Ontario Secondary School Literacy Test (OSSLT) GUIDE … · Receive test materials at school Friday, ... These do not alter the content of the test nor affect validity or reliability

IMPORTANT DATES

Enter or confirm information using SDC system (order special versions)

Friday, February 10 to Wednesday, February 22, 2012

Receive test materials at school

Friday, March 23 to Wednesday, March 28

Verify, using SDC system, that all student information is up to date and accurate

Monday, February 27 to Friday, March 30

Verify, using SDC system, that all materials have arrived

Friday, March 23 to Wednesday, March 28

Download assistive technology versions

Tuesday, March 27 at 9:00 a.m.

ADMINISTER OSSLT THURSDAY, MARCH 29

Prepare test materials for pre-arranged pickup

Friday, March 30

Delete electronic versions of students’ work

Upon receipt of Individual Student Reports

Ontario Secondary School Literacy Test (OSSLT)

GUIDE for

March 2012

AccommodationsSpecial ProvisionsDeferrals andExemptions

For English Language Learners and Students with Special Education Needs

EQAO Information Centre: 1-888-327-7377

Permitted Accommodations for Students with Special Education Needs pages 2–5

Special Provisions for English Language Learnerspage 7

Deferralspage 8

Exemptionspage 9

GuideforAccommodations,SpecialProvisions,DeferralsandExemptions:OSSLT—2012 1

Support for English Language Learners and Students with Special Education Needs

Role of the Principal

Theprincipalisresponsibleforn makingdecisionsaboutstudentparticipation;n ensuringthatallaccommodations,specialprovisions,deferralsandexemptionsareprovidedandn documentingtherelevantinformationintheStudentDataCollection(SDC)systemaccordingtotheinstructionsinthisguide.

SamplelettersareavailableonthesecuresectionoftheEQAOWebsite,www.eqao.com.

Definitions

Modifications:changestothecontentofthetest.Thesearenotpermitted,becausetheyaffectthevalidityandreliabilityofthetest.

Accommodations:changesinthewaythetestisadministeredorthewayinwhichastudentwithspecialeducationneedsrespondstoitscomponents.Thesedonotalterthecontentofthetestnoraffectvalidityorreliability.

Special Provisions:changestothesettingand/ortimingforwritingthetestforEnglishlanguagelearners.Thesedonotaffectthevalidityorreliabilityofthetest.

Deferrals:decisionstopostponethewritingofthetestuntilthefollowingyearforstudentswhoareworkingtowardanOntarioSecondarySchoolDiploma(OSSD).

Exemptions:decisionsforstudentswhoseIndividualEducationPlan(IEP)statestheyarenotworkingtowardanOSSD.

Resources

ThisguideisbasedonthefollowingMinistryofEducationdocuments,availableatwww.edu.gov.on.ca:n Policy/ProgramMemorandum127(PPM127),issuedAugust7,2009n Individual Education Plans: Standards for Development, Program Planning, and Implementation (2000)n English Language Learners: ESL and ELD Programs and Services: Policies and Procedures for Ontario Elementary and

Secondary Schools, Kindergarten to Grade 12 (2007)

2 GuideforAccommodations,SpecialProvisions,DeferralsandExemptions:OSSLT—2012

Permitted Accommodations for Students with Special Education Needs

Setting (adjustments to environment)

Individual or small-group setting or individual study carrel

Preferential seating in the test room

Adaptative equipment n Permitted:speciallighting,specialpensorpencilgrips,anddevicesforsupportingthestudent’sarmforprinting,writingorkeyboarding.

Prompts for students with severe attention problems

n Promptsdrawthestudent’sattentionbacktothetestthroughataponthearm,shoulderordesk.

n Promptscanalsobeaverbalsignal(e.g.,awordorphrasetoredirectthestudent’sattention).

DO NOTn clarify,explainortranslateanypartofthetest.n drawthestudent’sattentiontoaspecificpartofthetest.

Time

Additional time to a maximum of double the allotted time

n Formorethandoublethetime,refertothesection“RequestsforSpecialConsiderationofAccommodations.”

Periodic supervised breaks n Breaksarenotconsideredpartofthetimeallottedforthetest.

ACCOMMODATION DECISIONS MUST BE

n basedonthestudent’sIEP;n consistentwithregularclassroompractice,includingassessments;n madepriortothetest;n madeforeachstudentindividuallyandn madeinconsultationwiththestudentandparentsortheadult

student,andwiththeappropriateteachingstaff.

THE STUDENT

n hasanIEPthatoutlinesaccommodationsthatarenecessaryforandconsistentwithregularclassroompracticeand

n receivestheseaccommodationsforallformsofassessment.


