OPEN AGENDA - Napier, New Zealand · 2020. 2. 13. · Employee benefit expenses 6,448 230 27,503 27,481 ... Dog control Bylaw and Policy Further submissions for District Plan change

APPENDIX A

OPEN

AGENDA

FINANCE COMMITTEE

DATE: Wednesday 3 December 2014

TIME: 3.00pm

VENUE: Main Committee Room, 3rd Floor, Civic

Building, Hastings Street, Napier

Quarterly Report on Performance by Activity Group

1 July 2014 to 30 September 2014

I N F O R M I N G N A P I E R

Quarterly Report

Quarter 1 (1 July – 30 September 2014)

This report summaries the Council’s progress in the first quarter of

2014/15 towards fulfilling the intentions outlined in the Annual Plan.

Quarterly performance is assessed against:

Income

Total Operating Expenditure

Capital Expenditure

Treasure Policy compliance

Areas where there is a risk to or significant variance from budgeted

expectations are discussed in the performance summaries for each of

the Council’s seven activity areas.

HOW ARE WE PERFORMING?

FINANCIAL SNAPSHOT Statement of Financial Performance

The Council’s consolidated financial performance for the period 1 July

2014 to 30 September 2014 is presented in this section. Positive

numbers in the financial statements indicate a favourable variance

from budget and negative numbers indicate an unfavourable variance

from budget.

The budget figures include the original budget and the carried forwards. This budget figure isn’t the same as the

annual report.

The year to date net operating surplus of $14.285m is $4.642m better

than the budgeted surplus of $9.643m. This favourable variance is

attributable to a combination of factors as outlined below.

INCOME:

Year to date total income is over budget by $1.456 m:

1. Development and financial contributions has no budget as per

historical years. This contributing of $0.722m is budgeted at

year end

2. Finance income is over budget by $0.313m, this mainly resulting

from interest received on term deposits

3. Other revenue is ahead of budget by $0.35m due to unbudgeted

gains on investment property and regulatory revenue being

better than budget

EXPENDITURE:

Year to date total expenditure is under budget by $3.18m:

1. Other expenses are under budget by $2.289m, which is primarily

Roading with $1.8m under budget with summer renewals still to

come, and renewals transferred to capital at year end. Variances

in Support Units of $0.965m mainly in insurance premiums, and

timing of purchases for plant and vehicles

2. Depreciation and amortisation is under budget by $0.667m

mainly contributed by the revaluation of assets, and the timing of

capitalisation of the Advanced Wastewater Treatment Plant.

NET OPERATING EXPENDITURE

CAPITAL EXPENDITURE

TREASURY POLICY COMPLIANCE

As at 30 September 2014, all of the core policy compliance

requirements were achieved as shown in the below:

PRUDENTIAL TREASURY LIMITS

KEYHIGHLIGHTS

Opening of the Advanced Waste Water Treatment Plant

(31 August 2014)

Ford lane extension project in progress

Council signoff on Bike Pump track on Marine Parade

All Blacks game held at McLean Park

Asset Management Plans/Activity Management Plans for the

Councils Long Term Plan underway

Completion of the Long Term Plan amendment for the Marine

Parade Development consultation

MTG Hawkes Bay restructure completed

Ford Road/Taradale stormwater upgrades in progress

War Memorial revenue performance strong due to closure of

Opera House

FORECAST YEAR END VARIANCES

MTG Hawkes Bay – lower than budget income in admissions,

theatre hire and shop sales and depreciation. Energy costs

higher than budget. Costs associated with implementation of

report recommendations not included in budget in current year.

Insurance – actual premium lower than budget. Variance at

$400k post Advanced Wastewater treatment plant premiums has

been finalised

Additional funding will be required for seismic assessments

Assessment of walkway linkages (capital) may impact timing of

project

Parklands sales forecast to be higher than budget

The timing of the delivery of some capital projects for

infrastructure have been impacted by staff being seconded to

BTF Treatment Project, but should resolve by year end

Income

(000's)

Actual $33,366

Variance $1,456

Total Operating Expenditure

(000's)

Actual $14,285

Variance ($4,642)

Capital Expenditure

(000's)

Actual $5,686

Variance $4,573

Treasury Policy Complicance

%

Actual 100%0% 20% 40% 60% 80% 100%

Actual Variance

Actual Sept YTD Budget Sept YTD Variance Budget Full Year 2014-15 Actual 2013-14

$000 $000 $000 $000 $000

Income

Rates revenue 23,523 23,540 17 47,080 46,632

Finance income 688 375 (313) 1,500 3,284

Development and financial contributions 722 - (722) 1,985 1,860

Subsidies and grants 115 22 (92) 467 359

Other revenue 8,323 7,973 (350) 38,687 (140,004)

Other gains/(losses) (5) - 5 1,098 (987)

Total Income 33,366 31,910 1,456 90,817 88,857

Expenditure

Employee benefit expenses 6,218 6,448 230 27,503 27,481

Depreciation and amortisation 5,086 5,753 667 23,013 21,299

Other expenses 7,776 10,065 2,289 38,524 32,125

Finance costs - - - - 108

Total Expenditure 19,081 22,267 3,186 89,040 81,013

Net Operating surplus/(deficit) before tax 14,285 9,643 (4,642) 1,778 7,844

2014/15

Net Operating Expenditure by Activity Area Actual Sept YTD Budget Sept YTD Variance Budget Full Year 2014-15 Actual 2013-14

$000 $000 $000 $000 $000

City Promotion (893) (988) (95) (2,402) (3,510)

Democracy and Governance (572) (572) 0 (2,289) (2,256)

Recreation (1,854) (2,124) (270) (9,355) (8,952)

Social and Cultural (2,193) (2,342) (149) (10,590) (8,964)

Planning and Regulatory 119 19 (100) (1,592) (1,088)

Roading (2,496) (4,327) (1,830) (11,763) (9,879)

Water Supply (837) (1,032) (195) 265 364

Solid Waste (478) (481) (3) 167 (153)

Stormwater (693) (956) (263) (3,268) (2,479)

Sewerage (1,503) (1,668) (165) 182 312

Property Assets 1,375 973 (402) 4,050 4,086

Support Units (429) (1,394) (965) (1,056) 934

Rates and Special Funds 24,739 24,535 (204) 39,427 39,430

Total Group 14,285 9,643 (4,642) 1,778 7,844

2014/15

Net Capital Expenditure by Activity Area Actual Sept YTD Budget Sept YTD Variance Budget Full Year 2014-15 Actual 2013-14

$000 $000 $000 $000 $000

City Promotion 2 59 57 544 183

Recreation 457 1,450 993 11,534 2,562

Social and Cultural 258 446 187 2,925 4,155

Planning and Regulatory 16 64 48 509 482

Roading 1,169 2,729 1,561 24,624 6,837

Water Supply 23 1,180 1,157 4,366 547

Solid Waste 5 67 62 436 307

Stormwater 260 325 65 10,699 1,813

Sewerage 3,343 3,722 379 9,948 16,092

Property Assets (170) (11) 159 1,407 265

Support Units 322 227 (96) 1,993 100

Total Group 5,686 10,259 4,573 68,983 34,954

2014/15

Borrowings as a % of equity n/a 2.56% n/a

Borrowings as a % of income n/a 40.8% n/a

Net interest as a % of annual rates income n/a n/a n/a

Fixed interest proportion

Broken down: 0 - 3 year bucket n/a - n/a



* These limits do not apply as Council has zero external interest bearing debt

Liquidity/funding risk (access to funds)




* These limits do not apply w hen net debt is less than $15m

Liquidity/funding risk (access to funds) Policy limit (%) Actual (%) Compliance

Prudential limits Policy limit (%) Actual (%) Compliance

Interest rate risk control limits (interest rate exposure)Policy limit (%) Actual (%) Compliance

Quarterly Graphs

Income (000’s) -

Expenditure (000’s) –

Actual Budget

Actual Budget

Capital Expenditure (000’s) –

Group Totals (000’s) -

Actual Budget

Actual Budget

Key Programme

Strategic Priorities 2014/15

Summary of Activity Groups

Net Operating Expenditure Actual Year to Date Budget Variance Annual Budget % Variance

