Only ONE IEC to be obtained against a PAN

Guideline for Importer Exporter Code ( IEC)

Only ONE IEC to be obtained against a PAN [If you have more than one IEC against the same PAN please surrender it to the issuing authority to avoid penal action]

Application website - http : dgft[dot]gov[dot]in

Pre-requisite

I BROWSER [ JavaScript enabled ]

(a) Internet Explorer 11.0 or above. (IE).

(b) Chrome 6.3.2 or above.

II DSC Class II or Class III [ Digital Signature Certificate]

III Mobile Number of Entity applicant

IV e-mail ID of Entity applicant

V Following three Documents only accepted with application for NEW IEC

1 Digital Photograph of applicant signatory (size : 3 x 3 cm )

2 Enity PAN card (scan)

3 Entity name & A/C No. pre-printed Cheque Leaf

OR Bank Certificate as per ANF 2A(i)

Further documents required for IEC data modification by existing IEC holder

Add website

From Menu bar options in Internet Explorer (IE 11.0 or above), select Tools >> Compatibility

View Settings and in this dialog under Add this Website text box enter 164.100.78.104 then press

Add Button and Close Button.( Picture 9 & 10)

Digital Signature Certificate

From Menu bar options in Internet Explorer (IE 11.0 or above), select Tools >> Internet

Options then select Security tab from the top. In this option click on “Trusted Sites” and then

press Sites Button when a dialog will appear on which under Add this website to the

zone enter http://164.100.78.104 then press Add Button and Close Button.(Picutre 11-13)

For Technical problems please contact DGFT-New Delhi.

Toll Free Number: 1800111550. e-mail ID : dgftedi@nic[dot]in

Give available reference such as PAN, ECOM Ref. No., Entity Name, File No., Key No.,

To know existing IEC data in the DGFT site for IEC data modification purpose

View your IEC: http : // dgft[dot]delhi[dot]nic[dot]in:8100/dgft/IecPrint

PAN / Mobile No./e-mail ID cannot be changed after logging into the IEC system

MANDATORY ATTACHMENTS

Properly SCAN original documents

Ensure that uploaded documents are Clear, Legible, Upright.

Please DO NOT scan upside down or sideways

Scan Original PAN card, Cheque. ( Reverse of PAN card & self attestation not required)

Digital photograph size must be 3cm x 3cm Format Docu Code

Fir

m

1 Digital Photograph of Proprietor. GIF PHOTOF

Proprietorship 2 PAN card of Proprietor GIF PANCAR

3 Entity name & A/C No. Pre-printed cheque Leaf GIF CANCHQ

OR Bank Certificate as per ANF 2A (I) PDF BANKCR

1 Digital Photograph of Mg.Partner GIF PHOTOF

Partnership 2 PAN card of Firm. GIF PANCAR



1 Digital Photograph of Designated Partner GIF PHOTOF

( LLP ) 2 PAN card of Firm. GIF PANCAR

Limited Liability


Partnership OR Bank Certificate as per ANF 2A (I) PDF BANKCR

Co

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1 Digital Photograph of Mg.Director / Director GIF PHOTOF

1. Pvt. Ltd. 2 PAN card of Company GIF PANCAR

2. Public Ltd. 3 Entity name & A/C No. Pre-printed cheque Leaf GIF CANCHQ


Re

gis

tere

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1 Digital Photograph of Secretary / Mg.Director GIF PHOTOF

2 PAN card of Society GIF PANCAR

Society 3 Entity name & A/C No. Pre-printed cheque Leaf GIF CANCHQ


1 Digital Photograph of Mg.Trustee GIF PHOTOF

2 PAN card of Trust GIF PANCAR

Trust 3 Entity name & A/C No. Pre-printed cheque Leaf GIF CANCHQ


Applicant Signatory for IEC application

The following are NOT an Applicant Signatory for IEC

Nature of Concern Designation

Proprietorship Proprietor

Power of Attorney

Partnership Mg.Partner

Executive Director

Limited Liability Partnership Designated Partner

Authorized Signatory

Private Ltd. Company Mg. Director

General Manager

Public Ltd. Company Mg. Director

Chief Manager

Trust Mg. Trustee

Manager

Regd. Society Secretary

Chief Accountant

Regd. Society (Govt.undertaking) Mg. Director

Accountant

New IEC Modify IEC data (For Existing IEC holders)

Application Fee Rs.500/- Application Fee Rs.200/-

Use Debit Card / Credit Card / Net Banking for Fee Payment

You can OPEN your IEC application any number of time using PAN, Registered Mobile No.

and e-Mail ID.

Jurisdictional Director General of Foreign Trade offices in Kerala

DGFT, Cochin

1. Entity’s Regd. / Head Office situated in the districts of Kerala Other than Trivandrum,

Quilon & Pathanamthitta.

