ONS Congress 09 -the 34th Annual Congress

Jeanne Held-Warmkessel, MSN, RN, AOCN®, ACNS-BC

Congress 2009 team leader

The Process Evolves With Experience

• An educational platform was developed by the team using documents and information

• Topics on the platform are diverse with the goal of meeting attendees and members educational needs

ONS Documents

• Strategic plan

• Education agenda

• Research agenda

• Legislative action

• Environmental scan

• Needs assessment data

ONS Information

• Educational needs assessments

• Evaluations from prior congress attendees

• Hot issues and coming trends

• Concerns and ideas of members, SIGs

• Councils and committees

The 09 Congress Team

• Team leader

• Team leader elect

• Local liaisons for 09 and for 10

• Members just like you – staff, APNs, managers, inpatient, outpatient

• Abstract leader (researcher) from ANR SIG

• Different regions of the country

National Office Staff Education Team

• Director of Education

• Project Manager

• Meeting Planner and staff

• Administrative Assistant

Call for topics

• Done electronically

• Due after congress and prior to the team planning meeting

• Topics from the educational platform and other topics submitted by members, confirmed speakers, committees, councils, SIGs and focus groups

Topic submissions

• Catchy but not silly title

• Brief topic description with content outline

• Level of content

• Target audience

• Submitter information

• Sponsor such as SIG

• Coordinator and speakers

Speakers

• Try to avoid any conflicts of interest with speakers

• Geographic and cultural diversity

• Experts

• Presentation skills

• Meet deadlines

Level of content

• Introductory – no prior knowledge needed

• Intermediate – provide in-depth content to experienced participants who have some working knowledge related to the topic

• Advanced – prepared for nurses with 3+ years of experience in the topic

Types of sessions

• Pre-congress sessions – full day (7 hrs) and half day (3.5 hrs)

• Instructional sessions – 90 minutes of didactic presentation, provide “how to” information

• Discussion sessions - 90 minutes in length with built in time for discussion and participation by the audience

Types of sessions

• Special sessions and topics vary by year, usually 90 minutes

• Joint sessions with other organizations

• International sessions

Special sessions

• Nominated lectureships

• Bench to bedside

• Distinguished Researcher

• Clinical Lecture

• Mara Mogensen Flaherty Memorial Lecture

Podium and poster sessions

• Call for abstracts is near the end of the year

• Research, clinical practice, education and leadership abstracts are selected

• Podium sessions – usually 3-4 abstracts per session

• Poster sessions – two during meeting

Topic selection

• Reviewed by team• Topics that are well developed and best fit the

platform and educational needs of the members and attendees

• Using the education agenda and ONS strategic plan

• Those that best fit are selected for presentation• Variety of topics including clinical, leadership,

research and administration

Team responsibilities

• Review all ONS documents and evaluations in order to discuss topic ideas for education platform

• Develop conference goals and objectives

• Topic selection and coordinator notification

• Liaison with coordinator

• Discuss coordinator responsibilities

• Updating coordinators with reminders

Team responsibilities

• Assist and mentor coordinators with speaker selection, slide preparation, content and speaker development

• Attend meetings and participate in conference calls

• Review of syllabus slides• Attend and audit congress sessions, provide

support and assistance to coordinators and others when needed during sessions

Team responsibilities

• Collaborate with ONS education team and other ONS teams

• Local liaison helps to coordinate local arrangements to support conference

• Abstract team receives scored abstracts and selects abstracts for podium and poster presentation

Deadlines

• July – topic confirmation• August – letters to coordinators, speaker upload

system ready• September (early) – program information and

forms uploaded• October/November – call for abstracts• January – abstracts due• February – syllabus slide set due• April – final slides due

Benefits of coordinating and speaking

• Great experience

• Network and collaborate with other experts

• Professional experience and development

• Your opportunity to shine

• Honoraria

Coordinator responsibilities

• Meeting deadlines for speaker upload system

• Mentoring speakers

• Assisting speakers with slide development

• Submitting slide sets on time and in appropriate format

• Using the online resources available on the speaker upload system

Congress needs you!

• Ideas

• Mentorship

• Enthusiasm

• Creativity

Feedback from 08

• Coordinators thoughts on the change in times and dates for the SIG meetings

Questions?