Democracy and Governance (572,125) (572,124) 1 (2,288,500) 0%

Roading (2,496,243) (4,326,671) (1,830,428) (11,763,000) 42%

Solid Waste (477,820) (480,569) (2,749) 167,300 1%

Stormwater (693,117) (955,857) (262,740) (3,268,400) 27%

Sewerage (1,502,592) (1,667,870) (165,278) 182,300 10%

Water Supply (837,353) (1,032,263) (194,910) 265,000 19%

Recreation (1,854,257) (2,124,406) (270,149) (9,355,100) 13%

Social and Cultural (2,192,604) (2,337,004) (144,400) (10,589,600) 6%

City Promotion (893,118) (992,486) (99,368) (2,402,000) 10%

Planning and Regulatory 119,325 18,857 (100,468) (1,591,900) -533%

Property Assets 1,375,058 973,097 (401,961) 4,050,200 -41%

Support Units (428,521) (1,393,930) (965,409) (1,055,800) 69%

Rates and Special Funds 24,738,818 24,534,624 (204,194) 39,427,300 -1%

Net Operating 14,285,451 9,643,398 (4,642,053) 1,777,800

Capital Expenditure Actual Year to Date Budget Variance Annual Budget % Variance

Roading 1,168,636 2,729,346 1,560,710 24,623,500 57%

Solid Waste 5,213 66,753 61,540 436,000 92%

Stormwater 259,817 325,251 65,434 10,699,400 20%

Sewerage 3,343,142 3,722,350 379,208 9,947,700 10%

Water Supply 23,081 1,180,497 1,157,416 4,365,800 98%

Recreation 457,397 1,449,937 992,540 11,533,800 68%

Social and Cultural 258,290 445,604 187,314 2,924,500 42%

City Promotion 2,458 59,497 57,039 543,600 96%

Planning and Regulatory 16,016 63,900 47,884 508,500 75%

Property Assets (170,718) (11,151) 159,567 1,407,400 -1431%

Support Units 322,494 226,747 (95,747) 1,992,800 -42%

5,685,826 10,258,731 4,572,905 68,983,000

Summary Graph of Activity Groups

Democracy and Governance

Through Democracy and Governance, Council provides a democratic and consultative system for decision making. What we do The Democracy and Governance Group comprises:

Mayor and six Councillor’s elected by the City as a whole

Ahuriri Ward – 1 Councillor

Onekawa-Tamatea Ward – 1 Councillor

Nelson Park Ward – 2 Councillors

Taradale Ward – 2 Councillors

Performance Measures Actual 2013/14 2014/15

First Quarter Performance Measure

Comment Targets

1. Number of Council Meeting cycles.

7 cycles with the following Council and Standing Committee Meetings:

7 cycles

Council (including Extraordinary) 11 Council (including Extraordinary) 5

City Services 7 City Services 2

Finance Committee 7 Finance Committee 1

Community Development 5 Community Development 1

Regulatory 7 Regulatory 2

Maori Consultative 6 Maori Consultative 2

City Development 6 City Development 1

LTCCP & Annual Plan 1 LTCCP & Annual Plan 0

2. All significant issues as defined by the significance policy are subject to public consultation

Dog control Bylaw and Policy Further submissions for District Plan change 10

Report on all consultation carried out

No public consultations for this quarter

3. Percentage of residents satisfied with the Sufficiency of Public Information in the NRB Public Opinion Survey.

70% 80% End of Year measure

Democracy and Governance - Financial Performance to 30 September 2014

Year To Date

Annual

Actual Budget Variance % Budget Notes Comment

Operating Expenditure

Democracy and Governance 572,125 572,124 (1) 0% 2,288,500

572,125 572,124 (1) 0% 2,288,500

Net Operating (572,125) (572,124) (1) 0% (2,288,500)

Roading

Network provides accessibility to Napier's residents and visitors within a safe, clean and aesthetic environment What we do

363km of roads (100% sealed)

306km Urban Standard Roads

57km Rural Roads

46.4km State Highway

5,441 sumps and manholes to be cleaned

480km of kerb and channel to be swept


First Quarter Performance Indicator Performance Measure Comment Targets

1. Number of Injury crashes in Napier City.

95 Reduce by 4% on

previous year End of Year Measure n/a

2. Average roughness of sealed roads.

94 Less than 100

NAASRA End of Year Measure n/a

(NAASRA – National Association of Australian State Road Authorities.

Ratings: 70 considered smooth, 150 considered rough.)

3. Percentage of residents satisfied with Roads in the NRB Public Opinion Survey.

93% 87% End of Year Measure n/a

4. Percentage of residents satisfied with Footpaths in the NRB Public Opinion Survey.


5. Rating cost per rateable property $395 $611 End of Year Measure n/a

Mandatory Measures 2014/15 Targets

First Quarter Performance Indicator Measure Comments

1. The change from the previous financial year in the number of fatalities and serious injury crashes on the local road network, expressed as a number

n/a Will be reported on next quarter after NCS

upgrade has been resolved

2. The average quality of ride on the sealed road network, as measured by the Smooth Travel Exposure Index

End of Year Measure n/a

3. The % of footpaths within a Territorial Authority District that fall within the level of service or service standard for the condition of footpaths that is set out in the territorial authorities relevant document (such as its annual plan, activity management plan, asset management plan, annual works program or long term plan)


4. The % of customer service requests relating to roads and footpaths to which the territorial authority responds within the time frame specified in the long term plan.

n/a

5. The % of sealed local road network that is resurfaced


Roading - Financial Performance to 30 September 2014

Year To Date

Annual



Roading 3,511,917 4,756,276 1,244,359 26.2% 16,360,600 [1] Summer renewals to come (Reseal contract approx $1.2m)

3,511,917 4,756,276 1,244,359 26% 16,360,600

Revenue

Roading 1,015,674 429,605 (586,069) -136.4% 4,597,600 [2] Income ahead of forecast due to timing of NZTA claims

1,015,674 429,605 (586,069) -136% 4,597,600

Net Operating (2,496,243) (4,326,671) (1,830,428) 42% (11,763,000)

Capital Expenditure

Roading

Roading Property Reserve A/c 67,030 - (67,030) n/a - [3] Delayed purchase of land for Battery Road widening

Roading Property Reserve A/c 1,820 - (1,820) n/a -

I.A.R. - 365,001 365,001 100% 4,190,000 [4] End of year transfer

Gifted/Vested Assets - - - n/a 1,175,000

Taradale Shops Upgrade 196,057 72,975 (123,082) -169% 97,300 [5] Puketapu/Gloucester roundabout - transfer to bulk capital

Bulk Funded Non-Subsidised 369,478 303,120 (66,358) -22% 4,632,800 [6]

Multiyear projects from previous year affecting current expenditure

CBD Development 9,242 - (9,242) n/a 1,815,900

Subs Taradale Traffic Projects 2,595 - (2,595) n/a -

Subs Cycleway Project 575 - (575) n/a -

Non Subsidised Cycleway Project 2,528 - (2,528) n/a -

Transportation Proposals 2,671 - (2,671) n/a 8,621,000

Transport Study Projects 291,324 1,988,250 1,696,926 85% 3,976,500 [7]

Ford Road extension and Prebensen Drive - large payments to come

Prebensen Drive 4-Laning 1,259 - (1,259) n/a -

Gloucester St Widening 224,057 - (224,057) n/a - [8] Property purchase as per Council resolution

1,168,636 2,729,346 1,560,710 -7% 24,623,500

Solid Waste

Council provides a domestic refuse collection service for both residential and commercial properties

What we do

Solid Waste Group comprises o Domestic refuse collection o Kerbside recycling o Litter control o Redclyffe Transfer Station o Omarunui Landfill Joint Venture

Domestic refuse collections for both residential and commercial properties o Residential Properties o Commercial (Suburban shops) o Commercial (Central Business District)

Performance Measures

Actual 2013/14

2014/15 First Quarter Performance Indicator Performance Measure Comment

Targets

1. Weekly household kerbside waste collection

100% 100% 100%

2. Transfer Station open for 362 days per year

100% 100% 100%

3. Waste to Landfill per capita. 279.81 kg per capita

Less than 306kg 212.11kg

4. Refuse Diversion Rate 25.8% 31% 26.30%

5. Compliance with resource consent parameters.

100% 100% 100%

6. Education and waste reduction promotion programmes in place.

739 students for 2012/13

1,000 students per annum

495 students for Waste Aware programme

7. Percentage of residents satisfied with Refuse Collection in the NRB Public Opinion Survey.

92% 92% End of Year measure n/a

8. Percentage of residents satisfied with Control of Litter, Graffiti, and Vandalism in the NRB Public Opinion Survey.


9. Cost per rateable property $216 $207 End of Year measure n/a

Solid Waste - Financial Performance to 30 September 2014

Year To Date

Annual



Solid Waste 942,296 910,391 (31,905) -3.5% 5,214,700 [1] Lower tonnages, stockpiling greenwaste.

