Online Teaching Aids User Guide Getting Started

1 INTRODUCTION

This document explains how passwords are managed in Online Teaching Aids. It then shows how to

register one or more employees of your organization.

When we created your organization’s Online Teaching Aids account, we furnished you with your

organization’s unique Organization ID. Your organization’s account also has an Administrator (who was

nominated by yourselves), and who was automatically assigned a default password.

In all our User Guides, we will show you how to use Online Teaching Aids, by way of walking you through

examples. In what follows, we will consider an organization, Enterprise Flow University. For this

organization, we will assume the following:-

1) The Organization ID of Enterprise Flow University is TABKJ.

2) The email id of the Administrator, John Brown, is ennflo004@gmail.com.

Note that Online Teaching Aids is a cloud-based application, implemented in the Google cloud. The URL

at which it is implemented is odbpristine.appspot.com (for which an alias is host.pristineworkflow.com).

2 PASSWORD MANAGEMENT

We will now show how John Brown, the Administrator, retrieves his default password, and thereafter,

changes it. (Indeed, this is how every entity should manage his / her password).

John Brown visits host.pristineworkflow.com. He is now asked to input his Organization ID (Figure 1).

Figure 1

He inputs the same and clicks SUBMIT.

He is now presented with the following Main Menu:-

Figure 2

He now clicks PASSWORDS, whereupon he is presented with the following screen:-

Figure 3

Since he wants to know his password, he goes to the bottom of the screen. He selects Entity Type =

Employee (from out of the three choices, viz., Employee, Faculty and Student), inputs his Email ID, and

clicks SUBMIT.

He is now presented with the following message:-

Figure 4

He now logs in to his email, and finds the following message:-

Figure 5

He wants to change his password, so he goes back to the screen shown in Figure 3 (repeated in Figure 6

below)

Figure 6

This time in the top part of the screen, he again selects Entity Type = Employee, inputs his Email ID, inputs

his current password retrieved from his email message, then clicks SUBMIT.

He now sees the following screen:-

Figure 7

He inputs his new password twice, then clicks SUBMIT, whereupon he sees the following message:-

This is how each and every Employee, Faculty and Student can manage his / her password, i.e., retrieve

the default or forgotten password, and change the password.

3 LOGGING INTO ADMINISTRATION AND ONLINE TEACHING AIDS

MANAGEMENT MODULES

John Brown clicks ADMINISTRATION in the Main Menu. He is then asked to input his password:-

Figure 8

He inputs his password, then clicks SUBMIT, whereupon he is presented with the Admin Main Menu:-

Figure 9

Clicking SUPPORT enables the Administrator to obtain customer support. Furthermore, right below the

Admin Main Menu, he sees the Online Teaching Aids Management Menu:-

Figure 10

We will discuss Online Teaching Aids Management in the corresponding User Guide.

4 REGISTERING EMPLOYEES

To register employees, John Brown clicks the EMPLOYEES tab of Admin Main Menu. He selects Register an employee, then clicks SUBMIT.

Figure 11

He now defines an employee, Sarah Connor, then clicks REGISTER (see Figure 10). Sarah now gets

registered as an employee; besides, she receives her default password by email. Similarly, he registers Jim

Kelly as an employee.

At this stage, John Brown selects the option Generate list of employees under EMPLOYEES tab, then clicks

SUBMIT. He now sees the list of employees he has registered:-

Figure 12

Notice that John Brown, the Administrator, himself is also in the list. Note that the Administrator will

always have the Entity ID, ADMIN01.

One or more of the employees in the list can be registered as alternate Administrators (in addition to John

Brown, the default and permanent Administrator) by selecting Register Alternate Administrators in the

Admin Main Menu (Figure 9).

One or more of the employees in the list can also be authorized to become an application developer by

selecting Authorize application developers in the Admin Main Menu (Figure 9). An application developer

can access the DATABASE MANAGEMENT application from the Main Menu, which now appears as follows,

rather than as in Figure 2:-

Figure 13

5 PROCESS INSTANCES TAB

When John Brown clicks the PROCESS INSTANCES tab (see Figure 9), he sees the following screen:-

Figure 14

By “process” we mean, for example, one of the three processes which constitute ONLINE TEACHING AIDS,

viz., Virtual Classroom, Subject Forum and Multiple-choice Quiz Test. These process instances are created

by Faculty, and are accessed by both Faculty and Students. These process instances can be archived by

Faculty, not by Students. These process instances can be accessed by the Administrator (in our example,

John Brown) via the Menu shown in Figure 14.

6 DASHBOARD TAB

When John Brown clicks the DASHBOARD tab (see Figure 9), he sees the following screen:-

Figure 15

Note that each process instance, Employee, Course, Faculty or Student counts as one object.