Presentation Format (administration formats of test)

Reading and Writing

Sign language or oral interpreter n Asignlanguageororalinterpretermouthswordssothestudentcanlip-read.

Braille versions n Available:contractedanduncontracted. (StudentsmayhaveaccesstoboththeBrailleandtheaudioversion.)

White or coloured-paper versions (regular or large-print)

n Available:white,blue,greenoryellow.

Audio CD with regular- or large-print booklets

Assistive technology formats n Theseareelectronicformatsusedwithtechnology(e.g.,text-to-speechsoftware),availablefordownloadat9:00a.m.48hourspriortothetestdayandprovidedasaZipfile.Asetofregular-printbookletswillalsobesenttotheschoolforthesestudents.

Separation of the pages of the test booklet

Writing Only

Verbatim reading of the writing questions and prompts

Response Format (permitted formats for student responses)

Reading and Writing

Use of a computer or word processor or assistive devices and technology (see “How to Return Computer Responses to EQAO”)

Note: Preferredfontsizeandrecommendedlengthofresponsemaybepostedforstudents.

n Preferredfont:12pointTimesRoman;Paper:letter-sizedwith3cmmargins

–Newsreport:3/4pagedouble-spaced

–Seriesofparagraphsexpressinganopinion:11/2pagesdouble-spaced

–Open-responsereadingandshort-writingtasks:fourlinesdouble-spacedn Permitted:speechsynthesizer,Brailler,speech-to-textsoftwareor

augmentativeoralternativecommunicationssystems.

Audio recording of student responses n Averbatimtranscriptionplustheaudiorecordingmustbesubmitted.

Verbatim scribing of student responses n Printortypeexactlywhatthestudentdictates.n FillinthecirclesontheStudentAnswerSheetasdirectedbythestudent.n Assumeeachsentencebeginswithacapitalandendswithaperiod.n Readthedictationbacktothestudentifrequested.n After the student has finished his or her work,showthestudentthe

transcriptionandaskthestudenttoindicateanycorrections.

DO NOTn reviewthetestpriortoadministration.n editoralterthestudent’sdictationinanyway.n alertthestudenttomistakes.n promptthestudent.n initiatetheuseoftest-takingstrategies.n showanyreactiontothestudent’sresponses.n correctthestudent’sresponses.n engageinincidentalconversationwiththestudentorothers.

Reading Only

Video recording of reading responses n Averbatimtranscriptionplusthevideorecordingmustbesubmitted.


Permitted Accommodations for Students with Special Education Needs (continued)

Return of Materials

n Computerresponsesandresponsesinassistivetechnology(speech-to-textsoftware)formatmustbestapledtotheinsidefrontcoveroftheappropriatebooklet.ThesebookletsandtheStudentAnswerSheetsmustbeplacedintheSpecial Versions Envelope.(See“HowtoReturnComputerResponsestoEQAO”inthisguide.)

n RetaintheelectronicversionofthetestuntiltheIndividualStudentReportsarereceived.n Audio-orvideo-recordedresponses,theverbatimtranscription(inthebookletorstapledtothefrontcoveroftheappropriate

booklet)andthecompletedStudentAnswerSheetsmustbeplacedintheSpecial Versions Envelope.n AllotherStudentAnswerSheetsmustbeplacedintheStudent Answer Sheet Envelope.n PlaceallstudentmaterialsthatcontainanissueintheIssues Envelopeanddocumenttheissueontheoutsideoftheenvelope.

Notes

n Neitherascribenorapromptercanbearelativeofthestudent.n RefertoPPM127(availableonEQAOWebsite).n Allbookletsmustbecompletedbytheendoftheadministrationday.n Timetoreadtheinstructions,forthebreakandtoanswerthequestionnaireisnotconsideredpartofthetimeallottedforthe

studenttocompletethetest.

Documentation

n RecordaccommodationsintheSDCsystem.n Acopyoftheinformationletterfromtheprincipaltotheparentsoradultstudentoutliningtheaccommodationsmustbekepton

fileattheschoolforoneyear.


Requests for Special Consideration of Accommodations

REQUEST PERMISSION FROM EQAO

SixweekspriortotheOSSLT,sendaletterore-mailmessageto

ChiefAssessmentOfficerEducationQualityandAccountabilityOffice2CarltonStreet,Suite1200TorontoON M5B2M9

E-mail:[email protected]

Includethefollowing:n student’sfullnamen student’sdateofbirthn student’sOENn writtenore-mailrequestforspecialconsiderationfromtheparents,

adultstudentorprincipaln descriptionofpreviousimplementationofthestudent’sIEPn briefdescriptionofthedocumentationthatidentifiesthestudent’s

specialeducationneeds

THE STUDENT

n requiresmorethandoublethetimeallowedor

n requiresotheraccommodationsdescribedinhisorherIEP.