942,296 910,391 (31,905) -4% 5,214,700

Revenue

Solid Waste 464,477 429,822 (34,655) -8.1% 5,382,000 [2] Higher for this time of year, will level out.

464,477 429,822 (34,655) -8% 5,382,000

Net Operating (477,820) (480,569) (2,749) 1% 167,300

Capital Expenditure

Solid Waste

Omarunui Development Valley D - - - n/a 169,000

Omarunui Development Plant - 13,500 13,500 100% 54,000 [3] Waste Futures Committee investigating options

Omarunui Development Forestry - 501 501 100% 2,000

Omarunui Development Valleys B&C - 29,751 29,751 100% 119,000 [4] Waste Futures Committee investigating options

Solid Waste Renewals 5,213 23,001 17,788 77% 92,000 [5] Work programmed for 3rd quarter at Transfer Station

-

-

5,213 66,753 61,540 92% 436,000

Stormwater

Council provides and maintains a stormwater disposal system aiming to minimise the effects of flooding What we do

Stormwater Group comprises o 226km stormwater mains o 58km open drains o 13 pump stations

Highlights of this Quarter

Ford Road Stormwater upgraded in conjunction with Ford Road extension

Taradale Stormwater upgrade in progress

Performance Measures

Actual 2013/14

2014/15 First Quarter Performance Indicator Performance Measure Comment

Targets

1. Reported number of properties inundated during events smaller than a 1 in a 50 year return period

0 0 0

2. Percentage time total pumping capacity available to prevent flooding. (Pumping capacity maintained at an average of 95% when pumps out of service for maintenance.)

96% 97% 97%

3. Compliance with requirements of resource consents for quality and volume.

100% 100% 100%

4. Percentage of residents satisfied with Stormwater in the NRB Public Opinion Survey.


5. Cost per hectare drained $1,341 $1,447 End of Year measure n/a

Mandatory Measures 2014/15 Target

First Quarter Performance Indicator Measure Comment

1. a) The number of flooding events that occur in a territorial authority district b) For each flooding event, the number of habitable floors affected. (Expressed per 1000 properties connected to the territorial authority's stormwater system)

n/a

2. Compliance with the territorial authority's resource consents for discharge from its stormwater system, measured by the number of, a) abatement notices b) infringement notices c) enforcement orders; and d) convictions received by the territorial authority in relation to those resource consents.

n/a

3. Number of complaints received by a territorial authority about the performance of its stormwater system, expressed per 1000 properties connected to the territorial authority's stormwater system.

n/a

4. The median response time to attend a flooding event, measured from the time that the territorial authority receives notification to the time that service personnel reach the site

n/a

Stormwater - Financial Performance to 30 September 2014

Year To Date

Annual



Stormwater 835,815 971,055 135,240 13.9% 4,027,500 [1] Underspent, will correct by year end

835,815 971,055 135,240 14% 4,027,500

Revenue

Stormwater 142,699 15,198 (127,501) -838.9% 759,100 [2] Higher levels of financial contributions than expected

142,699 15,198 (127,501) -839% 759,100

Net Operating (693,117) (955,857) (262,740) 27% (3,268,400)

Stormwater - Financial Performance to 30 September 2014 - Continues Year To Date Annual


Capital Expenditure

Stormwater

Upgrading Stormwater Catchments I.A.R. 145,469 201,999 56,530 28% 808,000 [3] Underspent, will correct by year end

Gifted Vested Assets - - - n/a 448,000

Stormwater I.A.R. - 114,501 114,501 100% 458,000 [4] Underspent, will correct by year end

Overland Drain - - - n/a 82,000

Extend Outfalls Marine Parade - - - n/a 108,900

Georges Drive Drain - - - n/a 67,500

Install New Pump Purimu - - - n/a 191,600

Saltwater Creek Bank Improvements - - - n/a 361,400

Upgrade Taipo Stream - 8,751 8,751 100% 35,000

Bay View - Upgrade Stormwater - - - n/a 553,700

Dalton St Pump Replacement - - - n/a 241,100

Drain Improvements - - - n/a 251,000

Serpentine Detention Pond 141 - (141) n/a -

Ford Road Stormwater Main 69,403 - (69,403) n/a - [5]

Works unbudgeted, approved by CEO 20/05/2011.

Works undertaken ahead of developers and roading

contributions

CBD Stormwater upgrade - - - n/a 3,422,700

Taradale Stormwater Upgrade 44,804 - (44,804) n/a 2,067,900 [6] Preliminary works ahead of profile

Te Awa Drainage Reserve Land - - - n/a 1,462,600

Jervoistown Stormwater Improvements - - - n/a 140,000

- -

-

259,817 325,251 65,434 228% 10,699,400

Sewerage

Council provides and maintains a safe domestic and industrial sewerage collection, screening and disposal system to maintain the community's health What we do

Wastewater o 42 pump stations o 367km wastewater mains o Milliscreen Plant o 1,607m marine outfall


Opening of Advanced Waste Water Treatment Plant on 31 August 2014


First Quarter Performance Indicator Performance Measure Comments Targets

1. Number of reticulated properties that are unable to dispose of wastewater, due to stormwater infiltration, for longer than 6 hours.

1 Zero Zero

2. Blockage resulting in overflow Zero Zero 9

3. Compliance with requirements of resource consents for quality and volume.

100% 100% 100%

4. Number of complaints relating to odour

1 Zero 1

5. Percentage of residents satisfied with Wastewater in the NRB Public Opinion Survey.


6. Cost per m3 of wastewater $0.74 $0.84 End of Year measure n/a

7. Cost per km of wastewater mains $18,634 $20,705 End of Year measure n/a

8. Cost per rateable property $275 $305 End of Year measure n/a

Mandatory Measures 2014/15

First Quarter Performance Indicator Measure Comments Targets

1. Compliance with the territorial authority's resource consents for discharge from its sewerage system, measured by the number of, a) abatement notices b) infringement notices c) enforcement orders; and d) convictions received by the territorial authority in relation to those resource consents

n/a

2. The total number of complaints received by the territorial authority about any of the following ; a) sewerage odour b) sewerage system faults c) sewerage system blockages; and d) the territorial authority's response to issues with its sewerage system, expressed per 1000 connections to the territorial authorities sewerage system.

n/a

3. Where the territorial authority attends to sewerage overflows resulting from a blockage or other fault in the territorial authority's sewerage system, the following median response times measured ; a) attendance time ; from the time that the territorial authority receives notification to the time that service personnel reach the site ; and b) resolution time ; from the time that the territorial authority receives notification to the time that the service personnel confirm resolution of the blockage or other fault.

n/a

4. The number of dry weather sewerage overflows from the territorial authority's sewerage system, expressed per 1000 sewerage connections to that sewerage system.

n/a

Sewerage - Financial Performance to 30 September 2014

Year To Date

Annual



Sewerage 1,608,327 1,804,720 196,393 10.9% 8,030,900 [1] Variance in depreciation of $184,146

1,608,327 1,804,720 196,393 11% 8,030,900

Revenue

Sewerage 105,735 136,850 31,115 22.7% 8,213,200 [2] Trade Waste revenue below budget

105,735 136,850 31,115 -23% 8,213,200

Net Operating (1,502,592) (1,667,870) (165,278) 10% 182,300

Capital Expenditure

Sewerage

Sewer Pipe Renewal 106,307 271,251 164,945 61% 1,085,000 [3] Programmed renewals work to resume post completion of BTF

Milliscreen Renewal - 63,249 63,249 100% 253,000 [4]

Major renewals work in 2013. Renewals to resume post completion of BTF

Sewer Pump Station Renewal 30,345 57,249 26,904 47% 229,000 [5] Pump station renewals work post completion of BTF

Wastewater Outfall IAR - 127,251 127,251 100% 509,000 [6]

