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Open Enrollment 2020May 1 – 15, 2020
Teresa Lyons – Benefits Administrator
Leigh Ann Flinchum – Insurance Specialist
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Open enrollment is May 1 – 15, 2020 Annual period for making decisions on health plans and flexible
spending accounts (FSA) Changes are effective July 1, 2020 Nothing is required if you are:
Not changing your health plan or membership, Not enrolling in an FSA, and Not participating in Premium Rewards
Open Enrollment
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Enroll in or change your health plan Elect or remove optional buy-ups for COVA
Care, COVA HDHP, and COVA HealthAware Waive coverage Add or remove family members
Health Plans
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Enroll in a Health or Dependent Care FSA or both
You must re-enroll each year you wish to have an FSA
Flexible Spending Accounts (FSAs)
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EmployeeDirect and select Health Benefits Direct. Preferred submission Employee ID is the 7 digit number on your insurance card.
Submit an Enrollment Form Fillable form can be found on our HR Open Enrollment site Department of Human Resource Management mailed paper copy
to employee’s address on record The deadline for submission is May 15, 2020
How to submit your election
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EmployeeDirect – preferred submission
https://edirect.Virginia.gov/EDL/Start.aspx or www.hr.vt.edu Review your current health benefits record Update your personal information Enroll or make changes to your health plan and/or membership Enroll in one or both FSAs Submit your elections early and no later than 11:59pm on May 15,
2020
Your employee ID is your 7-digit health insurance ID
How to submit your election
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Submit an Enrollment Form
Complete the fillable form located on our HR Open Enrollment site: www.hr.vt.edu
Print, sign, and submit your completed forms to: Secure E-Drop Box Fax: 540-231-6479 Mail: 300 Turner Street, Suite 2300, Blacksburg, VA 24061
Form must be received by 11:59pm or post-marked by May 15, 2020.
How to submit your election
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You will remain in the same health insurance plan and membership status, including your current buy-up options
You will NOT have a Health and/or Dependent Care Flexible Spending Account beginning July 1, 2020
If You Do Nothing
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Highlights Open Enrollment Changes
A printed copy has been mailed to employees’ home addresses by the state; will arrive on or before May 1
A PDF version is also available on the HR Open Enrollment site at www.hr.vt.edu
Spotlight on Your Benefits
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Statewide Plans – Available to all employees COVA HealthAware COVA Care COVA HDHP Tricare Supplement
Regional Plans - HMO Kaiser Permanente – Northern Virginia Optima Health Vantage – Hampton Roads
Review your health plan options with ALEX www.myalex.com/cova/2020 Alex will use your input and recommend a plan for you
Health Plan Options Plan Year 2020-21
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Employee premiums have changed COVA Care and COVA HealthAware
Complete your health assessment on your plan website between May 1 and May 15 to earn your premium reward
Flexible Spending Accounts (FSAs) Health FSA maximum contribution limit $2,750; increased by $50
All Health Plans Age limits removed for autism spectrum disorder and related
treatments and services COVA Care and COVA HDHP
Age limits removed for Behavioral Health Intensive In-Home Services.
The Sydney Health App makes it easier to manage your medical and pharmacy benefits
Open Enrollment Highlights Plan Year 2020-21
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COVA HealthAware Informed Rewards Program – Earn an incentive when you
select certain provider locations for medical services or lab tests
Teledoc Virtual Visits – No member costs for using this service
ID Cards – All plan participants will receive a new ID card in June
COVA HDHP LiveHealth Online visit increase from $49 to $59 before the
deductible is met Kaiser Permanente HMO
Coverage area expands to Fauquier County
Open Enrollment Highlights Plan Year 2020-21
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For employee and/or spouse enrolled in; COVA Care or COVA HealthAware
Enrolled spouse must complete separate assessments Monthly savings through payroll deduction
Employee or Spouse $17/month Together $34/month
Complete or update your online health assessment between May 1 and May 15 for your reward to start on July 1
Complete health assessment by the 15th of any month to receive a reward in six to eight weeks
Earn Premium Rewards for Plan Year 2020-21
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Log in to your COVA Care or COVA Health Aware plan website or app
COVA Care www.anthem.com or use the Sydney Health App
COVA HealthAware www.covahealthaware.com or use the Aetna Health App
See Spotlight for step by step instructions Health Assessments submitted before May 1, 2020 will not
count for the new plan year
How Do I Submit My Health Assessment?