2. Lakshwadeep Union Territory

DGFT, Trivandrum / Thiruvananthapuram Entity’s Regd. / Head Office situated in the following districts :

1. Trivandrum / Thiruvananthapuram

2. Quilon / Kollam

3. Pathanamthitta

DGFT approved (DSC) Digital SignatureCertificate issuing authorities :

1. (n) Code Solutions CA

2. e-Mudra

3. Safescrypt (Sify Communication Limited)

Pic.1

Pic.2

Pic.3

Above Picture shows that IEC NOT issued against this PAN.

[ If you have an IEC against this PAN DO NOT PROCEED with this Menu.

Please contact DGFT-New Delhi : 1800111550. e-mail ID : dgftedi@nic[dot]in ]

Pic.4

Above Pictureshows that anIEC is existingagainst this PAN.IEC data can be modified if required.

Pic.5

IEC Master

Name Entity Name as appearing in the uploaded Cheque Leaf OR B/C @

PAN Default

Name on PAN As appearing in the Income Tax Website/PAN card $

Date of Birth/Incorporation As appearing on PAN card &

Nature of Concern Select

Preferred Activity Select

CIN Mandatory for LLP firm, Ltd. & Pvt.Ltd. Companies

RC No. For Regd. Partnership, Society, Trust

Bank Details

(Bank) A/C No. As appearing in the uploaded Cheque Leaf OR B/C

A/C Holder Name Entity Name as appearing in the uploaded Cheque Leaf OR B/C

Bank Name As appearing in the uploaded Cheque Leaf OR B/C

Bank Branch As appearing in the uploaded Cheque Leaf OR B/C

IFSC As appearing in the uploaded Cheque Leaf OR B/C

Name of the Applicant

Signatory Name of Proprietor/Mg Partner/Mg.Director as the case may be

(Signatory) Designation Proprietor / Mg. Partner / Mg. Director (Please see list above)

Official Address Office address of applicant signatory

Appl. Mobile Mobile Number of applicant signatory

e-Mail ID e-Mail ID of applicant signatory

PAN PAN of applicant signatory

Declaration Date Date on which the application is prepared / Intend to submit

Place Place at which the application is prepared / Intend to submit

@ Entity Name & Account Holder Name should be same

$ Name on PAN can be different only in the case of Proprietorship

& Date of Birth only in the case of Proprietorship

Use PIN code in all Addresses

Appl. Detail CLICK +

Address Entity address

Street

City

District Select

State Select

PIN PIN Code

Landline

Fax

Mobile (Primary) Default

Mobile (Secondary)

Email (Primary) Default

Email (Secondary)

Website

Branch SKIP to Director If NO Branch, Unit, Factory, Division

Branch Serial No. Add all Branches, Units, Factories, Division

Address Entity name need not be repeated

Other Entity Name & address of a Proprietor can be added as Branch

Street

City

District Select

State Select

PIN PIN Code

Director ( Details of Proprietor/All Partners/All Directors etc.)

Director Sl.No.

DIN Mandatory for all Designated Partners / Directors

Title Select

Name

PAN Mandatory

Name on PAN As appearing in the Income Tax Website

Date of Birth

Father`s Name

Address Residential Address

Street

City

District Select

State Select

PIN PIN Code

Mobile Mobile Number

Aadhar Card No.

Mandatory documents

DOCUCODE GIF/PDF

1. Photograph of

signatory PHOTOF GIF

2. Entity PAN card PANCAR GIF

3. Cheque Leaf

CANCHQ GIF

OR Bank certificate BANKCR PDF

Attachments

Fees +

Enter six zero (000000) in the PIN code field by which the system will not prompt for PAN detail/City/State.

Foreign director

Make fee payment using Debit card/Credit card/Net banking

In addition to the above three :

1. Upload other relevant documents corresponding to the modification required

2. Upload Print out of online application duly signed & scanned

3.

For IEC data

Modification

Connect DSC into the USB port of your computer / laptop

Some of the Digital Signature Certificate Tokens

Pic.6

Above picture shows that you are submitting the application to DGFT, COCHIN.

Check & Confirm your Jurisdictional DGFT office before clicking SUBMIT button

[Select TRIVANDRUM if your office falls under the jurisdiction of DGFT, Trivandrum

Selection of wrong DGFT office will lead to rejection of application

[ CLICK ] Sign.& SUBMIT tab

VERIFY the application for correctness

AGAIN [ CLICK ] Sign.& SUBMIT tab at the bottom of PINK page

[ Note down ECOM Ref. No., File No. & Key No.for future reference ]

View status of your application by opening the application using PAN,

Registered Cell No. and e-mail ID.

Appl.Status

Print Appl.

Submit (Dig.Sig.)