Provision for significant renewals work required medium term

Advanced Sewerage Treatment 3,204,029 3,203,350 (679) 0% 6,587,700

Taradale Rd Pumpstation & Maintenance 2,462 - (2,462) n/a -

3,343,142 3,722,350 379,208 10% 9,947,700

Water Supply

Council provides a water supply system for the supply of potable water as well as for firefighting purposes What we do

9.8 million m3 water consumed annually

10 wells

10 ground water and 8 booster pump stations

8 reservoir sites

30 million litres storage facilities

471km mains


First Quarter

Performance Indicator Performance Measures Comments

Targets

1. Compliance with requirements of Resource Consent conditions

100% 100% To be reported next quarter n/a

2. Water quality adherence to Drinking Water Standards for NZ 2005 (revised 2008).

100% 100% 100%

3. Percentage of water mains > 100mm in diameter cleaned

21.3% 20% 0.00%

4. No fire hydrants reported by NZ Fire Service not meeting code of practice pressure and flow requirements

Zero Zero Zero

5. Percentage of residents satisfied with Water Supply in the NRB Public Opinion Survey.


6. Cost per m3 of water $0.41 $0.44 End of Year measure n/a

7. Cost per km of water mains $8,721 $9,164 End of Year measure n/a

8. Operating cost per rateable property $167 $171 End of Year measure n/a

Mandatory Measures 2014/15

First Quarter Performance Indicator Measures Comments

Targets

1. The extent to which the local authority's drinking water supply complies with ; a) part 4 of the drinking water standards (bacteria compliance criteria), and b) part 5 of the drinking water standards (protozoal compliance criteria)

n/a

2. The % of real water loss from the local authority's networked reticulation system (including a description of the methodology used to calculate this)


3. The total number of complaints received by the local authority about any of the following ; a) drinking water clarity b) drinking water taste c) drinking water odour d) drinking water pressure or flow e) continuity of supply; and f) the local authority's response to any of these issues expressed per 1000 connections to the local authority's networked reticulation system

n/a

4. The average consumption of drinking water per day per resident within the territorial local authority district


5. Where the local authority attends a call out in response to a fault or unplanned interruption to its networked reticulation system, the following median response times measured ; a) attendance for urgent call outs ; from the time that the local authority receives notification to the time that service personnel reach the site ; and b) resolution of urgent call outs ; from the time that the local authority receives notification to the time that service personnel confirm resolution of the fault or interruption. c) attendance for non urgent call outs ; from the time that the local authority receives notification to the time that service personnel reach the site ; and d) resolution of non urgent call outs ; from the time that the local authority receives notification to the time that service personnel confirm resolution of the fault or interruption.

n/a

Water Supply - Financial Performance to 30 September 2014

Year To Date

Annual



Water Supply 938,225 1,135,689 197,464 17.4% 4,458,600 [1]

Some maintenance programs (eg: mains & reservoir cleaning) not carried out due to operations staff being deployed on BTF project

938,225 1,135,689 197,464 17% 4,458,600

Revenue

Water Supply 100,872 103,426 2,554 2.5% 4,723,600

100,872 103,426 2,554 2% 4,723,600

Net Operating (837,353) (1,032,263) (194,910) 19% 265,000

Capital Expenditure

Water Supply

IAR Pipes 5,996 600,000 594,004 99% 600,000 [2] Staff deployed on BTF project

IAR Pump Stations 460 - (460) n/a 90,000

IAR Water Meters 222 5,499 5,277 96% 22,000

Capital Upgrade Associated 20,044 30,249 10,205 34% 121,000 [3] Staff deployed on BTF project

New Well - Awatoto 500 - (500) n/a 836,300

Upgrade Water Supply Control System (4,141) - 4,141 n/a 244,500

Awatoto trunk Main - 544,749 544,749 100% 2,179,000 [4] Staff deployed on BTF project

- -

23,081 1,180,497 1,157,416 98% 4,365,800

Recreation

Recreation activities includes Sportsgrounds, Napier Aquatic Centre, Marine Parade Pools, Reserves and the Inner Harbour What we do

Sportsgrounds o 15 sports parks o Major facilities

McLean Park complex Park Island Nelson Park Tareha Park

Napier Aquatic Centre o Indoor facilities

Marine Parade Pools o 4 Heated outdoor pools o 5 Spa pools

Reserves o 36 Neighborhood parks o 46 Greenbelt reserves o 9 Foreshore reserves o 9 Public gardens

Inner Harbour o 95 Berths


Long Term Plan Amendment for Marine Parade Redevelopment

Preparation for Clyde Jeffery Drive and Shrimpton Pathway to commence this summer

Assessment of Reserve Walkway linkages ongoing 2014/15

Sportsgrounds

Performance Measures Actual 2013/14 2014/15 Targets First Quarter Performance Indicator

Performance Measure Comments

1. Sportsgrounds area per 1,000 residents

3.7 ha 3.5 ha End of year measure n/a

2. Number of sportsgrounds suitable for hosting national and regional outdoor events.

3 Minimum of 3 End of year measure n/a

3. Number of sportsgounds suitable for hosting premiere international and national outdoor sporting events

1 Minimum of 1 End of year measure n/a

2. Percentage of residents satisfied with Parks and Sportsfields in the NRB Public Opinion Survey.

87% 90% End of year measure n/a

4. Operating Cost per rateable property 165 $182 End of year measure n/a

5. Operating cost per hectare $14,541 $21,695 End of year measure n/a

Napier Aquatic Centre



1. Napier Aquatic Centre accredited as meeting Poolsafe standards.

100% 100% 100%

2. Water quality adherence rate to NZ Water Treatment Standards 5826:2000.

100% 100% 98%

3. Number of users. 182,623 204,000 46,324

4. Percentage of residents satisfied with Pools in the NRB Public Opinion Survey.

56% 82% 59%


Marine Parade Pools operated by external contractor, no non-financial performance measures

Reserves



1. Recreational land per residential lot. 75m2 End of Year measure n/a

2. Complaints per annum 5

Recreation - Financial Performance to 30 September 2014

Year To Date

Annual



Sportsgrounds 1,134,880 1,046,543 (88,337) -8.4% 4,782,800 [1] All-Blacks test match expenses.

Napier Aquatic Centre 509,051 543,822 34,771 6.4% 2,256,400 [2] Drop in single admissions and water slide.

Marine Parade Pools 56,783 66,477 9,694 14.6% 265,900

Reserves 867,141 984,742 117,601 11.9% 3,891,600 [3]

Scheduled maintenance work (such as spraying) delayed due to weather conditions.

Inner Harbour 153,538 162,424 8,886 5.5% 696,100

2,721,392 2,804,008 82,616 3% 11,892,800

Revenue

Sportsgrounds 257,418 139,347 (118,071) -84.7% 1,017,300 [4]

Property rentals and financial contributions received ahead of budget profiling.

Napier Aquatic Centre 218,273 197,377 (20,896) -10.6% 813,500 [5] Price increase for learn to swim lessons.

Marine Parade Pools 30,685 30,000 (685) -2.3% 50,000

Reserves 77,202 26,904 (50,298) -187.0% 356,000 [6]

Financial contributions, Rental & Lease payments received ahead of budget profiling

Inner Harbour 283,558 285,974 2,417 0.8% 300,900

867,135 679,602 (187,532) 28% 2,537,700

Net Operating (1,854,257) (2,124,406) (270,148) 13% (9,355,100)

(1) (0)

Capital Expenditure

Sportsgrounds

Sportsgrounds Infrastructure - - - n/a 461,400

McLean Park Stand Renewal 258,114 258,500 386 0% 405,000

Sportsgrounds IAR 48,447 81,999 33,552 41% 328,000

Park Island Expansion - 426,750 426,750 100% 1,707,000 [8]

Clyde Jeffery Drive traffic improvements and Shrimpton Pathway developments to start in summer 2014/15. Northern hub earthworks slightly behind schedule.

McLean Park Light Tower Upgrade (7,992) - 7,992 n/a 17,500

McLean Park Sky TV Infrastructure Extension 20,775 25,000 4,225 17% 25,000

Security Key System 105 - (105) n/a -

Year To Date Annual

Actual Budget Variance % Budget Note Comments

Cricket Pitch Renewal - - - n/a 3,400

Park Island - Bond Field Exten 35,666 29,700 (5,966) -20% 2,495,000 [9]

Clyde Jeffery Drive traffic improvements and Shrimpton Pathway developments to start in summer 2014/15. Northern hub earthworks slightly behind schedule.