Accommodations listed in this guide

REQUEST CONSIDERATION FROM SUPERVISORY OFFICER

n Theparent,adultstudentorprincipalmaysubmitarequestforconsiderationtothesupervisoryofficer.

n Thedecisionofthesupervisoryofficerisfinal.

n Theprincipalmaygrantpermissionfortheuseofappropriateaccommodations.

n Consideradeferralifitisnotpossibletoprovidetheaccommodations.

n Ifaparentoradultstudentdisagreeswithadecision,heorshemaysubmitarequestforconsiderationtothesupervisoryofficer.

n Thedecisionofthesupervisoryofficerisfinal.

THE STUDENT

n requiresanaccommodationnotdescribedinhisorherIEP

ORn doesnothaveanIEP,duetoa

recenttransferintotheschoolfromanotherjurisdiction

ORn wouldnotnormallyrequire

accommodationsbuthasatemporarycondition(e.g.,abrokenarm).

Accommodations NOT listed in this guide


How to Return Computer Responses to EQAO

Ensurethatthelast 12 digitsofthepackageIDappearoneachpage.1 I

Staplethepagestotheinsidefrontcoveroftheappropriatebooklet.4 I

Placeallofthestudent’smaterialsintheSpecialVersionsEnvelope.5 I

Ensurethefontis12pt.TimesRomanandthatalltextislegible.2 I

Ensurethepagesarenumberedandinorder.3 I

Important:

Do not put your Student Answer Sheetinside this booklet.

BOOKLET

1Ontario Secondary SchoolLiteracy Test

Month 20XX

SESSION 1

This is a secure document. Reproduction and/or publication of this document is strictly prohibited.

Important:

Do not put your Student Answer Sheetinside this booklet.

BOOKLET

2Ontario Secondary SchoolLiteracy Test

Month 20XX

SESSION 2


Student Answer Sheet 01 1

Booklet 1

Section A

1.

2.

3.

4.

5.

6. Respond in booklet.

Section B

1.

2.

3.

4.

5.

Section C

1.

2.

3.

4.

5.


A B C D

F G H J

A B C D

F G H J

A B C D

A B C D

F G H J

A B C D

F G H J

A B C D

A B C D

F G H J

A B C D

F G H J

A B C D

Section D


Section E


Section F

1.

2.

3.

4.

5.

6.


End of Booklet 1

F G H J

A B C D

F G H J

A B C D

F G H J

A B C D

Booklet 2

Section G


Section H

1.

2.

3.

4.

Section I

1.

2.

3.

4.

5.

6.

7.

8.

9. A B C D

F G H J

A B C D

F G H J

F G H J

A B C D

F G H J

A B C D

A B C D

F G H J

A B C D

F G H J

A B C D

Section J

1.

2.

3.

4.

5.



Section K


Section L

1.

2.

3.

4.

5.

6. F G H J

A B C D

F G H J

A B C D

F G H J

A B C D

A B C D

F G H J

A B C D

F G H J

A B C D

Ontario Secondary School Literacy TestMonth 20XX

Student Answer SheetFor Test Sessions 1 and 2 For your multiple-choice answers to be included in the calculation of your final results, they must be entered on this sheet.

• To indicate your answer, use only HB pencil or blue or black pen to fill in the circle completely:

Like this: Not like this:

• If you fill in more than one circle for a question, the question will be scored incorrect.

• If you leave a question blank, the question will be scored zero.

• If you wish to change a multiple-choice answer, erase or cross out your answer and fill in the circle for your new answer.

Print Student Name: ________________________________________________

________________________________________________

Student Signature: ________________________________________________

StudentQuestionnaire

Section M

1. a)

b)

2.

3. a)

b)

c)

d)

e)

f)

g)

h)

i)

j)

4.

5. a)

b)

c)

d)

6. a)

b)

c)

d)

e)

f)

7.

End of Test

Y N

Y N

Y N

Y N

Y N

Y N

Y N

Y N

Y N

Y N

Y N

Y N

Y N

Y N

Y N

Y N

Y N

Y N

Y N

A B C

Y N

A B C D E

Y N

A B C D

A B C D

*1702011*

SAS 10E-PDF-001-000501

Do not change the barcode or digits on this document.

