Open Government in the OPS - 2015

Open Government Office

Ontario Public Service November 2015

OPEN GOVERNMENT An Overview and Current Status

INFO DIALOGUE DATA CULTURE CHANGE

“We live in an exciting time when new technologies and fresh

ideas can be harnessed to create powerful change. In this

interconnected world, governments must find new ways to

inform and engage the people they represent.

I want Ontario to lead the way, re-imagining what’s possible

through our own Open Government initiative.”

Premier Kathleen Wynne

October 2013

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why open government?

Public (citizens, businesses, organizations) expects greater openness, transparency and accountability, and opportunities for direct dialogue with their government

Data and information collected by the government belongs to the public (i.e. government is the steward, not the owner)

Public should have easy access to their data and information to help them make better decisions and ultimately hold their government to account

Increasingly complex policy environment requires collaborative approach to problem solving between the government and the public

Many governments globally and at all levels in Canada are adopting open government initiatives

what is open government?

Transforms government from a “vending machine” into a “platform”

identifies new ways for people to engage and collaborate with government on the issues that matter most to them

aims to increase openness, transparency and accountability, improve public engagement, encourage innovation, and connect to the public using modern forms of communication, including social media

provides access to government data that will help businesses grow, spur innovation, and address issues that affect people in their everyday lives

seeks ultimately to enhance public trust and confidence in government by making it more responsive to the needs and expectation of the people it represents

Ontario’s open government pillars

Providing more opportunities for

the public to contribute meaningful

input into government programs,

policies and services

Open Dialogue

Making government data

available so that citizens and

businesses can develop new

ideas, services and applications

Making more government

information open to the public

on a proactive and ongoing

basis

Open Data Open Information 3 2 1

DATA DIALOGUE INFO

Ontario’s open government office

Open Government Office (OGO) is

responsible for leading and coordinating various

open government initiatives across

ministries.

The OGO integrates staff from program areas in

the Treasury Board Secretariat and Cabinet

Office to design and implement initiatives.

The office also provides advisory services for

ministries and encourages the

adoption of open government concepts

and practices in internal business processes.

moving forward

Minister Matthews “will lead this effort by working with ministers to develop and

advance the Open Government Action Plan, including the ongoing response to the

Engagement Team’s recommendations.” - Premier Wynne’s mandate letter to

Minister Deb Matthews, September 2014

Engage ministries

and OPS staff

Foster strong

partnerships

Align with OPS-wide

initiatives

2014-15 2015-16 2016-17 2017-18

multi-year journey

Building the foundation

Embedding the principles

Enabling and driving change

Sustaining transformation

Ministries understand the vision. Staff are building capacity

for open data, dialogue, information - enabled by digital tools

and inclusive of broad/diverse audiences. Partnerships are

driving innovation with targeted release of high-value data.

Enterprise-wide data is fueling evidence-based,

integrated policy and decision-making. Staff are

driving new ideas for engagement. Partners have

more access to government data and digital info.

Ministries openly share information and ideas. Staff

achieve literacy with data and digital tools. Clients

are accessing a new ecosystem of public information

and data online.

Ministries support open policy-making and

collaboration. Data and information enable citizen-

centred service delivery. Partners enjoy mutually

beneficial collaboration.

AN OVERVIEW

OF OUR PROGRESS

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setting the stage

November 2012 Ontario launched its Open Data catalogue with 63 data sets

October 2013 The Premier announced Ontario’s Open Government initiative

October 2013 The government appointed an Open Government Engagement

Team to develop recommendations in consultation with Ontarians

November 2013 – Engagement Team led 9 consultations around the province,

January 2014 engaging a broad range of Ontarians

March 2014 Engagement Team submited its report with 45 recommendations to

government

April 2014 Ontario posted data inventory for public voting to prioritize

release of data

September 2014 The Premier posted her Cabinet Ministers’ mandate letters online

December 2014 Legislature passeed Public Sector and MPP Accountability and

Transparency Act

OPEN DATA Businesses, non-profits and BPS

partners are working with government

to access and use high-value data that

supports innovation, strengthens

public policy and fosters economic

value.

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WHAT WILL CHANGE

1

2

3

4

5

FROM… TO

OPEN BY DEFAULT

Promoting an open by default approach to the

proactive release of data

SILOS OF “CLOSED” DATA

Government data is not proactively released

DATA INVENTORY, CATALOGUE

Ministries/agencies must contribute to

inventory and plan to release data

NO SINGLE SOURCE OF DATA

Ministries/agencies may not have kept an

inventory of datasets

SINGLE WINDOW ACCESS FOR PUBLIC

Easier access to data through the catalogue;

the public has freedom to use open data for

lawful purposes at no cost

LIMITED PUBLIC ACCESS

The public had limited access to data and

there may have been costs to get some data

PROCUREMENT & CONTRACTS

Consulting contract data will be released as

open data

PROCUREMENT & CONTRACTS

VOR list was available as open information.

