Online Hiring Online Hiring Center (OHC) Center (OHC)

OverviewOverviewOctober 9 & 10, 2007October 9 & 10, 2007

Course AgendaCourse AgendaOnline Hiring Center (OHC) Online Hiring Center (OHC)

OverviewOverview

User Roles/Definitions in the User Roles/Definitions in the OHCOHC

Overview of features – Dashboard Overview of features – Dashboard ScreenScreen

Online Hiring Center (OHC) Online Hiring Center (OHC) OverviewOverview

Online Hiring Center (OHC) - is the portion of Insight Enterprise where users in hiring departments login to the system as department users (Hiring Managers).

Users will have different access to the system based on the user role they have been assigned to in the system.

Once an account has been created , the Hiring Manager will receive an email with their username/password information.

Overview of FeaturesOverview of Features The OHC Dashboard screen has menu options and links The OHC Dashboard screen has menu options and links

which give you access to the features of the OHC.which give you access to the features of the OHC.

Since users may have different access to the system (based Since users may have different access to the system (based on the user role) you may not see all of the menu on the user role) you may not see all of the menu options/links on this screen.options/links on this screen.

User Roles in the OHCUser Roles in the OHC HR Liaison - A department user who can

create/view requisitions created by others within the department(s) to which they have access, view SME Lists and Referral lists, and manage department user accounts within the department(s) to which they have access.

Approver - A department user who can approve or deny requisitions or hires that have been routed to him/her for approval.

Subject Matter Expert (SME) - Is a user in a hiring department who has specialized knowledge that enables them to evaluate applicants in a particular field of expertise.

OriginatorOriginator - A department user who can - A department user who can only create requisitions and cannot view only create requisitions and cannot view any other user's requisitions.any other user's requisitions.

Hiring ManagerHiring Manager - A department user - A department user who can view referred applicants from an who can view referred applicants from an eligible list and take action to interview, eligible list and take action to interview, offer, hire, or reject an applicant.offer, hire, or reject an applicant.

User Roles in the OHCUser Roles in the OHC

Training / Resource OptionsTraining / Resource Options

Training Environment available for Training Environment available for

“ “practice” at 69.225.112.10practice” at 69.225.112.10 Hands-on classroom trainingHands-on classroom training OHC Users’ Reference GuideOHC Users’ Reference Guide NEOGOV reference guide NEOGOV reference guide NEOGOV self-running tutorials NEOGOV self-running tutorials

available available

in Help & Supportin Help & Support

Implementation Implementation ConsiderationsConsiderations

Division by divisionDivision by division

Train-the-trainer approachTrain-the-trainer approach

Train all HR Liaisons Train all HR Liaisons

As needed (as a vacancy As needed (as a vacancy arises)arises)

OHC SpreadsheetOHC Spreadsheet

Employee Name

Agency Code

Dept/Division Code

Dept/Division Name Email

Phone Number

Login Name Password

Hiring Manager

HR Liaison Originator Approver

Joe Smith F03 0001 Human Resources jsmith@ohr.sc.gov 803-777-7777 jsmith happy x x x

OHC - Access

TipsTips Agency human resources staff should Agency human resources staff should

define which fields on the requisition form define which fields on the requisition form should be completed.should be completed.

Hiring managers must move referred Hiring managers must move referred

candidates through the “Schedule candidates through the “Schedule Interview” and the “Hired” steps in order Interview” and the “Hired” steps in order to accurately capture EEO reporting to accurately capture EEO reporting information. information.

HR managers need to inform their OHC HR managers need to inform their OHC users that the system will not users that the system will not accommodate internal or promotional accommodate internal or promotional postings.postings.

Tips (continued)Tips (continued) Provide OHC users access to the test Provide OHC users access to the test

environment so they can practice using the environment so they can practice using the system before it is time for them to work in system before it is time for them to work in the live production system. the live production system.

Work with and train ONE department first Work with and train ONE department first before you try to train all the other before you try to train all the other departments.departments.

Before implementing the OHC, you may Before implementing the OHC, you may want to contact your OHR Consultant at 803-want to contact your OHR Consultant at 803-737-0900 to assist you with implementing 737-0900 to assist you with implementing the OHC function of the NEOGOV system. the OHC function of the NEOGOV system.

Questions???????Questions???????