receipt of this form in duly filled condition - Agreed

Yes

10. Price quoted shall be in figure and also in words in price bid Yes

11. For delivery term FOR SIL, Transit insurance shall be at

party’s end and it should be included in quoted basic rate. Yes

12. Integrity Pact document accepted and Signed by the party. Yes

13.

a. Company profile and brochures etc. – enclosed

b. Duly filled vendor registration form – enclosed

c. Proof of minimum turnover, as per MQC for financial year

2012-13 & 2013-14 – enclosed

d. Tender document Cost of Rs. 1000/- (Rs. One Thousand

Only) – Paid

e. EMD of Rs. 100,000/- (Rs. One Lac Only) - attached

Yes

Annexure-V

MINIMUM QUALIFYING CRITERIA FOR VENDOR SELECTION

1. Bidder/Principal should be a manufacturer or authorized dealer for subject items of this tender. They should

have manufacturing and R&D facility in India and should be ISO 9001 certificated Company and should have

atleast 10 years of Experience in design & manufacturing of the Tendered Item. Bidder to furnish Company

profile & broacher (showing 10years experience in the field of R&D & Manufacturing of the tendered item)

along with the Techno Commercial Bid which may be subjected to verification by SIL team.

2. Offers of Manufacturer’s or Authorized Dealer’s shall only be entertained. In case of participation by a

manufacturer, Declaration on letter head for being a manufacturer, and in case of participation by

authorized dealers, dealer must furnish Authorization Letter from their Principal to the extent of authority

& price. (To be enclosed with the Techno-Commercial Bid).

3. Principal should have the minimum annual turnover of Rupees One Hundred Crores. Bidder to furnish

audited balance sheet, profit-loss account statement of last 2 financial years, confirming the turnover.

4. Bidder/Principal will have to fill in all their offered parameter in annexure-II (Detailed Description of materials.), no column should be left blank, any blank column may lead to disqualification, and the Offer & Delivery should be strictly as per the Requirements of SIL (as in Annexure II)

5. 02 nos. of Copies of Purchase Order, costing not less than Rs.45 laks each, of last 05 FY, (of the Tendered Item) having both 3Ton & 5Ton capacity Fork Lift Trucks (in the Same PO or Separate POs), made to any Automobile sector/ PSU/ PWD/ Engineering/ Manufacturing Industries to be furnished and Performance Certificate of at least 05 Years old (or more) trucks, of both 3T & 5T along with their PO to be produced, numbering three each. The certificates must clearly mention the present working condition of the trucks and their maintainability from any of the Customers from Manufacturing or Engineering or PWD backgrounds. The certificate should be produced on Customer’s Letter Head (as on date) along with the Techno Commercial Bid.

6. Pre dispatch inspection shall be carried out at supplier’s works by SIL representatives. Supplier MUST inform

well in advance (14 days) about readiness of the material for inspection/ checking of all dimension as per

technical specification Annexure II

7. Document’s/ Certificate:

a) To be enclosed along with the Techno Commercial Bid

Valid ISO certificate (ISO 9001) of the Manufacturer

ARAI certificate of the respective models

Load test certificates as per: IS 6765-2003

Engine conforming to IS: 10000-1980 (1 to 12) & IS 10002:1981 with amendment I.

Fork lift truck Arm IS: 6876-1972

Acceptance criteria as per IS: 10517-1983

b) To be enclosed along with the material

In-house testing certificate for Stability testing.

Engine Emission Test as per BS III or IV

In-house test certificate of Engine

In-house test certificate of Load

02 years warranty certificate of the Engine required (of Indian make, as mentioned in Annex-II)

O&M manual, integrated list of Spare parts & their catalogue and all hydraulic & electrical drawings/circuit

diagram.- (2 set with each fork lift)

Guarantee Certificate – Minimum 12 month from the date of commissioning or 18 months from date of

dispatch of at site whichever is early of the Complete Vehicle.

8. An EMD of Rs.1,00,000/- (One Lakh only) is to be enclosed with the Techno Commercial Bid in form of crossed account payee demand draft / pay order drawn in favourScooters India Limited, Lucknow. Payable at Lucknow. Bids/offers without EMD will not be considered. EMD of unsuccessful bidders shall be returned immediately after the finalization of Tender and shall be interest free.

9. Check list must be filled up and enclosed by vendors in Techno Commercial Bid.

10. Bidder must pay the tender document cost of Rs. 1000/-(One Thousand only).

11. Within 15 days of receipt of Purchase Order, the successful Bidder shall furnish to SIL a Security Deposit in

the form of Performance Bank Guarantee valid till the completion of warranty / guarantee period for an amount

equivalent to 10% of the contract value.

12. Supply, Commissioning & Training at SIL Sites.

13. The supply & commissioning of fork lift should be at SIL site which are mentioned in tender. During

commissioning only load (which is to be lifted) shall be provided by SIL, all other necessary arrangements

shall be in the scope of Supplier.

14. Diesel Forklift should be commissioned within three weeks from the date of receipt at respective SIL sites.

15. Training for Operation & maintenance should be provided to SIL persons during commissioning.

ANNEXURE-VI SIL – SPECIAL TERMS AND CONDITIONS

Criteria for quantity distribution shall be as aggregate for all 03 equipments as per specification of annexure -II:

The following Special Conditions without any deviation needs to be adhered to:

Sl. No.