‰+5*+Àbbb*9À!Š112 11011 00 666666 10 2501

School ID Grade Package #

Enveloppe des versions spécialesSpecial Versions Envelope

Veuillez vous référer au guide des adaptations pour obtenirdes renseignements additionnels sur l’utilisation de cetteenveloppe.

Nom de l’école :

Nom de la personne-contact :

Numéro de téléphone : ( )

Adresse de courriel :

VEUILLEZ PLACER DANS CETTE ENVELOPPELES CAHIERS ET LES FEUILLES-RÉPONSESDES ÉLÈVES UTILISANT LES FORMATS DEPRÉSENTATION DES RÉPONSES CI-DESSOUS :

• réponses sur ordinateur;

• réponses sur bandes sonores (inclure également les bandes sonores dans cette enveloppe).

AVANT DE CACHETER CETTE ENVELOPPE :

� L’OQRE vous recommande de photocopier les Feuilles-réponses de l’élève et de garder ces photocopies à l’école.

� Veuillez vous assurer que toutes les Feuilles-réponses de l’élève originales utilisées avec le format de présentation de réponses ci-dessussont incluses dans cette enveloppe.

Remarque : S’il manque des Feuilles-réponses de l’élève, l’OQRE ne pourra pas fournir de résultats à ces élèves.

VEUILLEZ CACHETER L’ENVELOPPE.

Please refer to the accommodations guide for additionalinformation on how to use this envelope.

School Name:

Contact Name:

Telephone Number: ( )

E-mail:

ENCLOSE THE BOOKLETS AND STUDENT ANSWER SHEETS FOR THEFOLLOWING RESPONSE FORMATS:

• Computer Responses

• Audiotaped Responses (include the audiotapes in this envelope).

BEFORE SEALING THIS ENVELOPE:

� EQAO recommends that you photocopy the Student Answer Sheets, and keep the photocopies at your school.

� Ensure that all original Student Answer Sheets forthe above response formats are included in this envelope.

Note: Without Student Answer Sheets, EQAO may not be able to generate a student’s scores.

SEAL THE ENVELOPE.

2, rue Carlton, bureau 1200Toronto (Ontario) M5B 2M9Téléphone : 1 888 327-7377Télécopieur : 416 325-0831Site Web : www.oqre.on.ca

2 Carlton Street, Suite 1200Toronto ON M5B 2M9Telephone: 1-888-327-7377Fax: 416-325-0831Web site: www.eqao.com

ComputerPrintout

1

666666102501


Ontario Secondary School Literacy Test

Session 1

111 11011 00 666666 10 2501

ComputerPrintout666666102501

1


Special Provisions for English Language Learners

MAKE SPECIAL PROVISION DECISIONS

n priortothetest;n foreachstudentindividuallyandn inconsultationwiththestudentandparentsortheadultstudent,and

withtheappropriateteachingstaff.

THE STUDENT

isanEnglishlanguagelearnerasdefinedbyEnglish Language Learners: ESL and ELD Programs and Services: Policies and Procedures for Elementary and Secondary Schools, Kindergarten to Grade 12 (2007).

Section2.9.3states:“English language learners should take the Ontario Secondary School Literacy Test when they have acquired the level of proficiency in English required for success.”

Time and Setting (adjustments to environment) Additional time, to a maximum of double the allotted time

Periodic supervised breaks n Breaksarenotconsideredpartofthetimeallottedforthetest.

Individual or small-group setting or individual study carrel

Return of Materialsn ReturnallStudentAnswerSheetsintheStudent Answer Sheet Envelope.n PlaceallstudentmaterialsthatcontainanissueintheIssues Envelope anddocumenttheissueontheoutsideoftheenvelope.

Notesn EnglishlanguagelearnerswhohavespecialeducationneedsandanIEPareentitledtopermittedaccommodationslistedunder

“StudentswithSpecialEducationNeeds”inthisguide.n Allbookletsmustbecompletedbytheendoftheadministration.n Timetoreadtheinstructions,forthebreakandtoanswerthequestionnaireisnotconsideredpartofthetimeallottedforthe

studenttocompletethetest.n TheaudioversionofthetestisavailableonlytoEnglishlanguagelearnerswhohavespecialeducationneedsandanIEPthat

indicatestheaudioaccommodation.

Documentationn RecordspecialprovisionsintheSDCsystem.n Acopyoftheinformationletterfromtheprincipaltotheparentsoradultstudentoutliningthespecialprovisionsmustbekepton

fileattheschoolforoneyear.


