Open Sesame:Open Sesame:

From Student Success Towards Faculty Research Contributions in Institutional

Repositories

IntroductionIntroduction

• How do we…• Engage faculty to have a positive experience

with the IR?• Build on ETD Experience and Graduate Student

Successes• Educate about OA & IP• Negotiate Campus Politics• Implement Campus IR Policies• Create Incentives for Faculty

Importance of Grey Literature, Importance of Grey Literature, ETDs & Open AccessETDs & Open Access

• Often reveals the latest research findings

• Offers rich detail often not available in published articles

• OA, ETD & IR programs provide immediate access

Background and SupportBackground and Support

• Top down support

• Student programs success

• History of collaboration

• Create expectation of IR submission

• IR is work in progress

WVU 2010 Strategic PlanWVU 2010 Strategic Plan

• “A University that understands the nature of permeable boundaries looks simultaneously inward and outward as it considers ways to foster a vital intellectual climate. Permeable boundaries value the influx of new ideas and new people, invite collaboration across disciplines, and extend knowledge and ideas beyond the walls of the institution. Such sharing and exchange of ideas and the people who possess them are important to advance learning and foster innovation .”

WVU CollaborationWVU Collaboration

• University Libraries• Office of Academic Affairs and Research / Provost• Office of Graduate Education• Office of Extended Learning• Office of Information Technology• Office for Institutional Advancement• Office of Technology Transfer• Honors College• ETD / IR Task Force• NDLTD Consortium• WVU Faculty, Students and Staff

Electronic Institutional Document Repository

Theses & Dissertations (eTD Program)Graduate Research

Electronic Scholarly Resources Archive (eSRA)

Faculty Research,Administrative Reports,

Student Programs

Honors Theses(eHT Program)

Undergraduate Research

West Virginia UniversityInstitutional Repository- University Libraries -

Electronic Theses and Dissertations Electronic Theses and Dissertations (eTD)(eTD)

•Required electronic submission since 1998•Over 8 million ETDs served (1.2 million hits average / year)•Over 100 countries access WVU research•ETDs are accessed 1,000s times more than print documents•Over 3,800 documents in the collection (500 / year)•83% of the collection is available without restriction•Most popular ETD accessed over 37,000 times•Excellent promotional tool for students and departments

Electronic Honor’s ThesesElectronic Honor’s Theses(eHT)(eHT)

• Undergraduate senior projects, technical reports, capstone experiences

• Over 900 students in WVU Honors College• Required open access e-thesis submission required as

of Fall 2005• eHT program will use online submission process to

create digital collection• Excellent promotional tool for students and departments

Electronic Scholarly Resources Electronic Scholarly Resources Archive (eSRA)Archive (eSRA)

• Faculty technical reports / white papers, pre-prints, post-prints

• Conference / Symposium proceedings• Departmental Showcase Venue• E-Portfolios• Administrative Reports• Excellent promotional tool for faculty and departments

Electronic Scholarly Resources Archive

WVU Institutional RepositoryWVU Institutional Repository

The FutureThe Future

• Migration and implementation on commercial based system– Standards compliance– Avoid over-dependency on in-house operation

and key personnel

Campus-Wide IR IntegrationCampus-Wide IR Integration

• Effective public relations & marketing campaign

• Promote ETD successes

• Engage faculty with educational forums

• Build the momentum

• Ride the wave

Justification and GoalsJustification and Goals

• SCOPE (Scholarly Communications Outreach Program for E-Documents)

• Promote enhanced scholarly communication– Information Literacy / Marketing Strategies

• Enhance record-keeping & accountability

• Provide infrastructure for integrated approach to digital collections on campus

Research & Economic ImpactResearch & Economic Impact

•Generate & disseminate new knowledge, techniques, scholarly & creative works•Promote economic development through technology transfer

Let us promote your academic career!Electronic Scholarly Resources Archive

- We’ve made it…

Academia can be a real jungle!Electronic Scholarly Resources Archive

- With our help, you can be a…

IR Incentives @ WVUIR Incentives @ WVU

• Open Access Journal Memberships– PLOS– BioMed Central

• Legal Compliance– NIH Mandate

• Models– Harvard, Berkeley, Humanities OA Press

New IR Services @ WVUNew IR Services @ WVU

• Hit Counters mapped out to scholar’s collection / document / collection / department / college / institution

• Citation Tracking

• Administrative Tracking Tools for Promotion & Tenure Documentation

EducationEducation

• Student Successes with ETDs

• Open Access

• Intellectual Property Rights– New Publishing Options and Models

Profiles in ETD Success @ WVUProfiles in ETD Success @ WVU

• Overall

• STEM

• Humanities

• Arts

• Multimedia Innovation Award Winners

813

1,181,111

0200,000400,000600,000800,000

1,000,0001,200,000

Nu

mb

er

of

Accesses

WVU ETDs are accessed 145,000%

more than print documents

WVU Print vs. ElectronicThesis & Dissertation Access

1998-99: Print

2000-01: Electronic

0

200000

400000

600000

800000

1000000

1200000

Number of Hits (document downloads)