Napier Aquatic Centre

Aquatic Centre I.A.R 8,229 - (8,229) n/a 158,000

Aquatic Centre Enclosure Bldg. - - - n/a 980,000

Demolish/Restore Olympic Pool 10,588 - (10,588) n/a 40,000 [10] Improvements to outdoor spray park area.

Reserves

I.A.R 50,028 129,249 79,221 61% 517,000 [11] Asset relates to timing of renewals

Resurface Sound Shell - - - n/a 676,900

Reserves Vested Assets - - - n/a 102,000

Passive Recreation Reserves 400 400 - 0% 102,000

Replace Playground Equipment - 13,749 13,749 100% 55,000 [12] New play equipment on order and yet to be installed.

Marine Pde Walkway/Cycleway Enhan 4,151 - (4,151) n/a 39,400

Botanical Gardens Restoration 464 - (464) n/a 50,700

Marine Parade Landscaping 1,379 - (1,379) n/a 70,400

Marine Parade Playground - - - n/a -

Hardinge Road Erosion 6,130 - (6,130) n/a 401,100

Tree Planting Programme 13,745 30,339 16,594 55% 69,000 [14] Purchase of trees for last of seasons planting

Whakarire Ave Groyne - - - n/a -

Relocate Nursery - 87,750 87,750 100% 351,000 [15] Project currently being re-evaluated

Perfume Point Reserve Landscaping 243 26,250 26,007 99% 105,000 [16] Project currently with Design Dept. Work scheduled to commence soon

Clive Square Lighting Project - - - n/a 268,000

Reserves Walkway Linkage - 340,251 340,251 100% 1,361,000 [17] Assessment of walkway linkages still ongoing

Beach Reprofiling - - - n/a 431,000

Halliwell Detention Dam Dvlpmt - - - n/a 32,000

Planting and Landscaping 6,927 - (6,927) n/a -

Inner Harbour

Inner Harbour Facilities Renewals - - - n/a 282,000

457,397 1,449,937 992,540 68% 11,533,800

Social and Cultural

Social and Cultural activities include libraries, Napier Municipal Theatre, MTG Hawke's Bay, Community advice, Safer community, Halls, Retirement and Rental Housing, Cemeteries, Public toilets and Emergency Management

What we do

Libraries o 2 Libraries o 38,000 members

Napier Municipal Theatre

MTG Hawke’s Bay (Museum Theatre Gallery Hawke’s Bay)

Community Planning

Halls

Retirements and Rental flats

Cemeteries

Public Toilets

Emergency Management


International Children Games initiative

MTG Hawke’s Bay restructure completed

Painting of retirement housing in progress

Second full annual siren test completed

Libraries


First Quarter Performance Indicator

Performance Measure Comments Targets

1. Percentage of Napier City residents who are active borrowers (two year average)

35% 39% End of year measure n/a

2. New stock items per 1,000 residents (incl electronic)

243 >350 End of Year measure n/a

3. Percentage of residents satisfied with the Library Service in the NRB Public Opinion Survey


4. Total cost per door and web entry $5 $6 End of Year measure n/a

5. Rating cost per rateable property $129 $124 End of Year measure n/a

Napier Municipal Theatre




1. Visitor and local entries to facility 87,918 97,808 19,436

2. Number of hire days for theatrical and cultural events.

180 163 44

3. Operating cost per entry $12 $11 End of Year measure n/a


MTG Hawke’s Bay (Museum Theatre Gallery Hawke’s Bay



1. Visitor and local entries to Museum & Art Gallery

125,155 150,000 25,167

2. Number of events per annum 58 12

3. Number of collection items lost or damaged

0 0 0

4. Number of exhibitions per annum 15 12

5. Percentage of residents satisfied with Hawkes Bay Museum and Art Gallery (including Century Theatre) in the NRB Public Opinion Survey


6. Operating cost per entry $35 $33 End of Year measure n/a


Community Advice



1. Number of local community events coordinated

67 50 9

2. Number of youth forums coordinated per annum

0 0

3. Minimum number of community based crime reduction strategies supported

4 4 4

4. Number of community training and networking meetings facilitated per annum

15 20 7

5. Satisfaction rating of attendees at workshops

96% 95% 98%

6. Number of community organisations receiving information via email 4 times per year

186 120 126

7. Percentage of residents with Safety Day in the NRB Public Opinion Survey

97% of respondents feel safe in their homes

during the day, 95% of respondents feel safe in

their neighborhoods during the day, 96% of

respondents feel safe in the CBD during the day

96% End of Year measure n/a

8. Percentage of residents satisfied with Safety Night in the NRB Public Opinion Survey

94% of respondents feel safe in their homes after

dark, 66% of respondents feel safe in

their neighborhoods after dark, 32% of

respondents feel safe in the CBD after dark

61% End of Year measure n/a


Retirement and Rental Housing




1. Village Coordinators available during normal working hours and on call for emergencies after hours

100% 100% 100.00%

2. Inspections per unit per year

91.5%

· Retirement Flats – fortnightly [welfare] 100% 100%

· Rental Flats – annually [maintenance] 100% 100%

· Retirement – annually [maintenance] 100% 100%

3. Occupancy rate of Retirement and Rental Housing.

98% retirement flats, 97% rental flats

97%

Year to date Occupancy rates:

Retirement = 98.2%

Rental = 97.6%

Cemeteries


First Quarter Performance

Indicator Performance Measure Comments

Targets

1. Cemeteries records are well maintained and accessible

90%

Online cemetery records system

available 90% of the time

90%

2. Cemeteries are well maintained and provide a quiet environment for visitors

Zero < 10 complaints per

annum Zero

3. Interment and Burial spaces are available on request

100% 100% 100%

4. Percentage of residents satisfied with Cemeteries in the NRB Public Opinion Survey.



Interments for period – Burials 46, Ash 42

Public Toilets




Targets

1. Public toilets cleaned daily. 100% 100% 100%

2. Percentage of residents satisfied with Public Toilets in the NRB Public Opinion Survey.



Emergency Management




Targets

1. Public Warning Systems are in place 6 April 2014 - 88% heard the sirens

80% of population receive warnings

88.1% of population receive warnings

2. Population prepared in accordance with national guidelines for an emergency event.

April 2014 - 87% had emergency kits

60% of survey respondents have an emergency kit

53% of population has a survival kit

3. Percentage of residents satisfied with Civil Defence Organisation in the NRB Opinion Survey


Social and Cultural - Financial Performance to 30 September 2014

Year To Date

Annual



Libraries 758,217 810,402 52,185 6.4% 3,449,600 [1]

Database/serial subs profiling; depreciation variance $14,800;Labour - ann. leave

Municipal Theatre 263,749 270,126 6,377 2.4% 1,093,900

MTG Museum Theatre 1,106,572 959,339 (147,233) -15.3% 3,999,100 [2] Includes redundancy payments and depreciation post capitalization

Community Planning 471,156 516,471 45,315 8.8% 2,280,000 [3]

Safer Community projects delayed due to staff vacancy, now on track

Halls 57,035 66,027 8,992 13.6% 289,400 [4] Building maintenance deferred till next year

Retirement and Rental Housing 508,132 560,730 52,598 9.4% 2,733,700 [5] Work is progressing waiting for invoices

Cemeteries 129,878 168,174 38,296 22.8% 672,700 [6]

Public Toilets 188,075 213,330 25,255 11.8% 853,300 [7] Variance relates to graffiti control lower than budget

Emergency Management 95,571 106,278 10,707 10.1% 431,400 [8] For public Civil Defence preparedness incurred in October

3,578,384 3,670,877 92,493 3% 15,803,100

Revenue

Libraries 52,940 56,346 3,406 6.0% 267,700

Municipal Theatre 128,008 97,039 (30,969) -31.9% 473,300 [9] Higher revenue from theatre and catering compared to budget

MTG Museum Theatre 324,873 432,495 107,622 24.9% 1,730,000 [10] Lower shop sales, visitor admissions and theatre hire than budgeted

Community Planning 166,701 91,902 (74,799) -81.4% 268,300 [11]

International Children's Games income (not budgeted) and early payment of NYE grants

Halls 12,666 12,651 15() -0.1% 50,600

Retirement and Rental Housing 613,177 581,736 (31,441) -5.4% 2,176,800 [12] Rent Increase from 1 July to be adjusted in half year review.