Deferrals

Notes

n Participationmaybedeferredonlyuntilthenextadministration.Ifadeferralisrequiredagain,theprocessmustbefollowedagain.n Thereisnolimittothenumberofdeferralsforastudent,butheorshemustbeadvisedthatadeferralwillresultinfewer

opportunitiestotakethetest.n Adeferralisnotconsideredanopportunitytowrite.Anopportunitytowritethetestmeansthestudenthas“putpentopaper.”n Astudent,attheprincipal’sdiscretion,mayenrolintheOSSLCbeforeheorshehashadasecondopportunitytowritethetest.n Testmaterialswillnotbeshippedfordeferredstudents.n Ifanadultstudentorparentdisagreeswiththeprincipal’sdecision,heorshemayappealtothesupervisoryofficerforafinaldecision.

Documentation

n RecorddeferralsintheSDCsystem.n Aletterfromtheprincipalandallotherdocumentationrelatedtothedecisiontograntadeferralmustbekeptonfileattheschool

foroneyear.

MAKE DEFERRAL DECISIONS

n priortothetest;n foreachstudentindividually

andn inconsultationwiththe

studentandparentsortheadultstudent,andwiththeappropriateteachingstaff.

THE STUDENT

isworkingtowardanOSSDbutwillnotparticipateinthetest,becausen heorsheisanEnglishlanguagelearnerandhasnotyetacquireda

levelofproficiencyinEnglishsufficienttoparticipate;n thestudenthasbeenidentifiedasexceptionalbyanIdentification,

PlacementandReviewCommitteeandwouldnotbeabletoparticipateinthetestevenifallaccommodationswereprovided;

n thestudenthasnotyetacquiredthereadingandwritingskillsappropriateforGrade9or

n thestudenthasatemporarycondition(e.g.,abrokenarm)orisnewtotheschool,andappropriateaccommodationscannotbeprovided.


Exemptions

Notes

n Ifanadultstudentwishestowritethetest,ortheparentswanttheirsonordaughtertowrite,thestudentmustbeallowedtowrite.n IfthelearningexpectationsforthestudentarerevisedandthestudentbeginstoworktowardanOSSD,heorshemustmeetthe

literacyrequirementinordertoreceiveadiploma.n Testmaterialswillnotbeshippedforexemptedstudents.

Documentation

n RecordexemptionsintheSDCsystem.n Asignedconsentlettermustbekeptonfileintheschoolforoneyear.

MAKE EXEMPTION DECISIONS

n priortothetest;n foreachstudentindividuallyandn inconsultationwiththestudentandparentsoradultstudent,with

theappropriateteachingstaffandwiththeconsentoftheparentsoradultstudent.

THE STUDENT

isnotworkingtowardanOSSD(andthisisindicatedinhisorherIEP).

2 Carlton Street, Suite 1200, Toronto ON M5B 2M9

Telephone: 1-888-327-7377 Web site: www.eqao.com

© 2012 Queen’s Printer for Ontario

Permitted Accommodations

Setting

r Individualorsmall-groupsettingorindividualstudycarrel

r Preferentialseatinginthetestroom

r Assistivedevicesoradaptiveequipment

r Promptsforstudentswithsevereattentionproblems

Time

r Additionaltime,toamaximumofdoublethetimeallotted

r Periodicsupervisedbreaks

Presentation Format(This identifies the type of package that the student requires in order to participate.)

r Signlanguageororalinterpreter

r Braille:____contractedor____uncontracted

r Regularprintblue____green____yellowpaper____

r Largeprintwhite____blue____green____yellowpaper____

r AudioCDwithregular____orlargeprint____

r Assistivetechnology

r Writingonly:Verbatimreadingofwriting

Response Format (This identifies how the student will respond.)

r Computerorwordprocessor

r Audiorecordingofstudentresponses

r Assistivedevice

r Verbatimscribingofstudentresponses

r Readingonly:Videorecordingofreadingresponses

Special Provisions

Time and Setting

r Additionaltime,toamaximumofdoublethetimeallotted

r Periodicsupervisedbreaks

r Individualorsmall-groupsettingorindividualstudycarrel

Student Materials Order Checklist

Student Name:

__________________

__________________

__________________

OEN:

__________________

If a student is responding using assistive technology, ensure that an assistive technology presentation format is ordered.

SchoolsmaycopyandusethispagetohelpthempreparetoenterinformationintotheSDCsystem.AllspecialordersmustbeplacedinPhase1oftheSDCtoensurethatthematerialsarriveontime.

Note: Orders for special versions (presentation format) must be entered into the SDC system during the first SDC window.

Documents

Ontario Secondary School Literacy Test (OSSLT) GUIDE … · Receive test materials at school Friday, ... These do not alter the content of the test nor affect validity or reliability