1 2 3 4 5 6 7 8 9 10

Year

Overall ETDs Accessed

8,618,894

0

1,000,000

2,000,000

3,000,000

4,000,000

5,000,000

6,000,000

7,000,000

8,000,000

9,000,000

Nu

mb

er

of

Accesses

Total WVU ETD Accesses:1998 - Present

WVU ETD Collection Web Distribution 1998 - 2008

Campus Encrypted2%

No Access0.4%

Campus15%

World83%

15,000

0

10,000

20,000Number of Accesses

TotalZheng / Mech. &

Aero. Engineering

WVU ETD Most AccessedJanuary 2001 - May 2002

37,501 33,752

13,812

0

10,000

20,000

30,000

40,000

Number of Accesses

ShirleyStewartBurns

ManjunathDasarath

Rao

KimSamson

History / Engineering /Athletic Training

WVU ETDs Most Accessed2007

37,501

0

10,000

20,000

30,000

40,000

Number of Accesses

Shirley Stewart Burns

History Dissertation

WVU ETD Most Accessed 2007

Open Access Creative WritingOpen Access Creative Writing

• Sara Pritchard’s “Cabbage Over Wine” open access M.F.A. thesis

Creative Writing & ETDsCreative Writing & ETDs

• AWP: Paper or Campus Restricted ETD• WVU Case Study

– ½ filed open access / ½ filed campus access– 69% of OA students were more successful in

publishing & career endeavors– ETD submission is graduation requirement / ETD is

examination document– ETD as cultural history– Policy Recommendation: ETD requirement enforced

ETD Multimedia Innovation ETD Multimedia Innovation Award Winners from WVUAward Winners from WVU

• 2008:– Aaron Steele – Ph.D. Physics (Particle Interaction)– Ana Torres – M.F.A. Art (Interactive Theater)

• 2007: Tomasz Kosalka: M.S. Industrial Engineering (Simulation Models)

• 2006: Tim Broadwater: M.F.A. Art (Video Game Design)• 2005: Rachel Gurvitch: Ed.D. Physical Education

(Interactive Pedagogy)• 2004: Hilary Attfield: Ph.D. English Literature (John

Brown / American Civil War Online)

Open Access…Open Access… “And by the year 2000, I predict that it’s

going to arrive. People suddenly are going to understand the meaning of what they need to do. This means they are going to share information freely with one another. People who are now holding information to themselves[…] they’re going to give it all because other people are looking for that information so that something can be developed to heal our world.”

- Chief Jake Swamp, Mohawk Nation(from Schein, Anna M., ed. White Pine Spirit of Peace: The WVU Peace Tree, 73)

Self-Acknowledged Archiving of Research = 2 to 5 Times + Increased Scholarly Citations

1998-99

1999-00

2000-01

2001-02

2002-03

2003-04

2004-05

2005-06

2006-07

0

500

1000

1500

2000

2500

3000

3500

4000

CumulativeNumber of

Submissions

Fiscal Year

WVU IR Submissions Growth

WVU IR Submissions by Year

0

50

100

150

200

250

300

350

400

450

500

1998-99 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 2006-07

Fiscal Year

Num

ber

of S

ubm

issi

ons

ETD

EHT

ESRA

________________________________________________________________________

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Intellectual PropertyIntellectual Property

• Author rights

• Copyright law

• Fair use

• Alternatives to copyright

•Restricts accessRestricts access•All rights reservedAll rights reserved•Inhibits collaborationInhibits collaboration•Permissions are cumbersomePermissions are cumbersome

CopyrightCopyright

Creative Commons defines the spectrum of possibilities between full copyright — all rights reserved — and the public domain — no rights reserved. Our licenses help you keep your copyright while inviting certain uses of your work — a "some rights reserved" copyright.

Instituteon

ScholarlyCommunications

RecommendationsRecommendations

• Survey the Landscape - Work with your system• Initial voluntary phase

– Information Literacy Campaign on Scholarly Communications– Faculty Champions in Departments

• Set the expectation of open access IR submissions; work toward eventual required submission policy for P&T

• Web 2.0 & beyond {semantic Web}• Listen to what they want

– Each discipline has their own traditions

• Engage faculty with useful resources

ETD & Institutional RepositoryETD & Institutional RepositoryProgram ResourcesProgram Resources

• SPARChttp://www.arl.org/sparc/

• NDLTDhttp://www.ndltd.org/

• WVU ETD Program www.wvu.edu/~thesis

Spreading the Light…

Presented by John H. Hagen,WVU Libraries

ETD 2008 SymposiumRobert Gordon University,

Aberdeen, Scotland5 June 2008

John.Hagen@mail.wvu.edu