PAGE TURNS pink

PAGE TURNS white

Required for MODIFICATION OF IEC DATA by existing IEC holders. Print Application, Put Tick mark in the declaration box, Affix Signature, SCAN

& ATTACH under DCLDOC

PRINT e-IEC certificate : Open your application using PAN, Registered Cell No. and e-mail ID

[Click] Appl. Status[Click] IEC ALLOTTED( Certificate not sent in physical format )

APPLICATION REJECTED : APPLY AGAIN using the same procedure

Check the STATUS OF YOUR IEC on the following websites

View your IEC at DGFT http://dgft.delhi[dot]nic[dot]in:8100/dgft/IecPrint Check IE Code/BIN status at ICEGATE https://www[dot]icegate[dot]gov[dot]in/EnqMod/

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For more details please read HELP available on the following URL

New IEC :http : //dgft[dot]gov[dot]in/exim/2000/iechelpfaqhtm/IecFAQ[dot]htm

IEC data Modification :http : //dgft[dot]gov[dot]in/exim/2000/iechelpfaqhtm/FaqModification[dot]htm

Bank Certificate (B/C) Instead of Cheque Leaf bearing pre-printed Entity Name & Account No.

B/C in ANF 2A(i) format must be on the Original Letter Head of the Bank:

To be addressed to the Jurisdictional DGFT

[ eg.The Joint Director General of Foreign Trade, Cochin ]

B/C must contain the following :

IFS Code, Branch Address, Date of Issue

Entity Name & Address of the Account Holder

Type of Account (Current / Savings)&Account Number

Date of commencement of Account

One Photograph of ANF 2A applicant signatory is attested by the banker

Name & Designation of person on the Photograph

Signature of Banker [ NOT below the rank of Manager ]

Name & Designation of Bank Signatory

Qualifying remarksby the banker NOT accepted

Photograph Attestation / Identification by banker :

Name & Designation of the person on photograph to be mentioned by the banker

Attestation signature &seal to appear partly on the photograph

Following characters are not allowed anywhere in data fields.

&<> ( ' " use(`) instead of(' )use { } or[ ]instead of( )

DiGIT BANK K.B. Arcade, Air - Sea Port Road, Kakkanad, Ernakulam, Cochin – 682999

Ref No. ......................... IFS Code : DGIT000019

To

The Joint Director General of Foreign Trade

Cochin -682037

Sir/Madam,

DiGIT BANK,Kakkanad certify that M/s. STEVENSON SOFTECH,(Entity Name)

Brahmakulath Arcade, S outh Bazar, Thuravoor, Kannur - 6700666. (Complete Address with PIN code)are

maintaining a SavingsBankAccount/CurrentAccount (tick whichever is applicable)

No.987665544332211 with us since 01.01.1953 (Date)

[ Attestation signature & seal to be partly across the photograph ]

Photograph of Mr.MOHAMED ALI (Name), Mg.PARTNER(Designation) is identified and attested

(Bank Signatory not below the rank of Manager) Signature : Name : Harison N. Olikkara Designation : Dy.Chief Manager

Date: ...................

Place: ................... Bank’sSeal

Affix Passport

size

photograph

of Entity

signatory

seal

IEC data Modification by existing IEC holders : In addition to three attachments (1.PAN

card, 2. Digital photofgraph & 3. Cheque Leaf or B/C), applicant is required to upload the

documents (listed below) corresponding to modification required in the IEC data.

If your IEC is issued by a DGFT other than the present jurisdictional DGFT, please send a letter to that

office (with a copy / scanned upload to your jurisdictional DGFT)requesting for transfer of your IEC file

Other documents for IEC data Modification

Print out of online application duly signed & scanned (Mandatory) PDF DCLDOC

Not applicable for New IEC applicants

Change in address / Addition of Branch (One of the following for each change)

1 Latest Electricity bill bearing Entity name & address Electricity bill with

(Entity Name & Address Endorsed with seal & signature by KSEB accepted)

PDF SALEDE 2 Latest Telephone bill bearing Entity name & address

3 Rental Agreement bearing Entity name & address

4 Lease Agreement bearing Entity name & address

5 Sale deed (if self-owned premises) bearing Entity name & address

Change in Stake holders

1 Partners / Designated Partners Partnership Deed

PDF PARTDE 2 Trustees Trust Deed

3 Board Members Bye-Law & Election Result

4 Directors DIN & Name of all Directors should match with MCA website

Change in Jurisdiction

1 Partnership Firm (If Regd.)

Registration Certificate (RC) PDF REGNCR 2 Society

3 Trust

4 LLP Firm

Certificate of Incorporation (CIN) PDF REGNCR 5 Pvt.Ltd. Company

6 Public Ltd. Company

Change in Signatory applicant

1 Driving Licence GIF/PDF DRVLIC

2 Aadhaar Card GIF/PDF ADAHAR

3 Voter ID card GIF/PDF VOTRID

4 Applicant passport GIF PASPRT

5 PAN card of signatory (Not for Proprietorship firm) GIF Any of above

Other documents

1 Memorandum & Articles of Association

PDF MOUNDR

2 Other document PDF OTHERD

Pic.7

Above Picture shows that you have logged into the IEC system and NOT submitted the application by online to DGFT

Pic.8

Above Picture shows that you can log into the IEC system.

Pic.9

Compatibility setting under Tools (Internet Explorer)

Pic.10

Pic.11Internet option setting under Tools (Internet Explorer)

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