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One Portal to Open it AllMatthew Vanden BoogartAmanda MesirowAggie Witowski
Portal Conceptual Development Team
Ellingsburg University
Portal Proposal Overview
• So What? – Why a Portal?
• Commitment to Success – The People Behind the Scenes
• Taking Steps Towards Success
• A One Stop Shop – Identifying the Consumer
• What’s Inside – Organizing the Chaos
• Bringing it to the Consumers
So What?
• Millennial Students on Campus1
• Instant access to information and results
• Distance Learning Students Require Access to Student Services2
• Portals Put Responsibility on the Consumer• Information at their finger tips when they want it
• More Colleges are Going to an Online Presence3
• Universities need to remain competitive to recruit and retain students
• Financial support exists to assist in portal development4
Commitment to Success
• Aforementioned Committee Members• Ourselves, Chair• Director of Residence Life• Rep. – Office of Communications• President of Faculty Senate
• Additional Consumers/Committee Members• President of Student Government• Two Graduate Students• Three to Five Undergraduate Students
• Students Leaders, Greek Community Members, Non-Involved Students, etc.
• Rep. – Student Life (Dean’s Office)
Taking Steps Towards Success
1. Identify Committee Members
2. Identify Portal Consumers
3. Identify Consumers Needs and Wants
4. Organize Portal Content
5. Develop Portal
6. Assess Usability
7. Revise Portal(repeat steps 6 & 7 till portal is complete)
8. Release Portal and Market
A One Stop Shop
Students - On-Campus - Distance Learners
Faculty
Staff
Future University Members
What’s Inside
Single Login
Customized Front Page
Academic Library
Campus Life Employment
Student Record Financial
Resources Local Community
Email Student Calendar
A Closer Look Inside
AcademicCalendar
CourseEvaluations
Time Tables
Course Management(e.g. Blackboard)
Enrollment
Colleges & Department
Info
Academics
Hours &Locations
DatabaseLinks
CourseReserves
Holds
Check Outs
Catalog
Library
A Closer Look Inside (cont.)
StudentNewspapers
StudentDevelopmentWorkshops
Athletics
StudentOrg Listing
News
Events
CampusLife
HR ListingsTrainingSessions
Payroll
Employment
A Closer Look Inside (cont.)
RecordHolds
RequestTranscript
DARS
CourseSchedule
Grades
ContactInfo
StudentRecord
Bursar’sOfficeInfo
FinancialAid Office
Info
ScholarshipListing
Tuition & Billing
Apply/AcceptAid
Financial
A Closer Look Inside (cont.)
DisabilityServices
Women’sCenter
AcademicSupport
Rec Services
DirectoryAlumni
Info
Technology
HealthServices
Advising
CareerServices
Counseling
Resources
A Closer Look Inside (cont.)
CommunityService
Info
Local Guide News
Entertainment
Events
LocalCommunity
• Access also to:• University Web-based
Email System• Calendar / Planner
• Allows users to schedule meetings individually and with groups of users on campus.
Bringing it to the Consumers
• Usability Testing• Students• Faculty• Staff
• Market Portal • Poster Campaign• Email from Dean of Students• New Student Orientation
References1. Lowery, J.; Student Affairs for a New Generation; New
Directions for Student Services; no. 106; Summer 2004.2. Hirt, J., et al.; Cyberservices: What’s Important and How Are
We Doing?; NASPA Journal; 40(2); Winter 2003.3. Carnevale, D.; Student Services Will Be Online Across the
South; The Chronicle of Higher Education; April 28, 20004. Carnevale, D.; A new Web Site Helps Colleges Put Student
Services Online; The Chronicle of Higher Education; January 12, 2001.
Additional Resources• My UW-Madison; University of Wisconsin – Madison;
Retrieved 2.21.05; http://my.wisc.edu• University Portal Student User Advisory Group Minutes;
Kansas State University; 2004-2005