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Informed Rewards COVA HealthAware www.aetna.com
Smart Shopper COVA Care and COVA HDHP http://cova.vitalssmartshopper.com
Incentive programs to reduce healthcare costs and reward you for making informed, cost-effective decisions about your health care
Voluntary and available to you and your enrolled dependents
Shared Savings Programs
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COVA Care and COVA HealthAware administers free and confidential health and wellness programs Disease management – Support to manage certain conditions Medication and health coaching incentives Maternity Management – earn $300 Health Assessment (Premium Rewards)
Kaiser and Optima – contact plan for details Visit our Open Enrollment webpage for a summary of health
benefits for each plan, www.hr.vt.edu – Click on Open Enrollment
Health and Wellness Programs
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“Insulin and other diabetic supplies are expensive! A friend told me about a program through Anthem called ConditionCare which provides a free health and wellness program to support type 1 and type 2 diabetics. They also support other conditions. I made the call and was connected with a nurse care manager who guided me through the process. Now my son speaks with ConditionCare once a month and his diabetic supplies and endocrinologist checkup costs are covered by the program. It was easy and the money we are saving can go towards other things for him!”
Testimony from a Hokie Mom!
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COVA Care, COVA HDHP, and COVA HealthAware Up to 4 visits per issue each plan year at no cost to member Confidential resource for personal and workplace challenges Legal and financial guidance
Kaiser Permanente HMO and Optima Health Vantage my.kp.org/commonwealthofvirginia or www.optimahealth.com/cova
Contact Hokie Wellness at [email protected] for assistance
Employee Assistance Program (EAP)
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Monthly Premiums for Plan Year 2020-21
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Monthly Premiums for Plan Year 2020-21
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Administered by PayFlex for all employees eligible for health benefits
Governed by the IRS Minimum $10/per pay period pre-tax contribution Monthly $2.10 administrative fee Health Care FSA
Set aside up to $2,750 per year Use for eligible health care expenses (co-pays, deductibles,
coinsurance, prescriptions, etc.) Dependent Care FSA
Set aside up to $5,000 per year, per household Use for the care of your dependent(s)
Your must enroll each plan year to participate “Use it or lose it” or you will forfeit any remaining FSA funds
Flexible Spending Accounts (FSA)
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PayFlex Health Mastercard Instant access to funds to Health FSA If you already have a PayFlex Mastercard, please
continue to use the same card New enrollees will receive a new card Keep all invoices and receipts - some card transactions
require verification Resolve all card transactions by the end of the runout
period
Flexible Spending Accounts (FSA)
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Current Health FSA or Dependent Care FSA participants: Claims must be incurred by June 30, 2020 Reimbursement for claims must be filed and outstanding
card transactions must be resolved by September 30, 2020.
Reimbursement for claims must be filed with PayFlex at www.payflex.com or call (855) 516-8595
End of Plan Year FSA Reminders
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Flexible Spending Accounts (FSA) and COVID-19
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Flexible Spending Accounts (FSA) and COVID-19
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Keep your address up-to-date! Changing your address in Hokie Spa updates your
BANNER and Health Insurance records Take time to review your beneficiaries and update as
needed Life insurance & VRS retirement contact Securian
Financial at 1-800-441-2258 Optional Retirement Plan – Contact vendor directly
Other Important Reminders
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Department of Human ResourcesNorth End Center, Suite 2300 (0318)
300 Turner St. NWBlacksburg, Va. 24061
www.hr.vt.edu
HR Service CenterPhone: 540-231-9331
Fax: [email protected]
Questions?