Cemeteries 85,455 58,203 (27,252) -46.8% 232,800 [13]

Sale of burial plots higher than expected & early payment of Servicemen's Grants

Public Toilets 1,674 3,501 1,827 52.2% 14,000

Emergency Management 287 - (287) n/a -

1,385,780 1,333,873 (51,907) -4% 5,213,500

Net Operating (2,192,604) (2,337,004) (144,400) 6% (10,589,600)

Social and Cultural - Financial Performance to 30 September 2014 - Continues

Year To Date Annual


Capital Expenditure

Libraries

Library Stock 91,178 169,701 78,523 46% 678,800 [14] Due to timing of publishers' schedules

Robson Collection Expenditure - 249 249 100% 1,000

Minor Equipment 4,488 - (4,488) n/a -

Municipal Theatre - -

-

Minor Capital Items - 7,251 7,251 100% 29,000

MTG

- -

-

HBMAG Building Redevelopment 80,500 80,000 (500) -1% 629,400

Minor Capital 30,971 6,750 (24,221) -359% 27,000

Community Advice - -

-

Crime Prevention through Environmental Design projects 6,468 - (6,468) n/a 52,900

Retirement and Rental Housing - -

-

Retirement Minor Capital Projects 32,881 94,575 61,694 65% 378,300 [15]

work deferred due to sourcing required items and waiting for installation range hoods

Rental Minor Capital Projects 3,020 22,476 19,456 87% 101,300 [16] Programing deferred until summer.

Stove Replacements 4,995 - (4,995) n/a -

Cemeteries - -

-

Infrastructure Asset Renewal 1,329 21,501 20,172 94% 86,000 [17] Renewal work Park Island Cemetery currently with Design Dept.

Cemetery Carparks - 3,099 3,099 100% 12,400

Public Toilets - -

-

Infrastructure Asset Renewal 438 27,501 27,063 98% 110,000 [18] Renewal programme behind schedule

New Toilet Programme - 9,501 9,501 100% 38,000

Emergency Management - -

-

Minor Capital Items 2,021 3,000 979 33% 12,000

-

-

258,290 445,604 187,314 42% 2,924,500

City Promotion

Activities include City and Business Promotion, City Promotion Grants, Aquarium of NZ, Napier i-Site Visitor Centre, Par2 Minigolf and Kennedy Park What we do City Promotions and business support Highlights of this Quarter

All Blacks vs Argentina game in Napier played on 6 September 2014

City and Business Promotion




Targets

1. Growth in business numbers No material change in

business numbers noted

To be reported No material change in

business numbers noted

2. Number of visitor nights in commercial accommodation

522,772 615,000 93,549

3. Cruise ship visitor numbers 85,437 95,000 zero - off season

4. Percentage of residents satisfied with Council’s Policies to Promote Job Opportunities in the NRB Public Opinion Survey


5. Percentage of residents satisfied with Tourism Promotion in the NRB Public Opinion Survey


6. City GDP per capita $36,394 To be reported End of Year measure n/a

War Memorial Conference Centre




Targets

1. Maintain Qualmark Venue 4 star rating. 4 Rating maintained Rating Maintained

2. Number of National and International hires.

270 260 63

3. Rates cost per hire $1,560 $1,423 End of Year measure n/a

National Aquarium of NZ




Targets

1. Number of visitors. 113,804 99,000 Year to date visitors = 23,115

2. Days Open 364 364 92

3. Rating cost per visitor $10 $11 End of Year measure n/a


Napier i-SITE Visitor Centre




Targets

1. Number of visitors through the centre. 265,851 310,000 Year to date visitors = 30,431

2. Opening hours per days. Open a minimum of 8

hours for 364 days Minimum 8 hrs /

364 days Minimum 8 hrs / 364 days

3. I-Site revenue per visitor $2 $2 End of Year measure n/a

4. Rating cost per visitor $1.50 $1.21 End of Year measure n/a

Par2 MiniGolf




Targets

1. Visitor Admissions per annum. 37,624 39,700 Year to date admissions =

6,548

2. Revenue per admission $8 $8 End of Year measure n/a

3. Rating cost per visitor $1.96 $0.00 End of Year measure n/a

4. Return on Assets 20% 11% End of Year measure n/a

Kennedy Park

Measures Actual 2013/14 2014/15



Targets

1. Overall number room nights booked. 23,104 25,000 Year to date room nights

booked = 3,838


City Promotion - Financial Performance to 30 September 2014

Year To Date

Annual



City and Business Promotion 219,429 326,903 107,474 32.9% 1,243,200 [1]

City Promotion 455 - (455) n/a -

War Memorial Centre 372,988 317,423 (55,565) -17.5% 1,487,900 [2] Associated costs with higher level of activity

National Aquarium of NZ 656,164 663,580 7,416 1.1% 3,010,700

Napier i-SITE Visitor Centre 194,161 198,730 4,569 2.3% 1,072,900

Par 2 MiniGolf 48,761 53,538 4,777 8.9% 303,100

Kennedy Park 590,400 573,873 (16,527) -2.9% 2,712,600 [3] Savings on internal labour recharge

2,082,358 2,134,047 51,689 2% 9,840,400

Revenue

City and Business Promotion - 1,500 1,500 100.0% 174,100 [6] CBD & Taradale promotional levy's not due

City Promotion (3,029) - 3,029 n/a -

War Memorial Centre 309,348 195,450 (113,898) -58.3% 1,118,000 [7] Higher than expected level of events

National Aquarium of NZ 304,224 304,175 (49) 0.0% 1,865,400

Napier i-SITE Visitor Centre 47,762 46,427 (1,335) -2.9% 698,000

Par 2 MiniGolf 45,821 53,900 8,079 15.0% 321,200 [8] Lower than expected activity level

Kennedy Park 485,114 540,109 54,995 10.2% 3,261,700 [9] Lower activity level than budget but up 19% on last year

1,189,241 1,141,561 (47,680) -4% 7,438,400

Net Operating (893,118) (992,486) (99,368) 10% (2,402,000)

City Promotion - Financial Performance to 30 September 2014 - Continues

Year To Date Annual


Capital Expenditure

War Memorial Centre

Minor Capital Items - 8,000 8,000 100% 18,000

Marineland of NZ - -

-

Replace Carpet lower level - - - n/a 17,400

National Aquarium of NZ - -

-

Aquarium Laboratory Build - - - n/a 92,000

Minor Capital Items 347 4,998 4,651 93% 20,000

Plant & Equipment - 8,499 8,499 100% 34,000

Relocate penguins 2,910 - (2,910) n/a -

Napier i-SITE Visitor Centre - -

-

Minor Capital Items 1,950 - (1,950) n/a 22,200

Kennedy Park - -

-

Kennedy Park Renewals 18,327 18,000 (327) -2% 188,000

Minor Capital Items 20,999 20,000 (999) -5% 140,000

Asset sales (104) - 104 n/a -

City Promotion - -

-

Asset sales (41,971) - 41,971 n/a -

-

2,458 59,497 57,039 286% 543,600

Planning and Regulatory

Activities required by legislation are Planning Policy, Regulatory Consents, Building Consents, Environmental Health and Animal Control What we do

Planning Policy

Regulatory Consents

Building Consents

Environmental Health

Animal Control

Parking Services Highlights of this Quarter

25% of Food Premises inspected year to date

326 Building Consents completed

Building consents team has been focused on meeting accreditation requirements

Planning and Regulatory

Performance Measures 2014/15 Targets First Quarter

1. Ensure the integrity of the District Plan is maintained through strategic reviews.

Report on progress

An implementation committee for the joint Heretaunga Plains Urban Growth Study (NCC, HDC and HBRC) has been established with an agreed terms of reference and work is on-going. Napier City Council has introduced a first stage of changes (as part of Plan Change 10) that recognise the importance of HPUDS and strengthen existing provisions to ensure the objectives of HPUDS are given effect to. The Core TAG group has met recently and is investigating the scoping of joint projects for Housing for the Elderly; Intensification Toolkit and Collaboration on Housing affordability.