SPECIAL TERMS AND CONDITIONS

1. The tender is in Two Bid System and after qualifying the Techno Commercial Bid of each-bidder; their respective Price Bid shall be opened.

2. EMD is to be enclosed with the Techno Commercial Bid in form of crossed account payee demand draft/ pay order drawn in favour Scooters India Limited, Lucknow. Payable at Lucknow. Bids/ offers without EMD will not be considered. EMD of unsuccessful bidders shall be returned immediately after the finalization of Tender and shall be interest free.

3. EMD is liable to forfeited if the bidder withdraws or amends, impairs or derogates from the tender in any respect within the period of validity of this tender.

4. Within 15 days of receipt of Purchase Order, the successful Bidder shall furnish to SIL a Security Deposit in the form of Performance Bank Guarantee valid till the completion of warranty/ guarantee period for an amount equivalent to 10% of the contract value.

5. Integrity Pact shall be accepted & duly signed by the bidder & to be enclosed with the Techno Commercial Bid.

6. Bidder will have to fill-up vendor registration form & submit it along with tender documents. Vendor registration format can be downloaded from our website www.scootersindia.com and duly filled Form should be attached with Techno Commercial Bid.

7. Principal should have at least two service centers in north India (UP/Delhi/NCR), Bidder to confirm the same on Manufacturer’s Letter Head.

8. Offer shall be evaluated based on SIL Specifications (Annexure-II) only. Any additional features other than SIL specifications & Scope may be acceptable but will not (any decision making for bid consideration) carry any additional weightage for evaluation.

9. Irrespective of manufacturer’s test certificates & testing during inspection , trial run of any / all Fork Lift Trucks will be further conducted after delivery at SIL works within 15 days from the date of receipt of material at SIL works at the discretion of incharge maintenance / user of respective units. Party’s bill will be accepted after 15 days from the date of commissioning at SIL works & if no defects are observed during the trial run.

10. The payment terms shall be 45 days direct credit from the date of receipt of material at SIL Stores.

11. Delivery shall be “FOR SIL Store “ and should be within 04 months from the date of receipt of PO by the successful bidder, if in any case the date has to extend then the party should communicate it in advance and SIL reserves the right to consider it or not.

Item Sl. No. Distribution (in %)

L1 Source L2 Source

As per (Annex-I) 100 NIL

http://www.scootersindia.com/

Annexure-VII

Un-priced Price Bid

(TECHNO COMMERCIAL BID)

Supplier‘s name:

Dated: Signature of Bidder:

Sl. No.

Material Code

Description

Quantity Required

To Be filled by vendor

Basic Rate /Unit (exclusive taxes) ( in Rupees)

Excise Duty (%)

CST against

“Form C” (%)

VAT + SAT (%) In digits In words

1 NEW

3 Ton Fork Lift Truck

(Front 02 Nos and Rear 02 nosTyre)

01

X XX 2 NEW 3 Ton Fork Lift Truck


01

X XX

3 NEW 5 Ton Fork Lift Truck

(Front 04 Nos and Rear 02 nos)

01

X XX

4 N.A 01 Year Free AMC

(If applicable)

For all the

above (03

nos.) X XX X X X

Priced Price Bid Annexure -VIII (TECHNO COMMERCIAL BID)

Supplier‘s name:

Dated: Signature of Bidder:

Seal

Sl. No.

Material Code

Description

Quantity Required

To Be filled by vendor

Basic Rate /Unit (exclusive taxes) ( in Rupees)

Excise Duty (%)

CST against

“Form C” (%)

VAT + SAT (%) In digits In words

1 NEW

3 Ton Fork Lift Truck


01



01



01

4 N.A 01 Year Free AMC

(If applicable)

For all the

above (03

nos.)

Annexure-IX

BID EVALUATION CRITERIA

PRICE: 1. Bid shall be evaluated in aggregate for all 03 equipments as per specification at annexure-II

on the basis of lowest cost to SIL basis (L1) as per the calculation below subject to fulfillment of MQC, Special Terms & Conditions:

Sl. No.

Factors

1 Basic Price

2 Discount (Less)

3 Packing & forwarding

4 Excise Duty

5 CST with or without form

6 UP VAT

7 others

8 Development Tax

9 freight

10 Transit insurance

11 Payment Terms In Days

12 Modvat(Less)

13 UPTC(Less)

Cost to SIL for Fork Lifter = [ 1-(2)+3+5+(6)+7+8+9+10+11-13]

Payment term (Sl No.12) = Factor applicable based on Payment term quoted by Vendor **X Cost [1-(2)+3+4+5+6+7+8+9+10+11].

2. Quantity distribution shall be made 100% to L1.

Sl. No. Payment Term Credit Days Value of Loading

factor

1. Credit period

(PREFERED) 45 0

2. Credit period 60 (-) 0.0070

3. Credit period (>) 60 (-) 0.0070

4. Credit period 30 (+) 0.0070



7. Payment through bank/ COD 0 (+) 0.0209

8. Advance payment

(against Performa Invoice) (-) 45 (+) 0.0418

** The following loading factors shall be applicable w.r.t. different payment terms in number of days for relative evaluation purpose.

Annexure X

Documents

Open Tender Enquiry - SCOOTERS INDIA Simpsons/Kirloskar/TATA/Ashok Leyland. Air filtration shall be done through a large, cyclone type air cleaner with replaceable paper element and