The Procurement contract data was not

previously released to the public

IT

Data management platforms must now allow

for the extraction of content in open, machine-

readable formats, such as through APIs

IT

Data management platforms not required to

enable data extraction in open, machine

readable formats

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13

Open Data

Directive

“Open by default”

Public &

Internal

consultation

completed

Internal Data

Catalogue Working with

IT

Release Data

to the public

403 datasets

Released

(190 new

since March)

DATA

Revising directive based

on feedback in

preparation for TB/MBC

approval in Oct

Launching

internal platform

for ministries

to share their data

across the OPS

Working with ministries

to publish new high-

value high- impact

datasets on

ontario.ca/open portal.

STATUS NEXT STEPS…

CONFIDENTIAL CABINET DOCUMENT

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Ontario was the first province to release a draft Open Data Directive for public consultation.

Targeted outreach Academia and policy makers

Business leaders & digital

entrepreneurs

Non-profit & municipal partners

Open Government executive leads

Ministries & provincial agencies

Ontarians provided their feedback

in a variety of ways:

• Online comments on a Google Doc

• Emails and feedback through Ontario.ca

• In-person at consultation sessions

200+ Google Doc comments

3,000+ online views

500

social media mentions 150+ participants at “open data labs” sessions

• Kitchener-Waterloo

• Toronto

• St Catharines

• London

CONSULTATION

OPEN DATA DIRECTIVE

CONSULTAION KEY THEMES

PRIVACY

Rigorous privacy protections could be put in place to ensure the

protection of all personal information, while meeting the aims of

the directive

CLARITY Accountability, purpose, goal, benefits and terms within the

directive could be clarified to ensure consistency of interpretation

RESOURCES &

TOOLS

Ensure the right resources, learning opportunities, technology and

skills are in place

TIMING Reasonable and phased transition periods for open data could

minimize the impact on operational work, and specifying periods

for data inventory updates could help prioritize work

PROCUREMENT Opening up access to the government procurement process and

the disclosure of contracts, without compromising negotiations or

negatively affecting business, could be further examined

COMPLIANCE Monitoring compliance with the directive could help measure

progress and help ensure the proactive release of data

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OPEN DIALOGUE A broader, more diverse range of Ontarians

is engaging regularly with the government

and informing decisions that impact their

daily lives.

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DIALOGUE

Public Engagement

Framework

Internal

consultation

is underway

to refine the

framework

Consultation

Directory

Proposed

business

process

developed

Demo Projects

Candidate

projects

submitted

expert

recruited

Consultations with

internal stakeholders

are underway (e.g.

Policy ADM’s, Comm.

Directors etc.)


Apply/test it

and work toward final

framework

OGO and expert to

select 3-5 projects and

work with ministries on

implementation

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OPEN INFORMATION Ontarians are accessing

the information they need

and want about their

government through

interactive digital tools

and user-friendly content.

Increased understanding

of government that builds

confidence and trust.

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Jurisdictional Scan

Scan and

preliminary

report

completed

Bill 8

(Public Sector & MPP

Accountability and

Transparency Act)

Translated

public

accounts into

open format

Performance

Measurement

Framework

INFO

Develop a proposal on

open information for

Ontario

Support cabinet office

to create

visualizations based

on public accounts


Initial KPI’s

and OG

Index

developed

Develop a digital

progress report on

open government

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INFO DIALOGUE DATA

+ +

CULTURE CHANGE “The current culture tends to be top-

down directives, pressure, deadlines,

etc. Particularly when there's lots on a

department's plate,

this becomes a box to check off

instead of a cause to contribute to.

I'd like to see this framed in a way that

empowers more than simply directs

the OPS from the front line up.

Participant

Open Data Directive Public

Consultation 2015

Communication

and Outreach

Raising

awareness

and

engaging

key partners

Learning and

Development

Building

capacity

around three

pillars

Work with learning

partners and

networks to develop

and offer learning

events


Continue to connect

with and support

leadership tables

and employees

Change

Management

Identified

new

approaches

to drive

change

Move toward

hosting an OPS

change “lab”

CULTURE CHANGE

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Open Government exciting times ahead

https://www.ontario.ca/government/open-government

Ontario.ca/open





Documents

Open Government in the OPS - 2015