Phase 1, 2, 3 & 4 of the strategy “Greening Napier: A Framework for Street & Pathway Greening Initiatives”, have been completed with the significant transport corridors now largely completed. An additional phase focusing on the CBD is underway. Carlyle Street has been completed with planting undertaken in 1.5 x 1.5 metre containers. Tennyson Street and Hastings Street will follow.

Report on progress

A district plan harmonisation project is underway between Napier City Council and Hastings District Council with the aim of harmonising plan provisions where practicable while retaining a place based planning approach within the district plans. Napier’s main focus is on incorporating the Ahuriri Subdistrict Plan into the Napier District Plan, Natural hazards, Network Utilities, Activities on the Surface of Water, Planning Maps, Signage, Hazardous Substances, Noise, Transport, and the appropriate permitted baseline for various land use activities applying within the Rural Environments. Officer recommendations on submissions are currently being prepared and will be considered by Hearings Commissioners shortly.

Report on progress A review of the Mixed Use Zone in Ahuriri (Review of the Effectiveness of the Ahuriri Mixed Use Zone – September 2013) is underway. The report has been completed and used as the basis for a draft plan change. Comments have been received and will be reported through top Council Commissioners shortly.

2. Manage District Plan modifications within legal requirements.

Report on progress

Plan Change 10 whose primary focus is on harmonising plan provisions with Hastings District Council, wherever practicable, was publicly notified on 7 December 2013 with the submission period closing on 14 February 2014 and the further submission period closing on 9 May 2014. Officer recommendations on submissions are currently being prepared and will be considered by Hearings Commissioners shortly. The statutory process and legal timeframes commenced on notification of the plan change and are currently within the statutory timeframes.

3. Cost per rateable property $26 Year End measure

Regulatory Consents




Targets

1. Land Information Memorandums to be processed within the statutory time frame of 10 working days.

100% (337 out of 337 with 6 day average processing time)

100% 100% (83 out of 83 with a 5

day average processing time)

Target fully met

2. Response rate to complaints. 100% of complaints investigated within 3 days (14 out of 14)

All urgent complaints are

investigated within 3 days.

80% (4 out of 5 complaints investigated within 3 days)

Delay due to backlog of work. Delayed

complaint was subsequently withdrawn

Building Consents



Indicator Performance Measure Comment

Targets

1. Audit 20% of all buildings (100% over 5 years) requiring building warrants of fitness registered from owners of buildings, subject to code of compliance schedule.

20.05% 20% 0%

Due to clearing backlog of work created by developing and implementing systems to

meet accreditation requirements

2. Maintain Building Consent Authority (BCA) accreditations.

Accreditation Maintained

Accreditations maintained

Accreditation maintained

Pending reassessment in December 2014

3. Process building consents within 20 working days.

100% processed within 20 working days (1,715 out of

1,715)

100% 73% processed within 20

working days (238 out of 326)

Due to clearing backlog of work created by developing and implementing systems to

meet accreditation requirements

4. Process code of compliance certificates within 20 working days.

100% processed within 20 working days (1,700 out of

1,700)

100% 100% processed within 20

working days (419 out of 419)

5. Rates cost per building consent $132 $258 End of Year measure n/a

Environmental Health




Targets

1. Proportion of all food premises inspected twice per year (including re-checking) and non-food premises inspected once per year.

100% 100% Year to date inspected = 25%

Tracking on schedule

2. Number of water samples taken compared to number of the National Standard.

181.25% 165% Year to date National Standard

taken = 181%

3. Requests for swimming pool fencing inspections initiated within 10 working days.

100% 100% Year to date inspections

initiated within 10 working days = 100%

Function now undertaken by building team

4. Percentage of residents satisfied with Noise Control in the NRB Public Opinion Survey.


5. Operating cost per rateable property $26 $25 End of Year Measure n/a

Animal Control




Targets

1. Number of service requests/Number of licensed dogs

48.7% 41% 43% annualised figure

2. Number of licensed dog owners (to become licensed an owner must demonstrate that they are responsible).

15.8% 22.5%

Year to date current licensed dog owners = 18 %

First Quarter

3. Percentage of residents satisfied with Animal Control in the NRB Public Opinion Survey.



Parking




Targets

1. CBD parking occupancy rate (off street and on street).

61% < 75% Subject to Annual survey n/a

2. Taradale parking occupancy rate (off street and on street).

50% < 75% Subject to Annual survey n/a

3. Percentage of residents satisfied with Parking in the Inner City in the NRB Public Opinion Survey.


4. Percentage of residents satisfied with Parking in the Suburbs in the NRB Public Opinion Survey.

60% 80% End of Year measure n/a Impact of paid parking in Taradale remains an issue for the local residents, impacting

the opinion survey

Planning and Regulatory - Financial Performance to 30 September 2014

Year To Date

Annual



Planning Policy 142,559 157,593 15,034 9.5% 815,500 [1] Accumulation of several small underspends in operational budget

Regulatory Consents 249,893 268,722 18,829 7.0% 1,118,000 [2] Labour costs lower than budget

Building Consents 384,213 321,759 (62,454) -19.4% 1,334,500 [3]

Additional staff and floor reorganization costs to meet accreditation requirements

Environmental Health 142,345 144,003 1,658 1.2% 680,200

Animal Control 197,310 191,832 (5,478) -2.9% 815,700

Parking 418,952 437,010 18,058 4.1% 1,785,300 [4] Contractor expenditure lower than budget

1,535,273 1,520,919 (14,354) -1% 6,549,200

Revenue

Planning Policy - 1,251 1,251 100.0% 5,000 [5]

Income has reduced to zero as District Plan has migrated online rather than selling hard copies

Regulatory Consents 75,603 84,099 8,496 10.1% 336,400 [6] Subdivision consents and resource consents revenue lower than budget

Building Consents 276,035 237,000 (39,035) -16.5% 948,000 [7]

Increased charge out rate and continued high volume of heater applications

Environmental Health 94,731 45,423 (49,308) -108.6% 266,700 [8] Liquor licence revenue higher than budget

Animal Control 507,329 471,078 (36,251) -7.7% 632,700 [9] Increase revenue as a result of ongoing focus on unregistered dogs

Parking 700,900 700,925 25 0.0% 2,788,500

1,654,598 1,539,776 (114,822) -7% 4,977,300

Net Operating 119,325 18,857 (100,468) -533% (1,571,900)

Planning and Regulatory - Financial Performance to 30 September 2014 - Continues

Year To Date Annual


Capital Expenditure Building Consents

Property Information Electronic Document Management - 20,000 20,000 100% 95,400 [10] Waiting for eDRMS to become fully operative

Consents Electronic Management - - - n/a 4,700

Animal Control - -

-

Complex Shelter & Office 3,019 - (3,019) n/a 68,000

ACO Health & Safety Equipment 2,348 - (2,348) n/a -

IT & Communication Network 478 - (478) n/a -

Dog Agility Track - 15,000 15,000 100% 60,000 [11] Dog Agility Track to be completed by 30 June 2015

Stock Control Equipment - - - n/a 20,000

Animal Control Minor Capital Items 2,087 - (2,087) n/a -

Animal Control Vehicle Fitout 4,692 - (4,692) n/a -

Parking - -

-

Alternative Transport Parking Provision - - - n/a 100,000

Parking Security Upgrade - - - n/a 35,000

Accessway Vautier/Raffles 3,392 3,400 8 0% 3,400

Minor Capital Items - - - n/a 20,000

Parking Equipment Replacement - 25,500 25,500 100% 102,000 [12] Project needs still being identified.

-

16,016 63,900 47,884 75% 508,500

Property Assets

Council's property assets include the Lagoon Farm, Parklands Residential Development and Property Holdings What we do

Lagoon Farm

Parklands Residential

Property Holdings

Lagoon Farm




Targets

1. Net operating position $69,736 $6,200 End of Year measure n/a

Parklands Residential Development




Targets

1. Number of Lots created. 27 lots created, 26

lots sold 64 zero n/a

Property Holdings




Targets

1. All freeholding requests handled in accordance with Council policy.

100% 100% Year to date = 100%

2. Buildings comply with Building Act and Health & Safety Act and hold current warrant of fitness certificates

100% 100% 100%


Property Assets - Financial Performance to 30 September 2014

Year To Date

Annual



Lagoon Farm 68,033 142,239 74,206 52.2% 581,900 [1] Lower than budget expenditure on sheep and cattle purchases

Parklands Residential Dev. 24,419 150,705 126,286 83.8% 2,600,700 [2] Development in progress

Property Holdings 644,658 613,711 (30,947) -5.0% 1,430,400 [3]

Variance due to Seismic Structural Assessments of Council owned Buildings these costs will be offset against the insurance premium savings

737,110 906,655 169,545 19% 4,613,000

Revenue

Lagoon Farm 115,511 143,925 28,414 19.7% 575,700 [4] Lower than budget feed sales

Parklands Residential Dev. 1,058,978 841,476 (217,502) -25.8% 3,882,500 [5] Higher sales YTD than forecast

Property Holdings 937,678 894,351 (43,327) -4.8% 4,205,000 [6]

Non funded budgeted gains on sale of land $274k variance relates to end of Year adjustment, balance of variance relating to 6 monthly invoicing of rent will correct by year end

2,112,167 1,879,752 (232,415) -12% 8,663,200

Net Operating 1,375,058 973,097 (401,961) -41% 4,050,200

Capital Expenditure

Property Holdings Air Conditioning Unallocated - - - n/a 250,000

Marine Parade CBD Upgrade - - - n/a 1,010,000

Art Centre Building 32,674 33,000 326 1% 324,000

Asset Sales HB Endowment Land Sale (213,150) (44,151) 168,999 -383% (176,600) [7]

Freeholding of Residential leasehold land credited to Special Fund - Ahead of budget

New Reception Civic Bldg 550 - (550) n/a -

Minor Captial Items 9,208 - (9,208) n/a -

- -

-

(170,718) (11,151) 159,567 -1431% 1,407,400

Support Units

What we do Council has a number of Cost Centres of a corporate or support nature. These cost centres provide the technical and support services necessary for the function of Council’s activities.

Support Units - Financial Performance to 30 September 2014

Year To Date

Annual


Net Operating Expenditure

Asset Administration 14,999 (22,017) (37,016) n/a 25,000

Asset I.T. 35,069 10,370 (24,699) n/a -

Building Maintenance 2,784 (2,694) (5,478) n/a -

Cafeteria 3,188 (3) (3,191) n/a -

Chief Executive (11,749) (18,521) (6,772) 36.6% 458,600

Cleaning Services (7,090) (4,062) 3,028 -74.6% -

Community Development Admin (4,111) (4,833) (722) 14.9% -

Corporate I.T. (9,050) 17,525 26,575 n/a - [1]

Savings in Core Software due to delayed upgrade invoices and some support work done internally ($10K), On-Line Services project on hold ($10K), Telecomms service agreement under negotiation ($7K) and less utilisation of casual programmer ($6K).

Corporate Services Management (14,025) (3,003) 11,022 n/a - [2] Contractor budget not unutilized YTD

Corporate Support (43,866) (15,510) 28,356 n/a 40,000 [3]

Guide to Services (Calendar) unspent ($5K), Photocopier Rental awaiting upgrade ($8.4K), Labour under budget ($16.3K), other minor variances ($11K)

Council (3,838) (37,842) (34,004) 89.9% 60,100 [4] No public consultation YTD

Design Services (183) (648) (465) 71.7% -

Finance (199,549) (46,099) 153,450 n/a 123,100 [5] Relates to Long Term Plan audit fee accruals not incurred YTD

Human Resources 1,229 (3,548) (4,777) 134.6% -

Mechanical Services (9,404) (2) 9,402 n/a -

Parks Operations (3,163) 4 3,167 n/a -

Support Units - Financial Performance to 30 September 2014 - Continues

Year To Date Annual


Planning Support Services (81,259) (14,244) 67,015 n/a 89,600 [6]

There are two parts to this $9375 NCS invoice that relates to last year and G/L budget profiling relating to 4202603 and 420260802

Plant and Vehicles (161,033) 3 161,036 n/a -

Property Support 1,076,984 1,564,050 487,066 31.1% 209,400 [7]

Insurance Premium costs below budget, final review will be made at Half Year Review.

Services Administration (12,983) (9,228) 3,755 -40.7% 50,000

Stores (11,218) (1,512) 9,706 n/a -

Tourism Corporate Office (32,991) (8,100) 24,891 n/a -

Utilities Operations (78,876) 3 78,879 n/a -

Communications & Marketing (21,345) (6,159) 15,186 n/a - [8] Half Year Review will include further budget and correct variance

Net Operating (428,521) (1,393,930) (965,409) n/a (1,055,800)

Capital Expenditure

Chief Executive

Paxie's Lane 596 - (596) n/a -

Minor Capital Items - - - n/a 247,800 Corporate I.T.

-

-

Software Replacement & Upgrade 3,024 9,999 6,975 70% 40,000

Software Replacement & Upgrade 2,224 17,499 15,275 87% 70,000 [9]

Software replacement costs less than anticipated in first quarter - this should self-correct in later quarters

Corporate IT Network - 3,249 3,249 100% 13,000

Electronic Document management - - - n/a 160,000

Napier Wi-Fi 1,245 - (1,245) n/a 130,000

Corporate Services

-

-

Minor Capital Items 1,215 - (1,215) n/a -

Finance

-

-

Approval Plus PO Module 878 - (878) n/a -

Finance Lease Minor Capital Items 85,341 144,000 58,659 41% 576,000 [10] Finance lease under budget due to timing of replacements

Parks Operations

-

-

Asset Register Items - - - n/a 36,000

Plant and Vehicles

-

-

P & V Renewal Purchases 236,498 52,000 (184,498) -355% 720,000

Asset Sales (8,526) - 8,526 n/a -

-

322,494 226,747 (95,747) -42% 1,992,800

Rates and Special Funds

Rates and Special Funds - Financial Performance to 30 September 2014

Year To Date

Annual



Rates 118,077 91,500 (26,577) -29.0% 183,000 [1] Relates to unbudgeted rate penalty remissions

Special Funds (55,466) - 55,466 n/a (2,092,100)

Relates to Y/e accrual reversals and internal interest profiling

Loans (590,325) (590,323) 2 n/a -

(527,714) (498,823) 28,891 -6% (1,909,100)

Revenue

Rates 23,522,758 23,601,650 78,892 0.3% 34,333,900 [2]

Rebates suspense a/c awaiting DIA refund & unbudgeted rate penalty income

Special Funds 688,346 434,151 (254,195) -58.5% 3,184,300 [3] Additional interest income on cash and special fund investments.

24,211,104 24,035,801 (175,303) -1% 37,518,200

Net Operating 24,738,818 24,534,624 (204,194) -1% 39,427,300

Treasury Report 1 July 2014 to 30 September 2014

INVESTMENTS REPORT

Investment Type Amount

Call Deposits 4,140,000

Government & Local Authority Stocks 0

Corporate Bonds 500,000

Term Deposits 70,500,000

Total Investments as at 30 September 2014 $75,140,000

Range of Interest Rates Negotiated During the Quarter:

Rate Date

Call Deposits (lowest) * 3.15% *

Call Deposits (highest) * 3.15% *

Term Deposits (lowest) 4.85% 22/08/2014

Term Deposits (highest) 5.06% 21/08/2014

Govt & Local Authority Stock (lowest) N/a

Govt & Local Authority Stock (highest) N/a

* Current interest rate offered by Council's host bank's 'On-Line Business Banking' facility

Weighted Average Interest Rate for All Currently Held Investments:

Amount Average

Rate

Call Deposits 4,140,000 3.15%

Government & Local Authority Stocks 0 0.00%

Corporate Bonds 500,000 5.28%

Term Deposits 70,500,000 4.71%

$75,140,000

Weighted Average Interest Rate (as at 30 September 2014) 4.63%

LOANS REPORTAmount Interest

Loans Raised During Quarter Rate

Local Authority Stock - Floating Nil N/a

Local Authority Stock - Fixed Nil N/a

$0

$0 N/a

Average interest rate of loans raised year-to-date N/a

Total external loans raised year-to-date Nil

Balance of external loans likely to be raised in the current year Nil

Documents

OPEN AGENDA - Napier, New Zealand · 2020. 2. 13. · Employee benefit expenses 6,448 230 27,503 27,481 ... Dog control Bylaw and Policy Further submissions for District Plan change